K-12-District-Facility-Safety-and-Security-Audit-Checklist-2020-2023

Title Page

Location
Address
Phone Number
School District
- Wylie Independent School District
Superintendent
Principal/Director
Date
Audit Conducted By

2020-2023 School/Facility Audit

Demographics

How many staff members are at this facility?
What is the total enrollment of students?
Percentage of students with limited English proficiency
Percentage of students with free or reduced lunch
Percentage of students with special education needs
What is the school’s average daily student attendance?
Which of the following best describes the school/facility (Public, Private or Charter)
Which of the following best describes the environment of the school/facility (Urban, Suburban or Rural)
Adjacent to an interstate highway
Off a major (4 lane) road
On a busy residential road (not divided by a median). Near an industrial area
Near a transportation hub
Near railroad tracks (within 1000 yards) Near a gas pipeline
Near a park
Adjacent to a business district. (e.g. grocery, convenience, fast food, etc.)
In or near a flood plain

Intruder

Team Member(s) Conducting Assesment
District Name
School/Facility
Grade/facilty type
Date
Arrival Time
Time gained entry
Entrance point(s)
Time of first contact
Contacted by:
Were all but main entry door locked?
Was main entry observable by staff?
Were signs present instructing you to sign in?
Was it easy to locate the office?
Were you required to sign in?
Were you asked why you needed access?
Were you required to show a photo ID?
Were you provided a dated visitor pass?
Did the office retain the ID or a copy?
Were you instructed to check out before leaving?
Did you have access to classrooms?
Were you observed by any staff?
Were classroom doors closed/locked during instruction?
Were there unescorted students in the halls or on campus?
Were staff visibly wearing IDs?
Were you asked to go to office to sign in?
Were you confronted by staff?
Did you verbally communicate with any staff?
Were you escorted to the office?
Did you check out with the office before leaving building?

Risk Factors

Vandalism in neighborhood
High student mobility
Graffiti in neighborhood
Gang activity in neighborhood
Crime in neighborhood
Poverty in neighborhood
Trespassing on school grounds
Parent withdrawal of students due to safety concerns
Sex offenders in neighborhood
Students adjudicated for weapons, drugs, alcohol, or assaults
Bullying, intimidation, harassment in school
Student support services
Truancy

Instructional (1 of 2)

(A) Grounds and Building Exterior
Graffiti is promptly documented/photographed then removed after discovery
There are central reporting anti-intruder alarms
There is a ground maintenance plan for the facility
Ground maintenance plans include CPTED principles
The district has identified approved signage for all facilities
Approved signage is present as required by district plans/guidelines
Signage is periodically inspected, repaired, replaced as needed
There is signage directing visitors to parking and signin areas of the facility
Pipeline and/or utilitiy companies identified have been contacted and information regarding these service lines have been addressed in the district EOP
(A1) Buses and Parking
Staff members are required to obtain parking decals or some other form of identification to authorize parking on school property
High school students are required to obtain parking decals or some other form of identification to authorize parking on school property
Someone is assigned to check for unregistered or suspicious vehicles in parking areas
The identities of school bus drivers are verified before they enter school grounds
School buses and other transportation vehicles are secured when not in use
Unattended buses are not blocking emergency access to the school
Parking spaces for staff do not identify the person or title of person parking there
Visitor parking is located near authorized entry points
(A2) Access Control/Visitor Procedures
Visitor management procedures are in use at the school and applied consistently
Staff have been trained on visitor procedures including what forms of identification allowable and under what situations visitors are allowed to enter building
Visitor management procedures include restrictions for repeated failure to adhere to school visitor access procedures
Visitor management procedures include dealing with visitors who are idenfied in the system as a sex offender
There are written procedures to guide access to the building by staff before and after school hours
Staff members present in the building after school hours are required to sign in/out
Visitors must present photo ID to obtain visitors badge
Visitor's photo ID is retained until check out is completed
Visitor's badges are completed by staff only
Visitor sign in logs are verified by staff or completed by staff at sign in
Visitors are required to wear visible, dated identification
Visitor badges list destination and/or person being visited
All visitors are informed that they must checkout before leaving the school
Visitors badges are collected upon checkout and checkout info is entered into the visitor management system
Contractors and vendors are required to sign in and out
Contractors and vendors are required to wear visible, dated identification
Visitor policies and procedures have provisions that change to coincide with local security advisories of elevated threat concerns
Visitor policy/procedure outlines when a visitor escort is required
Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours
There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels or local advisories
All deliveries are accepted only at designated receiving areas
All deliveries are documented and drivers sign a delivery log
A list of approved delivery personnel is kept on file for each vendor and updated regularly.
Deliveries are not accepted from a new delivery personnel without verification
There is a system for inspecting and approving items delivered to a facility
Items delivered are checked against manifest for accuracy
There is a procedure in place for dealing with suspicious and/or unauthorized deliveries
The school is used as a polling place or conducts civic functions on premises
District facilities used as polling places are compliant with TEC 37.108 €
There is a procedure in place to address keeping voters or other participants from accessing other areas of the school without proper authority
Areas of the school utilized for voting or other functions can be physically separated or secured from school functional areas and students
(A3) Keys and Identification
There is a master key control system to monitor keys, entry cards and duplicates
Keys and entry cards are audited annually
Employees must sign a key log when a key is issued or reissued
Keys cannot be duplicated without authorization. They are not simply stamped "do not duplicate"
Key control policy has provisions including when doors must be rekeyed
Key control system can match found keys with person to whom keys were issued
Staff/teachers have a key that allows reentry through emergency exits
Staff are required to surrender keys upon termination of employment
The school has a Knox box or other secure key storage system to provide quick access to keys by first responders
The Knox box or other secure key storage system is wired into alarm system
All staff members are required to wear photo ID badges
Staff members are required to turn in photo ID upon separation from employment
Students are required to wear photo ID badges
Students are required to turn in photo ID at the end of the year or when they leave the school
(B) Building Interior
There is a schedule for maintaining and cleaning the building
There is a reporting procedure in place to notify custodial services of immediate needs
Custodial staff have been training on safety procedures for cleaning special instructional areas such as chemistry labs and vocational training classrooms
Lockers are available to students
Unassigned lockers are secured/locked
There is a policy requiring classroom instruction be conducted with doors locked
There is a policy addressing classroom instruction in portables or other separate buildings, with doors locked
There is a procedure in place to allow for use of additional manners of securing doors in additon to traditional locking methods. i.e. door magnets, door closer sleeves, or other devices
There is a procedure in place to regularly inspect and restock first aid kits
There is a procedure in place to regularly inspect and maintain AEDs
There is a policy addressing displaying of artwork and other decorative wall items consistent with fire code requirements
There is a policy regarding use of extension cords and appliances in classrooms
Firearms used for ROTC or band are nonfiring and no live ammunition is stored on premises
(C) Monitoring and Surveillance
Remote and isolated hallways are monitored by security cameras
School buses are equipped with security cameras
Trailers or other service vehicles are equipped with locator tracking devices
Security camera tapes/recordings are retained for 30 days
The facility has an electronic security system
The electronic security alarm system is connected to local law enforcement or is central reporting where appropriate agencies will be contacted
The fire alarm system is connected to local Fire Departments or is central reporting where appropriate agencies will be contacted
The alarm system is in compliance with Americans with Disability Act (ADA) requirements including provisions for hearing and/or visual impairments
Staff members monitor hallways during school hours
Staff members monitor stairwells during school hours
Staff members monitor restrooms during school hours
Students are not allowed in the school without direct staff supervision
If the building is used after school or on weekends, staff/security is present
Specific persons are designated to secure buildings after activities
There is a written process for pre-employment recruitment and training for security personnel and/or monitors
There are written job descriptions for security personnel and/or monitors
The school requires background checks and fingerprinting on all school staff
The school requires background checks on all key volunteers
The school communicates with parents regarding emergency procedure information
The school has clear guidelines for working with the media during an emergency
All safetyrelated parent or media inquiries are directed to a designated spokesperson
In the event of an emergency during school hours, procedures are in place to contact parents and the community with instructions
A method is in place to communicate safety and security instructions to students and staff in a rapid and clear manner
School staff protects sensitive information from being released to the public
School files and records are maintained in locked, vandal proof, fireproof containers or location
Backup files are maintained offsite in safe and secure containers and facility
The school regularly backs up important computer files
The school’s computer network provides a secure means to communicate with local, state and federal authorities
Filters or other mechanisms are in place to monitor suspicious internet activity on school computers
There is a current list of staff who are trained in Cardiopulmonary Resuscitation (CPR) and in the use of automated external defibrillators (AEDs) including training expiration dates
A list of qualified CPR and AED certified personnel is shared appropriately with staff
(C1) SchoolBased Law Enforcement/security
Schoolbased Law Enforcement officers are located on site
Schoolbased Law Enforcement officers regularly make presentations to staff and students
Schoolbased law enforcement is dedicated to a single campus
School security officers (nonlaw enforcement) are located on site
School security/law enforcement provides a visible and regular presence on campus during school hours
Schoolbased law enforcement officers have an office with a view of the building entrance or main hallways
Schoolbased law enforcement officers/security officers have written position descriptions and they are shared with school administration
Security personnel/law enforcement officers conduct daily visual inspections of the school to ensure facility access control, looking for any unauthorized visitors, identification of suspicious packages and other items
Local law enforcement/security personnel provide after hour patrols of the school site
(C2) Securing the facility after operations
Procedures are in place to ensure every one is out of building and all areas are secure
Procedures are in place to ensure security lights are on and functioning
Procedures are in place to ensure security alrms are set and functioning
Patrols are inititated for overnight security
(D2) The following emergency drills are conducted and documented regularly for this facility
Lockdown (intruder or active shooter drill)
Lockout (drill for securing perimeter for outside threat)
Evacuation of the building (fire drill or other drill requiring evacuation)
Reverse Evacuation (a drill to rapidly get people back inside to safety)
Bus Evacuation (voluntary)
Shelter (for hazardous material spill)
Shelter (for severe weather)
After Action Reviews are conducted following drills, exercises, and actual emergencies
(E) School Climate and Culture
(E1) Student Code of Conduct
The Code of Conduct is reviewed and updated annually
The Student Code of Conduct is posted and prominently displayed or made available for review at the office of the campus principal
(E2) The Student Code of Conduct Contains Statements Regarding
Antibullying, antiharassment, and antiviolence policies
Interviewing policies of student by law enforcement or CPS personnel
Locker search policies
Weapons on campus
Definitions of school crime and appropriate consequences
Dress code
(E3) Disciplinary Procedures
Disciplinary practices focus on the root causes of problems and problem solving strategies
Alternatives to suspensions and expulsions are built into the disciplinary policy
Disciplinary actions are reviewed to ensure consistent application to all students
Procedures used to make decisions about student behavior are wellknown to students and staff
(E4) Parent and Student Involvement
Parents are an integral part of the school’s safety planning and policy development
Students are represented on the school safety planning team
Students are actively involved in promoting a positive school climate
A large percentage (>60%) of students participate in extracurricular activities
(E5) Reporting
There is some type of anonymous reporting system whereby students and staff may report incidents or suspicious activities (e.g. Campus Crime Stoppers)
There are standard definitions and procedures to identify school crime included in the student code of conduct or student handbook
There is a process in place to collect and review discipline referral data
(E6) General Climate
Respect for all persons is emphasized schoolwide
Staff members are instructed to be visible in hallways supervising/interacting with students
Students are encouraged to look out for one another and report innapropriate behavior
(E7) Staff and Student Training
Key staff are trained in the National Incident Management System (NIMS)
Key staff are trained in the Incident Command System (ICS)
All staff are trained in responding to emergencies as identified in the district EOP
Administrators, teachers, and other staff members receive annual training in conflict resolution and problemsolving skills
Administrators, teachers, and other staff members receive annual training in bullying prevention
Staff have been trained to recognize and report suspicious packages
Staff is trained to identify and report anything out of the ordinary (persons, behavior, containers, vehicles, broken air vents, etc.)
Staff have been trained to report and how to respond to threats from students, threats found in school work, notes, journals, or overheard by other students
Office staff (including student workers) have been trained to respond appropriately to a bomb threat or other threatening/suspicious phone call
Staff working in areas where hazardous materials are located and stored have received training on the HAZCOM Act
(E8) Staff and Student Training
Students receive training on positive social skills, violence prevention, conflict resolution and communication/decisionmaking skills
All students are trained in responding to emergencies identified in the District EOP
Students receive training specifically on bullying prevention and cyberbullying
Students receive training in sexual harassment/gender respect
Students receive training on dating violence
Students and staff have received training on Title IX coordination
The school has implemented a character education or social skills program schoolwide
Students and staff using exercise equipment have been trained in weight room and exercise safety
All staff participate in emergency response drills
(F) Health Practices
Hand washing supplies are available in all restrooms
Hand washing signs are posted
Hand sanitizer is available to staff and students
Staff & Students have been trained on health practices and flu/pandemic prevention
The school has policies and procedures to prevent the spread of infectious diseases
The school has a representative on the district’s school Health Advisory Committee
The school keeps a record of all student injury and illness
The school has a written automated external defibrillator (AED) policy
The school has a procedure to monitor expiration dates of automated external defibrillator (AED) pads and equipment and to renew prescription
The school conducts annual training and retains documentation of all staff trained to use the automated external defibrillators (AEDs)
The school has a policy for obtaining professional inspection of the automated external defibrillator (AED) annually
(F1) Food Service
The school has a school food safety program
The school has a food security program to avoid intentional acts
Staff have been trained on health practices and flu/pandemic prevention
The school food safety program controls both specific and nonspecific hazards utilizing standard operating procedures (SOPs) and applying basic hazard analysis and critical control points (HACCP)
(F2) Referral Resources
The school has a Student Assistance Program
The school/district has a student threat assessment program to identify and assist students exhibiting threatening behaviors
The school/district has a student threat assessment team that meets periodically or as needed to address specific student threat issues/behaviors
The school has a process to identify and serve the needs of students most atrisk for engaging in disruptive and disorderly behavior
The school has staff members who are trained to identify and work with potentially dangerous students
The school/district maintaines a well developed network of service providers to whom students can be referred

Instructional Facility (Part 2 of 2) - Observations

Answer(G) Grounds and Building Exterior
A marquee or sign clearly indicating the school's name is visible from the road
Grounds are fenced in appropriate areas
Gates are of the type and height needed to achieve the desired security
Fences are continuous and without gaps or ungated access points
Grounds are visually separated from adjacent properties
Gates, if present, are secured when not in use
The perimeter of the school building is clear of debris and obstructions
The perimeter of the school building is clear of safety hazards
Mechanical, electrical and other equipment on ground level is surrounded by a protective enclosure
Electrical panel access doors are locked
Landscaping, trees, and shrubs are maintained consistent with CPTED guidance (crime prevention through environmental design)
The exterior of the building is free of graffiti
Windows have unbroken panes
Signs are posted to indicate any restricted areas
Signs are posted indicating school property boundaries
Access to the roof is restricted (no climbable plantings or architecture)
Double exterior doors have a sturdy center mullion
All exterior doors have nonremovable hinge pins
Exterior doors, unless designated for entry, lack exterior hardware
Exterior doors allow for keyed reentry
All exterior doors are numbered on the outside
The exterior numbers are clearly visible from a distance of at least 50'
Any pipeline or utilities have identifiable signage with contact numbers
Pipeline and/or utilitiy companies identified have been contacted and information regarding these service lines have been addressed in the district EOP
(G1) Portable Classrooms
All portables are secured to their location
All portables are labeled/numbered
Areas surrounding portables are adequately lighted
Portables are surrounded by fencing requiring use of the school's main entry
Portables have a camera or door viewer to assist in identifying who is at the door
Portables have a secondary exit compliant with code
Portable classrooms have steel doors and steel door frames
Portable classrooms have industrial/commercial grade hardware
Portable classroom doors can be locked from the inside
Portable classrooms are skirted to prevent access under the classrooms
Portable classrooms maintain local fire code compliance
Portable classrooms are part of regular inspection and maintenance program
Emergency announcements can be received and heard from each portable
(G2) Buses and Parking
Keys are removed from buses when the driver is not behind the wheel
The bus loading zone is visible from the main office or monitored by staff
Unattended buses do not create a visual obstacle or hinder emergency access
Bus loading and drop off zones are clearly marked
Student drop off and pick up areas are clearly marked
Areas prohibiting student drop off are marked and monitored
Fire zones are clearly marked
Parking lots are adequately lighted
Access points for parking lots are gated
Parking lots and their boundries are clearly identified
Parking lots signs direct staff, students and visitors to designated parking areas
Parking lots can be viewed from the building or monitored by security
Bicycle parking can be viewed from the building or monitored by security
(G3) Play and Outdoor Recreation Areas
Recreation/practice areas are fenced to restrict unauthorized access
Fences are of appropriate type and height for designed function
Fences are in good condition and without gaps
Vehicular access is restricted around play areas
Playgrounds are inspected regularly and on a regular maintenance schedule
Playgrounds are visually inspected by staff prior to daily use
Play apparatus are free from sharp edges, and protruding or loose bolts or screws
Playground edging is wellmaintained and away from fall area of equipment
Ground cover is adequate to provide protection from falls
Ground cover is free from holes and worn trenches
There are no trip hazards in the playground area (such as weed block protruding from ground cover)
Play areas are well drained and designed not to retain water
Emergency vehicles can access play and recreation areas if needed
Benches/bleachers are well maintained (painted with no signs of rust or splinters)
Risers between bleacher seats are protected to prevent entrapment and falls
Bleacher railings are present and secure
Ball fields are fenced to restrict access
Ticket and concession stands are secured when not in use
Ticket and consession stands have door locks that allow for egress at all times
Ticket and concession stands are well maintained
(G4) Building Access
The school has designated a primary point of entry/exit to each building
Signage directs visitors to main entry
Exterior doors are not blocked open nor have blocks present for that purpose
Entrances used by students or staff before the office is open are closely monitored
The designated points of entry are monitored to control building access
Exterior access to the auditorium is controlled and monitored
School staff monitor all entrances and exits during student arrival & departure
Doors required to be open for student passage are secured by key card or monitored
Signs are posted at entrances listing items not allowed inside the school (e.g. drugfree, weaponfree, smokefree)
(G5) Visitor Policies
Visitor policy/procedure signs are posted at all entrances
Visitors are required to show photo ID to check in and check out
Visitors' photo ID is retained until check out is completed
The supply of visitor ID badges is located out of reach of visitors
Visitors badges are completed by staff
Visitor signin/signout logs are verified by staff or completed by staff
Visitors are required to wear visible, dated identification, with destination listed
Visitors are asked who they are visiting and the reason for their visit
Visitors' appointments are verified with person being visited or escorted
Vendors are requested to set appointments
Staff are required to come to the office to meet and/or escort vendors or visitors
Guidelines have been established for admission by visitors
(H) Building Interior
Exterior doors (doors leading to the outside) are numbered on the inside
Interior doors are numbered on the door or on the wall adjacent to the door
Stairwells are uniformly and adequately lighted
Stairwells are numbered
Hallways are uniformly and adequately lighted
Hallways are free of graffiti
Restrooms are uniformly and adequately lighted
Restroom walls and stalls are free of graffiti
Entrance doors to restrooms cannot be locked from the inside
Restroom ceilings are well maintained (not water stained, missing or cracked)
Restrooms with layin ceilings have clips to prevent removal
Doors and locks are in good operating condition
Exit doors equipped with push bar exit devices are resistent to chaining
Classroom doors can be locked from the inside with hardware meeting fire code
Classrooms have window shades
Classrooms with windows in the doors, have a way to cover the window if needed for a lockdown
Windows in doors are reinforced or made of shatter resistant materials
Common areas are uniformly and adequately lit
Hallways and public spaces are clean and in good repair
Hallways leading to exit doors are free of obstructions
Art and decorations in hallways follow procedure and fire code requirements
Extension cord and appliance usage in classrooms follow procedure and fire code
Handrails are appropriately placed and in good condition
All lighted exit signs are operational, clearly visible, and point in the correct direction
Locker areas are well lighted
Unassigned lockers are secured/locked
Emergency lighting is properly installed and functioning
All interior glass (doors, windows, etc.) is properly installed and repaired
Floor coverings are properly installed and in good repair
All chemicals, poisons, and flammable materials are stored properly
There is adequate access to fire extinguishers
Fire extinguishers are inspected annually
Fire drill instructions are posted in each classroom
There is adequate access to first aid supplies
There is adequate access to AEDs
AEDs are inspected and maintained on a regular schedule
Staff is aware of personnel certified in CPR (cardiopulmonary resuscitation) and AED use (automated external defibrillator)
Valuable items are secured (i.e., computers, video cameras, band instruments)
(H1) The Following areas are locked when not in use:
Classrooms
Gyms
Locker Rooms
Auditorium
Cafeteria
Science Labs
Computer Labs
Vocational shops
Hazardous materials storage areas
Band Hall
Storage Areas/closets
(H2) The Following are locked and access controlled:
Electrical panel access doors
Nurses offices
Roof access doors
Doors opening into interior areas like courtyards during nonclassroom hours
Boiler rooms and mechanical rooms
Air vents
Custodial closets
(H3) Cafeteria
The cafeteria is uniformly and adequately lighted
A UL (Universal Listings) 300 compliant hood system is in place over appropriate appliances
Hood and fire extinguisher inspection tags/logs show current inspection
The hood is inspected every three months
The freezer door can be opened from the inside
Fire extinguishers are available in sufficient quantity and of appropriate type
At least one type K fire extinguisher is present in kitchen area if fryers are present
Cafeteria staff know location of electrical/gas/water shutoffs
Exits to kitchen are clean and free from debris and stored items
Loading dock area is clean, free from grease
Staff maintain delivery logs including what was delivered and by whom
Staff follow district/school visitor procedures and guidance for vendors
Cafeteria staff have received training on emergency response protocols
Contracted cafeteria staff have received training on emergency response protocols
Kitchencafeteria staff take part in all emergency response drills
(H4) Gymnasium Area
Lighting fixtures and windows are protected in play/gym areas
Steroid law notice is posted in a conspicuous location in each building where a physical education class takes place (7th grade and up)
Emergency lighting is properly installed and functioning
Exit doors are designed to allow for quick exit by large numbers of people
Lighting is uniform and adequate throughout
Bleachers are well maintained and railings are present and secure
(H5) Locker Rooms and Weight/Exercise Areas
If students or staff are admitted through exterior doors; the door is equiped with a door viewer or a method for staff to verify identity of those trying to enter
Locker rooms and Weight rooms are cleaned and sanitized regularly
Weight rooms are locked when not supervised
Weight equipment is well maintained and inspected on a regular schedule
Repairs are made to weight/exercise equipment using factory approved materials
Weight equipment is arranged to provide sufficient space between apparatus to provide for safe usage
Lighting is uniform and adequate throughout
Steroid Law Notice is posted in a conspicuous locations in each building where a physical education class, training and weight lifting takes place (7th grade and up)
(H6) Science Laboratory
Room meets space requirements: (4045 sq. ft/elementary student) (50 sq. ft/secondary student)
Communication system is present and operating properly
Eyewash stations are present and functional
Eyewash stations are flushed weekly to eliminate contamination
Eyewash stations are connected to a drain
Emergency showers are present and functional. (required in High School Labs)
Emergency showers are flushed monthly to eliminate contamination
Emergency shower has drain
Fume hood is present and functional
Fume hood is clean, well maintained and not used for storage of chemicals
There are master shutoff switches for water, gas and electricity
Master shutoff switches are in clear view and easily accessible
If no master shutoff switches exist there are individual shutoffs for water, electricity and gas, in close proximity to the lab
Personal protective equipment is available for each student (lab aprons, goggles & gloves)
There is a goggle sterilization cabinet present and utilized
First aid kit is stocked and accessible
Fire and response equipment is free from obstructions
Fire blanket is in good condition and accessible
Fire extinguisher is accessible and has current inspection
Chemical spill kit is accessible (required in high schools only)
Broken glass container is accessible
All chemicals are stored in appropriate containers that are labeled with the name, formula, and health hazards associated with the chemical
Storage area doors are marked “Hazardous Materials” or "Authorized Personnel Only"
Chemical storage area has an operable forced ventilation system that meets air exchange standards and is vented to the OUTSIDE of the building
Corrosive materials are stored in an approved corrosive materials cabinet
Flammable materials are stored in an approved flammable materials cabinet
Safety Data Sheets (SDS) are available for each hazardous material
A current inventory of all chemicals stored in labs is available for review
Mercury is NOT present in the lab
Mercury thermometers are NOT used or present in the lab
If mercury is present, it is labeled, coded for compatibility, kept in appropriate containers, and locked
GFCI (ground fault circuit interrupter) electrical outlets in use within 6 feet of a water source
Sink with hot water is present
Emergency procedures are posted
Two emergency exits are present, clearly marked and visible (rooms over 1000 sq ft)
Fire evacuation routes are posted with both primary and secondary routes shown
(H7) Auditorium
Doors equipped with push bar exit devices are resistant to chaining
Exit doors are designed to allow for quick exit by large numbers of people
Fire evacuation routes are posted including primary and secondary routes
Lighting is uniform and adequate throughout
Emergency lighting is properly installed and functioning
Carpeting and flooring is clean and in good repair
Back stage areas are clean and organized
Set decoration construction areas are secured and oeganized
Paints and solvents are stored in flammable storage cabinets
Fire response equipment is not obstructed and has been inspected
Stage curtains have current flame retardant certificates
Stage curtains have been vaccummed at least annually
Stage curtains have been professionally cleaned and fire retardant reapplied at least once in last 5 years
Stage curtains are less than 15 years old; professionally evaluated for replacement
Seats are clean and in good repair
Stage area is organized and free from hazards
If the stage can be raised or lowered; there are safety features to prevent injury
(H8) Vocational Training Areas: Welding Shop
Interior of the welding shop is clean and well organized
Material storage areas are clean and well organized
First aid kit is stocked and accessible
Eyewash stations are present and functional
Eyewash stations are flushed weekly to eliminate contamination
Eyewash stations are connected to a drain
Welding booths are well ventilated with exhaust ventilated to the exterior
Welding tanks are secured to the wall or carts, including empty tanks awaiting pickup
Fire Extinguisher is accessible and has current inspection
Equipment and tools are accounted for daily and stored appropriately
Students are trained in safety and emergency procedures
Fire evacuation routes are posted including primary and secondary routes
Ventilation for the welding shop is adequate and the system is operating effectively
Paint booths are properly ventilated to the exterior
All solvents, paints and chemicals are stored properly with SDS available
Policies and procedures are in place regarding use of facility and supervision at all times
(H9) Vocational Training Areas: Woodworking Shop
Interior of the woodworking shop is clean and well organized
Material storage areas are clean and wellorganized
First aid kit is stocked and accessible
Eyewash stations are present and functional
Eyewash stations are flushed weekly to eliminate contamination
Eyewash stations are connected to a drain
A dust removal system is present, operational and well maintained
Ventilation is adequate and the system is operating effectively
Fire extinguisher is accessible and has current inspection
Equipment and tools are accounted for daily and stored appropriately
Students are trained in safety and emergency procedures
Fire evacuation routes are posted including primary and secondary routes
Paint booths are properly ventilated to the exterior
All solvents, paints and chemicals are stored properly with SDS documentation
Paint booths are properly ventilated to the exterior
All solvents, paints and chemicals are stored properly with SDS documentation
Policies and procedures are in place regarding use of facility and supervision at all times
(H10) Vocational Training Areas: Agricultural Shop
Interior of the agriculture shop is clean and well organized
Material storage areas are clean and wellorganized
First Aid Kit is stocked and accessible
Eyewash stations are present and functional
Eyewash stations are flushed weekly to eliminate contamination
Eyewash stations are connected to a drain
Fire extinguisher is accessible and has current inspection
Equipment and tools are accounted for daily and stored appropriately
Students are trained in safety and emergency procedures
Fire evacuation routes are posted inlcuding primary and secondary routes
Ventilation is adequate and the system is operating effectively
Agricultural chemicals are properly secured and stored with SDS on file
Agricultural chemicals are properly accounted for with quantities and usage documented
Policies and procedures are in place regarding use of facility and supervision at all times
(H11) Vocational Training Areas: Automotive Shop
Interior of the automotive shop is clean and well organized
Material storage areas are clean and wellorganized
First Aid Kit is stocked and accessible
Eyewash stations are present and functional
Eyewash stations are flushed weekly to eliminate contamination
Eyewash stations are connected to a drain
Welding booths are well ventilated with exhaust directly ventilated to the exterior
Welding tanks are secured to the wall or carts, including empty tanks awaiting pickup
Fire extinguisher is accessible and has current inspection
Fire extinguishers are adequate in number and of correct type potential fires
Equipment and tools are accounted for daily and stored appropriately
Students are trained in safety and emergency procedures
Fire Evacuation routes are posted
Ventilation is adequate and the system is operating effectively
Paint booths are properly ventilated to the exterior
All solvents, paints and chemicals are stored properly with safety data sheets (SDS) documentation for all chemicals
All jacks, lifts and hoists are well maintained and inspected annually
Policies and procedures are in place regarding use of facility and supervision at all times
(I) Monitoring and Surveillance
Security cameras are stationed outside the school
Security camera locations provide maximum coverage of grounds
Security cameras are stationed inside the school
Staff members monitor hallways during school hours
Staff members monitor stairwells during school hours
Staff members monitor restrooms during school hours
The bus loading area is monitored by cameras
The bus loading area is monitored by patrols/staff
The bus loading area ismonitored by direct line of sight
The parent pickup/dropoff area is monitored by cameras
The parent pickup/dropoff area is monitored by patrols/staff
The parent pickup/dropoff area is monitored by direct line of sight
The play/recreational areas are monitored by cameras
The play/recreational areas are monitored by patrols/staff
The play/recreational areas are monitored by direct line of sight
The formal and informal gathering areas are monitored by cameras
The formal and informal gathering areas are monitored by patrols/staff
The formal and informal gathering areas are monitored by direct line of sight
The parking lots are monitored by cameras
The parking lots are monitored by patrols/staff
The parking lots are monitored by direct line of sight
(J) Communications Systems
(J1) There is 2 way communication between office and the following staff/areas
Classrooms
Chemistry/science labs
Cafeteria
Schoolbased law enforcement/security personnel
Playground
Portable classrooms/buildings
Athletice facilities
Band hall
Stage/auditorium areas
School nurse office
Maintenance and custodial staff
Security and schoolbased law enforcement offices/areas
Transportation
Each of the areas listed above are equipped with a system capable of initiating communication in an emergency
The school has access to a weather alert radio and monitors it after an alert
Dialing 911 from any school phone will connect with emergency services
Facilities are tested periodically for connectivity through dialing 911
Staff are trained on when to call 911 and what to say when calling 911
(K) Health Practices
Hand washing supplies are available in all restrooms
Hand washing signs are posted
Hand sanitizer is available to staff and students
Procedures are reviewed regularly with staff and students in flu and pandemic prevention measures

Administration

Visitor Policies & Procedures
There are written procedures to guide access to the building by staff before and after school hours
Staff members present in the building after school hours are required to sign in and out
Visitors must present photo ID to obtain visitor's badge
Visitor's photo ID is retained until check out is completed
Visitor's badges are completed by staff only
Visitor sign in logs are verified by staff or completed by staff at sign in
Visitors are required to wear visible, dated identification, with destination listed
Contractors and vendors are required to sign in and out
Contractors and vendors are required to wear visible, dated identification
Visitor policies and procedures change to coincide with Homeland Security Advisory System
Visitor policy/procedure outlines when a visitor escort is required
Visitor policy/procedure dictates how/when a parent who is a registered sex offender may visit their child during school hours
Department Safety and Security Policies & Procedures
There is a delivery policy/procedure that has provisions which change to coincide with the Homeland Security Advisory System threat levels
All deliveries are accepted only at designated receiving areas
All deliveries are documented by having drivers sign a delivery log
A list of approved delivery personnel is kept on file for each vendor and updated regularly. Deliveries are not accepted from a new driver without verification
All personnel responsible for accepting packages and mail have been trained on receiving procedures
All personnel responsible for accepting packages and mail have received training in the identification of suspicious packages and bomb threat procedures
There is a system for inspecting and approving items delivered to the building
There is a procedure in place for dealing with suspicious and/or unauthorized deliveries
Items delivered are checked against manifest for accuracy
The facility has a designated emergency team
Fire detection and suppression systems are regularly inspected
Boilers and elevators are regularly inspected
Asbestos inspections are completed as required by federal regulation
Emergency communications systems and procedures are tested according to a written schedule and using defined performance standards
The district has a 24hour emergency phone contact list for all utility services (electric, communications, water, sewer, gas, etc.)
The telephones can be forwarded to an offsite phone bank in an emergency
A backup communications system is available to provide communications during power failures and emergencies
The district has a plan and a backup plan for communication with parents and the community following an emergency or disaster
Phone lists for personnel are complete and up to date
The facility has a calling tree
The receptionist, secretary, and other office staff are trained in the procedures to inform the district leadership of an emergency
A video monitoring system is in place and can record in a high quality format that allows quick review
The district has a formal written plan for dealing with threats made by students
Bomb threat procedures and forms are available near telephones
Each member of the district emergency team has a copy of the emergency operations basic plan and functional annexes
The emergency team members and all staff with a need to know are familiar with the plan
Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability
The district has a process for increasing the campus readiness level based on threat conditions
The district uses plain language for emergency communications (codes are not used)
A member of the emergency team is assigned to liaison with emergency services before and during emergencies
Locations inside and outside the facility have been predesignated for the incident command post (ICP)
The ICP location is provided to fire and police officials
After actions reviews are held following each exercise or emergency
Corrective action plans are developed
Incident Command System (ICS) forms are available
Administrators are able to identify the ICS principles of unity of command
Administrators are able to identify the ICS principles of span of control
Administrators are able to identify the ICS principles of management by objective
Administrators are able to identify the ICS principles of unified command
The emergency team has been trained in ICS
Emergency team members have certificates of training in incident command and the National Incident Management System
Staff members and visitors are accounted for during drills
The facility has a plan for assisting individuals with special needs during emergencies. Special needs can include physical disability, chronic health conditions such as asthma or seizure disorders, emotional or mental disability and language limitations
The reception staff has received training in verbal deescalation techniques and strategies
The office staff has received training on emergency notification and reporting procedures
Emergency procedures are reviewed with all personnel at the beginning of the school year
Fire drills are conducted monthly
Fire drills are conducted that require the use of alternate evacuation route (obstructed drills)
Severe weather drills are conducted each semester
Other drills appropriate to the school's hazards are conducted
At least one table top exercise has been conducted in the past year
Records are kept of all drills and exercises
There are written standards setting expected performance measures for each type of drill
When problems are identified, corrective action plans are developed and implemented
Emergency team is activated for every emergency drill
A bomb threat evacuation plan exists
A personnel resource list is available showing personnel with first aid training
A personnel resource list is available showing personnel with training to operate specialized equipment
A personnel resource list is available showing personnel who can speak other languages
An alternate operational site has been designated for use should site evacuation be required
The district has a core volunteer group which can be called on in an emergency such as Community Emergency Response Team (CERT)
The district has a formal agreement with the American Red Cross, the city, or county for emergency sheltering
There are procedures for reporting maintenance needs related to safety or security
Repairs related to safety and security are completed as the highest maintenance priority
The district records all emergency incidents and develops and retains afteraction review information
Incident reports are reviewed for lessons learned and to identify trends on which mitigation programs can be developed
The district has a general safety plan
The district has an infection control plan
The school violence prevention program is in writing and is evidencebased
Records kept to demonstrate that the program is effective
Administration - Observation
Building Exterior
The area around the facility is identified by signage as a safe, weaponsfree, drugfree, alcoholfree, and tobaccofree school zone
There are adequate signs, postings, or window decals directing all visitors to the main site entry
The location of the reception area is clearly marked
Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevation, etc.)
The facility exterior is well maintained
The facility exterior is free of vandalism and graffiti
Facility grounds are sanitary, well drained, free of debris, and insect or rodent harborage
Visitor parking areas are clearly identified and segregated from staff parking areas
Staff parking spaces are not labeled with staff titles/names
Deliveries are restricted to specific areas (e.g. front office, loading dock)
Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance
Internal controls are in place regarding the receipt of deliveries, including matching deliveries with purchases and invoices
Sidewalks are reasonably sloped, level, and in good general repair
Covered walkways and adjoining posts, structures, walls, planters, and furnishing are designed to prevent climbing access to adjoining windows, roofs, or other upper level areas
Covered walkways and their surroundings are designed to allow visual surveillance
Trees are located away from buildings and/or trimmed to avoid roof, window, or second story access, to reduce damage from falling branches or to reduce fire hazard
Outdoor containers are kept at least 30 feet from the building and/or designed to expose their contents (steel mesh instead of solid walls)
Exterior lighting fixtures are well maintained and provide adequate illumination
Exterior lighting can be powered by auxiliary or emergency power systems
Exterior lighting fixtures are vandal resistant, beyond easy reach and built with breakresistant lenses or protected by cages
Exterior lighting is automated to turn on at dark
Pedestrian access doors are protected by bollards/structures to keep vehicles from entrance
Exterior doors are constructed to resist unauthorized entry
Exterior doors and locks are in good condition
Exterior doors are locked at the end of the day
The facility has a central reporting electronic alarm system
Windows are closed and locked when the facility is secured at the end of the day
Utility access panels and equipment are protected by fencing and/or locked
Utility connections near vehicle accessible areas are protected from vehicle damage
Dumpsters are located away from the building, well maintained and protected against rolling hazard
Building Interior
Buildings are well maintained with all areas clean and free of debris
Staff members have the ability to secure personal belongings and valuables
Valuable equipment is inventoried and stored in secure areas
The reception/office area has a view of main entrance, foyer, and visitor parking area
The reception area includes protective features such as a counter or desk, a panic or help button, a telephone, and an alternative exit
Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured
The Campus & District EOP is located in the administrative offices and is accessible to emergency management personnel and emergency responders
Evacuation routes are posted for all rooms
The location of the reception area is clearly identified by signage
Level of lighting is appropriate and uniform
The facility has at least two independent methods of communication for emergencies
The main entrance is monitored by a receptionist or security personnel responsible for controlling access
The means of egress are kept clear of obstructions
The means of egress are indicated by illuminated exit signs
All exit doors and gates are equipped with emergency exit hardware and not locked or secured by any other means
All evacuation routes and their exits are clearly posted
All means of egress meet local fire marshal codes and are free from obstructions
The facility has a fire alarm system
The fire alarm system is in good working order
The fire alarm can be activated either automatically and by hand (pull station)
The fire alarm is monitored offsite, such as at a fire station or a monitoring center
The facility alarm system has been inspected within the last year
Alarm systems include both sound and visual alarm signals which an be perceived and recognized as evacuation signals (above ambient noise or light levels) by everyone in the area
The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches
Door hardware allows staff to lock rooms from the inside without having to step into the hallway
Doors to all electrical vaults, pipe chases, custodial closets, and mechanical rooms are closed and locked
Doors to custodial closets and mechanical rooms are made of metal or solid wood, with concealed hinges, pick plates, high quality deadbolt locks, and high security strike plates

Transportation Facility

Transportation - Policies & Procedures
Visitor Policies & Procedures
Visitor policy/procedure signs are posted at all entrances
Visitors are required to show picture ID and sign in, and sign out
Visitor's photo ID is retained until check out is completed
The supply of visitor ID badges is located out of reach of visitors
Visitor's badges are completed by staff only
Visitor signin/signout logs are verified by staff or completed by staff only
Visitors are required to wear visible, dated identification, with destination listed
Visitors are asked the reason for their visit
Visitor's appointments are verified with the person being visited or they are escorted
The transportation department has an emergency response team
The transportation emergency response team responds to emergencies within the transportation facility as well as emergencies on buses outside the facility
The transportation emergency response team members each have reviewed the District EOP and have a copy of those sections and annexes involving transportation
Fire detection and suppression equipment and systems are regularly inspected
Telephones can be forwarded offsite during an emergency
The transportation department has a current list of all contact numbers for staff and administration of each campus and the district administration
The transportation department has a plan and system in place to communicate with parents in the event of an emergency
The transportation department has a method of contacting and communicating with drivers and staff
There is a backup communication system in the event of a power failure
All appropriate office staff and dispatchers have been notified of and trained on procedures for communicating with district leadership, parents, community and first responders during an emergency
Each school bus is equipped with a means to communicate with the transportation department
Each school bus is equipped with a set of reflectors for flares in case of breakdown
Each school bus is equipped with a fire extinguisher with current inspection
Each school bus is equipped with a stocked first aid kit
Each school bus is equipped with a blank seating chart in the event of an accident
Each school bus is equipped with video recording equipment
Video recordings are retained for at least 14 days
The transportation department has a procedure to document that each bus is checked at the end of the route to assure no students or items are left onboard
All buses are inspected for safety and security before each trip
The school provides the transportation department with a list of students and staff members and their contact numbers, traveling on each field trip
All drivers are provided with training on standard operating procedures for accidents
All drivers are provided with training on standard operating procedures for severe weather operations
All drivers are provided with training on standard operating procedures for violence or threats of violence
All drivers are trained in verbal deescalation techniques and strategies
Emergency procedures are reviewed with all personnel at the beginning of the school year
Emergency procedures are reviewed with all new and substitute personnel
All employees at the transportation facility and bus drivers are required to wear ID badges and/or uniforms
All visitors, contractors and service personnel are required to wear ID badges issued by the district while in the facility
Lifts and hoists in the facility are inspected at least once a month
The facility is inspected for general safety using an approved checklist on a regular schedule
The transportation department conducts all required school and district drills and retains documention of those activities
The transportation department maintains a list of personnel with first aid training
The transportation department maintains a list of personnel with AED training
The transportation department maintains a list of personnel who are multilingual
The transportation department maintains a list of personnel licensed and certified to operate a school bus
The transportation department maintains of list of all training completed by each employee
There is a procedure for reporting maintenance needs related to safety and security
Safety and security maintenance needs are completed as the highest priority
Repair and maintenance records are kept for each school bus
The bus storage and repair facility is fenced
Fences are designed to restrict access to grounds (continuous and of sufficient height as to restrict access)
Fences are well maintained and free from gaps
Gates are well maintained, free from excessive gaps and are lockable
Foliage and trees are trimmed and do not facilitate unauthorized access
Bus entry gates are wide and facilitate safe entry and exit
Bus entry gates are automated to allow for entry or reentry without driver having to leave the bus
Bus entry gate area is well illuminated
Entry gates can be monitored or viewed by staff from offices or shop
Transportation - Observations
Grounds and Exterior
Signage for visitor entrance is clearly visible
The loading dock and delivery areas are monitored by staff
Bus parking areas are adequately lighted
Parking areas are adequately lighted
The facility exterior is well maintained and graffiti free
The facility grounds are wellmaintained, welldrained and free of debris
Visitor parking areas are separate from bus and staff parking and clearly identified
Deliveries are restricted to specific areas that are monitored by staff
Delivery areas are controlled to prevent unauthorized access
Deliveries are scheduled in advance and/or verified prior to acceptance
Delivery procedures include matching deliveries with invoices
Personnel accepting deliveries are trained on receiving procedures
Personnel are trained in identification of suspicious packages and bomb threat procedures
The bus lot is in good repair, with a consistent surface and reasonably level
Designated walk ways are established for safe travel through bus lot
Bus parking areas are arranged to eliminate backing of buses
Exterior doors have nonremovable hinge pins and are constructed for security
Overhead and exterior doors are in good condition and locks operate effectively
Electric over head doors can be locked and/or disabled for security
All doors and windows are secured after hours
Exterior doors are monitored by an alarm system
Overhead doors are monitored by an alarm system
The alarm system is a central reporting system or pages a staff member
Exterior windows are obstructed to prevent easy viewing of activities or assets
Maintenance areas are monitored at all times or locked (during lunch and breaks)
Waste containers and dumpsters are located away from buildings
Mechanical equipment is fenced and secured
Fuel pumps are locked or personnel monitor to prevent unauthorized access
Emergency fuel pump shut offs are easily accessible
Fire extinguishers are provided in close proximity to fueling area
Fueling records are kept to document every fueling
Fuel is dispensed only into approved containers
External video cameras are located to view fueling areas as well as bus parking areas
Video cameras can record at night with provided illumination
Offices and Building Interior
The interior of the building is clean and wellmaintained
The transportation office has a system to communicate with all areas of the facility
The interior lighting is adequate and uniform
There is a bus key control system in place
The bus key control system includes a theftresistant drop box or other secure method to return keys after office hours
The facility had a communication system and a backup system for emergencies
The facility has a security alarm system
The security alarm system is monitored offsite
The security alarm system includes both sound and visual alarm signals
The facility has a fire alarm system
The fire alarm system is monitored offsite
The fire alarm system includes both sound and visual alarm signals
The fire alarm system can be activated both by hand (pull station) and automatically
Equipment, tools, parts and supplies are inventoried and stored in secure areas
The shop area is adequately and uniformly lighted
Lighting in the shop areas are protected against accidental breakage
Lighting near flammable vapor areas are designed to prevent sparking
All exits and corridors are clean and free from obstructions
Shop areas are ventilated to prevent buildup of toxic exhaust or combustible vapors
All emergency exit doors and gates are equipped with emergency exit hardware and not locked or secured by any other means
Emergency exits have operating, illuminated exit signs
There are at least two emergency exits in each building
Doors to electrical rooms, boxes, custodial closets, mechanical rooms and hazardous material storage are closed and locked
Chemicals are labeled and stored in appropriate containers
Compressed gas cylinders are stored upright and secured
Eye wash station and safety shower is present, clean and wellmaintained

Maintenance Facility

Maintenance - Policies & Procedures
Visitor Policies & Procedures
Visitor policy/procedure signs are posted at all entrances
Visitors are required to show picture ID and signin, and signout
Visitor's photo ID is retained until check out is completed
The supply of visitor ID badges is located out of reach of visitors
Visitor's badges are completed by staff only
Visitor signin/signout logs are verified by staff or completed by staff only
Visitors are required to wear visible, dated identification, with destination listed
Visitors are asked the reason for their visit
Visitor's appointments are verified with the person being visited or they are escorted
Department Safety and Security Policies & Procedures
A key control system is in place
Key control measures include marking keys "do not duplicate" and using unique key blanks
The facility has an emergency team
The maintenance facility has an emergency repair callout system
Fire detection and suppression systems are regularly inspected
Boilers and elevators are regularly inspected
Natural gas and/or propane lines are regularly pressure tested
All compressed air lines are inspected for safety according to a schedule
Security features such as fences, door locks, and exterior lights are inspected according to a written schedule using an appropriate checklist
Emergency communications systems hardware and procedures are regularly tested according to a written schedule and using defined performance standards
The telephones can be forwarded to an offsite phone bank in an emergency
Redundant communications system is used to connect district administrative offices with facilities to promote communications during power failures and emergencies
The maintenance facility has a list of all contact numbers for staff and for the administrators from each campus in the district
Phone lists for personnel are complete and up to date
The facility has a calling tree
Receptionist, secretary, and other office staff know the procedures for informing the district leadership of an emergency
A video monitoring system is used, the system records in a high quality format that allows quick review
The district has a formal written plan for dealing with graffiti
Bomb threat procedures and forms are available near telephones
Each maintenance driver is knowledgeable of the standard procedures for reporting accidents
All staff members are familiar with the emergency operation plan
The facility has developed supplemental plans to the district basic plan based on identified hazards
There a written line of succession for the maintenance manager and other key staff members
Specific tasks for the implementation of the emergency operations plan are assigned to specific staff members to maintain accountability
The facility has a process in place for increasing readiness level based on threat conditions
The facility uses plain language for emergency communications
After actions reviews are held following each exercise or emergency
Corrective action plans are developed
ICS (Incident Command System) forms are available to the dispatcher and other key staff members
The emergency team has been trained in incident command
Emergency team members have certificates of training in incident command and the National Incident Management System
Emergency procedures are reviewed with all personnel at the beginning of each school year
The office staff has been trained on emergency notification and reporting procedures
The maintenance department conducts all required school and district drills and retains documention of those activities
Other appropriate drills appropriate to the maintenance facility's hazards are conducted
Records are kept for all drills and exercises
A personnel resource list is available showing personnel with first aid training
A personnel resource list is available showing personnel with training to operate specialized equipment
A personnel resource list is available showing personnel who can speak other languages
An alternate operational site has been designated for use should site evacuation be required
There are procedures for reporting maintenance needs related to safety or security
Repairs related to safety and security are completed as the highest maintenance priority
The maintenance facility has a written driver safety program for personnel driving maintenance vehicles
Facility vehicles are inspected for safety and security before each trip
Facility vehicles are equipped with a road emergency kit including road warning markers or flares, fire extinguisher, and first aid kit
Maintenance - Observations
Building Exterior
The facility is protected by a fence
The fence is designed to be intruder resistant
The fence is well maintained, free of holes, and free of holes, and free of excessive plant growth
Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry
Gates are in good repair and lockable
Gate design allows traffic to enter and exit safely
Transportation department staff monitor entrances from work stations (can see vehicle gates from shop or office)
Location of the reception and receiving dock areas are clearly marked
Property lines are clearly marked, establishing territoriality (e.g. fencing, landscaping, natural geographic features, signs, changes in elevation, etc.)
Lines of sight afford unobstructed views
The facility exterior free of vandalism and graffiti
Grounds sanitary, well drained, free of debris, and insect or rodent harborage
Hidden areas adjacent to the facility that might provide offenders with "cover" are opened up or sealed off so they may not be used
Access to delivery areas are controlled to prevent unauthorized entry into the receiving area or the facility
Access to delivery areas are controlled to prevent unauthorized entry into the receiving area or the facility
Deliveries are scheduled in advance and/or verified with the sender or addressee prior to acceptance
Internal controls are followed regarding the receipt or deliveries include matching deliveries with purchases and invoices
Trees near the fence line are trimmed in an effort to reduce the risk that they could facilitate illicit entry
Exterior lighting is provided and adequate
According to staff, the exterior lighting is sufficient
Exterior lighting is powered by auxiliary or emergency power systems to prevent blackout during power failure
Exterior lighting fixtures are vandal resistant, beyond easy reach, maintainable, and built with breakresistant lenses or protected by cages
Exterior doors are constructed to resist unauthorized entry
Overhead doors are electronically operated and there is a working manual locking system and power is turned off to the doors at the end of the day
Doors are locked at the end of the day
All exterior doors, including overhead doors, are provided with alarm system door contacts
The alarm is monitored or designed to alert staff 24/7
Exterior windows and doors are obstructed to prevent a clear view of activities and assets inside the facility during the day time and at night
Perimeter windows are sealed or locked to prevent opening
Perimeter windows are closed and locked when the facility is secured at the end of the day
The maintenance shop is monitored throughout the day including breaks or lunch periods
Access to site utilities (such as electrical transformers, generators, and meters) is limited and secure, and any exposed portions are protected against vandalism and vehicular damage
Trash dumpsters are located away from the building and kept sanitary and free of hazards
Dumpster enclosures are positioned so that they cannot be used as ladders for gaining access to the facility roof
Exterior mechanical equipment enclosures are locked
Fuel pumps are locked manually or electronically to prevent unauthorized access to fuel
Emergency shut off for the fuel pumps is provided
Appropriate fire extinguishers are provided in the fueling area and where paint or other combustible liquids are stored
Records are kept to deter unauthorized use of fuel
Fuel is only dispensed into approved containers
Maintenance vehicles are provided with fire extinguishers and first aid kits
Tractors and other equipment are secured against theft
External video cameras are able to record at night
Buildings are well maintained with all areas clean and free of debris
Staff members have the ability to secure personal belongings and valuables
The maintenance office has a means of communication with the maintenance crews in the field
Reception area includes adequate protective features including a counter or desk to serve as a protective shield, a panic or duress button to call for help, a telephone, and a rear exit or safe haven into which staff can retreat
Freestanding objects that could be toppled intentionally or fall during earthquakes or tornadoes are adequately secured
Light levels are appropriate and uniform in the office areas
The facility has at least two independent methods of communication for emergencies
Building Interioe
The facility has a fire alarm system
The fire alarm system is in good working order
The fire alarm system can be activated either automatically or by hand (pull stations)
The fire alarm is monitored offsite, such as at a fire station or a monitoring center
Alarm systems include both sound and visual alarm signals which can be perceived and recognized as evacuation signals (above ambient noise or light levels) by everyone in the area
The facility maintains a vertical clearance between sprinklers and objects below them of at least 18 inches
Tools are secured against theft
All valuable equipment, parts, supplies, and other materials inventoried and stored in secure areas
The shop light level is appropriate and uniform, creating minimal glare or pockets of shadow
Lighting is designed to resist accidental breakage and vandalism
All lights in areas subject to potential flammable vapors or dust are designed to prevent sparks
Staff members are required to wear identification badges while in the facility
Visitors and contractors are required to present positive photo identification in order to obtain a visitor's badge
Signin and signout logs of visitors to the facility are maintained on a daily basis
The shop is clean and free of slip and trip hazards
All means of egress (corridors) are clear of obstructions
The shop is ventilated to prevent the buildup of toxic exhaust gases or combustible vapors
All means of egress are indicated by illuminated "Exit" signs
All exit doors and gates are equipped with emergency exit hardware and are not locked or secured by any other means
There are at least two functioning exits
Exits and routes to them are clearly marked and free from obstructions
All doors to electrical vaults, pipe chases, custodial closets, and mechanical rooms closed and locked
All chemicals are labeled and current Material Safety Data Sheets are available
All compressed gas containers are chained or secured in an upright position and stored with the caps in place
The shop is equipped with a proper eye wash station and safety shower
The eye wash station and safety shower are wellmaintained and tested at least monthly
All lifts and hoists are inspected at least monthly

Stadium

Stadium - Policies & Procedures
Emergency Preparedness
There is a written stadium emergency plan
The stadium is equipped with emergency telephones or methods of communication
First aid supplies and equipment are available at all games/events
The district has trained fire wardens or emergency staff to assist with evacuations
At least one fire drill per season is conducted at the facility
At least one AED is available during all games and events at the facility
There is a policy regarding the storing of cash and removal of cash from the ticket office and concessions designed to prevent robbery or theft
Student Behavior and Monitoring
Security is provided for every event at the facility
Security personnel are assigned to concession booths when money is present
Security personnel are assigned to monitor locker rooms during games/events
Written agreements specify how security will be provided if utilized by an outside group or organization
Access in and beneath the grandstands and concessions are monitored by assigned staff members
Glass containers are prohibited at the concessions and prohibited from being brought in by athletes or spectators
There are written event standard procedures for monitoring behavior during events throughout the facility including restrooms, locker rooms, parking, and concessions
Security staff has the means to communicate during the event
Stadium Observations
Stadium Exterior
The stadium has a sign or marquee clearly identifying the facility
The area around the facility is identified by signage as a safe, weaponsfree, drugfree, alcoholfree, and tobaccofree school zone
There signs directing visitors to appropriate parking locations
There are signs directing visiting teams to team bus loading areas
Driveways are free of hazards and large enough for buses and the anticipated number of vehicles
Driveways are large enough to accommodate emergency vehicles such as fire trucks as well as parked vehicles
Spectator and athlete entry locations are well marked
Gates or doors provided will allow emergency medical services direct access to the stadium and field
Facilities are protected by bollards, fences, gates or landscaping from any unauthorized vehicle access
Facility is protected from unauthorized access by a fence
Fences are designed to prevent climbing
Gates are selfclosing and selflatching
The gate swing is in the direction of egress
Gates are lockable
The facility is thoroughly inspected for weapons, improvised explosives, or contraband prior to each event
Lines of sight all around the facility provides for natural surveillance
Hidden spaces around the facility are kept to a minimum
Restrooms and other amenities for spectators are kept locked except during events
Ticket booths are designed to resist theft
Drives, landscaping, fences, equipment, and the building exterior are wellmaintained and graffiti free
The facility site is sanitary, well drained, and free of trash or debris
Lighting is provided in the parking areas providing for facility use at night
The parking area is patrolled by security personnel during events
Pedestrian Safety and Egress
Emergency egress gates remain unlocked during games and/or events
Pedestrian walks from parking to gates are separated from vehicle traffic, clearly marked, and designed to reduce conflicts between vehicles and pedestrians
Parking lots are designed to control vehicle speed using speed bumps, raised walkways, curved drives, curb stops
Emergency telephones or call boxes are provided
The means of egress from the grandstands is free of obstructions including fences, gates, or temporary facilities such as concessions
A handicapped accessible route is provided from parking areas to the accessible seating on both home and visitors sides
All walking surfaces, both hard surfaces and grass, are reasonably sloped, free from holes or other trip hazards
Grandstands are equipped with handrails designed to help prevent falls
Grandstand stairs are uniform in rise and tread depth, with small nosings and closed risers
Area drains are provided where needed to prevent water pooling on walking surfaces
Facility Safety and Security
Required safety equipment is available, including AEDs and first aid kits appropriate to the numbers of individuals in attendance
Grandstands are inspected annually for safety using an appropriate checklist
Records of past inspections are available for review
Restrooms can be secured when stadium is not in use
The ticket booth can be secured against unauthorized entry
The ticket booth is equipped with a means to communicate with security personnel
Security personnel are assigned to the ticket booth when money is present
Concession booths can be secured when stadium is not in use
Concession booths can be secured against unauthorized entry
Concession booths are equipped with a means to communicate with security personnel
The field house can be secured when the stadium is not in use
The field house can be secured against unauthorized entry
Security personnel are assigned to the field house during games/events
Locker rooms can be secured when stadium is not in use
Locker rooms are secured during games/events
Athletic equipment stored in the facility can be secured against theft
The facility has an intruder and fire alarm system
The alarm system is central reporting
All custodial rooms are locked
Stadium lights are inspected for structural integrity and services as scheduled
Light fixtures are protected by shatter guards and designed for humid environments
Restrooms and athlete showers/locker rooms are clean and properly supplied
Trees are free of dead limbs and trimmed away from power lines and structures

Emergency Operation Plan

The EOP Contains the Following Elements
Administrative
Promulgation Statement
Approval and Implementation
Record of Changes
Table of Contents
Authority
The legal basis for planning and carrying out emergency operations
Purpose
Identify the purpose of the emergency operations plan
Identify who the plan applies to
Explanation of Terms
The EOP has an explanation of terms
Situation and Assumptions
Maximum enrollment and employment figures for the school
Information on students/staff with disabilities
Reasonable assumptions
Concept of Operations
Describe school’s overall approach to emergency operations
Summarize the emergency responsibilities of the district/school
A statement about how and when the EOP will be implemented
Definition of “action levels” and their implementation
General sequence of events before, during and after the emergency situation
Who will coordinate directly with local and State responders, and how the coordination will take place
Address the response to a full spectrum of emergency situations
Organization and Responsibility
Describe the school emergency organization
Describe the emergency responsibilities of the school staff
Outline responsibilities for various emergency service functions and indicate who has primary/secondary responsibility for each
Direction and Control
Indicate the title/position of those responsible for directing & controlling emergency response and recovery activities
Designate a primary and alternate onsite Command Post
Describe the local emergency facilities and summarize functions performed by each
Summarize line of succession for key personnel
Readiness Levels
The EOP contains the function of readiness levels, who determines them, and describes general actions to be taken at various readiness levels
Administrative and Support
Establish reference requirements for proper recordkeeping
Establish reporting requirements
Establish postevent review requirements
Plan Development and Maintenance
Outline the plan review and revision process
Identify how the plan will be distributed
Identify the title/position for who has the overall responsibility for the plan
Annexes and Attachments
Describe the details for a hazard specific emergency response needed in the annexes
Describe special and unique needs generated by a particular hazard in the appendices
Attachments
Summary of Mutual Aid Agreements, Memoranda of Understanding, and contracts
Incident Command System Organizational Chart and Summary
Listing of schools and facilities
Classroom Teacher buddy lists
Phone contacts list or phone tree
Emergency Operations Planning Team and Emergency Response Team contact list
Emergency Contact Numbers
Resource Inventory
Sample SchoolParent Letter
Staff Skills Survey and Inventory
Master schedule
Emergency response drill procedures and log
Distribution List
Security Audit
Special Needs students, faculty and staff
The EOP has the Following Characteristics
Is multihazard in nature
Utilizes Incident Command System and is NIMS compliant
Is reviewed and updated on an annual basis
Was developed by a school safety planning team representative of all school staff
Was developed with Law enforcement personnel as an integral part of the safety planning process
Was developed with Emergency management personnel as an integral part of the safety planning process
Was developed with Fire department personnel as an integral part of the safety planning process
Contains a current Hazard Summary
Contains a Vulnerability Assessment
Contains a floor plan of the facility that is updated and current
Floor plan contains detailed layout of all rooms and exits with room numbers
Floor plan shows phone locations
Floor plan shows location of emergency exits
Floor plan shows location of utility shut off locations: electricity, gas, water, TV cable
Floor plan shows location of fire extinguishers
Floor plan shows locations of first aid kits
Floor plan shows locations of AEDs
Floor plan shows roof access points
Floor plan shows fire hydrants and hose access points
Floor plan shows hazardous materials storage areas
Floor plan shows where stairwells are located and stairwells are identified
Floor plan shows sprinkler and alarm controls and shut offs
Floor plan shows where master keys are located
Site plan shows all building and structures and are identified or numbered
The EOP contains a site plan that is updated and current
Site plan shows utility easements and locations
Site plan identifies fence locations and construction type
Site plan shows school property boundaries
Site plan identifies access areas for emergency vehicles
Site plan includes proximity to potential hazards, i.e. highways, storage tanks, industry
Site plan shows all portable classrooms with identifying number
Site plan shows bus evacuation area
Site plan shows athletic fields and playgrounds
An updated copy of floor plans and site plans are provided to first responding agencies
The school has an established chain of command that will handle emergency response

District/Campus Website

Directions: The following items should NOT be posted on a School or District Website: Answer YES if found on website and NO if not posted on a website.
Detailed maps of school or site (should not show more than general areas)
Maps that identify classroom functions (labs, locker rooms, special ed areas)
Maps that illustrate entrances other than those intended for entry and signin
Maps that show evacuation routes and assembly area locations
Identification or listing of assembly areas, evacuation destinations or reunification areas
Specific information about preparedness drills and exercises
Facility safety and security audit results
Details or specifics regarding emergency operations plans
The number or locations of security or law enforcement officers
Specifics of safety and security initiatives at the facility or district
Photos of faculty, staff or students (other than group or activity photos)
Personal information about staff or students or about their family
Personal contact numbers or information outside of school or district information
Personal information about any individual's safety and security experience, expertise or skills

K-12-District-Facility-Safety-and-Security-Audit-Checklist-2020-2023

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Demographics

Intruder

Risk Factors

Instructional (1 of 2)

Instructional Facility (Part 2 of 2) - Observations

Administration

Transportation Facility

Maintenance Facility

Stadium

Emergency Operation Plan

District/Campus Website

Related checklists

K-12-District-Facility-Safety-and-Security-Audit-Checklist-2020-2023

Free K-12-District-Facility-Safety-and-Security-Audit-Checklist-2020-2023 Checklist

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Convert your paper checklists into digital forms

Demographics

Intruder

Risk Factors

Instructional (1 of 2)

Instructional Facility (Part 2 of 2) - Observations

Administration

Transportation Facility

Maintenance Facility

Stadium

Emergency Operation Plan

District/Campus Website

Related checklists