Title Page

  • Client / Site

  • Conducted on (Date and Time)

  • Inspected by

  • Location

General Requirements

  • Is there a self-audit system in place to guarantee food safety based on the HACCP principles?

  • Are the elements of the company's food safety management system supported by documents?

  • Have the elements of the company's food safety management system been implemented?

  • Are the elements of the company's food safety management system applied at all times?

  • Are the elements of the company's food safety management system reviewed regularly?

Food Safety Policy

  • Does the company have a clear, succinct and documented food safety policy?

Food Safety Manual

  • Does the company have a food safety manual (quality manual)?

Responsibility of company management (operator)

  • Is there a company organization chart (roles, qualifications, deputies)?

  • Have tasks/responsibilities/competences been established?

Commitment of company management (operator)

  • Does the management team work to develop and improve the management system with regard to food safety (date of the last update)?

Review by company management (including HACCP plan)

  • Is the food safety management system regularly reviewed by senior management?

Management of material/human resources and information

  • Are all of the necessary material and human resources and information provided by senior management?

  • Are all of these material and human resources and this information provided in good time by senior management?

General requirements regarding documentation

  • Is the system put in place for document management satisfactory?

Specifications

  • Have specifications been drawn up for finished products?

Procedures

  • Are all of the procedures necessary for demonstrating compliance with legislation in place?

  • Are all of the procedures necessary for demonstrating product safety compliance in place?

Internal audit and control

  • Is the procedure for carrying out internal audits satisfactory?

Corrective action

  • Is the procedure in place for implementing corrective measures satisfactory?

Checking of nonconformities

  • Does the company ensure that any products that do not meet requirements are clearly identified and checked to prevent the accidental use or delivery?

Product Release

  • Does the company have a product release procedure in place that ensures that the product is not released unless all of the specific requirements have been met?

Purchasing

  • Does the goods-in inspection procedure guarantee that purchased products comply with specifications?

Monitoring of supplier services

  • Is there a list of suppliers?

  • Is the supplier evaluation procedure satisfactory (criteria, warnings, recall measures)?

Traceability

  • Does the operator have systems or procedures for recording incoming products (type, identification, and quantity of product, date of receipt and identification of the originating establishment)?

  • Does the operator have systems or procedures for recording outgoing products (type, identification, and quantity of product, delivery date and identification of the destination establishment)?

  • Does the operator have systems or procedures for establishing relationships between incoming and outgoing products?

  • Are products that have been reworked identified again?

Complaint Handling

  • Is the complaints management system satisfactory?

Product Recall & Returns

  • Does the company have a system for recalls and returns?

  • Does the company have a system for handling recalled products and returns?

Inspection of measuring and monitoring equipment

  • Does the company have procedures in place for calibrating equipment used for measurements relating to food safety?

Product Analysis

  • Does the company have a system for taking the samples required by law?

  • Does the company have an appropriate procedure in place for performing or outsourcing the relevant raw material analyses in preparation for confirming the safety of the product?

  • Does the company have an appropriate procedure in place for performing or outsourcing the relevant finished product analyses in preparation for confirming the safety of the product?

Mandatory Notification(s)

  • Can you provide proof that the mandatory notifications to the relevant authorities when placing food supplement products on the market in accordance with Directive 2002/46/EC on food supplements have been carried out?

  • Does your company have systems in place to ensure that the relevant authorities are notified immediately as required by law in the event of non-conformities being discovered for products that have been placed on the market?

Approvals (Where Relevant)

  • Can the authorization(s) provided for by the law be for the manufacturing of food supplements at your premise(s) be produced?

  • Are all the manufacturing activities carried out at your premises covered by the authorization(s) you have received from the relevant national authorities?

  • If your country applies an approval system for the placing of food supplement products on the market, can you provide the relevant approval certifications for all products?

Labelling

  • Do the goods have the required labels?

  • Do the labels include the required information?

Completion

  • Recommendations

  • Inspector's Full Name and Signature

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