HSF6.2 - Vehicle Audit / Inspection Checklist

• Branch / Location

• Auditor

• Employees Name

• Vehicle registration number

• Type of vehicle

• Current Mileage

• Location
  Address

• Date

  Date

Revision Information

• This form is the equivalent to HSF6.2 issue 4 . This form is electronic issue 1 - 18/10/2016

Audit Type

• Please choose the employee type being audited:

  Engineer

  Sales Consultant

  Field Line Manager

  Departmental Manager

General Vehicle Condition

• Is the period or mileage since last service satisfactory?

  Yes

  No

• The recommended period between services for a Vauxhall car is 24 months or 20,000 miles.

• Are the tyres within legal limits?

  Yes

  No

• Are all the vehicle lights functioning correctly including indicators?

  Yes

  No

• Is the vehicle loaded correctly?

  Yes

  No

• Is the vehicle interior clean and is a no smoking sign fitted?

  Yes

  No

• Is the exterior of the vehicle clean and free of damage?

  Yes

  No

• Is the vehicle windscreen in an acceptable condition (check for bad cracks)?

  Yes

  No

• Are the windscreen wipers in a serviceable condition and capable of clearing the windscreen?

  Yes

  No

• Is the seat and head restraint position in line with company guidelines?

  Yes

  No

• Are the parking sensors operating correctly?

  Yes

  No

  N/A

Personal protective equipment / uniform

• Are the employees safety shoes or boots in a satisfactory condition?

  Yes

  No

• Is the employees Safety helmet (head protection) in a satisfactory condition?

  Yes

  No

• Safety helmet issue date.

  Date

• Please arrange for an appropriate replacement to be issued as soon as practicable

• Safety helmets to be renewed every four years irrespective of condition.

• Are the employees gloves (hand protection)in a satisfactory condition?

  Yes

  No

• Are the employees goggles / glasses (eye protection)in a satisfactory condition?

  Yes

  No

• Are the employees ear defenders (hearing protection)in a satisfactory condition?

  Yes

  No

• Is the employees hi-visibility waistcoat in a satisfactory condition?

  Yes

  No

• Is the employees dust mask (respiratory protection) in a satisfactory condition?

  Yes

  No

• Is the employees first aid kit in a satisfactory condition?

  Yes

  No

• Please arrange for an appropriate replacement to be issued as soon as practicable

• First aid kit expiry date

  Date

• Does the employee have PPE bag or suitable PPE containment?

  Yes

  No

• Is the employees asbestos emergency kit in a satisfactory condition?

  Yes

  No

Documentation and eyesight test

• Does the employee have a valid identity card?

  Yes

  No

• Please ensure an ID card is obtained as the earliest opportunity

• Expiry date

  Date

• Does the employee hold a valid driving licence

  Yes

  No

  Not available

• Does the employee have an up to date employee EHS handbook?

  Yes

  No

• Can the employee correctly read a vehicle number plate 20 metres away?

  Yes

  No

• If an employee cannot read a number plate correctly please contact your area HR specialist for further advice.

• Does the employee have a Car Safety Kit?

  YES

  No

• Is the user / driver aware of the instructions for use of the car fire extinguisher?

  Yes

  No

• Please go through the instructions with the driver

• Car fire extinguisher expiry date

  Date

Health and Safety Passports

• Does the employee hold an ECS or CSCS card?

  YES

  No

• Expiry date

  Date

• Please list any other safety passport including expiry dates that the employee holds:

General Vehicle Condition

• Is the period or mileage since last service satisfactory?

  Yes

  No

• The recommended period between services for a Vauxhall car is 24 months or 20,000 miles.

• Are the tyres within legal limits?

  Yes

  No

• Are all the vehicle lights functioning correctly including indicators?

  Yes

  No

• Is the vehicle loaded correctly?

  Yes

  No

• Is the vehicle interior clean and is a no smoking sign fitted?

  Yes

  No

• Is the exterior of the vehicle clean and free of damage?

  Yes

  No

• Is the vehicle windscreen in an acceptable condition (check for bad cracks)?

  Yes

  No

• Are the windscreen wipers in a serviceable condition and capable of clearing the windscreen?

  Yes

  No

• Is the seat and head restraint position in line with company guidelines?

  Yes

  No

• Are the parking sensors operating correctly?

  Yes

  No

  N/A

Personal protective equipment / uniform

• Are the employees safety shoes or boots in a satisfactory condition?

  Yes

  No

• Is the employees Safety helmet (head protection) in a satisfactory condition?

  Yes

  No

• Safety helmet issue date.

  Date

• Please arrange for an appropriate replacement to be issued as soon as practicable

• Safety helmets to be renewed every four years irrespective of condition.

• Are the employees gloves (hand protection)in a satisfactory condition?

  Yes

  No

• Are the employees goggles / glasses (eye protection)in a satisfactory condition?

  Yes

  No

• Are the employees ear defenders (hearing protection)in a satisfactory condition?

  Yes

  No

• Is the employees hi-visibility waistcoat in a satisfactory condition?

  Yes

  No

• Is the employees dust mask (respiratory protection) in a satisfactory condition?

  Yes

  No

• Is the employees first aid kit in a satisfactory condition?

  Yes

  No

• Please arrange for an appropriate replacement to be issued as soon as practicable

• First aid kit expiry date

  Date

• Does the employee have PPE bag or suitable PPE containment?

  Yes

  No

• Is the employees asbestos emergency kit in a satisfactory condition?

  Yes

  No

Documentation and eyesight test

• Does the employee have a valid identity card?

  Yes

  No

• Please ensure an ID card is obtained as the earliest opportunity

• Expiry date

  Date

• Does the employee hold a valid driving licence

  Yes

  No

  Not available

• Does the employee have an up to date employee EHS handbook?

  Yes

  No

• Can the employee correctly read a vehicle number plate 20 metres away?

  Yes

  No

• If an employee cannot read a number plate correctly please contact your area HR specialist for further advice.

• Does the employee have a Car Safety Kit?

  YES

  No

• Is the user / driver aware of the instructions for use of the car fire extinguisher?

  Yes

  No

• Please go through the instructions with the driver

• Car fire extinguisher expiry date

  Date

Health and Safety Passports

• Does the employee hold an ECS or CSCS card?

  YES

  No

• Expiry date

  Date

• Please list any other safety passport including expiry dates that the employee holds:

General Vehicle Condition

• Is the period or mileage since last service satisfactory?

  Yes

  No

• The recommended period between services for a Vauxhall car is 24 months or 20,000 miles, a van is 25,000 or 24 months

• Are the tyres within legal limits?

  Yes

  No

• Are all the vehicle lights functioning correctly including indicators?

  Yes

  No

• Is the vehicle loaded correctly?

  Yes

  No

• Is the vehicle interior clean and is a no smoking sign fitted?

  Yes

  No

• Is the exterior of the vehicle clean and free of damage?

  Yes

  No

• Is the safety screen fitted? <br>Note: All company estate vehicles that carry company stock must have a safety screen fitted.

  Yes

  No

  N/A

• Is the vehicle windscreen in an acceptable condition (check for bad cracks)?

  Yes

  No

• Are the windscreen wipers in a serviceable condition and capable of clearing the windscreen?

  Yes

  No

• Is the seat and head restraint position in line with company guidelines?

  Yes

  No

• Are the parking sensors operating correctly?

  Yes

  No

  N/A

Personal protective equipment / uniform

• Are the employees safety shoes or boots in a satisfactory condition?

  Yes

  No

• Is the employees Safety helmet (head protection) in a satisfactory condition?

  Yes

  No

• Safety helmet issue date.

  Date

• Please arrange for an appropriate replacement to be issued as soon as practicable

• Safety helmets to be renewed every four years irrespective of condition.

• Are the employees gloves (hand protection)in a satisfactory condition?

  Yes

  No

• Are the employees goggles / glasses (eye protection)in a satisfactory condition?

  Yes

  No

• Are the employees ear defenders (hearing protection)in a satisfactory condition?

  Yes

  No

• Is the employees hi-visibility waistcoat in a satisfactory condition?

  Yes

  No

• Is the employees dust mask (respiratory protection) in a satisfactory condition?

  Yes

  No

• Is the employees first aid kit in a satisfactory condition?

  Yes

  No

• Please arrange for an appropriate replacement to be issued as soon as practicable

• First aid kit expiry date

  Date

• Does the employee have PPE bag or suitable PPE containment?

  Yes

  No

• Is the employees asbestos emergency kit in a satisfactory condition?

  Yes

  No

Documentation and eyesight test

• Does the employee have a valid identity card?

  Yes

  No

• Please ensure an ID card is obtained as the earliest opportunity

• Expiry date

  Date

• Does the employee hold a valid driving licence

  Yes

  No

  Not available

• Does the employee have an up to date employee EHS handbook?

  Yes

  No

• Can the employee correctly read a vehicle number plate 20 metres away?

  Yes

  No

• If an employee cannot read a number plate correctly please contact your area HR specialist for further advice.

• Does the employee have a Car Safety Kit?

  YES

  No

• Is the user / driver aware of the instructions for use of the car fire extinguisher?

  Yes

  No

• Please go through the instructions with the driver

• Car fire extinguisher expiry date

  Date

Health and Safety Passports

• Does the employee hold an ECS or CSCS card?

  YES

  No

• Expiry date

  Date

• Does the employee hold a 1b IPAF Licence?

  YES

  No

• IPAF 1b Expiry Date

  Date

• Does the employee hold a 3a IPAF Licence?

  YES

  No

• IPAF 3a Expiry Date

  Date

• Does the employee hold a 3b IPAF Licence?

  YES

  No

• IPAF 3b Expiry Date

  Date

• Does the employee hold a SPA passport?

  YES

  No

• SPA Expiry

  Date

• Does the employee hold a PASMA card?

  YES

  No

• PASMA Expiry

  Date

• Please list any other safety passport including expiry dates that the employee holds:

General Vehicle Condition

• Is the period or mileage since last service satisfactory?

  Yes

  No

• The recommended period between services for a Vauxhall car is 24 months or 20,000 miles, a van is 25,000 or 24 months

• Are the tyres within legal limits?

  Yes

  No

• Are all the vehicle lights functioning correctly including indicators?

  Yes

  No

• Is the roof rack in a serviceable condition and securely fixed to the vehicle?

  Yes

  No

  Racks not fitted

• Is the ladder rack and roller securely fixed to the roof rack?

  Yes

  No

  Racks not fitted

• Are the ladder clamps in a serviceable condition?

  Yes

  No

  N/A

• Is the vehicle loaded correctly?

  Yes

  No

• Is the vehicle interior clean and is a no smoking sign fitted?

  Yes

  No

• Is the exterior of the vehicle clean and free of damage?

  Yes

  No

• Is the safety screen fitted? <br>Note: All company estate vehicles that carry company stock must have a safety screen fitted.

  Yes

  No

  N/A

• Is the vehicle windscreen in an acceptable condition (check for bad cracks)?

  Yes

  No

• Are the windscreen wipers in a serviceable condition and capable of clearing the windscreen?

  Yes

  No

• Is the seat and head restraint position in line with company guidelines?

  Yes

  No

• Are the parking sensors operating correctly?

  Yes

  No

  N/A

• Is the vehicle livery in a reasonable condition and phone numbers visible?

  Yes

  No

  N/A

Personal protective equipment / uniform

• Does the engineer have a full uniform?

  Yes

  No

• Are the employees safety shoes or boots in a satisfactory condition?

  Yes

  No

• Is the employees Safety helmet (head protection) in a satisfactory condition?

  Yes

  No

• Safety helmet issue date.

  Date

• Please arrange for an appropriate replacement to be issued as soon as practicable

• Safety helmets to be renewed every four years irrespective of condition.

• Are the employees gloves (hand protection )in a satisfactory condition?

  Yes

  No

• Are the employees goggles / glasses (eye protection) in a satisfactory condition?

  Yes

  No

• Are the employees ear defenders (hearing protection) in a satisfactory condition?

  Yes

  No

• Is the employees hi-visibility waistcoat in a satisfactory condition?

  Yes

  No

• Is the employees dust mask (respiratory protection) in a satisfactory condition?

  Yes

  No

• Is the employees first aid kit in a satisfactory condition?

  Yes

  No

• Please arrange for an appropriate replacement to be issued as soon as practicable

• First aid kit expiry date

  Date

• Does the employee have PPE bag or suitable PPE containment?

  Yes

  No

• Is the employees asbestos emergency kit in a satisfactory condition?

  Yes

  No

Company Equipment

• Does the engineer have ladders with a stabilising device fitted?

  YES

  No

• Are the ladders in a satisfactory condition?

  Yes

  No

• Please ensure the ladders are removed from service and replacements are ordered ASAP

• Ladder inspection Date

  Date

• Have the ladder feet been replaced in the last 12 months?

  Yes

  No

• Please arrange to have the feet replaced ASAP

• Ladder Feet Replacement date

  Date

• Does the engineer have steps?

  YES

  No

• Are the steps in a satisfactory condition?

  Yes

  No

• Please ensure the steps are removed from service and replacements are ordered ASAP

• Steps Inspection date

  Date

• Does the engineer have a safety belt (Working Harness)?

  YES

  No

• Is the Safety belt in a satisfactory condition?

  Yes

  No

• Safety belt Inspection Date

  Date

• Is the engineers harness is a satisfactory condition?

  Yes

  No

• Please ensure the harness is immediately removed from service and placed into quarantine. Order replacement ASAP

• Harness Inspection Date

  Date

• Does the engineer have temporary safety barriers and tape?

  Yes

  No

• Does the engineer have an "Engineer Working" sign?

  Yes

  No

Electrical Equipment

• Does the engineers have a multimeter?

  YES

  No

• Is the engineer's multimeter in a satisfactory condition?

  Yes

  No

• Calibration due date

  Date

• Does the engineers have an insulation tester?

  YES

  No

• Is the engineer's insulation tester in a satisfactory condition?

  Yes

  No

• Calibration due date

  Date

• Does the engineers have a sound pressure meter?

  YES

  No

• Is the engineer's sound pressure meter in a satisfactory condition?

  Yes

  No

• Calibration due date

  Date

• Does the engineer multi function tester?

  YES

  No

• Is the engineer's multi function tester in a satisfactory condition?

  Yes

  No

• Calibration due date

  Date

• Does the engineers have a battery tester?

  YES

  No

• Is the engineers battery tester in a satisfactory condition?

  Yes

  No

• Calibration due date

  Date

• Is the engineers Martindale voltage tester in a satisfactory condition?

  Yes

  No

  N/A

• Is the engineers Martindale proving unit in a satisfactory condition?

  Yes

  No

  N/A

• Is the engineers electrical lock off kit in a satisfactory condition?

  Yes

  No

  N/A

• Does the engineers have a 110v drill and transformer?

  YES

  No

• Is the engineer's 110v drill and transformer in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a 18v drill charger?

  YES

  No

• Is the engineers drill charger in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a 24v drill charger?

  YES

  No

• Is the engineers drill charger in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a power saw?

  YES

  No

• Is the engineers power saw in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a pipe threading machine?

  YES

  No

• Is the engineer's pipe threading machine in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a heat gun?

  YES

  No

• Is the engineer's heat gun in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a 110v extension lead?

  YES

  No

• Is the engineer's 110v extension lead in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineers have a vacuum cleaner?

  YES

  No

• Is the engineer's vacuum cleaner in a satisfactory condition?

  Yes

  No

• Portable appliance test due date

  Date

• Does the engineer have a soldering iron?

  YES

  No

• Is the engineers soldering iron in a satisfactory condition?

  Yes

  No

• Does the engineer have a gas cylinder?

  YES

  No

• Is the engineers gas cylinder in a satisfactory condition?

  Yes

  No

• Does the engineer have a Bosch PDO 6 Cable/Pipe detector or equivalent?

  YES

  No

• Is the engineers Bosch PDO 6 Cable/Pipe detector or equivalent in a satisfactory condition?

  Yes

  No

• Does the engineer have pipe cutters

  YES

  No

• Are the engineers pipe cutters in a satisfactory condition?

  Yes

  No

Tool kit

• Has the engineer been issued with a company tool kit?

  YES

  No

• Is the soldering iron present and in a satisfactory condition?

  Yes

  No

• Is the set of 6 insulated screwdrivers present and in a satisfactory condition?

  Yes

  No

• Is the 75 mm cross screwdriver present and in a satisfactory condition?

  Yes

  No

• Are the 2 X 100 mm cross type screwdrivers present and in a satisfactory condition?

  Yes

  No

• Is the 75 mm PZ type screwdriver present and in a satisfactory condition?

  Yes

  No

• Are the 2 X 100 mm PZ type screwdriver present and in a satisfactory condition?

  Yes

  No

• Is the Utility key present and in a satisfactory condition?

  Yes

  No

• Are the VDE combination pliers 180 mm present and in a satisfactory condition?

  Yes

  No

• Are the VDE diagonal side cutter 160 mm present and in a satisfactory condition?f

  Yes

  No

• Are the VDE log nose pliers 160 mm present and in a satisfactory condition?

  Yes

  No

• Are the VDE wire stripping pliers 160 mm present and in a satisfactory condition?

  Yes

  No

• Is the 150 mm adjustable wrench present and in a satisfactory condition?

  Yes

  No

• Is the MM Hex Key Set Ball End 9 pc present and in a satisfactory condition?

  Yes

  No

• Is the AF Hex Key Set Ball End 12 pc present and in a satisfactory condition?

  Yes

  No

• Is the Hex Ratchet Crimping tool present and in a satisfactory condition?

  Yes

  No

• Is the Retractable knife present and in a satisfactory condition?

  Yes

  No

• Is the powder coated junior hacksaw present and in a satisfactory condition?

  Yes

  No

• Are the 10 X junior hacksaw blades present?

  Yes

  No

• Is the Hacksaw frame 300 mm blade present and in a satisfactory condition?

  Yes

  No

• Are the Hacksaw blades (300 X 24T) present?

  Yes

  No

• Is the Coax stripping tool present and in a satisfactory condition?

  Yes

  No

• Is the 450 g claw hammer present and in a satisfactory condition?

  Yes

  No

• Is the 1 kg club hammer present and in a satisfactory condition?

  Yes

  No

• Is the Elect bolster & guard 60 mm bulk present and in a satisfactory condition?

  Yes

  No

• Is the 4 pc soft grip chisel set present and in a satisfactory condition?

  Yes

  No

• Is the Plastic hose & pipe cutter 35 mm present and in a satisfactory condition?

  Yes

  No

• Is the 225 mm thumb turn pipe wrench present and in a satisfactory condition?

  Yes

  No

• Is the 600 mm draper level present and in a satisfactory condition?

  Yes

  No

• Is the 5 m X 19 mm measuring tape present and in a satisfactory condition?

  Yes

  No

• Is the Waterproof 5 watt hand torch present and in a satisfactory condition?

  Yes

  No

• Is the Waterproof 3 watt head torch present and in a satisfactory condition?

  Yes

  No

• Is the Heavy duty tool case 20 L present and in a satisfactory condition?

  Yes

  No

Documentation and eyesight test

• Does the employee have a valid identity card?

  Yes

  No

• Please ensure an ID card is obtained as the earliest opportunity

• Expiry date

  Date

• Does the employee hold a valid driving licence

  Yes

  No

  Not available

• Does the employee have an up to date employee EHS handbook?

  Yes

  No

• Does the employee have up to date job spec./method statements?

  Yes

  No

• Does the employee have up to date risk assessments?

  Yes

  No

• Does the employee have up to date COSHH assessments?

  Yes

  No

• Can the employee correctly read a vehicle number plate 20 metres away?

  Yes

  No

• If an employee cannot read a number plate correctly please contact your area HR specialist for further advice.

• Does the engineer have a Car Safety Kit?

  YES

  No

• Is the user / driver aware of the instructions for use of the car fire extinguisher?

  Yes

  No

• Please go through the instructions with the driver

• Car fire extinguisher expiry date

  Date

Health and Safety Passports

• Does the employee hold an ECS or CSCS card?

  Yes

  No

• Expiry date

  Date

• ECS is required for all engineers

• Does the employee hold a 1b IPAF Licence?

  YES

  No

• IPAF 1b Expiry Date

  Date

• Does the employee hold a 3a IPAF Licence?

  YES

  No

• IPAF 3a Expiry Date

  Date

• Does the employee hold a 3b IPAF Licence?

  YES

  No

• IPAF 3b Expiry Date

  Date

• Does the employee hold a SPA passport?

  YES

  No

• SPA Expiry

  Date

• Does the employee hold a PASMA card?

  YES

  No

• PASMA Expiry

  Date

• Please list any other safety passport including expiry dates that the employee holds:

Audit Closeout

• Please record any applicable comments:

• Staff Signature

• Add signature

  Sign

• Auditors Signature

• Add signature

  Sign