HSE Management System - sta

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Section 1 - HSE Management

OHS policy

• Does your organization have a written HSE Policy?<br>

  Yes

  No

  N/A

• Is the OHS policy available for all staff. Do staff understand it exists?

  Yes

  No

  N/A

• Is the policy located on the OHS Noticeboard? Or another central location?

  Yes

  No

  N/A

Planning

• Has the HSE Strategy fed down to the state office/governance business plan?

  Yes

  No

  N/A

• Have safety provisions (maintenance, training & equipment) been allocated for in the budget? Ie. how would equipment be purchased?

  Yes

  No

  N/A

Legal and other requirements

• What systems are in place to demonstrate that all HSE requirements of a contract are being met and maintained (e.g. compliance with Standards, Codes of Practice and Specifications, etc.)?

  Yes

  No

  N/A

• What processes are in place to ensure legal and other requirements for this site are recognised and understood?

  Yes

  No

  N/A

• How do you become aware of changes in health safety legislation and other requirements?

  Yes

  No

  N/A

Objectives and targets

• Are you aware of health and safety strategy and related objectives and targets and how this impacts state office

  Yes

  No

  N/A

Implementation

Responsibilities

• Are health and safety responsibilities clearly identified for all levels of staff?

  Yes

  No

  N/A

• Have responsibilities been included in all staff files, signed and understood?

  Yes

  No

  N/A

• Has a senior management representative been established?

  Yes

  No

  N/A

HSE Communication and Consultation

• Is there a workplace HSE committee or regular meetings conducted with employees (e.g. safety meetings, tool box talk etc.)?

  Yes

  No

  N/A

• Has a representative for work areas amongst the office been established? Have they received HSE training?

  Yes

  No

  N/A

• Do staff understand how to identify and communicate HSE issues (e.g. legislative, regulatory, industry)? Specific to their areas or general.

  Yes

  No

  N/A

• What methods of communication are available between departments and the HSE department?

  Yes

  No

  N/A

Hazard Management

• How do staff report hazards at state office (and potential health, safety & environmental hazards)?<br>-do we have forms? <br>-where are they kept <br>-is the MRCP representative of haz I'd processes?

  Yes

  No

  N/A

• Provide an example of the Hazard Management process utilised by the office. (e.g. identification, assessment, control & review).

  Yes

  No

  N/A

• 1.5.4 How does your organization communicate hazards to your employees and your sub-contractors?

  Yes

  No

  N/A

• How are controls and corrective actions monitored?

  Yes

  No

  N/A

Hazard management

Biohazard

• Yes

  No

  N/A

Bullying

• Has a hazard identification and risk assessment been completed for bullying? (Bullying hazard id and risk control template)

  Yes

  No

  N/A

• Have managers attended bullying training? Records?

  Yes

  No

  N/A

Chemicals

• Has the Hazardous Substances and Dangerous Goods Protocol been effective<br>Y implemented?

  Yes

  No

  N/A

• Have all chemicals located in the state office bee identified and included on a chemical register? And listed on the MRCP?

  Yes

  No

  N/A

• Are MSDSs available with chemical substance and in a central location?

  Yes

  No

  N/A

• Have identified chemicals been assessed? Using chemical risk assessment, and has the MRCP been updated?

  Yes

  No

  N/A

• Are unused or wanted chemicals disposed of and have other controls been implemented?

  Yes

  No

  N/A

• Has PPE been identified as a control measure for substances?

  Yes

  No

  N/A

• Have chemical spills been considered?

  Yes

  No

  N/A

Contractor management

• Does a system to induct and supervise contract work been implemted? Detail

  Yes

  No

  N/A

• How have contract management process requirements been communicated to staff?

  Yes

  No

  N/A

Drugs, alcohol in employees

• Yes

  No

  N/A

Electrical

• Has the "Electrical Tagging and Testing in YMCAs been implemented?

  Yes

  No

  N/A

• Have required tagging and testing process been completed and are they up to date?

  Yes

  No

  N/A

• How are tag and testing processes monitored?

  Yes

  No

  N/A

Environmental conditions

• Yes

  No

  N/A

Ergonomics

• Yes

  No

  N/A

Events

• Yes

  No

  N/A

Fatigue

• Yes

  No

  N/A

First aid

• Has the First Aid Management Procedure been implemented?

  Yes

  No

  N/A

• Is the First Aid Risk Assessment completed for state office?

  Yes

  No

  N/A

Isolated and lone worker

• Yes

  No

  N/A

Manual handling

• Is the manual handling protocol implemented?

  Yes

  No

  N/A

• Have manual handling risks been identified? Using the YMCA Manual Handling Hazard Identified?

  Yes

  No

  N/A

• Are identified manual handling hazards entered onto site MRCP?

  Yes

  No

  N/A

• Are identified manual handling tasks risk assessed?

  Yes

  No

  N/A

• Have identified controls been implemented and if so how are the controls monitored?

  Yes

  No

  N/A

• Are employees trained in manual handling?

  Yes

  No

  N/A

New business

• Is safety considered when engaging in new business or programs? How?

  Yes

  No

  N/A

Noise

• Have noise exposure risks been considered using the OHS Workplace Exposures Assessment Tool?

  Yes

  No

  N/A

• If noise hazards exist has identification (stage 2) been undertaken?

  Yes

  No

  N/A

• Is an identified noise risk present? Have monitoring guides and the Noise Compliance Protocol been implemented?

  Yes

  No

  N/A

Occupational violence

• Has the YMCA Occupational Violence Hazard Identification Checklist been completed?

  Yes

  No

  N/A

• Are occupational violence hazards entered on the MRCP?

  Yes

  No

  N/A

• Have all identified occupational violence been risk assessed? (YMCA Risk Assessment Template for Occupational Violence)

  Yes

  No

  N/A

• Have identified risk controls been implemented?

  Yes

  No

  N/A

• Is the YMCA Mandatory Operating Procedure - Prevention of Bullying and Occupational Violence implemented? What controls are in place?

  Yes

  No

  N/A

Plant & equipment

• Yes

  No

  N/A

Psychological

• Yes

  No

  N/A

Purchasing

• Yes

  No

  N/A

Restricted access

• Yes

  No

  N/A

Slips, trips and falls

• Yes

  No

  N/A

Supervision

• Yes

  No

  N/A

Vehicle and traffic management

• Yes

  No

  N/A

Working at heights

• Ladder usage, is there a ladder register?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Risk assessments completed?

  Yes

  No

  N/A

1.6 HSE Training & Induction

• Describe how HSE Training & Induction is conducted in the office, by departments for new staff.

  Yes

  No

  N/A

• Are records maintained of all training (certificates & licenses) and induction programs undertaken for employees (existing and new employees) in departments?

  Yes

  No

  N/A

• How have departments identified training requirements for their staff?

  Yes

  No

  N/A

• How are contractors inducted onto site?

  Yes

  No

  N/A

HSE Workplace Inspection

• 1.7.1 Does your organization have a process for regular (e.g. weekly, monthly) HSE inspections at worksites?

  Yes

  No

  N/A

• 1.7.2 Are standard workplace inspection checklists used to conduct health, safety and environmental inspections?

  Yes

  No

  N/A

• 1.7.3 How is information presented to stakeholders (i.e. workers, management, clients, etc.)?

  Yes

  No

  N/A

Incident Management

• Are you are of a documented incident management and investigation procedure? <br>Your responsibilities under this procedure and how has this been communicated to staff?

  Yes

  No

  N/A

• How are incidents reported, investigated and corrective actions reviewed at state office? Do you have a sample of this?

  Yes

  No

  N/A

• Are staff aware of what to do in the event of an incident occurring?

  Yes

  No

  N/A

2.1 Performance Monitoring

• 2.1.1 Is there a system for recording and analyzing HSE performance statistics?

  Yes

  No

  N/A

• 2.2.2 Are employees regularly provided with information on your HSE performance?

  Yes

  No

  N/A

Monitoring and measurement

• How are monitoring and measurement equipment maintained and monitored?mo,

  Yes

  No

  N/A

• Has the procedure been implemented?

  Yes

  No

  N/A

Management Review

• Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

Emergency

• Do you have documented emergency management

  Yes

  No

  N/A

• Yes

  No

  N/A

2.2.2 Current - YTD Number of First Aid Injuries and for previous 3 Years

• Current - YTD: (use comment to add rate)

  Yes

  No

  N/A

• Year 1: (use comment to add rate)

  Yes

  No

  N/A

• Year 2: (use comment to add rate)

  Yes

  No

  N/A

• Year 3: (use comment to add rate)

  Yes

  No

  N/A

2.2.3 Total Recordable Incident Rate (TRIR) for current year and previous 3 Years

• Current - YTD: (use comment to add rate)

  Yes

  No

  N/A

• Year 1: (use comment to add rate)

  Yes

  No

  N/A

• Year 2: (use comment to add rate)

  Yes

  No

  N/A

• Year 3: (use comment to add rate)

  Yes

  No

  N/A

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