Information
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Audit Title
Health & Safety Vetting Form EMP-25 -
Company Name and Address.
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Location
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Conducted on
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Select date
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Prepared by
Company Details
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Company contact email
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Number of full-time employees
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Number of part-time employees
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Nature of business
Employers Liability Insurance
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Insurers name
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Policy number
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Expiry date
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Select date
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Type of work carried out at workplace location
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Main contact name
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Main contact telephone number
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Health and safety contact name and number
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Learner name(s)
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Supervisor(s) name(s)
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Enforcement actions prosecutions or notices?
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Health and safety committee/safety representation
Health and safety standards:
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1. Health and safety policy
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A. Is there a clear commitment to health, safety and welfare (written policy statement mandatory when five or more employees)?
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B. Are the responsibilities for health and safety clearly stated (recorded when five or more employees)?
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C. Our arrangements for health and safety clearly stated (recorded 15 or more employees)?
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How are the commitment, responsibilities and arrangements for health and safety (in 1A - 1C above above) communicated to employees?
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Assessment of standard 1
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2. Risk assessment and control
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A. Have risk assessments being carried out and significant risks identified?
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B. Have the significant findings and details of any groups identified as being especially at risk being recorded (this is optional where there are fewer than five employees)?
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C. Have control measures been identified and put in place as a result of the risk assessments?
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D. Do the risk assessments take into account young persons, including giving consideration to their age, inexperience, immaturity and lack of awareness of risks?
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E. Give details of the risks and control measures relating to the occupations and the specific activities carried out in the workplace.
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F. How are the risks and control measure is explained to employees and others?
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G. Are risk assessments reviewed e.g. in light of the findings from the monitoring activities?
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Assessment of standard 2
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3. Accidents, incidents and first aid.
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A. Have adequate arrangements for first aid materials been made?
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B. Have adequate arrangements for trained first aid persons been made?
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C. Are accidents and first aid treatment rendered recorded?
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D. Are or will all legally reportable learner accidents, incidents and ill-health be reported to the enforcing authority and the Skills Funding Agency, and will they be investigated to enable suitable remedial action to be taken?
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E. How are the arrangements for accidents, incidents, ill-health and first aid made known to all employees?
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Assessment of standard 3
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4. Supervision, training, information and instruction.
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A. Are employees provided with adequate competent supervision?
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B. Is the initial health and safety information, instruction and training given to all new employees on recruitment?
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C. Is ongoing health and safety information, instruction and training provided to all employees?
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D. Is health and safety information, instruction and training recorded?
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E. How is the effectiveness of health and safety information, instruction and training assessed, and is the assessment recorded?
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Assessment of standard 4
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5. Work equipment and machinery.
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A. Is the correct machinery and equipment provided to the appropriate standards?
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B. Is equipment adequately maintained?
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C. Are guards and control measures in place as determined through risk assessments?
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D. Are safe electrical systems and equipment maintained?
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Date last tested.
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Assessment of standard 5
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6. Personal Protective Equipment & Clothing.
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A. Is PPE/C provided, free of charge, to employees as determined through risk assessment?
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B. Is training and information on safe use of PPE/C provided to all employees?
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C. Is the proper use and storage of PPE/C enforced?
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D. Is PPE/C maintained and replaced?
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Assessment of standard 6
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7. Fire and emergencies.
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A. Has a fire risk assessment been completed?
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B. Are there appropriate means of raising the alarm, fire detection and fire fighting equipment in place?
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C. Are effective means of escape in place including unobstructed routes and exits?
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D. Is there a named person(s) for emergencies?
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E. Is fire fighting equipment, preventive measures and emergency arrangements, including through tests and practice fire drills in place?
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Date fire extinguishers last tested.
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F. Is a fire log/record book kept?
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Assessment of standard 7
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8. Safe and healthy working environment.
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A. Are premises (structure, fabric, fixtures and fittings) safe and healthy (suitable, maintained and kept clean)?
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B. Is the working environment (temperature, lighting, space, ventilation, noise) an appropriate safe and healthy one?
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C. Are welfare facilities (toilets, washing, drinking, eating, changing) provided as appropriate and maintained?
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D. How is exposure to hazards from physical, chemical and biological agents controlled?
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Assessment of standard 8
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9. General health and safety management.
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A. How does the employer consult and communicate with employees and allow them to participate in health and safety?
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B. Does the employer provide medical / health screening as appropriate and any required medical / health surveillance?
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C. Does the employer have access to competent health and safety advice and assistance?
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D. Does the employer review health and safety annually?
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E. Does the employer display all the necessary signs and notices? (please enter details below)
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Does the ELI cover Public Liability? (If NO please enter details below)
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Insurers name, policy number and expiry date
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G. How does the employer assess, review and update employees' capabilities?
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H. How does the employer manage employees' work when it is away from the employers own premises or when employees are placed with another employer/site?
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Assessment of standard 9
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Equality & Diversity
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A. Is there a written policy for equal opportunities or equality and diversity?
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B. If NO, would company like a copy of provider policy?
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Safeguarding
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A. Is there a written policy for Safeguarding?
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B. If NO, would company like a copy of provider policy?
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Health & Safety Assessment Outcome:
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Recommendation
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Risk category
The employer or their representative, please sign below to agree that this is an accurate record of the assessment.
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Add signature
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Job title
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Date
Funded organisation assessor please sign below to agree that this is an accurate record of the assessment.
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Add signature
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Job title
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Health And Safety Qualifications
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Date
Quality assured by
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Name
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Job title
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Date
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Assessment type
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Review Date
ACTION PLAN
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Reference number(s)
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Action(s) required
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By who?
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Target date
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Action plan prepared by
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Agreed by
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Signature of employer representative
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Date
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Review date 1
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Review date 2
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Review date 3