Chief Officer

  • Time start

  • Is the general setup of the QSE System clear?

  • General System Declarations in Part A
    "The Manual" in Part B
    Part C: how to fulfill the Manual
    Part D as Emergency Response Plans
    Part E as System Forms - matching the procedures numbers

HB-002

  • Management Commitment: to develop and improve the QSE System

  • Customer Focus - who is the customer (Shipowner)

  • Main points of the Company's Quality Safety and Environmental Protection Policy known?
    - to provide for safe practice in ship operation and safe working environment
    - to establish safeguards against all identified risks
    - to continuously improve safety management skills of personnel

  • Declaration of Company's Policy on QSE (SD-005) displayed and known

  • Quality Planning

  • Master's Overriding Authority

  • Further content of HB-002

Procedures

  • Circulars and Company Information (DP-C1-04)

  • Control of Records (DP-C1-05)

  • Maintenance Deck (DP-C4-07)

  • Amount of overdue IMECS Tasks (Deck)

  • Risk assessments (DP-C2-03)

  • Toolbox meetings (DP-C2-01)

  • Work permits (Hot work/ working aloft and outboard/ Enclosed space) (DP-C2-01/DP-C2-05/DP-C2-04)

  • Life boat/ Rescue boat safety (DP-C2-06)

  • Safe Access/ Gangway (DP-C2-10) including monthly checklist

  • Communication with Company, Reporting (DP-C3-01)

  • Communication with Charterers, Agents and Authorities (DP-C3-02)

  • Cargo Operations (DP-C3-03)

  • Cargo Treatment and Supervision (DP-C3-04)

  • Cargo Documentation (DP-C3-05)

  • Care of Hatch Covers (DP-C3-07)

  • Watch keeping (DP-C4-01)

  • Preparing for Arrival/ Departure (DP-C4-03)

  • Navigation in Restricted Waters (DP-C4-10) and Navigation in Heavy Weather (DP-C4-11)

  • Storage (DP-C5-04)

  • Working Language (DP-C6-01)

  • Complaint Handling (DP-C6-03)

  • Familiarisation (DP-C6-04)

  • Working and Resting Times (DP-C6-05)

  • Change of Command (DP-C6-07)

  • Appraisal of Personnel (DP-C6-08)

  • Drug and Alcohol Abuse (DP-C6-09)

  • Critical Equipment (DP-C8-04)

  • Control of Safety Equipment (DP-C8-05)

  • Environmental Protection (DP-C8-06)

  • Control of Defects (DP-C9-01)

  • Reporting Occurrences (DP-C9-02)

  • Management Review (DP-C9-04) - available/ known?

  • Remarks

  • Add. Remark
  • Description

Security

  • Restricted Areas

  • Conflict Safety-Security

  • Security principles:
    Only authorised persons/ objects may come on board, ship and special areas are continuously monitored, everybody is attentive and aware, violation of security results in consequences)

  • Security Levels:
    Who sets security level for the ship?
    What happens if different security level to port facility

  • Master's Ultimate Authority for the ship known?

  • Remarks

  • Add. Remark
  • Description

  • Time End

2. Officer

  • Time Start

Hospital

  • Hospital, equipment, cleanliness

  • Medical treatment record keeping

  • Additional Remarks

  • Remark
  • Description

Bridge

  • Nautical charts and publications

  • Other publications, Regs4Ships

  • Navigational Equipment

  • Communication Equipment

  • Log Books, including GMDSS Log, Compass Observation, Night Orders

  • Additional Remarks

  • Remark
  • Description

General

  • General Setup QSE System

  • Management Commitment (HB-002)

  • Main points of the Company's QSE-Policy known?

  • Master's Overriding Authority

Knowledge about and adherence to Procedures

  • Communication with Company, communication with Charterers etc. (DP-C3-01)

  • Care of hatch covers (DP-C3-07)

  • Bridge, Deck, and Engine Watchkeeping (DP-C4-01)

  • Voyage Planning (DP-C4-02)

  • Preparing for Arrival and for Departure (DP-C4-03)

  • Navigation in restricted waters (DP-C4-10)

  • Navigation in heavy weather (DP-C4-11)

  • Working language (DP-C6-01)

  • Working and resting times (DP-C6-05)

  • Change of command (DP-C6-07)

  • Drug and Alcohol Policy (DP-C6-09)

  • Control of defects (DP-C9-01)

  • Reporting of occurrences (DP-C9-02)

  • Additional Remarks

  • Remark
  • Description

  • Time End

3. Officer

  • Time Start

Deck inspection, upper deck, forecastle, superstructure

  • Condition of safety equipment (general) (DP-C8-05)

  • Forecastle store (Storage, DP-C5-04)

  • Mooring arrangements

  • Observation of Safe Working Procedures on Deck (DP-C2-01)

  • Accommodation Ladder(s) with preparation checklist (DP-C2-10/ SF-E2-10)

  • Rescue boat (Equipment/ condition; painter always connected to boat; launching instructions)

  • Knowledge about difference between rescue boat hook and life raft hook (On-Load Release / Automatic off-load release mechanism)

  • Life Rafts (correctly connected, inspection date)

  • Free Fall Life Boat

  • Fire Lockers/ Safety Stores (DP-C5-04; DP-C8-04; DP-C8-05)
    (Safety Equipment ready for immediate use)

  • Muster Lists

  • Pyrotechnical Ditress Signals

  • SOLAS Training Manuals and Fire Operational Booklet available in eah mess room? (DP-C2-09)

  • Remarks

Procedures and Records

  • Inspection and Maintenance of Safety Equipment (DP-C8-05)

  • Control of Defects (DP-C9-01)

  • Reporting of Occurrences (DP-C9-02)

  • Safety Familiarisation on board (including knowledge about "Safe moving on port facilities and shipyards, DP-C2-07)

  • Shipboard Drills and Trainings (DP-C6-06)
    Launching and maneuvering of boats

  • Safety Officer appointed

  • Safety Committee (Appointment and records)

  • Life boat/ rescue boat safety (DP-C2-06)

  • Working and Resting times (DP-C6-05)

  • Bridge, Deck, and Engine Watchkeeping (DPC4-01)

  • Preparing for Arrival and for Departure (DP-C4-03)

  • Navigation in restricted waters/ Heavy weather (DP-C4-10/11)

  • Care of hatch covers (DP-C3-07)

  • Cargo Operations (DP-C3-03)

  • General setup of QSE System understood

  • Remarks
  • Time End

Engine Department

Inspection of Engine Room

  • Time start

  • Prior to interviewing the Chief Engineer the Engine Room and Workshops are inspected.

  • Self closing Class A Fire Door to engine room

  • No oily rags/ major amount of oil in machineries' foundations/ bilges

  • No major leakages at machinery

  • Self closing devices at sounding pipes in working condition and not clogged open

  • Safety equipment checked at regular intervals

  • Floor plates fixed, surfaces safe to walk and work

  • Emergency Exits self closing, clear and emergency lights working

  • Engine room workshop, including tools, and stores "tidy" and safe; safety stickers displayed (use goggles/ do not use gloves)

  • All engine personnel using hearing protection in noisy environment

  • Additional Remarks

  • Remark
  • Description

2. Engineer/ 3. Engineer

  • Toolbox records, sufficient details of safety precautions (DP-C2-01)

  • Garbage record book

  • Operation/ testing of OWS

  • Preparing for Arrival/ Departure (DP-C4-03)

  • Rest hours of engine personnel; including duty engineer's rounds (DP-C6-05)

  • Risk Assessments (DP-C2-03)

  • Procedures for hot work, working aloft, enclosed space (DP-C2-01/05/04)

  • Watchkeeping (DP-C4-01)

  • Critical Equipment (DP-C8-04)

  • IMECS operation, delaying a job, reporting occurrences on the component

  • Amount of overdues tasks (Engineers)

  • Additional Remarks

  • Remark
  • Description

Chief Engineer

  • Internal/ External Oil Transfer (DP-C4-04/05)

  • Asbestos Management (DP-C4-13), including Asbestos Management Folder

  • Rest hours during Oil Transfer Operations!
    Quality Planning!!

  • Internal Requisitioning (DP-C5-01)

  • Receiving Inspection (DP-C5-03)

  • Storage (DP-C5-04)

  • Change of Command (DP-C6-07)

  • Appraisal of Personnel (DP-C6-08)

  • Internal / External technical Surveys (DP-C8-01/02)

  • Monitoring operation, recording operational data (DP-C8-03)

  • Critical Equipment (DP-C8-04)

  • Control of Measuring Devices (DP-C8-08)

  • Control of Defects (DP-C9-01)

  • Reporting Occurrences (DP-C9-02)

  • Additional Remarks

  • Remark
  • Description

  • Time end.

Ratings

  • Time Start

  • Safety at Work - who is repsonsible in first instance?

  • First of all, each employee is himself responsible for his own safety at work.
    Everybody should look after his colleagues.

  • Who is who?
    -Safety Officer
    -Ship Security Officer
    -Designated Management Representative
    -Designated Person Ashore (How to contact the DPA?)
    -Company Security Officer

  • Where to find QSE?

  • Availability Function Descriptions and Familiarisation

  • Complaint procedure

  • Who is responsible for providing personal protective equipment?
    Company; Head of Department to ensure PPE is available; everybody to care for PPE.

  • Participation in Toolbox Meetings
    Knowledge aout Work Permits

  • Additional Remarks

  • Remark
  • Description

Ship Security

  • Knowledge about Security Levels
    1: Normal Operation
    2: Heightened Risk of a Security Incident
    3: Imminent danger/ direct threat

  • Measures at different Security Levels:
    1: Normal measures in place at all times
    2: Increased security measures
    3: Measures in direct response to the threat only.

  • Gangway watchmen:
    Access control (physical search of persons)

  • Access control: locking of Restricted Areas

  • Conflict Safety - Security

  • Additional Remarks

  • Remark
  • Description

  • Time End

Catering Dept.

  • Time Start

  • Cleanliness of Galley and Pantires

  • Knowledge about food grinder
    (where does the grinded foodwaste go to)

  • Garbage Management in Galley

  • Staff hygiene

  • Food Hygiene (DP-C2-08)
    including warm keeping of meals, swedish table prohibition
    "Best Before"-Dates/ "Use By"-Dates

  • Food receipt/ -storage
    (Food Hygiene (DP-C2-08))

  • Food processing

  • Condition of food stores, including cooling temperatures and locked-in-alarm

  • Pest control

  • First actions upon detecting a fire in the galley

  • Additional Remarks

  • Remark
  • Description

  • Time End

Master

  • Start time

QSE System

  • Electronic QSE System is up-to-date and in working condition

  • General Setup is clear?
    Part A/B/C/D/E
    System Forms Numbering in line with DP's

  • Management Commitment
    (Develop and improve QSE System)

  • Term "Customer Focus"

  • Main points of the company's QSE policy
    -provide for safe working environment
    -establish safeguards against all identified risks
    -continuously imrpove safety management skills

  • Quality Planning

  • Master's Overriding Authority
    "In the case of serious danger for ship safety and the maritime environment overriding authority is vested in the master and he is encouraged to disregard all rules and regulations whcih in his discretion are unsuitable to avert such danger"

Procedures

  • Hardcopy QSE Manuals are up-to-date (DP-C1-02)

  • Control of other documents (DP-C1-03)
    (i.e.Displays dated and signed?)

  • Handling of Circulars (DP-C1-04)

  • Control of Records (DP-C1-05)

  • Safety at Work
    -general (DP-C2-01)
    -safety committee (DP-C2-02)
    -Work Permits (DP-C2-01/04/05)

  • Life- and Rescue Boat Safety (DP-C2-06)

  • Food hygiene (DP-C2-08)
    Log book entries catering department?

  • Communication with company/ charterers/ agents (DP-C3-01/02)

  • Procedures about cargo operations/ cargo care/ care of hatch covers
    (DP-C3-03 to 07)

  • Watch Keeping (DP-C4-01)

  • Voyage Planning (DP-C4-02)

  • Preparing for Arrival and for Departure (DP-C4-03)

  • Anchoring (DP-C4-06)

  • EDP Equipment (DP-C4-09)

  • Navigation in restricted waters/ heavy weather (DP-C4-10/11)

  • Internal Requisitioning (DP-C5-01)

  • Receiving inspection (DP-C5-03)

  • Storage (DP-C5-04)

  • Working language (DP-C6-01)

  • Complaint handling (DP-C6-03)

  • Familiarisation (DP-C6-04)

  • Working and Resting Times (DP-C6-05)

  • Change of Command (DP-C6-07)

  • Appraisal of personnel (DP-C6-08)

  • Drug and Alcohol abuse (DP-C6-09)

  • Monitoring Operation, recording operational data (DP-C8-03)

  • Environmental protection (DP-C8-06)

  • Control of defects (DP-C9-01)

  • Reporting Occurrences (DP-C9-02)

  • Internal Audits (DP-C9-03)

  • Management Review (DP-C9-04)

  • Additional Remarks

  • Remark
  • Description

Security

  • Approved SSP available?

  • Complete Continuous Synopsis Record file available?

  • Objectives of the ISPS Code
    -establishment of an international framewirk against security threats affecting ships or port facilities
    -ensuring early and efficient collection and exchange of security related information
    -ensuring adequate and proportional maritime security measures are in place

  • Principles:
    Only authorised persons and objects come on board. Ship and special areas are continuously monitored. Everybody is attentive and aware.

  • Security Levels:
    which ones?
    WHo sets the security level for the ship?

  • Master's ultimate responsibility for the ship
    (Safety - Security conflict)

  • Ship Security Officer appointed by the company?

  • CSO for this vessel declared?

  • SSO fully conversant with the SSP?

  • Confidentiality of SSP/ SSA?
    In which cases may PSC Officers access parts of the SSP (clear grounds)

  • Cooperation with PFSO's?

  • Circumstances under which a DoS has to be prepared?

  • Access control

  • Latest SSA-review availale?

  • A SSA-Review has been carried out in course of this audit.

  • Latest SSP-Review available?

  • Additional Remarks

  • Remark
  • Description

Certificates/ Documents

  • Last internal Audits
    complete records available

  • Date of last internal Audits

  • NC's have been properly followed up

  • Last external Audits

  • Date of last external Audits

  • Audit type

  • NC's have been properly followed up

  • Last PSC

  • All deficiencies have been properly followed up/ are in process of being properly followed up

  • End Time

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