IFtL Health and Safety Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

Policy

• Is there a health & safety policy (signed & dated by Head teacher)?

  Yes

  No

  N/A

• date of last review:

• Policy is in line with latest DFE/ RPA guidance for schools and has been personalised from IFtL template?

• The H&S policy is included in the induction process and policy changes are effectively communicated to all staff?

  Yes

  No

  N/A

Risk Assessment

• Are school and trip specific risk assessments in place for those activities presenting a significant risk?

  Yes

  No

  N/A

• Are all trips and visits entered onto the Plumsun trips and visits management system?

  Yes

  No

  N/A

• Are those completing risk assessments appropriately trained?

  Yes

  No

  N/A

• Are individual risk assessments being carried out/ added to an existing risk assessment where required? (E.g. known medical conditions where there are H&S implications, such as epilepsy etc.)

  Yes

  No

  N/A

• Is there evidence that heads of department/ subject leads have adopted / adapted model risk assessments for relevant curriculum activities?

  Yes

  No

  N/A

• Are staff aware of the content and location of all relevant risk assessments?

  Yes

  No

  N/A

• Is there a risk assessment register in place listing all risk assessments, review dates and 'owner' of the risk assessment?

  Yes

  No

  N/A

• Is a member of staff designated as an Educational Visits Coordinator (EVC) and have they received training?

  Yes

  No

  N/A

• date of training:

Inspection and Monitoring

• Have appropriate H&S inspections been undertaken and documented as per the H&S policy?

  Yes

  No

  N/A

• Have actions/ recommendations within those inspections been completed in good time?

  Yes

  No

  N/A

• Where are these inspections and action plans stored? Can one be seen now?

  Yes

  No

  N/A

• Are the H&S inspections considered effective? For example, are they picking up issues which are being completed correctly and are genuine issues and concerns being raised within them?

  Yes

  No

  N/A

• Is an effective H&S/ maintenance log and communication system in place for reporting defects and H&S issues?

  Yes

  No

  N/A

• Have issues identified within the previous annual audit been completed?

  Yes

  No

  N/A

• Are there any outstanding checks on the Smartlog system?

  Yes

  No

  N/A

• Is the Trust Compliance tracker up to date?

  Yes

  No

  N/A

Fire Safety

• Has a suitable fire risk assessment been completed / reviewed within the last 12 months? (If there have been subsequent changes to the site /building layout the fire risk assessment should be revised to reflect these changes.)

  Yes

  No

  N/A

• date of last review:

• Has the capacity for communal areas such as the main hall been calculated as part of this assessment?

  Yes

  No

  N/A

• Is a documented school evacuation plan in place?

  Yes

  No

  N/A

• Does this evacuation plan also consider any individuals who may need specific assistance during evacuation e.g. due to mobility impairment (“PEEP”s)?

  Yes

  No

  N/A

• Are fire drills conducted termly and recorded?

  Yes

  No

  N/A

• Have any issues identified as a result of the last drill been resolved?

  Yes

  No

  N/A

• date of last drill:

  Date

• time taken to evacuate building:

• Are fire alarm call points tested weekly and documented?

  Yes

  No

  N/A

• A different call point to be tested each week on a rotational basis

  Yes

  No

  N/A

• Are appropriate fire extinguishers available and inspected annually?

  Yes

  No

  N/A

• date of annual inspection:

• Are all emergency exits / routes clearly signed, available for immediate use and unobstructed?

  Yes

  No

  N/A

• Do all areas of the school used outside of ambient daylight hours have emergency lighting available on escape routes?

  Yes

  No

  N/A

• In particular focus on those areas used for lettings

  Yes

  No

  N/A

• Is emergency lighting tested monthly (in house) with a full discharge test completed annually (by a competent service engineer)?

  Yes

  No

  N/A

• date of full discharge test:

  Date

• Is the fire alarm system serviced / inspected by a competent engineer (6 monthly for systems with a battery backup, annually for mains only systems)?

  Yes

  No

  N/A

• date of last service / inspection:

  Date

• Are all key internal fire doors (e.g. cross corridor and stairwell doors) in place and fully closing?

  Yes

  No

  N/A

• Are there records of documented fire door checks?

  Yes

  No

  N/A

• Are there appropriate fire escape signs in place?

  Yes

  No

  N/A

• Is the fire log book up to date with checks, tests, maintenance, drills and training records?

  Yes

  No

  N/A

• Is the log book stored on paper or electronically?

Asbestos

• Is the school’s Asbestos Management Plan and Register up to date? Is the site specific management plan up to date e.g. if any subsequent work on asbestos (encapsulation/ removal etc.) has been undertaken this must have been recorded in the management plan?

  Yes

  No

  N/A

• date of last survey:

  Date

• Date of mgmt plan:

  Date

• Is the asbestos permission to work system used on every occasion before any work is conducted on building fabric and well maintained? E.g. pages in order, all entries signed and dated, no gaps etc

  Yes

  No

  N/A

• number of entries in permission to work log in past 12 months :

• Is regular monitoring of the asbestos condition undertaken and recorded (as per the Asbestos Management Plan)?

  Yes

  No

  N/A

• Has the location of known ACM remaining in situ been communicated effectively to all relevant staff / building users?

  Yes

  No

  N/A

• Have the relevant members of staff undergone “Asbestos Awareness” training? Annual refresher training is strongly recommended

  Yes

  No

  N/A

• Has the annual asbestos visual inspection been completed and recorded on the management plan or in the asbestos log?

  Yes

  No

  N/A

• date of last visual inspection:

Contractor Management

• When awarding contracts directly is health and safety included in specifications and contract conditions?

  Yes

  No

  N/A

• Are appropriate competency checks undertaken prior to engaging a contractor directly? E.g. Insurance, risk assessments, evidence of training and membership of professional bodies, declaration of any previous enforcement action

  Yes

  No

  N/A

Electrical and Gas Systems

• Portable electrical appliances tested by a competent according to relevant timescales (PAT testing)?

  Yes

  No

  N/A

• date of pat test:

  Date

• All emergency shut offs are accessible, clearly identified and functioning?

  Yes

  No

  N/A

• Has the fixed electrical wiring been inspected within the last 5 years?

  Yes

  No

  N/A

• Have all remedial actions been followed through to completion?

  Yes

  No

  N/A

• date of test certificate:

  Date

• Are gas cylinders stored appropriately? (E.g. Secured upright, separated from flammables, room signed and location marked on plan within fire risk assessment)

  Yes

  No

  N/A

• Check external above ground gas pipework and fittings visually, are there any signs of corrosion or damage?

  Yes

  No

  N/A

• Are emergency control valves readily accessible and operational?

  Yes

  No

  N/A

Legionella Management

• Has a legionella risk assessment been carried out by a competent contractor?

  Yes

  No

  N/A

• Date of assessment:

  Date

• If there have been subsequent changes to the building / hot and cold water system since this assessment has this assessment been reviewed?

  Yes

  No

  N/A

• Have the initial recommendations from the water risk assessment been actioned?

  Yes

  No

  N/A

• Are all in house operational controls (e.g. flushing of seldom used outlets, temperature control and monthly monitoring etc.) being completed and documented in the water log book?

  Yes

  No

  N/A

• Where non-compliant temperatures are identified have other actions been implemented to reduce risks? E.g. increase in flushing regime, raising calorifier temperature etc. or a contractor call out

  Yes

  No

  N/A

• Is annual servicing carried out in line with the risk assessment?

  Yes

  No

  N/A

Plant, Tools and Equipment

• Have task specific work at height risk assessments been conducted?

  Yes

  No

  N/A

• Is a ladder register and checklist in place and reviewed appropriately?

  Yes

  No

  N/A

• Is there any significant use of power tools / machinery?

  Yes

  No

  N/A

• If yes to above, a register/ risk assessment of equipment should be in place which identifies any significant safety issues to consider, (noise and vibration levels, guards that should be in place, PPE required, maintenance or training/ instruction required). Is this in place?

  Yes

  No

  N/A

• Is a planned preventative maintenance schedule in place for all plant / equipment?

  Yes

  No

  N/A

• Is PE and outdoor play equipment inspected annually by competent contractor?

  Yes

  No

  N/A

• date of inspection:

  Date

• Are electronic powered gates / doors subject to regular maintenance and inspection by a competent person? In particular for gates ensure that force limitation and all safety controls for electronic gates are being checked and working properly as part of that process

  Yes

  No

  N/A

• date of last inspection:

  Date

• Have the applicable statutory inspection been carried out within the correct time frame and the certificate of “thorough examination” retained for the following?

• Lifts carrying people – every 6 months

  Yes

  No

  N/A

• Lifting accessories – every 6 months

  Yes

  No

  N/A

• LEVs – every 14 months

  Yes

  No

  N/A

• Pressure Vessels - Every 2 years

  Yes

  No

  N/A

Vehicles / Minibuses

• A list of nominated minibus drivers and training is maintained?

  Yes

  No

  N/A

• Are driving licences checked annually to identify any penalties which might affect insurance cover?

  Yes

  No

  N/A

• Are all inspection, MOT / servicing records in place for all vehicles? E.g. minibuses, pool cars, golf cabbies etc

  Yes

  No

  N/A

• Are Minibuses subject to a 10 weekly safety inspection regime?

  Yes

  No

  N/A

• Are pre-use driver checks being carried out?

  Yes

  No

  N/A

Hazardous Substances

• Is there an inventory of chemicals (e.g. cleaning and maintenance products)?

  Yes

  No

  N/A

• Have substances identified as presenting a significant risk (for example, swimming pool chemicals) had a specific COSHH risk assessment conducted and communicated?

  Yes

  No

  N/A

• Are all hazardous substances stored appropriately e.g. secured out of the reach of children and all containers clearly labeled and marked (e.g. irritant, flammable)?

  Yes

  No

  N/A

• Is appropriate training provided for those using/ handling hazardous substances? E.g. A “COSHH Awareness” course

  Yes

  No

  N/A

First Aid

• Is there a current first aid policy in force?

  Yes

  No

  N/A

• Has a first-aid risk assessment been completed?

  Yes

  No

  N/A

• Have any children with high level medical needs had appropriate care plans implemented, or appropriate additions to IHCPs?

  Yes

  No

  N/A

• Are there adequate numbers and levels of first aiders on site?

  Yes

  No

  N/A

• For low risk workplaces,<25 employees EFAW recommended, 25-50 employees at least 1 EFAW, >50 employees at least 1 full FAW per 100 or part thereof - Other regulations (EYFS, for example) apply for pupils. Absence, sickness and size of site to be considered.

  Yes

  No

  N/A

• How many pediatric trained first aiders on-site?

• How many EFAW trained first aiders on-site?

• How many FAW trained first aiders on-site?

• How many other trained first aiders on-site? (i.e. emergency first aid in schools)

• Are first aid boxes stored in appropriate places and maintained, with no unapproved content (medicines etc.)?

  Yes

  No

  N/A

• Is there a process in place to check first aid boxes on a monthly basis to ensure they are stocked and in-date?

  Yes

  No

  N/A

Accident and Incident Reporting

• Are accident & incidents records kept?

  Yes

  No

  N/A

• Are they monitored for trends?

  Yes

  No

  N/A

• Have all significant accidents and incidents been investigated and suitable actions implemented?

  Yes

  No

  N/A

• Are the requirements of RIDDOR understood and adhered to?

  Yes

  No

  N/A

• Is there a nominated person who undertakes accident reporting within the school?

  Yes

  No

  N/A

Communication of Health and Safety

• Is there a system whereby all defects found with equipment / plant /premises are notified to management and taken out of service?

  Yes

  No

  N/A

• Is there a good awareness amongst staff regarding the location of H&S documentation e.g. risk assessments, the H&S policy?

  Yes

  No

  N/A

• Is adequate H&S information displayed across site e.g. Names & locations of First Aiders, the H&S policy (the “Statement of Intent”), hazard warning signage (chemical, electrical etc.), PPE requirement signage etc

  Yes

  No

  N/A

Health and Safety Management & Employee Training

• Who is the Health & Safety Lead for the school?

• What level of formal training has the Health & Safety Lead undertaken?

• When was this training completed?

  Date

• How does the Health & Safety Lead maintain their knowledge and stay up to date with legislation?

  Date

• Have all staff health and safety training needs been assessed e.g. training needs analysis/ matrix?

  Yes

  No

  N/A

• Is all health and safety training recorded?

  Yes

  No

  N/A

• Has all staff received an effective and documented health and safety induction?

  Yes

  No

  N/A

Welfare and Environment

• Are finger guards in place and effectively maintained on vulnerable doors i.e. toilet & classrooms in nursery, KS1, special schools?

  Yes

  No

  N/A

• Are there any outstanding items from the last EHO report for the school kitchen?

  Yes

  No

  N/A

• date of report:

  Date

• Have all DSE (computer) users been identified and their workstations assessed?

  Yes

  No

  N/A

• Is a lettings policy in place and are key risks and emergency procedures clearly communicated to hirers?

  Yes

  No

  N/A

• Are potentially hazardous areas (kitchen, labs, workshops etc.) locked when unsupervised?

  Yes

  No

  N/A

• Do catering providers have a food safety management system compliant with HACPP (hazard analysis and critical control point)?

  Yes

  No

  N/A

• Do breakfast club or after school club also follow HACCP and/or SFBB guidance?

  Yes

  No

  N/A

Internal Areas

• Is the general housekeeping satisfactory?

  Yes

  No

  N/A

• Is flooring in good condition and free of slip / trip hazards?

  Yes

  No

  N/A

• Are items stored at height (e.g. files/folders on shelves) accessible, secure and safe?

  Yes

  No

  N/A

• Are boiler rooms and electrical intake areas kept free of combustible materials?

  Yes

  No

  N/A

Exxternal Areas

• Are pedestrian routes within the site clearly defined and segregated from vehicles?

  Yes

  No

  N/A

• If no: A risk assessment should be in place demonstrating the controls in place to mitigate the risk to pedestrians. Is this in place?

  Yes

  No

  N/A

• Has a tree survey been conducted by arboriculturalist?

  Yes

  No

  N/A

• date of survey:

  Date

• Is adequate access to the site maintained for emergency services?

  Yes

  No

  N/A

• Is there a good quality secure perimeter fence around the entire site?

  Yes

  No

  N/A

Security and Safeguarding

• Is there clear signage directing visitors to the main reception/ other services on site?

  Yes

  No

  N/A

• Is access to buildings adequately controlled? (i.e. Paxton etc)

  Yes

  No

  N/A

• Is there a clearly defined route between site entrance(s) and reception with direct access to children avoided where practicable?

  Yes

  No

  N/A

• Where the access routes means visitors could potentially gain access to pupils a risk assessment should be in place which demonstrates that there is effective supervision

• Is there a satisfactory signing in system for staff, pupils and visitors?

  Yes

  No

  N/A

• Is external lighting adequate?

  Yes

  No

  N/A

• Are gates and perimeter fencing of adequate height and well maintained?

  Yes

  No

  N/A

• In particular for electronic powered gates ensure that force limitation and all safety controls are being checked and working properly as part of that process

• Is access to low roofs adequately restricted? (e.g. Any anti-climb paint/ anti-scale devices used should be clearly signed)

  Yes

  No

  N/A

• Are any fragile roof surfaces identified by signage?

  Yes

  No

  N/A

• Any external storage/ waste bins are secured and located away from buildings?

  Yes

  No

  N/A

Other Specific Risks

• If there are any other specific risks (swimming pools, for example), detail control and inspection measures here