Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Unannounced audit
PREVIOUS INSPECTION
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Has the last inspection been reviewed?
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All actions from previous Inspection completed?
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Are all Critical and secondary documents on Meridian up to date ?
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The correct documents are uploaded and are within date?
- Yes
- No
- N/A
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Are the overdue Actions on Meridian being managed?
1.0 - TRAINING
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1.1 - All staff trained in accordance with Learning Pathway?
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1.2 - Training recorded in training record?
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1.3 - Operation Manager completed IOSH Managing Safely and Certificate held in training file?
2.0 - FIRE PREVENTION
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2.1 - Current fire risk assessment (FRA) available!
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Date of FRA
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Overall Fire Risk Rating
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2.2 - Work required on FRA complete?
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2.3 - Is there a cause and effect matrix held in the fire log book?
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2.4 - Fire Emergency action plan and Security Plan displayed, understood and signed by all employees/Security Guards?
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2.5 - Is there a minimum of 2 x Fire Warden Trained Staff?
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2.6 - Weekly fire alarm test carried out and recorded?
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2.7 - Are air conditioning or ventilation systems interfaced to the fire alarm?
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2.8 - Are pagers linked to the fire alarm system and are these being used?
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2.9 - Weekly exit route check carried out and recorded?
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2.10 - Are there management procedures in place to ensure automatic self-closing fire doors are closed at night?
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2.11 -Termly emergency evacuation carried out and recorded
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Did the full evacuation take less than 10 minutes? (If not new drill required)
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Date of last fire drill/evacuation
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2.12 - Extinguishers in place, clearly marked for type of fire?
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Date last serviced
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2.13 - Extinguishers clear of obstructions?
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2.14 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?
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2.15 - Fire extinguisher indicator signs in place and legible?
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2.16 - Have staff received training in use of fire extinguishers and records held in training file?
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2.17- Adequate direction notices for fire exits?
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2.18 - Exit doors easily opened from inside?
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2.19 - Exits clear of obstructions?
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2.20 Fire alarm system functioning correctly?
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2.21 - 1 cubic metre clear under sprinklers?
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2.22 - Fire doors in good condition and kept shut and provided with "Keep Closed" signage?
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2.23 - Fire maintenance visits recorded?
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2.24 - Any staff or residents requiring a PEEP considered?
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2.25- Any other significant fire risk?
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2.26 - Is the fire compartmentation in a good condition?
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2.27 - Is the fire stopping suitable and the products used appropriate, e.g. No large holes or gaps filled with fire resisting foam?
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2.28 - Has a fire compartmentation survey been carried out?
3.0 - ASBESTOS
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3.1 - Copy of full asbestos report available including register of noted ACMs?
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3.2 - Contents of asbestos report communicated to contractors?
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3.3 Asbestos labels in place if required?
4.0 General repair
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4.1 Is the site in general good repair?
5.0 - ACCIDENTS AND NEAR MISS REPORTS
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5.1 - incidents and Accidents reports on Meridian ASARP?
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5.2 - Near miss reporting on Meridian?
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5.3 All staff aware of reporting arrangements (ask staff) ?
6.0 - HEALTH AND SAFETY NOTICE BOARD
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6.1 - Health and safety notice board up to date and complete as per planogram?
7.0 Health and safety folders
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7.1 Health and Safety folders accessible, secure and all archived documents held securely?
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7.2 Health and safety folders being used for all records and checks?
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7.3 Contractor Folder being used, Induction booklets and permits being issued?
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7.4 All log books signed off monthly by Ops Manager and quarterly by HOP?
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7.5 Action diary in use and signed off by HOP?
8.0 - MANUAL HANDLING
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8.1 Maintenance Technicians completed specific training and evidenced in training file?
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8.2 Manual Handling Controls in place as per risk assessment and awkward or specialist lifts assessed?
9.0 - GENERAL LIGHTING
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9.1 Light fittings clean and in good condition?
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9.2 Emergency exit lighting operable?
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9.3 Emergency lighting installed in cluster flat corridors?
10.0 - BUILDING SAFETY
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10.1 - Floor surfaces even and in good condition including carpets
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10.2 - Entry and walkways kept clear?
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10.3 - Floor storage managed to avoid tripping hazards
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10.4 - Stairs kept clear and in good condition?
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10.5 - Are handrails in good condition?
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10.6 - Furniture in sound condition?
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10.7 Shared spaces well maintained?
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10.8 Gas safety certificate up to date?
11.0 - STAFF AREA
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11.1 - Staff area clean and well maintained with adequate ventilation?
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11.2- Fridge clean?
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11.3 - Staff toilets clean and in good repair?
12.0 - STORAGE
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12.1 Storage designed to minimise lifting problems?
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12.2 Racking in good condition, not overloaded and items stored securely?
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12.3 - Floors around racking clear of rubbish?
13.0 - WORK EQUIPMENT
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13.1 - Operators trained/inducted into the safe use of workplace equipment?
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13.2 - Is the training recorded?
14.0 - ELECTRICAL SAFETY
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14.1 - Five year installation test carried out?
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Date of last 5 yr test
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14.2 All C1 and C2 Actions identified in 5 yr test carried out
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14.3 - No double adapters in use?
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14.4 - Portable equipment tested in last year?
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Date of last PAT test
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14.5 - No broken plugs, sockets or switches?
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14.6 - No frayed or damaged leads?
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14.7 - No strained leads
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14.8 - Defective equipment isolated and conspicuously signed?
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14.9 Fixed appliances checked by a competent person and records held?
15.0 - CHEMICAL SAFETY
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15.1 - Hazardous Substance (COSHH) register in place?
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15.2 - Material Safety Data Sheets available for all chemicals?
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15.3 - Risk assessments completed for hazardous substances?
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15.4 - All containers labelled correctly?
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15.5 - Unused substances disposed of in accordance with suppliers instructions?
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15.6 - If applicable are special storage conditions followed?
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15.7 - Products used in accordance with suppliers instructions?
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15.8 - If required is PPE available?
16.0 - LADDERS
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16.1 - Are all stepladders Industrial strength? (Non Household rated, check label.)
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16.2 - Are stepladders in good condition?
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16.3 - Used according to instructions?
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16.4 Working at height avoided SFARP.
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16.5 All ladders on register and checked monthly?
17.0 - FIRST AID FACILITIES
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17.1 - Is an inventory of first aid kits/cabinets held?
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17.2 Are cabinets and contents clean and orderly?
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17.3 - Are contents checked monthly?
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17.4 - No contents past their expiry date?
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17.5 - Cabinets clearly labelled?
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17.6 - Is there easy access to cabinets?
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17.7- Employees aware of location of first aid cabinet?
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17.8- Minimum of two trained first aid staff on site (EFAW)?
18.0 - D.S.E.
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18.1 Have all staff completed the IQ Workstation Self Assessment form?
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18.2 Are all actions from the assessments completed?
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18.3 Are completed DSE workstation assessments held in the H&S Logbook?
19.0 - EXTERNAL CONDITION
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19.1 - Window restrictors fitted, max 200mm and secured with special fixings where necessary?
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19.2 - Masonry/cladding etc sound and in good repair from a floor level visual examination?
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19.3 - Entrance steps, ramps and threshold sound and in good repair?
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19.4 - External lighting and signage sound and in good repair?
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19.5 - Roof access controlled?
20.0 - EQUALITY ACT
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20.1 - Hearing loop fitted to office desk?
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20.2 - Provision of service by alternative means if no lift?
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20.3 Level access to all parts of community if required?
21. Lifts
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21.1 Are lifts in a good condition, floors, controls, lighting, handrails, doors etc?
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21.2 Door edge protection working correctly?
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21.3 Current Allianz inspection certificate for every passenger lift within last 6 months?
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21.4 Are all section 2-4 actions from the Allianz inspection completed or in progress?
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21.5 Weekly autodialler tests up to date?<br>
22- WATER HYGIENE
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22.1 Water risk assessment completed within last 2 years and actions recorded?
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Date of water risk assessment
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22.2 All other actions from report completed.
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22.3 Flushing of voids and little used outlets completed and recorded in Water Log Book?
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22.4 Monthly sentinel outlet temperatures recorded in Water Log Book?
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22.5 Shower heads cleaned/replaced annually?
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22.6 Cold water tank temperatures taken and recorded every 6 months where safe and reasonable?
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22.7 are all other site specific checks being completed and recorded?
23. Room Inspection.
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23.1 Room in good repair?
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23.2 No evidence of mould growth or penetrating dampness visible?
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23.3 Appliances in good repair, heaters not covered and no unacceptable appliances in use?
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23.4 No evidence of smoking or naked flames?
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23.5 Balcony balustrade at 1100mm?
24 Lone Working
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24.1 Soloprotect devices being used in accordance with Risk Assessment?
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24.2 Have all staff received training in use of the devices?
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24.3 Adequate resource for out of hours cover?
25 Commercial units
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Name and address of unit
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25.1 Premises in good repair including external condition?
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25.2 Fire panel linked to our site if required?
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25.3 Fire exits clear at time of visit?
SUMMARY
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Significant issues
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Priority 1 = Immediate (7days)
Priority 2 = 1 month
Priority 3 = 3 months
Priority 4 = 6 months -
General Comments
DATE WORKS TO BE COMPLETED
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Select date
DATE FOR REVISIT
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Select date
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Enforcement action likely?
- expected
- possible
- unlikely
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Reason
SIGN OFF
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On site representative
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Auditor's signature
DRAWINGS
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Add drawing
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