IHSS Annual Health and Safety Compliance Audit

• Client

• Location
  Address

• Conducted on

  Date

• Audit conducted by

• SAIOSH Registration Number

• Audit Report Compiled By

  Yes

  No

  N/A

• SAIOSH Registration Number

• Audit Committee Memebers

The purpose of an Occupational Health and Safety (OHS) audit is to ensure compliance with legislation, regulations, and best practices, and to identify areas for improvement in an organization's OHS program: Compliance: Ensure compliance with local, national, and industry-specific regulations Risk identification: Identify potential hazards and risks in the workplace Performance evaluation: Evaluate the effectiveness of OHS management systems Continuous improvement: Promote a culture of continuous improvement by regularly reviewing safety practices Employee engagement: Involve employees in the audit process to foster a sense of ownership and accountability

The purpose of an Occupational Health and Safety (OHS) audit is to ensure compliance with legislation, regulations, and best practices, and to identify areas for improvement in an organization's OHS program: Compliance: Ensure compliance with local, national, and industry-specific regulations Risk identification: Identify potential hazards and risks in the workplace Performance evaluation: Evaluate the effectiveness of OHS management systems Continuous improvement: Promote a culture of continuous improvement by regularly reviewing safety practices Employee engagement: Involve employees in the audit process to foster a sense of ownership and accountability

• COID Letter of Good Standing

  Yes

  No

  N/A

CIPC- Company Registration Documents

• Company Registration Document available

  Yes

  No

  N/A

Compensation Fund Documents- COID or RMA

• Is the document valid

  Yes

  No

  N/A

• Expiry date of the Document

  Date

• Does the Name of the company identified correspond with the Company Registration Document

  Yes

  No

  N/A

• Does the nature of business correspond with the care function of the business

  Yes

  No

  N/A

• Does the document reference the Policy Number

  Yes

  No

  N/A

Public Liability Insurance Document

• Is the Document available

  Yes

  No

  N/A

• Name of the Insurance Provider

• Is the Document still valid

  Yes

  No

  N/A

• Expiry date of the Document

  Yes

  No

  N/A

• Supply the Policy Number

  Yes

  No

  N/A

Certificates and COCs (Certificate of Compliances)

• Is there an Occupancy Certificate available for the building

  Yes

  No

  N/A

• Is there a Fire Clearance certificate available

  Yes

  No

  N/A

• Is the Electrical COC available

  Yes

  No

  N/A

• Is there a Plumbing COC available

  Yes

  No

  N/A

• Is there an Electric fence COC available

  Yes

  No

  N/A

• Is there a Gas Installation COC available

  Yes

  No

  N/A

• Is there an Extractor COC available

  Yes

  No

  N/A

• Is there a Fire Fighting Equipment COC available

  Yes

  No

  N/A

• Is there a Fire Panel COC available

  Yes

  No

  N/A

• Is there a Fire Pump COC Available

  Yes

  No

  N/A

• Is there a Generator COC available

  Yes

  No

  N/A

• Is there a Boiler Room/ Boiler COC available

  Yes

  No

  N/A

• Is there a Lift installation COC available

  Yes

  No

  N/A

• Is a Solar Panel Installation COC available

  Yes

  No

  N/A

• Is there an Extractor installation COC Available

  Yes

  No

  N/A

Equipment Registers

Electrical

• Is there an Electrical Equipment Register

  Yes

  No

  N/A

• Are all equipment listed

  Yes

  No

  N/A

• Can the list be verified by sample testing

  Yes

  No

  N/A

• Is there a

  Yes

  No

  N/A

• Number of Equipment listed

Hand tools

• Is there an Electrical Equipment Register

  Yes

  No

  N/A

• Are all equipment listed

  Yes

  No

  N/A

• Can the list be verified by sample testing

  Yes

  No

  N/A

• Number of Equipment listed

Lifting Equipment or Support Structures

• Is there an Electrical Equipment Register

  Yes

  No

  N/A

• Are all equipment listed

  Yes

  No

  N/A

• Can the list be verified by sample testing

  Yes

  No

  N/A

• Number of Equipment listed

Equipment Service Records

Fire Fighting Equipment

• Is there a Fighting Equipment Service Record available (Within 12 months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Fire Panel, Detection and Suppression Systems

• Is there a Fire Panel Service Record (Within 12 months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Fire Pump House

• Is there a Fire Pump House Service Record (Within 12 months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Generator

• Is there a Fire Pump House Service Record (Within 12 months or 250 hours)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Extractor

• Is there an Extractor Service Record (Within 6 Months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Boilers

• Is there an Extractor Service Record (Within 6 Months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Lifts

• Is there a Lift Annexure B Service Record (Within 24 Months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Rodent Stations

• Is there a Rodent Station Service Record (Within 3 Months)

  Yes

  No

  N/A

• When was the last Service Conducted

  Date

• Name of the Service Provider

• Service Provider's registration number with relevant body

Lifting Equipment

• Are there Lifting Equipment Service Records (Within 12 Months) for Equipment

  Yes

  No

  N/A

• If no to the above, list the equipment which do not have Service Records

• Yes

  No

  N/A

Registers

• Is there a Risk Assessment Register availale

  Yes

  No

  N/A

• Does the Risk Assessment Register List all Risk Assessments

  Yes

  No

  N/A

Baseline Risk Assessment

• Is there a Baseline Risk Assessment Available

  Yes

  No

  N/A

• Does the Baseline Risk Assessment Cover the Hazards associated with the business's core functions

  Yes

  No

  N/A

• Does the Baseline Risk Assessment identify high risk activities, conditions or areas which in turns triggers the need for issue based risk assessments

  Yes

  No

  N/A

• Is the Base Line Risk Assessment Signed off

  Yes

  No

  N/A

• When is the next review date

  Date

• Are corrective actions identified

  Date

• Are risks evaluated to a satisfying rate

  Date

Issue Based Risk Assesments

• Are Issue Based Risk Assessments in place for all high risk concerns as identified within the Base Line Risk Assessment

  Yes

  No

  N/A

• Are the Issue Based Risk Assessments signed off

  Yes

  No

  N/A

• If no to the above, List the Issue Based Risk Assessments which are not signed off

• When is the next review date

  Yes

  No

  N/A

• Are corrective actions identified

  Yes

  No

  N/A

• Are risks evaluated to a satisfying rate

  Yes

  No

  N/A

• Is focus placed more on preventative measures rather than corrective measures

  Yes

  No

  N/A

Training

• Are employees trained on the identified Risk Assessment

  Yes

  No

  N/A

• Are all trainings conducted within 12 months

  Yes

  No

  N/A

Registers

• Is there a Register Available for the company policies

  Yes

  No

  N/A

• Does the Policy Register list all policies within the company

  Yes

  No

  N/A

Occupational Health and Safety Policy

• Does the Occupational Health and Safety Policy list the goals and objectives for the organization

  Yes

  No

  N/A

• Does the Occupational Health and Safety Policy trigger measures' in which the organization has put into place to achieve said objectives and targets

  Yes

  No

  N/A

• Is the Occupational Health and Safety Policy signed off by the CEO/ Director

  Yes

  No

  N/A

• Is the Occupational Health and Safety Policy updated every 12 months

  Yes

  No

  N/A

• When is the next review date

  Date

Other Policies

• Are all Policies as per the registers available

  Yes

  No

  N/A

• If no to the above, which Policies are not available

• Are all Policies signed off by the CEO/ Director

  Yes

  No

  N/A

• Do these Policies trigger any procedures or plans for which is to be enforced or maintained in order to achieve the objectives and goals of the policies

  Yes

  No

  N/A

Company Organogram

• Is the 16(1) Legal Appointment Available and signed off

  Yes

  No

  N/A

• Is the Company Organogram available

  Yes

  No

  N/A

• Does the company organogram reflect a true measure of the employees and their roles within the organization

  Yes

  No

  N/A

• When last was the organogram revised

  Date

Legal Appointment Register

• Is there a Legal Appointment Register available

  Yes

  No

  N/A

• Does the Legal Appointment register mention all Legal Appointments recognized within the organized.

  Yes

  No

  N/A

• Is the Legal Appointment Register kept up to date and reviewed annually

  Yes

  No

  N/A

Legal Appointment Letters

• Are all Legal appointments as per the Legal Appointment Register available and up to date

  Yes

  No

  N/A

• Name and Surname of the 16(2) Legal Appointee

16(1)- C.E.O Appointment Letter

• Name and surname of the 16(1) Legal Appointee

• Is the 16(1) Legal Appointment available and signed off

  Yes

  No

  N/A

• Date of Signature

  Date
16(2)- Assistant to the CEO Appointment Letter(s)

• Name and surname of the 16(1) Legal Appointee

• Is the 16(2) Legal Appointment available and signed off

  Yes

  No

  N/A

• Is the 16(2) Legal Appointee appointed by the 16(1) Legal Appointee

  Yes

  No

  N/A

• Is the area or department clearly defined within the Appointment Letter

  Yes

  No

  N/A

• Date of Signature

  Yes

  No

  N/A