Keeping Everyone Safe

1. Regulatory Compliance

1.1 Is a copy of the nursery fire risk assessment available?
Evidence - Documentation
Policy/Procedure - Regulation (Fire Order 2005 )

1.2 Has the fire risk assessment been reviewed in the last 12 months by the nursery?
Evidence - Documentation
Policy/Procedure - Regulation (Fire Order 2005)

1.3 Have all remedial items raised in the assessment been completed within the specified time frame where that time has expired?
Evidence - Action Plan
Policy/Procedure - HSP/6/07

1.4 Has the fire alarm serviced within the last 6 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP/6/07

1.5 Have the extinguishers been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP /6/07

1.6 Has the emergency lighting been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - HSP/6/07

1.7 Has the fixed wire testing been carried out within the last 5 years?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (HTM06-01A)

1.8 Have portable appliances been subject to PAT in the last 12 months?
Evidence - Service Record/Service Documentation
Policy/Procedure - Regulation (EWR 1989)

1.9 Is evidence available of the nursery's legionella assessment has been carried out within the last 2 years?
Evidence - L8 (Legionella's ) Document/Certificate
Policy/Procedure - Regulation (ACOP & HSG274)

1.10 Is evidence available of nursery asbestos survey? Where applicable.
Evidence - Documentation
Policy/Procedure - Regulation (Control of Asbestos 2012)

1.11 Has the nursery boiler been serviced within the last 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

1.12 Have all gas appliances been tested & certified in the past 12 months?
Evidence - Service Record/Certificate
Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

1.13 Have the Air Conditioning (if applicable ) been leak tested & cleaned within the last 12 months?
Evidence - Service record/certificate
Policy/Procedure - Regulation (Energy Performance of Buildings Regulations 2012)

1.14 Is there a record of lift inspections available (6 monthly and STE)
Evidence - Documentation/Certificate
Policy/Procedure - Regulation (LOLER)

1.15 Is there a record of maintenance by an external company for swimming pools?
Evidence - Service records
Policy / Procedure - HSP/05/02

1.16 CCTV working ?
Evidence - Physical check
Policy / Procedure - Directive

1.17 CCTV Time & date accurate
Evidence - Physical check
Policy / Procedure - Directive

2. Mandatory Notices

2.1 Is the certificate of employer's liability insurance displayed and current?
Evidence - Certificate
Policy/Procedure - ADM/1/04

2.2 Is the Health & Safety law information available & in the latest format?
Evidence - Poster
Policy/Procedure - HSE Regulation

2.3 Is the current Company H&S Statement displayed?
Evidence - Document
Policy/Procedure - ADM/1/04

2.4 Is the current set of Policies and Procedures being used in the nursery? (Version 6 upwards)
Evidence - Documentation
Policy/Procedure - ADM/1/04

2.5 is the Keeping Everyone Safe newsletter displayed and available to nursery staff
Evidence - Documentation
Policy/Procedure - ADM /1/04

3. Building Security

3.1 Are all the entrance's to the nursery secure? *
Evidence - Child proof
Policy/Procedure - Policy

3.2 Are visitors requested ID upon arrival?
Evidence - Visitors Book
Policy/Procedure - HSP/11/01

3.3 Are all visitors asked to sign in the visitors book & completed in full?
Evidence - Visitors Book
Policy/Procedure - HSP /11/01

3.4 Intruder policy - Does the team member(s) know the password should an incident occur?
Evidence - Questioning
Policy/Procedure - HSP/11/04

3.5 Intruder policy - Can a team member(s) explain the procedure should an incident occur
Evidence - Questioning
Policy/Procedure - HSP/11/04

3.6 Is the personal mobile phone and smart device signing in and out form being used consistently?
Evidence - Documentation
Policy/Procedure - ADM/01/05

3.7 Do the mobile devices signed in tally to the ADM/1/05 form on the day of the audit?
Evidence - Documentation
Policy/Procedure - ADM /1/05

4. Training

Audit will not include anyone who is completing their induction (12 weeks)

4.1 Have the Nursery Manager and Deputy Manager attended the Management Responsibility to Health & Safety training?
Evidence - Records
Policy/Procedure - Regulation (EYFS)

4.2Does the number of staff qualified in paediatric first aid equate to more than 50% of the nursery staff team?
Evidence - Records
Policy/Procedure - Regulation (EYFS) & HSP/2/02

4.3 Have all staff completed the e-learning module food hygiene module on the Learning Zone?
Evidence - Records
Policy/Procedure - Regulation (Food Safety Act)

4.4 Have all staff completed the fire safety e-learning module on the Learning Zone?
Evidence - Records
Policy/Procedure - Regulation (Fire Order 2005)

4.5 Have the Nursery Manager, Deputy Manager, and Cook attended Fire Marshal training?
Evidence - Records
Policy/Procedure - Regulation (Fire Order 2005)

4.6 Have all staff completed CP for Everyone of e-learning Child Protection training?
Evidence - Records
Policy/Procedure - Regulation (EYFS)

4.7 Have the Nursery Manager, Deputy Manager, and Third in Charge attended the BHFS Advanced Child Protection training? *
Evidence - Records
Policy/Procedure - Regulation (EYFS)

5. Risk Assessment

5.1 Are risk assessments in place?
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.2Have risk assessments been reviewed within the last 12 months?
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.3 Are any specific risk assessments available?
For example New and Expectant Mothers, Young Worker, Child Medical needs...
Evidence - Documentation
Policy/Procedure - HSP/6/01

5.4 If the nursery undertakes swimming pool trips, are Risk Assessments & Outings Documentation in place?
(Currently only permitted as part of Out of School Provision & not Preschool)
Evidence - Risk Assessment & Outings Child Trackers
Policy / Procedure - OOSC/01/02

5.6 Have Display Screen Equipment Assessments been completed & are dated within the past 12 months?
(Minimum requirement Manager/Deputy & Administrator
Evidence - Documentation
Policy/Procedure - HSP/6/05

6. Fire Safety

6.1 Is the Fire Safety Log Book in place and up to date?
Evidence - Fire Folder
Policy/Procedure - HSP/6/07

6.2 Do the records show that the fire alarm has been tested weekly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.3 Do the records show that the extinguishers have been inspected monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.4 Do the records show that the fire drills have been carried out monthly? *
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.5 Date of last fire drill

6.6 Do the records show that the emergency lighting have been tested monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.7 Do the records show that the fire doors have been checked monthly?
Evidence - Documentation
Policy/Procedure - HSP/6/07

6.8 Are all exits clear and unobstructed?
Evidence - Observation
Policy/Procedure - HSP/6/07

6.9 Are all exits easy to open?
Evidence - Test
Policy/Procedure - HSP/6/07

6.10 Are areas free of accumulations of combustible materials?
Evidence - Observation
Policy/Procedure - HSP/6/07

6.11 Is the nursery free of any obvious fire hazards?
Evidence - Observation
Policy/Procedure - HSP/6/07

6.12 Additional comments (any faulty fire appliances, &/or obvious faults)

7. Control of Hazardous Substances

7.1 Are data sheets held for hazardous substances?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.2 Have COSHH assessments been carried out?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.3 Have they been reviewed within the last 12 months & when a new product is introduced?
Evidence - Documentation
Policy/Procedure - HSP/6/04

7.4 Are relevant COSHH assessments readily available to staff in rooms?
Evidence - Documentation
Policy/Procedure - HSP6/04

8. Manual Handling

8.1 Have manual handling assessments been carried out?
Evidence - Documentation
Policy/Procedure - HSP/6/11

8.2 Have they been reviewed within the last 12 months or when a new/change in operation is applied?
Evidence - Documentation
Policy/Procedure - HSP/6/11

9. Nursery Premises

9.1 Do staff complete safety checks throughout the day?
Evidence - Documentation
Policy/Procedure - HSF/1/01

9.2 Are finger guards in place and in good condition for all doors where children are present?
Evidence - Observation
Policy/Procedure - Regulation (Ofsted)

9.3 Is all electrical equipment in good visual order?
Evidence - Observation
Policy/Procedure - Regulation (Electricity at Work Reg 1989)

9.4 Are electrical switch rooms free of combustible materials?
Evidence - Observation
Policy/Procedure - Regulation (Electricity at Work Regs 1989)

9.5 Are all extension sockets/cables surge protected?
Evidence - Observation
Policy/Procedure - Regulation

9.6 Are socket covers in place throughout the nursery?
Evidence - Observation
Policy/Procedure - HSP/6/06

9.7 Is the monthly temperature check log (HSF/11/02) being completed?
Evidence - Documentation
Policy/Procedure - HSG/6/07

9.8 Is there an accident book in use, with only white copies from the current day attached?
Evidence - Observation
Policy/Procedure - HSP/6/02

9.9 Do the yellow copies of the accident have all 3 relevant signatures?
Evidence - Documentation
Policy/Procedure - HSP/6/02

9.10Does the nursery have a working carbon monoxide detector/sensor positioned within the vicinity of the boiler(s) and all gas supplied equipment (kitchen etc) ?
Evidence - Observation
Policy/Procedure - Regulation (Gas Appliances Safety Regs 1995)

9.11 Is there adequate lighting in the outdoor area?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

9.12 Are external surfaces, such as car park and entrance, in good order?
Evidence - Observation
Policy/Procedure - Regulation (HASAWA )

9.13 Are there any other hazards or concerns?

10. Kitchen
10.1 What was the date of the last Environmental Health inspection?

10.2 If applicable, what food safety rating was awarded to the nursery kitchen?

10.3 If applicable, have all items raised at the last EH inspection been completed within the time frame?

10.4 Is the Bright Horizons Kitchen Manual / Cook Safe (Scotland) pack fully completed and kept within the kitchen?
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.5 Are the daily diary sheets (HSF/13/01) fully completed?
View past records
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.6 Is the cleaning schedule in place and followed?
Evidence - Documentation
Policy/Procedure - HSP13/01

10.7 Are monthly reviews being completed with the Nursery Manager?
Evidence - Documentation
Policy/Procedure - HSP/13/01

10.8 Is the kitchen, including equipment, in an acceptable condition?
Evidence - Observation
Policy/Procedure - Regulation (Gas Regs & Electricity at Work Regs)

10.9 Are all fridge seals intact, microwave clean & chopping boards not worn?
Evidence - observation
Policy / Procedure - Food Hygiene Regulations

10.10 Are the fridges laid out in accordance to the Food Regulations?
Evidence - Observation
Policy / Procedure - Food Hygiene Regulations

10.11 Is the cook qualified to a minimum of level 2 Food Hygiene, and the certificate valid and in date?
Evidence - Certificate
Policy/Procedure - Regulation (Food Safety Act )

10.12 Are reasonable procedures in place to prevent children entering the kitchen?
Evidence - Observation
Policy/Procedure - HSP/13/01

10.13 Are there any other hazards or concerns?

11. Dietary Requirements

11.1 For children with dietary requirements does the nursery have a system for ensuring all details are regularly reviewed with parents and then shared with the staff team? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.2 Is the Dietary Requirements form (HSF/10/05) displayed throughout the nursery? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.3 Has it been dated within the last three month's? *
Evidence - Documentation
Policy/Procedure - HSP/10/06

11.4 Does the nursery have a system in place to identify children and their dietary requirements during meal times? *
Evidence - Observation
Policy/Procedure - HSP/10/06

12. Milk Preparation

12.1 Is the milk preparation area in an acceptable condition?
Evidence - Observation
Policy/Procedure - Regulation (Food Safety Act )

12.2 Are fridge temperature checks completed?
Evidence - Documentation
Policy/Procedure - Regulation (Food Safety Act)

12.3 Are the fridge seals intact?
Evidence - Observation
Policy/Procedure - Food Hygiene Regulations

12.4 Is the approved bottle labelling system in place and being used?
Evidence - Observation
Policy/Procedure - HSP/10/03

12.5 Are there clear records of children's milk requirements?
Evidence - Documentation
Policy/Procedure - HSF/10/02

12.6 Is there a double checking system in place?
Evidence - Documentation & Questioning
Policy/Procedure - HSP10/03

13. Laundry Room & Staff Room

13.1 Are procedures in place to prevent children entering the laundry room?
Evidence - Observation
Policy/Procedure - Regulation (EYFS)

13.2 Is the laundry room clean and tidy?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

13.3 Is the tumble dryer free of lint?
Evidence - Observation
Policy/Procedure - Regulation (Fire Order 2005)

13.4 is the staff room microwave clean?
Evidence - Observation
Policy / Procedure - Food Hygiene Regulation

13.5 Are the staff room fridge seals in tact & free from out of date food?
Evidence - observation
Policy / Procedure - Food Hygiene Regulation

13.6 Is the staff room fridge temperature maintained & up to date?
Evidence - Documentation
Policy / procedure - Food Hygiene Regulations

14. Nappy Changing and Toileting Areas

14.1 Is there a system in place to ensure that nappy change areas are clean?
Evidence - Documentation
Policy/Procedure - HSP/8/01

14.2 Are there adequate systems in place to prevent children falling off nappy change surfaces?
Evidence - Observation
Policy/Procedure - HSP/8/01

14.3 Is appropriate PPE available? Gloves / Aprons
Evidence - Observation
Policy/Procedure - HSP/8/01

14.4 Is the temperature of hot water checked and recorded weekly? (Separate to the legionella monthly testing).
Evidence - Documentation
Policy/Procedure - HSF/8/01

14.5 Are the bathroom and toilet areas in good condition?
Evidence - Observation
Policy/Procedure - HSP/08/02

14.6 Is the area free of any other hazards or areas of concern?
Evidence - Observation
Policy/Procedure - HSP/8/02

15. Daytime Rest

15.1 Does the nursery have a system in place for ensuring sleeping and resting children are monitored? *
Evidence - Documentation & Questioning
Policy/Procedure - HSP/12/02

15.2 Is a timer used to prompt staff to check on sleeping / resting children?
Evidence - Observation
Policy/Procedure - HSP/12/02

15.3 Can documentation be evidenced to show that sleeping / resting checks are completed?
Evidence - Documentation
Policy/Procedure - HSF/12/02 or 03

16. Garden / Outdoor Area

16.1 Is a garden checklist completed prior to each time children use the garden area?
Evidence - Documentation
Policy/Procedure - HSP/5/01

16.2 Is the garden secure? *
Evidence - Observation
Policy/Procedure - HSP/5/01

16.3 Is the garden area free of any trip hazards?
Evidence - Observation
Policy/Procedure - HSP/5/01

16.4 Is the garden area free of any standing water? *
Evidence - Observation
Policy/Procedure - HSP/5/01

16.5 Is the garden equipment in good condition?
Evidence - Observation
Policy/Procedure - HSP/5/01

16.6 Is the garden area free of any other hazards?
Evidence - Observation
Policy/Procedure - HSP/5/01

17. Medication

17.1 Are medicines stored safely in a locked cabinet? *
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.2 Is medication in date?
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.3 Are appropriate forms completed when medicine is administered with all signatures obtained?
Evidence - Documentation
Policy/Procedure - HSP/4/01 & HSP/4/03

17.4 Are standing authorisations in place for special medications such as epipens, nebulisers etc
Evidence - Documentation
Policy/Procedure HSP/4/01 & HSP/4/03

18. Lifts

18.1 Are lift plant rooms free from storage items
Evidence - Observation
Policy/Procedure - Regulation (LOLER)

19. Swimming Pools

19.1 Is the Swimming pool checklist completed daily?
Evidence - HSF/05/05
Policy / Procedure - HSP/05/02

19.2 Are Swimming Pool consent forms completed for each child?
Evidence - HSF/05/04
Policy / Procedure - HSP/05/02

19.4 Are appropriate (age suitable) buoyancy AIDS available?
Evidence - Observation
Policy / Procedure - HSP/05/02

19.3 Are staffing levels maintained as per ratio requirements?
Evidence - Display notices for staff & child trackers
Policy / Procedure - HSP/05/02

19.4 Swimming coach & pool assistant relevant qualifications visible to everyone.
Evidence - Documentation
Policy / Procedure - HSP/05/02

20. Summary

Equipment, Products & Building Defects (Nursery to report to Facilities)

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.