KGH SSG H&S August 2016

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Statements

• Health & safety policy statement signed & dated by the current GM & displayed on staff noticeboard

  Yes

  No

  N/A

• Health & safety Law poster displayed & fully compliant

  Yes

  No

  N/A

Training

• All new employees provided with health & safety induction training to Kew Green standard & signed records available

  Yes

  No

  N/A

• Certificates available to demonstrate that all employees have completed a recognised level 2 in health & safety ( eg Merlin AIMs CIEH etc) within 3 months of employment

  Yes

  No

  N/A

• Signed records available to demonstrate that all employees have been trained in safe systems of work relevant to their work activities

  Yes

  No

  N/A

• Have all employees received fire training within the last 6 months & night staff & Duty Managers within the last 3 months

  Yes

  No

  N/A

Health & Safety meetings

• Health & Safety meeting held every 2 months minimum & minutes available

  Yes

  No

  N/A

• Evidence available that actions are followed through

  Yes

  No

  N/A

Risk assessments & safe systems of work

• Completed using the General Risk Assessment form (RA 001) and where appropriate Detailed Risk Assessment form (RA 002) for each of the following departments

• Kitcehn

  Yes

  No

  N/A

• Restaurant, bars & cellar

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Other departments / areas such as Reception, posters, offices etc

  Yes

  No

  N/A

• Risk assessment on stress at work

  Yes

  No

  N/A

• Risk assessment on personal security & violence at work

  Yes

  No

  N/A

• Relevant Safe Systems of Work completed for all departments signed & dated by the HOD or "competent person"

  Yes

  No

  N/A

• Annual review of assessments completed & recorded

  Yes

  No

  N/A

Fire Safety

• Has a suitable and sufficient Fire Risk Assessment been completed and reviewed by the GM within the last 12 months

  Yes

  No

  N/A

• Fire Safety inspection form (FS 001) completed every 6 months

  Yes

  No

  N/A

• Signed records available to demonstrate that all employees have participated in a planned fire evacuation drill within the last 6 months

  Yes

  No

  N/A

• Are records available to demonstrate that all break glass points have been identified and tested weekly

  Yes

  No

  N/A

• Has the fire alarm been serviced within the last 6 months and is fully functioning with no faults displayed

  Yes

  No

  N/A

• Has the emergency lighting been serviced within the last 12 months

  Yes

  No

  N/A

• Are the emergency lights checked monthly in-house & any defects recorded & signed off

  Yes

  No

  N/A

• Are corridor fire doors and final exit doors identified checked monthly and any defects recorded & signed off

  Yes

  No

  N/A

• Are the details of any unplanned fire alarms identified & recorded

  Yes

  No

  N/A

• Are night time fire patrol checks completed and signed records available (a minimum of 2 floor walks are required)

  Yes

  No

  N/A

• Are written fire plans available for each department

  Yes

  No

  N/A

• Is the external fire assembly point clearly marked

  Yes

  No

  N/A

• Are fire escape routes clear in good order & no wedges in use

  Yes

  No

  N/A

• Are fire extinguishers checked monthly and have been serviced within the last 12 months

  Yes

  No

  N/A

• Where applicable has the fire suppression system (eg Ansul) been serviced within the required test date

  Yes

  No

  N/A

• Has the kitchen ventilation extract ducting been deep cleaned within the last 6 months ( or as required by Kew Green) and records available

  Yes

  No

  N/A

• Are there any uncontrolled fire hazards within the hotel and are combustible materials stored safely

  Yes

  No

  N/A

Accident Reporting

• Are all accidents and incidents (employees, guests and others) logged in an accident book

  Yes

  No

  N/A

• Are all accidents investigated, records available & is there evidence that preventative actions are being taken where appropriate

  Yes

  No

  N/A

• Following an accident are risk assessments reviewed and where appropriate, safe systems of work amended

  Yes

  No

  N/A

First Aid

• Are there sufficient number of qualified staff to give 24 hour coverage

  Yes

  No

  N/A

• Is there a list of first aiders displayed on the staff noticeboard

  Yes

  No

  N/A

• First Aid provision checklist (form FA 003) completed every 6 months

  Yes

  No

  N/A

COSHH & PPE

• Product safety data sheets available and COSHH assessments completed for all chemicals used within each of the following departments

• Kitchen

  Yes

  No

  N/A

• Restaurant & Bar

  Yes

  No

  N/A

• Housekeeping

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Appropriate PPE available (gloves, goggle, mask, safety shoes etc) and in use for tasks undertaken

  Yes

  No

  N/A

• No prohibited chemicals being used eg bleach, sulphuric acid, drain cleaning fluid etc

  Yes

  No

  N/A

• Are all decanted chemicals properly labelled & no drinking vessels used to store chemicals

  Yes

  No

  N/A

Electricity at work

• Records available to demonstrate that portable electrical appliances have been PAT tested within the last 12 months

  Yes

  No

  N/A

• 5 yearly electrical installation inspection carried out or 20% per annum and records available

  Yes

  No

  N/A

• No outstanding category 1 or 2 defects from the fixed wire report that have not been rectified within 6 months of the report date

  Yes

  No

  N/A

• No faulty or dangerous equipment found

  Yes

  No

  N/A

• Are all earth bonding wires in place including kitchen

  Yes

  No

  N/A

• Industrial quality rubber mat available & electric shock 1st aid procedure poster displayed in main electric inlet room

  Yes

  No

  N/A

Manual Handling

• Safe systems of work found to be in place during audit

  Yes

  No

  N/A

• Equip available for heavy loads (eg sack truck)

  Yes

  No

  N/A

• There are no hEavy items stored at head night or above

  Yes

  No

  N/A

Special Hazards

• Lone Workers

• Risk assessment & safe system of work in place for all lone workers

  Yes

  No

  N/A

Local Contractors

• Contractors visitor book or signing in/ out sheets available and used

  Yes

  No

  N/A

• Register of all local contractors (form CC08) eg window cleaners, grounds maintenance etc & risk assessments, safe systems of work & public liability insurance available

  Yes

  No

  N/A

Legionella disease

• Has a legionella risk assessment been completed /reviewed in the last 2 years & is the report available

  Yes

  No

  N/A

• Have all the remedial actions within the assessment been completed, signed off & dated

  Yes

  No

  N/A

• Are hot & cold water temperature checks carried out monthly & recorded for the boiler/calorifiers and sentinel outlets

  Yes

  No

  N/A

• If hot and cold temperatures are not compliant ( I've hot below 50oC , cold above 20oC & stored water below 60oC) has appropriate remedial action been taken and recorded

  Yes

  No

  N/A

• Check the water temperatures (hot and cold) at the sentinel outlets - are these in line with the records available

  Yes

  No

  N/A

• Are all shower heads de-scaled AND disinfected every 3 months, are records available & up to date

  Yes

  No

  N/A

Gas safety

• Have all gas appliances been tested within the last 12 months by a Gas Safe registered engineer and records available

  Yes

  No

  N/A

• Are all gas cylinders stored safely including CO2, LPG etc

  Yes

  No

  N/A

Display Screen Equipment (DSE)

• Have all employees who use a display screen completed the initial assessment using form VDU002

  Yes

  No

  N/A

• Have all employees who have been identified as display screen users completed the detailed workstation analysis using form VDU003

  Yes

  No

  N/A

Lifts & Hoists

• Are LOLER certificates available for all lifting equipment including passenger lifts and are they within the required timescale

  Yes

  No

  N/A

• Have any urgent repairs been completed within the required timescale

  Yes

  No

  N/A

• Is there a documented contingency plan in place for lift rescue

  Yes

  No

  N/A

Pressure Vessels & Systems

• Test certificates available and current written scheme of examination available

  Yes

  No

  N/A

Walkways & Stairs

• Housekeeping standards in order esp tripping hazards

  Yes

  No

  N/A

Workplace/Safety Management Review

• General workplace (HWE 001) inspection completed six monthly

  Yes

  No

  N/A

• Do all windows above ground floor have restrictions & are they working

  Yes

  No

  N/A

Asbestos

• Has an asbestos survey been completed if the hotel was constructed before 2000 and is this readily available

  Yes

  No

  N/A

• Is there evidence that employees who have responsibility for managing asbestos on site eg Maintenance Managers have been appropriately trained and deemed to be competent?

  Yes

  No

  N/A

Dangerous Equipment

• Safety signs for all dangerous machines

  Yes

  No

  N/A

• Are all slicer guards available and in good repair

  Yes

  No

  N/A

• Waste disposal guards available & working

  Yes

  No

  N/A

• Guard to dough/bowl mixer available & used

  Yes

  No

  N/A

• Compactor cut outs working (if applicable)

  Yes

  No

  N/A

• Safe systems of work in place for emptying & cleaning deep fat fryers & signed records available

  Yes

  No

  N/A

• Is a register of ladders available, are ladders checked monthly & records available

  Yes

  No

  N/A

• Microwave oven leakage testing undertaken annually

  Yes

  No

  N/A

• Staff issued with safety shoes or all staff wearing low heeled closed toe, slip resistant shoes

  Yes

  No

  N/A