Hostel Inspection Form - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

1.1.0 Administrative Parameters

• 1.1.1. Assigned warden or Hostel representative (e.g trainee)

• 1.1.2. Number of rooms available

• 1.1.3. Number of occupants present

1.2.0 Structural Integrity

• 1.2.1. Walls appear straight and not emitting crackling noises.

  Yes

  No

• 1.2.2. Floors sturdy, no cracks, no signs of water damage or other faults.

  Yes

  No

• 1.2.3. Ceiling in tact, not sagging, not stripping, no signs of damage or faults.

  Yes

  No

1.3.0 Safety and Risk Management

• 1.3.1. Fire responding instrument (extinguishers, alarms etc.) present, working and located conspicuously?

  Yes

  No

• 1.3.2. Emergency exits free from obstruction, adequately marked and designed appropriately?

  Yes

  No

• 1.3.3. Evacuation route erected conspicuously with clear instructions?

  Yes

  No

• 1.3.4. Hallways, passages and corridors free from obstruction?

  Yes

  No

• 1.3.5. Adequate signage for safety and accident prevention?

  Yes

  No

• 1.3.6. Any hazards present?

  Yes

  No

• List hazzards.

• 1.3.7. Stairways, corridors etc adequately outfitted with handrails, non slip floors with sound finishing and other fittings for the physically challenged?

  Yes

  No

1.4.0 Lighting

• 1.4.1. Are there any provisions for natural lighting?

  Yes

  No

• 1.4.2. Are windows adequately designed to capture maximum wind flow?

  Yes

  No

• 1.4.3. Windows are clean, no missing slots or signs of damage or faults?

  Yes

  No

• 1.4.4. Emergency lighting systems available and functional?

  Yes

  No

• 1.4.5. Electrical panels/rooms restricted to authorised personnel, closed and located in a suitably strategic location?

  Yes

  No

• 1.4.6. Light switches working properly?

  Yes

  No

• 1.4.7. Light bulbs/fittings covered, not broken or faulty?

  Yes

  No

1.5.0 Ventilation

• 1.5.1. Windows designed to suitably capture maximum inflow of fresh air?

  Yes

  No

• 1.5.2. Windows are clean, durable, and show no signs of damage or faults?

  Yes

  No

• 1.5.3. Are there any artificial ventilation system in place?

  Yes

  No

  N/A

• Tick all that applies.

  Fans

  Air Conditioning Units

  Exhaust units

  HVAC system

  Other

• Are vents, ducts, filters etc clean and functioning?

  Yes

  No

1.6.0 Water Supply

• 1.6.1. Water source/ supplier.

• 1.6.2. Identify emergency supply storage.

• 1.6.3. Are all pipes (waste water, traps, hot water pipes etc) in good working condition and show no signs of faults?

  Yes

  No

• 1.6.4. Are all taps/ faucets working, limescale free and in tact?

  Yes

  No

• 1.6.5 Is there a water heating in place?

  Yes

  No

  N/A

• Is it working, well maintained and producing suitably heated water?

  Yes

  No

• Are water heaters located in a strategically restricted site and separated from regular traffic or activities?

  Yes

  No

1.7.0 Common Rooms

• 1.7.1. List common areas.

• 1.7.2. Condition of walls, floors and ceiling.

  Good

  Fair

  Poor

• 1.7.3. Condition of furniture and appliances.

  Good

  Fair

  Poor

• 1.7.4. Condition of infrastructure such as sinks, cupboards, cabinets and closets

  Good

  Fair

  Poor

1.8.0 Store Rooms

• 1.8.1 Are items stored appropriately off the floor, wall and ceiling?

  Yes

  No

• 1.8.2. Are items clean, dust free and stored orderly?

  Yes

  No

• 1.8.3. Store room appears clean, well lit, ventilated and organised?

  Yes

  No

• 1.8.4. Store rooms free from unnecessary items, missiles, litter and other wastes?

  Yes

  No

• 2.1. Lawns, plants and trees are suitably cultured and not overgrown or present any safety hazards.

  Yes

  No

  N/A

• 2.2. Building is sufficiently encompassed by perimeter fencing to hinder unauthorised access.

  Yes

  No

  N/A

• 2.3. Entrance, patios, verandahs etc are clean, structurally sound and provide sufficient safety and privacy as needed.

  Yes

  No

  N/A

• 2.4. Drainage system present, adequately maintained and functioning.

  Yes

  No

  N/A

• 2.5. Grounds free from litter and appears well kept.

  Yes

  No

  N/A

• 2.6. Grounds free from water-related nuisances such as water stagnation or leakage from septic tank/inspection chamber.

  Yes

  No

  N/A

• 2.7. Grounds free from vector harbourage sites.

  Yes

  No

  N/A

• 3.1. Condition of walls, ceilings and floors.

  Good

  Fair

  Poor

• 3.2. Adequacy of lighting and ventilation.

  Good

  Fair

  Poor

• 3.3. Condition of furniture (beds, closets, chest of drawers etc).

  Good

  Fair

  Poor

• 3.4. Adequacy of space (number of occupants per room).

  Good

  Fair

  Poor

• 3.5. Overall cleanliness and upkeep.

  Good

  Fair

  Poor

• 3.6. Food stuff stored in rooms.

  Yes

  No

• 4.1. Water closets sufficient in number, well maintained, working properly and show no signs of damage.

  Yes

  No

• 4.2. Plumbing fixtures (pipes, taps etc.) are clean, free from leakages/ limescale build up and well maintained.

  Yes

  No

• 4.3. Showers and shower curtains are clean, rust free, limescale free and well maintained.

  Yes

  No

• 4.4. Windows and doors are clean, in tact and show no signs of damage.

  Yes

  No

• 4.5. Condition of walls, floors and ceiling.

  Good

  Fair

  Poor

• 4.6. Laundry room is spacious, well equipped and maintained.

  Yes

  No

• 4.7. Bathrooms are free unnecessary items and litter.

  Yes

  No

• 4.8. Bathrooms are adequately lit and ventilated.

  Yes

  No

• 4.9. Handwashing sinks are adequate in number, working properly and well maintained.

  Yes

  No

• 5.1. Condition of walls, floors and ceiling.

  Good

  Fair

  Poor

• 5.2. Infrastructure (cupboards, shelves, countertops etc.) are appropriately designed to facilitate easy cleaning.

  Yes

  No

• 5.3. Infrastructure (cupboards, shelves, countertops etc.) are clean, sturdy and show no signs of damage or decay.

  Yes

  No

• 5.4. Equipment (stove, refrigerator, microwave etc.) are clean, rust free, well maintained and working properly.

  Yes

  No

• 5.5. Utensils (pots, pans, spoons, fork, knife etc.) are stored/ handled appropriately according to food safety principles.

  Yes

  No

• 5.6. Dish washing facilities are present, well maintained and show no signs of damage.

  Yes

  No

• 5.7. Kitchens are adequately supplied with water.

  Yes

  No

• 5.8. Kitchens are free from leakages from waste pipes.

  Yes

  No

• 5.9. Kitchens appear generally clean and well maintained.

  Yes

  No

• 5.10. Adequacy of lighting and ventilation.

  Good

  Fair

  Poor

• 6.1. Waste receptacles are sufficiently provided throughout the hostel.

  Yes

  No

• 6.2. Waste receptacles are covered and not overfilled.

  Yes

  No

• 6.3. Central waste storage area is clean, odour free and outfitted with a cover and enables restricted access.

  Yes

  No

• 6.4. Waste collection frequency

  Daily

  Weekly

  2x weekly

  Bi-weekly

  Other

• 7.1. Hostel is free from all signs of pest infestation.

  Yes

  No

• List evidence of infestation.

• 7.2. Hostel is adequately sealed to prevent entrance from vermin, pest and insects.

  Yes

  No

• Describe entry points.

• 7.3. Are there any recent pest related complaint?

  Yes

  No

• Indicate nature of complaint and actions taken.

• Overall Comments

• Auditor's signature

  Sign

• Manager's signature

  Sign