Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Are regular H&S audits of this office carried out?
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Are copies of the reports stored within the site occupiers log?
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have previous NCR's been actioned?
Site Occupier's Log
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Is there a Site Occupier's log?
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Is the Site Occupier's Log easily accessible/readily available for audit?
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Are the Site Occupier's Log contents up-to-date?
HSE&Q Notice Board
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Is there a Health, Safety, Environment and Quality notice board?
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Is the board tidy, managed and up to date?
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Are the current issues of the:- <br>Health and Safety Policy<br>Environmental Policy<br>Quality<br>Displayed in an appropiate way?
HSE Law poster
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Is there a copy of the HSE poster on display and current?
Employers Liability Insurance
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Is a valid Employer's Liability Insurance Certificate displayed?
Communication with staff
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Is there a Health and safety commitee or standing item for Health and Safety on team meeting agendas?
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Are staff provided with basic Health and Safety information relating to the company and the building at the point of induction?
Signs
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Do all Health, Safety & Environment signs conform to the Safety Signs and Signals Regulations 1996 and BS EN ISO 7010? (escape routes, fire doors, assembly points)
Housekeeping - are workplaces tidy, well maintained and materials stored safely?
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Is there a good standard of housekeeping employed on site?
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Are premises, furniture and fittings being kept clean to an acceptable and adequate standard? (consider condition of walls, windows, steps, stairs, handrails and shelving)
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Are floors, walkways and stairs clean and free from trip/slip hazards? (such as trailing cables, frayed carpets, loose tiles and spilt liquids)
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Is there a build up of rubbish?
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Are materials and equipment stored in a safe manner? Avoid storage in gangways and fire evacuation routes; heavy items and liquids should not be stored above shoulder height.
Lighting
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Are walkways and staircases adequately illuminated?
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Has provision been made for both suitable and sufficient lighting, either natural or artificial, in every part of the premises?
Temperature and Ventilation
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Is there a room thermometer available and in public view?
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Is an acceptable and resonable temperature (not less then 16*C/60*F in an office environment) being maintained within rooms in which people work other than for short periods?
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Are there adequate means of ventilation within the premises? (windows, doors, vents, air conditioning, fans etc)
Manual Handling - Identify any hazardous manual handling activities
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Is there a Manual Handling Risk Assessment?
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Have staff who are responsible for lifting, pushing and pulling of office related objects received Manual Handling training?
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Are mechanical aids available to use?
Display Screen Equipment (DSE)
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Have members of staff completed a DSE assessment for their workstation? (Self assessment or assessed by a competent person)
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Have members of staff received information, instruction and traing on how to set up their workstation correctly?
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Do members of staff know who to report any pain related syptoms to?
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Are additional appliances purchased for those with medically confirmed conditions such as: carpal tunnel syndrome, spondylosis of the spine? (ergonomic mice, chairs with neck supports)
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Are all workstations correctly adjusted?
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Is the lux level 300-500?
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How often are the DSE assessments reviewed?
Electrical Equipment (P.A.T)
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Are all portable electrical appliances subject to a regular inspection/testing regime?
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Are extension leads used? Are they surge protected and not overloaded?
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Have members of staff brought electrical items into the office? if so, have they been visually inspected prior to use?
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Has the fixed wiring been tested and inspected in the last five years?
Accident book
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Does the office have an accident book available?
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Is the accident reporting procedure being followed?
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Are the records stored in accordance with the Data Protection Act 1998?
First Aid - consider the nature of the risks in the working environment
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Are there adequate numbers of trained First-Aiders? 1 day emergency and 3 day FAW
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Is there a list of current First-Aiders displayed in the appropiate locations? (Names, pictures)
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Are arrangements in place to provide first-aid cover during shift work or overtime?
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Are records available for all nominated first aiders? (valid certificate)
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Are First-Aid boxes provided and maintained? Are adequate first aid facilities and maintenance systems in place? Who inspects the boxes and replaces stock?
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Are eyewash bottles available where appropriate? If so are all bottles within their expiry date?
Fire Risk Assessment
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Has a Fire Risk Assessment of the buiding been carried out? (The landlord is usually responsible for this)
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Is fire equipment sufficient and maintained?
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Have all resonably forseeable incidents been identified i.e arson, bomb threat, gas adjacent hazards, etc?
Fire Evacuation
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Is there an evacuation procedure for the office?
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Is it communicated to all staff? (Fire notices)
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Do planned tests of the fire evacuation procedures take place? (i.e fire drills twice a year)
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Can members of staff be accounted for in the event of an evacuation? (i.e do staff sign in/out)
Fire Precautions
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Are all off fire hydrants and hose reels clearly identified and regularly tested?
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Are the numbers and types of fire extinguishers suitable for the risks?
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Have all fire extinguishers been inspected - monthly/annual inspections?
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Are records of inspections available?
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Are there trained fire wardens? Are there enough to cover sickness, holidays and shifts?
Fire Exits
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Are fire exit routes clearly marked?
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Are fire exit routes and doors unobstructed?
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Are all fire doors in good condition?
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Are all fire doors kept closed and free from obstruction at all times?
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Do the final exit doors lead to a place of safety?
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Is there a fire assembly point and is it clearly marked with the correct sign?
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Are escape routes well lit? Is there emergency lighting? Is the EL tested monthly and annually?
Fire Alarm
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Is there an automatic early warning addressable fire alarm in place?
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Is the fire alarm serviced every 6 months by a competent Fire Engineer?
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Are there Manual Call Points (MCP)? Is a different call point tested each week?
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Are the weekly tests recorded in the fire log book?
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Is there a zone layout plan located in close proximity to the fire alarm panel?
Asbestos Register
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Is there an Asbestos register for the building and is it located in a readily available location?
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Is information relating to the location and condition of any Asbestos Containing Material available on request?
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Are controls in place to ensure ACMs are not accidentally disturbed or removed?
Welfare
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Are there adequate toilets including disabled facilities?
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Are there adequate washing facilities available within the office and are they clean?
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Is there a supply of hot and cold running water and is the hot water appropiately labelled?
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Are adequate canteen/rest facilities available?
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Are adequate changing/drying facilities available?
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Are suitable and sufficient cloakroom facilities provided for personal clothing and special work clothing?
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Is there an adequate supply of drinking water available?
Noise Assessment
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Has a noise assessment been conducted?
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Are records of assessments available and current?
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Are all controls identified being implemented?
Control of Substances Hazardous to Health
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Is there a substance inventory with the appropiate COSHH sheets available to staff?
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Are control measures being implemented?
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Are substances correctly stored?
Gas Appliances
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Are fixed gas appliances installed within the property? If so are they subject to planned maintenance and testing?
Legionella
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Is there a legionella risk assessment available for the building? Ascertain if the landlord is undertaking regular water hygiene monitoring.
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Are there showers which members of staff can use?
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Is the air conditioning system an air to air system i.e not a wet system? There is no risk from Legionella bacteria in air to air systems.
Work at Height
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Are members of staff required to use ladders/stepladders? If so, have the ladders/stepladders been inspected? Are they in good condition? Have members of staff been trained in the safe use?
Lifts
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Are passenger lifts available for members of staff to use? Are they regularly maintained and inspected every 6 months? (LOLER)
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Is the auto dialler linked to a monitoring station of facilities?
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Is the lift available to use in the event of a fire?
Additional Comments and Observations