Keeping Everyone Safe Audit 2016/17

1.1 Is a copy of the nursery fire risk assessment available?
Evidence - Documentation
Policy/Procedure - Regulation (Fire Order 2005 )

1.2 Has the fire risk assessment been reviewed in the last 12 months by the nursery?
Evidence - Documentation
Policy/Procedure - Regulation (Fire Order 2005)

1.3 Have all remedial items raised in the assessment been completed within the specified time frame where that time has expired?
Evidence - Action Plan
Policy/Procedure - HSP/6/07

1.4 Has the fire alarm serviced within the last 6 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP/6/07

1.5 Have the extinguishers been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP /6/07

1.6 Has the emergency lighting been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP/6/07

1.7 Has the fixed wire testing been carried out within the last 5 years?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (HTM06-01A)

1.8 Have portable appliances been subject to PAT in the last 12 months?
Evidence - Service Record/Service Documentation
Policy/Procedure - Regulation (EWR 1989)

1.9 Is evidence available of the nursery's legionella assessment has been carried out within the last 2 years?
Evidence - L8 (Legionella's ) Document/Certificate
Policy/Procedure - Regulation (ACOP & HSG274)

1.10 Is evidence available of nursery asbestos survey? Where applicable.
Evidence - Documentation
Policy/Procedure - Regulation (Control of Asbestos 2012)

1.11 Has the nursery boiler been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

1.12 Have all gas appliances been tested & certified in the past 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

1.13 Have the Air Conditioning (if applicable ) been leak tested & cleaned within the last 12 months?
Evidence - Service record/certificate
Policy/Procedure - Regulation (Energy Performance of Buildings Regulations 2012)

1.14 Is there a record of lift inspections available (6 monthly and STE)
Evidence - Documentation/Certificate
Policy/Procedure - Regulation (LOLER)

1.15 Is there a record of maintenance by an external company for swimming pools?
Evidence - Service records
Policy / Procedure - HSP/05/02

1.16 CCTV working ?
Evidence - Physical check
Policy / Procedure - Directive

1.17 CCTV Time & date accurate
Evidence - Physical check
Policy / Procedure - Directive

2.1 Is the certificate of employer's liability insurance displayed and current?
Evidence - Certificate
Policy/Procedure - ADM/1/04

2.2 Is the Health & Safety law information available & in the latest format?
Evidence - Poster
Policy/Procedure - HSE Regulation

2.3 Is the current Company H&S Statement displayed?
Evidence - Document
Policy/Procedure - ADM/1/04

2.4 Is the current set of Policies and Procedures being used in the nursery? (Version 6 upwards)
Evidence - Documentation
Policy/Procedure - ADM/1/04

2.5 is the Keeping Everyone Safe newsletter displayed and available to nursery staff
Evidence - Documentation
Policy/Procedure - ADM /1/04

3.1 Are all the entrance's to the nursery secure? *
Evidence - Child proof
Policy/Procedure - Policy

3.2 Are visitors requested ID upon arrival?
Evidence - Visitors Book
Policy/Procedure - HSP/11/01

3.3 Are all visitors asked to sign in the visitors book & completed in full?
Evidence - Visitors Book
Policy/Procedure - HSP /11/01

3.4 Intruder policy - Does the team member(s) know the password should an incident occur?
Evidence - Questioning
Policy/Procedure - HSP/11/04

3.5 Intruder policy - Can a team member(s) explain the procedure should an incident occur
Evidence - Questioning
Policy/Procedure - HSP/11/04

3.6 Is the personal mobile phone and smart device signing in and out form being used consistently?
Evidence - Documentation
Policy/Procedure - ADM/01/05

3.7 Do the mobile devices signed in tally to the ADM/1/05 form on the day of the audit?
Evidence - Documentation
Policy/Procedure - ADM /1/05

4.1 Have the Nursery Manager and Deputy Manager attended the Management Responsibility to Health & Safety training?
Evidence - Records
Policy/Procedure - Regulation (EYFS)

4.2Does the number of staff qualified in paediatric first aid equate to more than 50% of the nursery staff team?
Evidence - Records
Policy/Procedure - Regulation (EYFS) & HSP/2/02

4.3 Have all staff completed the e-learning module food hygiene module on the Learning Zone?
Evidence - Records
Policy/Procedure - Regulation (Food Safety Act)

4.4 Have all staff completed the fire safety e-learning module on the Learning Zone?
Evidence - Records
Policy/Procedure - Regulation (Fire Order 2005)

4.5 Have the Nursery Manager, Deputy Manager, and Cook attended Fire Marshal training?
Evidence - Records
Policy/Procedure - Regulation (Fire Order 2005)

4.6 Have all staff completed CP for Everyone of e-learning Child Protection training?
Evidence - Records
Policy/Procedure - Regulation (EYFS)

4.7 Have the Nursery Manager, Deputy Manager, and Third in Charge attended the BHFS Advanced Child Protection training? *
Evidence - Records
Policy/Procedure - Regulation (EYFS)

5.1 Are risk assessments in place?
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.2Have risk assessments been reviewed within the last 12 months?
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.3 Are any specific risk assessments available?
For example New and Expectant Mothers, Young Worker, Child Medical needs...
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.4 If the nursery undertakes swimming pool trips, are Risk Assessments & Outings Documentation in place?
(Currently only permitted as part of Out of School Provision & not Preschool)
Evidence - Risk Assessment & Outings Child Trackers
Policy / Procedure - OOSC/01/02

5.6 Have Display Screen Equipment Assessments been completed & are dated within the past 12 months?
(Minimum requirement Manager/Deputy & Administrator
Evidence - Documentation
Policy/Procedure - HSP/6/05

6.1 Is the Fire Safety Log Book in place and up to date?
Evidence - Fire Folder
Policy/Procedure - HSP/6/07

6.2 Do the records show that the fire alarm has been tested weekly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.3 Do the records show that the extinguishers have been inspected monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.4 Do the records show that the fire drills have been carried out monthly? *
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.6 Do the records show that the emergency lighting have been tested monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.7 Do the records show that the fire doors have been checked monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.8 Are all exits clear and unobstructed?
Evidence - Observation
Policy/Procedure - HSP/6/07

6.9 Are all exits easy to open?
Evidence - Test
Policy/Procedure - HSP/6/07

6.10 Are areas free of accumulations of combustible materials?
Evidence - Observation
Policy/Procedure - HSP/6/07

6.11 Is the nursery free of any obvious fire hazards?
Evidence - Observation
Policy/Procedure - HSP/6/07

7.1 Are data sheets held for hazardous substances?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.2 Have COSHH assessments been carried out?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.3 Have they been reviewed within the last 12 months & when a new product is introduced?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.4 Are relevant COSHH assessments readily available to staff in rooms?
Evidence - Documentation
Policy/Procedure - HSP6/04

8.1 Have manual handling assessments been carried out?
Evidence - Documentation
Policy/Procedure - HSP/6/11

8.2 Have they been reviewed within the last 12 months or when a new/change in operation is applied?
Evidence - Documentation
Policy/Procedure - HSP/6/11

9.1 Do staff complete safety checks throughout the day?
Evidence - Documentation
Policy/Procedure - HSF/1/01

9.2 Are finger guards in place and in good condition for all doors where children are present?
Evidence - Observation
Policy/Procedure - Regulation (Ofsted)

9.3 Is all electrical equipment in good visual order?
Evidence - Observation
Policy/Procedure - Regulation (Electricity at Work Reg 1989)

9.4 Are electrical switch rooms free of combustible materials?
Evidence - Observation
Policy/Procedure - Regulation (Electricity at Work Regs 1989)

9.5 Are all extension sockets/cables surge protected?
Evidence - Observation
Policy/Procedure - Regulation

9.6 Are socket covers in place throughout the nursery?
Evidence - Observation
Policy/Procedure - HSP/6/06

9.7 Is the monthly temperature check log (HSF/11/02) being completed?
Evidence - Documentation
Policy/Procedure - HSG/6/07

9.8 Is there an accident book in use, with only white copies from the current day attached?
Evidence - Observation
Policy/Procedure - HSP/6/02

9.9 Do the yellow copies of the accident have all 3 relevant signatures?
Evidence - Documentation
Policy/Procedure - HSP/6/02

9.10Does the nursery have a working carbon monoxide detector/sensor positioned within the vicinity of the boiler(s) and all gas supplied equipment (kitchen etc) ?
Evidence - Observation
Policy/Procedure - Regulation (Gas Appliances Safety Regs 1995)

9.11 Is there adequate lighting in the outdoor area?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

9.12 Are external surfaces, such as car park and entrance, in good order?
Evidence - Observation
Policy/Procedure - Regulation (HASAWA )

10.3 If applicable, have all items raised at the last EH inspection been completed within the time frame?

10.4 Is the Bright Horizons Kitchen Manual / Cook Safe (Scotland) pack fully completed and kept within the kitchen?
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.5 Are the daily diary sheets (HSF/13/01) fully completed?
View past records
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.6 Is the cleaning schedule in place and followed?
Evidence - Documentation
Policy/Procedure - HSP13/01

10.7 Are monthly reviews being completed with the Nursery Manager?
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.8 Is the kitchen, including equipment, in an acceptable condition?
Evidence - Observation
Policy/Procedure - Regulation (Gas Regs & Electricity at Work Regs)

10.9 Are all fridge seals intact, microwave clean & chopping boards not worn?
Evidence - observation
Policy / Procedure - Food Hygiene Regulations

10.10 Are the fridges laid out in accordance to the Food Regulations?
Evidence - Observation
Policy / Procedure - Food Hygiene Regulations

10.11 Is the cook qualified to a minimum of level 2 Food Hygiene, and the certificate valid and in date?
Evidence - Certificate
Policy/Procedure - Regulation (Food Safety Act )

10.12 Are reasonable procedures in place to prevent children entering the kitchen?
Evidence - Observation
Policy/Procedure - HSP/13/01

11.1 For children with dietary requirements does the nursery have a system for ensuring all details are regularly reviewed with parents and then shared with the staff team? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.2 Is the Dietary Requirements form (HSF/10/05) displayed throughout the nursery? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.3 Has it been dated within the last three month's? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.4 Does the nursery have a system in place to identify children and their dietary requirements during meal times? *
Evidence - Observation
Policy/Procedure - HSP/10/06

12.1 Is the milk preparation area in an acceptable condition?
Evidence - Observation
Policy/Procedure - Regulation (Food Safety Act )

12.2 Are fridge temperature checks completed?
Evidence - Documentation
Policy/Procedure - Regulation (Food Safety Act)

12.3 Are the fridge seals intact?
Evidence - Observation
Policy/Procedure - Food Hygiene Regulations

12.4 Is the approved bottle labelling system in place and being used?
Evidence - Observation
Policy/Procedure - HSP/10/03

12.5 Are there clear records of children's milk requirements?
Evidence - Documentation
Policy/Procedure - HSF/10/02

12.6 Is there a double checking system in place?
Evidence - Documentation & Questioning
Policy/Procedure - HSP10/03

13.1 Are procedures in place to prevent children entering the laundry room?
Evidence - Observation
Policy/Procedure - Regulation (EYFS)

13.2 Is the laundry room clean and tidy?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

13.3 Is the tumble dryer free of lint?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

13.4 is the staff room microwave clean?
Evidence - Observation
Policy / Procedure - Food Hygiene Regulation

13.5 Are the staff room fridge seals in tact & free from out of date food?
Evidence - observation
Policy / Procedure - Food Hygiene Regulation

13.6 Is the staff room fridge temperature maintained & up to date?
Evidence - Documentation
Policy / procedure - Food Hygiene Regulations

14.1 Is there a system in place to ensure that nappy change areas are clean?
Evidence - Documentation
Policy/Procedure - HSP/8/01

14.2 Are there adequate systems in place to prevent children falling off nappy change surfaces?
Evidence - Observation
Policy/Procedure - HSP/8/01

14.3 Is appropriate PPE available? Gloves / Aprons
Evidence - Observation
Policy/Procedure - HSP/8/01

14.4 Is the temperature of hot water checked and recorded weekly? (Separate to the legionella monthly testing).
Evidence - Documentation
Policy/Procedure - HSF/8/01

14.5 Are the bathroom and toilet areas in good condition?
Evidence - Observation
Policy/Procedure - HSP/08/02

14.6 Is the area free of any other hazards or areas of concern?
Evidence - Observation
Policy/Procedure - HSP/8/02

15.1 Does the nursery have a system in place for ensuring sleeping and resting children are monitored? *
Evidence - Documentation & Questioning
Policy/Procedure - HSP/12/02

15.2 Is a timer used to prompt staff to check on sleeping / resting children?
Evidence - Observation
Policy/Procedure - HSP/12/02

15.3 Can documentation be evidenced to show that sleeping / resting checks are completed?
Evidence - Documentation
Policy/Procedure - HSF/12/02 or 03

16.1 Is a garden checklist completed prior to each time children use the garden area?
Evidence - Documentation
Policy/Procedure - HSP/5/01

16.2 Is the garden secure? *
Evidence - Observation
Policy/Procedure - HSP/5/01

16.3 Is the garden area free of any trip hazards?
Evidence - Observation
Policy/Procedure - HSP/5/01

16.4 Is the garden area free of any standing water? *
Evidence - Observation
Policy/Procedure - HSP/5/01

16.5 Is the garden equipment in good condition?
Evidence - Observation
Policy/Procedure - HSP/5/01

16.6 Is the garden area free of any other hazards?
Evidence - Observation
Policy/Procedure - HSP/5/01

17.1 Are medicines stored safely in a locked cabinet? *
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.2 Is medication in date?
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.3 Are appropriate forms completed when medicine is administered with all signatures obtained?
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.4 Are standing authorisations in place for special medications such as epipens, nebulisers etc
Evidence - Documentation
Policy/Procedure HSP/4/01 & HSP/4/03

18.1 Are lift plant rooms free from storage items
Evidence - Observation
Policy/Procedure - Regulation (LOLER)

19.1 Is the Swimming pool checklist completed daily?
Evidence - HSF/05/05
Policy / Procedure - HSP/05/02

19.2 Are Swimming Pool consent forms completed for each child?
Evidence - HSF/05/04
Policy / Procedure - HSP/05/02

19.4 Are appropriate (age suitable) buoyancy AIDS available?
Evidence - Observation
Policy / Procedure - HSP/05/02

19.3 Are staffing levels maintained as per ratio requirements?
Evidence - Display notices for staff & child trackers
Policy / Procedure - HSP/05/02

19.4 Swimming coach & pool assistant relevant qualifications visible to everyone.
Evidence - Documentation
Policy / Procedure - HSP/05/02