Keeping Everyone Safe Audit 2016/17

1. Regulatory Compliance

• 1.1 Is a copy of the nursery fire risk assessment available?
  Evidence - Documentation
  Policy/Procedure - Regulation (Fire Order 2005 )

  Yes

  No

  N/A

• 1.2 Has the fire risk assessment been reviewed in the last 12 months by the nursery?
  Evidence - Documentation
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 1.3 Have all remedial items raised in the assessment been completed within the specified time frame where that time has expired?
  Evidence - Action Plan
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 1.4 Has the fire alarm serviced within the last 6 months?
  Evidence - Service Record/Certificate
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 1.5 Have the extinguishers been serviced within the last 12 months?
  Evidence - Service Record/Certificate
  Policy/Procedure - HSP /6/07

  Yes

  No

  N/A

• 1.6 Has the emergency lighting been serviced within the last 12 months?
  Evidence - Service Record/Certificate
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 1.7 Has the fixed wire testing been carried out within the last 5 years?
  Evidence - Service Record/Certificate
  Policy/Procedure - Regulation (HTM06-01A)

  Yes

  No

  N/A

• 1.8 Have portable appliances been subject to PAT in the last 12 months?
  Evidence - Service Record/Service Documentation
  Policy/Procedure - Regulation (EWR 1989)

  Yes

  No

  N/A

• 1.9 Is evidence available of the nursery's legionella assessment has been carried out within the last 2 years?
  Evidence - L8 (Legionella's ) Document/Certificate
  Policy/Procedure - Regulation (ACOP & HSG274)

  Yes

  No

  N/A

• 1.10 Is evidence available of nursery asbestos survey? Where applicable.
  Evidence - Documentation
  Policy/Procedure - Regulation (Control of Asbestos 2012)

  Yes

  No

  N/A

• 1.11 Has the nursery boiler been serviced within the last 12 months?
  Evidence - Service Record/Certificate
  Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

  Yes

  No

  N/A

• 1.12 Have all gas appliances been tested & certified in the past 12 months?
  Evidence - Service Record/Certificate
  Policy/Procedure - Regulation (Gas Appliances safety Regulations 1995)

  Yes

  No

  N/A

• 1.13 Have the Air Conditioning (if applicable ) been leak tested & cleaned within the last 12 months?
  Evidence - Service record/certificate
  Policy/Procedure - Regulation (Energy Performance of Buildings Regulations 2012)

  Yes

  No

  N/A

• 1.14 Is there a record of lift inspections available (6 monthly and STE)
  Evidence - Documentation/Certificate
  Policy/Procedure - Regulation (LOLER)

  Yes

  No

  N/A

• 1.15 Is there a record of maintenance by an external company for swimming pools?
  Evidence - Service records
  Policy / Procedure - HSP/05/02

  Yes

  No

  N/A

• 1.16 CCTV working ?
  Evidence - Physical check
  Policy / Procedure - Directive

  Yes

  No

  N/A

• 1.17 CCTV Time & date accurate
  Evidence - Physical check
  Policy / Procedure - Directive

  Yes

  No

  N/A

2. Mandatory Notices

• 2.1 Is the certificate of employer's liability insurance displayed and current?
  Evidence - Certificate
  Policy/Procedure - ADM/1/04

  Yes

  No

  N/A

• 2.2 Is the Health & Safety law information available & in the latest format?
  Evidence - Poster
  Policy/Procedure - HSE Regulation

  Yes

  No

  N/A

• 2.3 Is the current Company H&S Statement displayed?
  Evidence - Document
  Policy/Procedure - ADM/1/04

  Yes

  No

  N/A

• 2.4 Is the current set of Policies and Procedures being used in the nursery? (Version 6 upwards)
  Evidence - Documentation
  Policy/Procedure - ADM/1/04

  Yes

  No

  N/A

• 2.5 is the Keeping Everyone Safe newsletter displayed and available to nursery staff
  Evidence - Documentation
  Policy/Procedure - ADM /1/04

  Yes

  No

  N/A

3. Building Security

• 3.1 Are all the entrance's to the nursery secure? *
  Evidence - Child proof
  Policy/Procedure - Policy

  Yes

  No

  N/A

• 3.2 Are visitors requested ID upon arrival?
  Evidence - Visitors Book
  Policy/Procedure - HSP/11/01

  Yes

  No

  N/A

• 3.3 Are all visitors asked to sign in the visitors book & completed in full?
  Evidence - Visitors Book
  Policy/Procedure - HSP /11/01

  Yes

  No

  N/A

• 3.4 Intruder policy - Does the team member(s) know the password should an incident occur?
  Evidence - Questioning
  Policy/Procedure - HSP/11/04

  Yes

  No

  N/A

• 3.5 Intruder policy - Can a team member(s) explain the procedure should an incident occur
  Evidence - Questioning
  Policy/Procedure - HSP/11/04

  Yes

  No

  N/A

• 3.6 Is the personal mobile phone and smart device signing in and out form being used consistently?
  Evidence - Documentation
  Policy/Procedure - ADM/01/05

  Yes

  No

  N/A

• 3.7 Do the mobile devices signed in tally to the ADM/1/05 form on the day of the audit?
  Evidence - Documentation
  Policy/Procedure - ADM /1/05

  Yes

  No

  N/A

4. Training

• Audit will not include anyone who is completing their induction (12 weeks)

• 4.1 Have the Nursery Manager and Deputy Manager attended the Management Responsibility to Health & Safety training?
  Evidence - Records
  Policy/Procedure - Regulation (EYFS)

  Yes

  No

  N/A

• 4.2Does the number of staff qualified in paediatric first aid equate to more than 50% of the nursery staff team?
  Evidence - Records
  Policy/Procedure - Regulation (EYFS) & HSP/2/02

  Yes

  No

  N/A

• 4.3 Have all staff completed the e-learning module food hygiene module on the Learning Zone?
  Evidence - Records
  Policy/Procedure - Regulation (Food Safety Act)

  Yes

  No

  N/A

• 4.4 Have all staff completed the fire safety e-learning module on the Learning Zone?
  Evidence - Records
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 4.5 Have the Nursery Manager, Deputy Manager, and Cook attended Fire Marshal training?
  Evidence - Records
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 4.6 Have all staff completed CP for Everyone of e-learning Child Protection training?
  Evidence - Records
  Policy/Procedure - Regulation (EYFS)

  Yes

  No

  N/A

• 4.7 Have the Nursery Manager, Deputy Manager, and Third in Charge attended the BHFS Advanced Child Protection training? *
  Evidence - Records
  Policy/Procedure - Regulation (EYFS)

  Yes

  No

  N/A

5. Risk Assessment

• 5.1 Are risk assessments in place?
  Evidence - Documentation
  Policy/Procedure - HSP/6/01

  Yes

  No

  N/A

• 5.2Have risk assessments been reviewed within the last 12 months?
  Evidence - Documentation
  Policy/Procedure - HSP/6/01

  Yes

  No

  N/A

• 5.3 Are any specific risk assessments available?
  For example New and Expectant Mothers, Young Worker, Child Medical needs...
  Evidence - Documentation
  Policy/Procedure - HSP/6/01

  Yes

  No

  N/A

• 5.4 If the nursery undertakes swimming pool trips, are Risk Assessments & Outings Documentation in place?
  (Currently only permitted as part of Out of School Provision & not Preschool)
  Evidence - Risk Assessment & Outings Child Trackers
  Policy / Procedure - OOSC/01/02

  Yes

  No

  N/A

• 5.6 Have Display Screen Equipment Assessments been completed & are dated within the past 12 months?
  (Minimum requirement Manager/Deputy & Administrator
  Evidence - Documentation
  Policy/Procedure - HSP/6/05

  Yes

  No

  N/A

6. Fire Safety

• 6.1 Is the Fire Safety Log Book in place and up to date?
  Evidence - Fire Folder
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.2 Do the records show that the fire alarm has been tested weekly?
  Evidence - Documentation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.3 Do the records show that the extinguishers have been inspected monthly?
  Evidence - Documentation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.4 Do the records show that the fire drills have been carried out monthly? *
  Evidence - Documentation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.5 Date of last fire drill

  Date

• 6.6 Do the records show that the emergency lighting have been tested monthly?
  Evidence - Documentation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.7 Do the records show that the fire doors have been checked monthly?
  Evidence - Documentation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.8 Are all exits clear and unobstructed?
  Evidence - Observation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.9 Are all exits easy to open?
  Evidence - Test
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.10 Are areas free of accumulations of combustible materials?
  Evidence - Observation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.11 Is the nursery free of any obvious fire hazards?
  Evidence - Observation
  Policy/Procedure - HSP/6/07

  Yes

  No

  N/A

• 6.12 Additional comments (any faulty fire appliances, &/or obvious faults)

7. Control of Hazardous Substances

• 7.1 Are data sheets held for hazardous substances?
  Evidence - Documentation
  Policy/Procedure - HSP/6/04

  Yes

  No

  N/A

• 7.2 Have COSHH assessments been carried out?
  Evidence - Documentation
  Policy/Procedure - HSP/6/04

  Yes

  No

  N/A

• 7.3 Have they been reviewed within the last 12 months & when a new product is introduced?
  Evidence - Documentation
  Policy/Procedure - HSP/6/04

  Yes

  No

  N/A

• 7.4 Are relevant COSHH assessments readily available to staff in rooms?
  Evidence - Documentation
  Policy/Procedure - HSP6/04

  Yes

  No

  N/A

8. Manual Handling

• 8.1 Have manual handling assessments been carried out?
  Evidence - Documentation
  Policy/Procedure - HSP/6/11

  Yes

  No

  N/A

• 8.2 Have they been reviewed within the last 12 months or when a new/change in operation is applied?
  Evidence - Documentation
  Policy/Procedure - HSP/6/11

  Yes

  No

  N/A

9. Nursery Premises

• 9.1 Do staff complete safety checks throughout the day?
  Evidence - Documentation
  Policy/Procedure - HSF/1/01

  Yes

  No

  N/A

• 9.2 Are finger guards in place and in good condition for all doors where children are present?
  Evidence - Observation
  Policy/Procedure - Regulation (Ofsted)

  Yes

  No

  N/A

• 9.3 Is all electrical equipment in good visual order?
  Evidence - Observation
  Policy/Procedure - Regulation (Electricity at Work Reg 1989)

  Yes

  No

  N/A

• 9.4 Are electrical switch rooms free of combustible materials?
  Evidence - Observation
  Policy/Procedure - Regulation (Electricity at Work Regs 1989)

  Yes

  No

  N/A

• 9.5 Are all extension sockets/cables surge protected?
  Evidence - Observation
  Policy/Procedure - Regulation

  Yes

  No

  N/A

• 9.6 Are socket covers in place throughout the nursery?
  Evidence - Observation
  Policy/Procedure - HSP/6/06

  Yes

  No

  N/A

• 9.7 Is the monthly temperature check log (HSF/11/02) being completed?
  Evidence - Documentation
  Policy/Procedure - HSG/6/07

  Yes

  No

  N/A

• 9.8 Is there an accident book in use, with only white copies from the current day attached?
  Evidence - Observation
  Policy/Procedure - HSP/6/02

  Yes

  No

  N/A

• 9.9 Do the yellow copies of the accident have all 3 relevant signatures?
  Evidence - Documentation
  Policy/Procedure - HSP/6/02

  Yes

  No

  N/A

• 9.10Does the nursery have a working carbon monoxide detector/sensor positioned within the vicinity of the boiler(s) and all gas supplied equipment (kitchen etc) ?
  Evidence - Observation
  Policy/Procedure - Regulation (Gas Appliances Safety Regs 1995)

  Yes

  No

  N/A

• 9.11 Is there adequate lighting in the outdoor area?
  Evidence - Observation
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 9.12 Are external surfaces, such as car park and entrance, in good order?
  Evidence - Observation
  Policy/Procedure - Regulation (HASAWA )

  Yes

  No

  N/A

• 9.13 Are there any other hazards or concerns?

10. Kitchen

• 10.1 What was the date of the last Environmental Health inspection?

  Date

• 10.2 If applicable, what food safety rating was awarded to the nursery kitchen?

• 10.3 If applicable, have all items raised at the last EH inspection been completed within the time frame?

  Yes

  No

  N/A

• 10.4 Is the Bright Horizons Kitchen Manual / Cook Safe (Scotland) pack fully completed and kept within the kitchen?
  Evidence - Documentation
  Policy/Procedure - HSP/13/01

  Yes

  No

  N/A

• 10.5 Are the daily diary sheets (HSF/13/01) fully completed?
  View past records
  Evidence - Documentation
  Policy/Procedure - HSP/13/01

  Yes

  No

  N/A

• 10.6 Is the cleaning schedule in place and followed?
  Evidence - Documentation
  Policy/Procedure - HSP13/01

  Yes

  No

  N/A

• 10.7 Are monthly reviews being completed with the Nursery Manager?
  Evidence - Documentation
  Policy/Procedure - HSP/13/01

  Yes

  No

  N/A

• 10.8 Is the kitchen, including equipment, in an acceptable condition?
  Evidence - Observation
  Policy/Procedure - Regulation (Gas Regs & Electricity at Work Regs)

  Yes

  No

  N/A

• 10.9 Are all fridge seals intact, microwave clean & chopping boards not worn?
  Evidence - observation
  Policy / Procedure - Food Hygiene Regulations

  Yes

  No

  N/A

• 10.10 Are the fridges laid out in accordance to the Food Regulations?
  Evidence - Observation
  Policy / Procedure - Food Hygiene Regulations

  Yes

  No

  N/A

• 10.11 Is the cook qualified to a minimum of level 2 Food Hygiene, and the certificate valid and in date?
  Evidence - Certificate
  Policy/Procedure - Regulation (Food Safety Act )

  Yes

  No

  N/A

• 10.12 Are reasonable procedures in place to prevent children entering the kitchen?
  Evidence - Observation
  Policy/Procedure - HSP/13/01

  Yes

  No

  N/A

• 10.13 Are there any other hazards or concerns?

11. Dietary Requirements

• 11.1 For children with dietary requirements does the nursery have a system for ensuring all details are regularly reviewed with parents and then shared with the staff team? *
  Evidence - Documentation
  Policy/Procedure - HSP/10/06

  Yes

  No

  N/A

• 11.2 Is the Dietary Requirements form (HSF/10/05) displayed throughout the nursery? *
  Evidence - Documentation
  Policy/Procedure - HSP/10/06

  Yes

  No

  N/A

• 11.3 Has it been dated within the last three month's? *
  Evidence - Documentation
  Policy/Procedure - HSP/10/06

  Yes

  No

  N/A

• 11.4 Does the nursery have a system in place to identify children and their dietary requirements during meal times? *
  Evidence - Observation
  Policy/Procedure - HSP/10/06

  Yes

  No

  N/A

12. Milk Preparation

• 12.1 Is the milk preparation area in an acceptable condition?
  Evidence - Observation
  Policy/Procedure - Regulation (Food Safety Act )

  Yes

  No

  N/A

• 12.2 Are fridge temperature checks completed?
  Evidence - Documentation
  Policy/Procedure - Regulation (Food Safety Act)

  Yes

  No

  N/A

• 12.3 Are the fridge seals intact?
  Evidence - Observation
  Policy/Procedure - Food Hygiene Regulations

  Yes

  No

  N/A

• 12.4 Is the approved bottle labelling system in place and being used?
  Evidence - Observation
  Policy/Procedure - HSP/10/03

  Yes

  No

  N/A

• 12.5 Are there clear records of children's milk requirements?
  Evidence - Documentation
  Policy/Procedure - HSF/10/02

  Yes

  No

  N/A

• 12.6 Is there a double checking system in place?
  Evidence - Documentation & Questioning
  Policy/Procedure - HSP10/03

  Yes

  No

  N/A

13. Laundry Room & Staff Room

• 13.1 Are procedures in place to prevent children entering the laundry room?
  Evidence - Observation
  Policy/Procedure - Regulation (EYFS)

  Yes

  No

  N/A

• 13.2 Is the laundry room clean and tidy?
  Evidence - Observation
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 13.3 Is the tumble dryer free of lint?
  Evidence - Observation
  Policy/Procedure - Regulation (Fire Order 2005)

  Yes

  No

  N/A

• 13.4 is the staff room microwave clean?
  Evidence - Observation
  Policy / Procedure - Food Hygiene Regulation

  Yes

  No

  N/A

• 13.5 Are the staff room fridge seals in tact & free from out of date food?
  Evidence - observation
  Policy / Procedure - Food Hygiene Regulation

  Yes

  No

  N/A

• 13.6 Is the staff room fridge temperature maintained & up to date?
  Evidence - Documentation
  Policy / procedure - Food Hygiene Regulations

  Yes

  No

  N/A

14. Nappy Changing and Toileting Areas

• 14.1 Is there a system in place to ensure that nappy change areas are clean?
  Evidence - Documentation
  Policy/Procedure - HSP/8/01

  Yes

  No

  N/A

• 14.2 Are there adequate systems in place to prevent children falling off nappy change surfaces?
  Evidence - Observation
  Policy/Procedure - HSP/8/01

  Yes

  No

  N/A

• 14.3 Is appropriate PPE available? Gloves / Aprons
  Evidence - Observation
  Policy/Procedure - HSP/8/01

  Yes

  No

  N/A

• 14.4 Is the temperature of hot water checked and recorded weekly? (Separate to the legionella monthly testing).
  Evidence - Documentation
  Policy/Procedure - HSF/8/01

  Yes

  No

  N/A

• 14.5 Are the bathroom and toilet areas in good condition?
  Evidence - Observation
  Policy/Procedure - HSP/08/02

  Yes

  No

  N/A

• 14.6 Is the area free of any other hazards or areas of concern?
  Evidence - Observation
  Policy/Procedure - HSP/8/02

  Yes

  No

  N/A

15. Daytime Rest

• 15.1 Does the nursery have a system in place for ensuring sleeping and resting children are monitored? *
  Evidence - Documentation & Questioning
  Policy/Procedure - HSP/12/02

  Yes

  No

  N/A

• 15.2 Is a timer used to prompt staff to check on sleeping / resting children?
  Evidence - Observation
  Policy/Procedure - HSP/12/02

  Yes

  No

  N/A

• 15.3 Can documentation be evidenced to show that sleeping / resting checks are completed?
  Evidence - Documentation
  Policy/Procedure - HSF/12/02 or 03

  Yes

  No

  N/A

16. Garden / Outdoor Area

• 16.1 Is a garden checklist completed prior to each time children use the garden area?
  Evidence - Documentation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

• 16.2 Is the garden secure? *
  Evidence - Observation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

• 16.3 Is the garden area free of any trip hazards?
  Evidence - Observation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

• 16.4 Is the garden area free of any standing water? *
  Evidence - Observation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

• 16.5 Is the garden equipment in good condition?
  Evidence - Observation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

• 16.6 Is the garden area free of any other hazards?
  Evidence - Observation
  Policy/Procedure - HSP/5/01

  Yes

  No

  N/A

17. Medication

• 17.1 Are medicines stored safely in a locked cabinet? *
  Evidence - Documentation
  Policy/Procedure - HSP/4/01 & HSP/4/03

  Yes

  No

  N/A

• 17.2 Is medication in date?
  Evidence - Documentation
  Policy/Procedure - HSP/4/01 & HSP/4/03

  Yes

  No

  N/A

• 17.3 Are appropriate forms completed when medicine is administered with all signatures obtained?
  Evidence - Documentation
  Policy/Procedure - HSP/4/01 & HSP/4/03

  Yes

  No

  N/A

• 17.4 Are standing authorisations in place for special medications such as epipens, nebulisers etc
  Evidence - Documentation
  Policy/Procedure HSP/4/01 & HSP/4/03

  Yes

  No

  N/A

18. Lifts

• 18.1 Are lift plant rooms free from storage items
  Evidence - Observation
  Policy/Procedure - Regulation (LOLER)

  Yes

  No

  N/A

19. Swimming Pools

• 19.1 Is the Swimming pool checklist completed daily?
  Evidence - HSF/05/05
  Policy / Procedure - HSP/05/02

  Yes

  No

  N/A

• 19.2 Are Swimming Pool consent forms completed for each child?
  Evidence - HSF/05/04
  Policy / Procedure - HSP/05/02

  Yes

  No

  N/A

• 19.4 Are appropriate (age suitable) buoyancy AIDS available?
  Evidence - Observation
  Policy / Procedure - HSP/05/02
  

  Yes

  No

  N/A

• 19.3 Are staffing levels maintained as per ratio requirements?
  Evidence - Display notices for staff & child trackers
  Policy / Procedure - HSP/05/02

  Yes

  No

  N/A

• 19.4 Swimming coach & pool assistant relevant qualifications visible to everyone.
  Evidence - Documentation
  Policy / Procedure - HSP/05/02

  Yes

  No

  N/A

20. Summary

Equipment, Products & Building Defects (Nursery to report to Facilities)