ITS Group - Health & Safety Monthly Checklist Mansfield

• Document No.

• Month

• Conducted on

  Date

• Prepared by

• Location
  Address

General Site

• A. Signing In.

• 1. Is a visitors book available?

  Yes

  No

• 2. Has it been used?

  Yes

  No

• When visitors are on site, what monitoring is carried out?

  Sign In Book

  Escorted

  No control

• B. Safety Briefing.

• 1. Are details of evacuation procedures given to visitors?

  Yes

  No

• 2. Do you explain the sound of the fire alarm to visitors?

  Yes

  No

• 3. Is there a written procedure to support this?

  Yes

  No

• 4. Do you inform all visitors that they MUST sign out?

  Yes

  No

• C. Statutory Notices.

• 1. Are all notices displayed in a prominent position?

  Yes

  No

• 2. Are statutory/safety notices displayed separately from general information?

  Yes

  No

• 3. Is the H&S Law Poster on display in a prominent place?

  Yes

  No

• 4. Are all sections completed correctly?

  Yes

  No

• 5. Is the H&S General Policy Statement on display?

  Yes

  No

• 6. Is the current Certificate of Employers Liability Insurance on display?

  Yes

  No

• 7. Is there a current list of site first aiders on display?

  Yes

  No

• 8. Is there a current list of fire wardens on display?

  Yes

  No

  N/A

• Other Observations?

• Actions required to rectify

Accident Reporting & Recording

• A. Accident Book

• 1. Do all staff know where the accident book is kept?

  Yes

  No

• 2. Do all of your staff understand the process for reporting accidents?

  Yes

  No

• B. Reporting of accidents & RIDDOR

• 1. Have there been any RIDDOR instances this month?

  No

  Yes

• 2. Has all the necessary accident information been passed on?

  Yes

  No

  N/A

• 3. Do they correspond to the accident book entries?

  Yes

  No

  N/A

• 4. Is there evidence that all necessary information is sent to the HSS Manager within the required time frames?

  Yes

  No

  N/A

• 5. Is there evidence that accident and incident forms have been completed where necessary and sent to the HSS Manager within 5 days?

  Yes

  No

  N/A

• Other observations?

• Actions required to rectify

Hazards & Risks

• A. Hazards

• 1. For all hazards that are not easily rectifiable, are the necessary action plans/documentation in place?

  Yes

  No

• 2. Are near misses reported/documented and actioned accordingly?

  Yes

  No

• Other Observations?

• Actions required to rectify

Lone Working

• Staff in centre

• Are there any activities that involve lone working for staff in centre?

  Yes

  No

  N/A

• Select Starting work before other staff arrive at work Working after hours when other staff have left the premises Working in areas of the site where there is no one else is present Driving between ITS Group sites Other (please enter details)

  • Starting work before other staff arrive at work
  • Working after hours when other staff have left the premises
  • Working in areas of the site where there is no one else is present
  • Driving between ITS Group sites
  • Other (please enter details)

• Is there a clear reporting mechanism for lone working issues at the Mansfield site?

  Yes

  No

  N/A

• Has there been any lone working issues for the Mansfield site this month?

  No

  Yes

Induction & Training

• A. Induction

• 1. Do all employee files contain fully completed and signed employee induction records?

  Yes

  No

• 2. Has this information been stored in a secure location or on a secure medium?

  Yes

  No

• 3. Are the Next of Kin records up to date?

  Yes

  No

• 4. Is ongoing refresher training conducted and documented in employee files?

  Yes

  No

• 5. Do employee files contain certificates for all internal/external courses attended?

  Yes

  No

• 6. Are training records present for the following?

• i. First Aiders?

  Yes

  No

• ii. Appointed Persons?

  Yes

  No

• iii. Fire Wardens?

  Yes

  No

  N/A

• 7. Does the site have qualified Manual Handling Trainers?

  Yes

  No

  N/A

• 8. Are there any areas which require specialised/specific H&S training?<br><br>If Yes, please enter below

  No

  Kitchen

  Other

  Other

• Other observations

• Actions to rectify

Health & Safety Communication

• A. Communicating

• 1. Are H&S briefings/information displayed for all staff?

  Yes

  No

• 2. Have your staff reported any H&S issues to you?

  No

  Yes

• 3. Have you acted on this?

  Safe

  At Risk

  N/A

• Other observations

• Actions to rectify

First Aid

• A. First Aid

• 1. Who is responsible for checking all first aid boxes this month?

  Select Amy Staniforth Chanice Winson

  • Amy Staniforth
  • Chanice Winson

• How many first aid boxes are there on site?

  Select 1 2 3 4 5 6 6+

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 6+

• Where are they located?

  Select Kitchen Study Programme Office Other

  • Kitchen
  • Study Programme Office
  • Other

• 3. Are the first aid boxes accessible to all staff at all times?

  Yes

  No

• 4. Are all first aid boxes correctly stocked according to the guidance card?

  Yes

  No

• 5. Do any of the boxes contain prohibited items?

  No

  Yes

• 6. Is there a first aid box checking schedule in place?

  Yes

  No

• 7. Is the current list of first aiders/fire wardens up to date?

  Yes

  No

• 8. Are copies of the first aiders/appointed persons records up to date?

  Yes

  No

• 9. Is there adequate first aid cover at all times necessary?

  Yes

  No

• Other observations

• Actions to rectify

Electrical, Plant & Machinery

• A. Electricity & Plant
  
  Are up to date testing, servicing & maintenance certificates/records available for the following?

• 1. Portable Appliance Testing?

  Yes

  No

• 2. Boilers & Heating?

  Yes

  No

• 3. Roller shutter doors?

  Yes

  No

• 4. Mains electrical switchgear/distribution boards? ( every 5 years)

  Yes

  No

• B. Portable Appliance Testing

• 1. Is a current register held on site?

  Yes

  No

• 2. Are all items tested?

  Yes

  No

• 3. Are all items listed?

  Yes

  No

• 4. Are all items within date?

  Yes

  No

• 5. Do all items have approved labels?

  Yes

  No

• 6. Have all items that have failed testing been repaired, replaced or scrapped?

  Yes

  No

• C. Isolator switches/cupboards/meters

• 1. Are all isolator switches free from obstruction?

  Yes

  No

• 2. Is there easy access?

  Yes

  No

• 3. Are all switch rooms/switchgear/cupboards clear of combustible materials?

  Yes

  No

• 4. Are all electrical cupboards/rooms securely locked?

  Yes

  No

• D. Ladders/steps

• 1. Are all ladders and mobile steps, maintained in good order and checked/documented either monthly or pre-use?

  Yes

  No

  No ladders on site

• 2. Are all ladders and mobile steps numbered?

  Yes

  No

  N/A

• Other observations

• Actions to rectify

Policy & Risk Assessments

• A. H&S manual

• 1. Is the Health and Safety Manual available & updated accordingly?

  Yes

  No

• B. Risk Assessment

• 1. Have general risk assessments been carried out for all operations?

  Yes

  No

• 2. Do the risk assessments accurately reflect all work activities? (If no, please state what action plans are in place to address this)

  Yes

  No

• Other observations

• Actions to rectify

Outside Areas and Waste Disposal

• A. Outside Areas

• 1. Is there sufficient lighting in the exterior compound?

  Safe

  At Risk

  N/A

• 2. Do all outside lights work?

  Yes

  No

  N/A

• 3. Is the compound generally clean, tidy and hazard free?

  Safe

  At Risk

  N/A

• B. Dept Waste Disposal

• 1. What type of waste is disposed of?

  Select Paper Cardboard Food Waste Confidential Waste Plastics General Waste Metals

  • Paper
  • Cardboard
  • Food Waste
  • Confidential Waste
  • Plastics
  • General Waste
  • Metals

• 2. What disposal methods are used?

  Select Local Council Specialist Contractor

  • Local Council
  • Specialist Contractor

• 3. What is the name(s) of the contractor(s) used to dispose of this waste?

  Select Mansfield City Council Russell Richardson & Sons Other

  • Mansfield City Council
  • Russell Richardson & Sons
  • Other

• Other observations

• Actions to rectify

Restrooms and Kitchens

• A. Restrooms

• 1. Are cleaning agents etc. suitably stored?

  Yes

  No

• 2. Is the COSHH file/ Safety Data Sheets readily available for cleaning agents etc?

  Yes

  No

• 3. Is the area clean and floor free from spillage & trip hazards?

  Yes

  No

• 4. Are hygiene standards being maintained?

  Yes

  No

• 5. Is the fridge clean?

  Yes

  No

• Other observations

• Actions to rectify

Offices, Walkways & Toilets

• A. Offices and Walkways

• 1. Are ALL offices & classrooms clean &tidy?

  Yes

  No

• 2. Is the floor even and free from trip hazards? (Trailing cables, boxes, loose/damaged tiles etc.)

  Yes

  No

• 3. Are combustible materials stored away from portable heaters?

  Safe

  At Risk

  N/A

• 4. Does all available lighting work?

  Yes

  No

• 5. Are all PC User workstations suitable for the task?

  Yes

  No

• 6. Is CAT 2 lighting installed where required? (If no, please specify)

  Yes

  No

• B. Toilets

• 1. Are the toilet areas clean, tidy and well maintained? (If no, please specify)

  Yes

  No

• Other observations

• Actions to rectify

• Other observations

• Actions to rectify

Fire Procedure, Equipment and Testing

• A. Fire procedures, equipment and testing

• 1. Does the site have an up to date fire risk assessment?

  Yes

  No

• 2. Are fire alarms tests completed weekly and documented in the fire log?

  Yes

  No

• 3. Is the fire log book accessible and up to date?

  Yes

  No

• 4. Are fire evacuations being carried out (2 per year) and documented in the fire log?

  Yes

  No

• 5. Are all fire extinguishers sited, signed and fixed correctly?

  Yes

  No

• 6. Are all fire appliances/equipment, tested and documented? (Extinguishers and emergency lighting)

  Yes

  No

• 7. Are service/maintenance records and certificates available for all fire appliances/equipment?

  Yes

  No

• 8. Are all fire exit doors unlocked and checked, for ease of opening? (Checks documented)

  Yes

  No

• 9. Are all fire exits free from obstruction?

  Yes

  No

• 10. Is all safety signage visible?

  Yes

  No

• 11. Are fire instructions posted adjacent to fire exits?

  Yes

  No

• Other observations

• Actions to rectify

Action plans

• Please add any information here that has not been covered in previous sections.

• Select date

  Date

• Add signature

  Sign