Information

  • Project name:

  • Audit start date:

  • Prepared by

----------------- BID REVIEW CHECKLIST ----------------

BASIC PROJECT INFORMATION:

  • Project Name:

  • Owner/Agency:

  • Bid Date and Time:

  • Bid turn in location and address?

  • Lead Estimator?

  • Class of Project:

  • Per bid meeting?

  • Is pre-bid mandatory?

  • Pre-bid date and time?

  • Pre-bid location (meeting address or location, building, room #, etc)

  • Who will attend?

  • Prequalification Required?

  • Brief explanation of prequals?

  • Project location on map (go to "maps", satellite view, drop pin, take screen shot picture, then attach here)

DETAIL PROJECT INFORMATION:

  • How are addendums found and confirmed?

  • Total Contract Estimated Value?

  • Bid Bond Required?

  • What is the bid bond percent:

  • Contract time? (Select one or more that apply)

  • How many days and/or fixed date?

  • Anticipated Completion Date?

  • Liquidated Damages:

  • Builders Risk Required:

  • ADD COST TO BID

  • Railroad Protective Insurance Required:

  • Cost?

  • Any issues with Contractor Indemnification Language?

  • Briefly list issues:

  • (Need info here)

  • Prevailing Wage Project?

  • Wage Rate Schedule:

  • Per Diem Rate:

  • Any cost escalation clauses?

  • Fuel escalation?

  • Asphalt escalation?

  • Other type of escalation?

  • Fuel cost to be used in bid?

  • Projected Gallons of Fuel?

  • Are there any aggregate/plant mix/concrete required in project?

  • List quantity and type of each agg requirement?

  • Are there any commodities (lime, portland cement, asphalt oil, Etc) required in project?

  • List quantity and type of each commodity requirement?

  • Other cost considerations: Site/Haul Road Developement Engineering Surveying Testing Permit fees City/Developement fees

CLASS 4 BID REVIEW CHECKLIST?

  • Is this a class 4 bid?

  • In accordance with company policy, this bid has been subjected to a second review because it exceeds $10 million. The steps undertaken for this are documented below.

    For any "no" answers, please attach a brief memo describing how the entity has addressed each situation.

OPERATIONAL:

  • We feel we have the experience to perform this job and that it is consistent with our organizational strategy expertise and corporate risk profile

  • We believe the following project managers and job supervisors are well qualified to conduct this work:

  • List project team:

  • We have worked with these subcontractors on prior jobs:

  • List subcontractors:

  • We feel the job will be properly bonded and insured in accordance with company policy and contract terms.

FINANCIAL-RELATED ITEMS

  • The profit margin on this job exceeds 7% at time of bid. (excluding subcontractor costs) <br><br>(if "no" please explain the reasons for excepting a bid within margin below 7%)

  • Our estimating team has addressed all relevant cost elements, and has based their estimate on the most current and complete contract specification plans and drawings.

  • Have we obtained firm price quotes for all material and fuel supply agreements? If not please include an analysis of how price escalation has been appropriately protected.

  • The consequential damages listed in the contract appear reasonable and do not appear to bring above-normal risk to the company.

  • The arbitration clause appears appropriate and in line with industry standards.

  • Management has NOT made any significant changes to the bid without documenting the reasons for such changes.

  • There are no unusual risk for this job to discuss and maintain in the job file.

  • Regional President Signature:

SUBMITTING BID CHECKLIST:

  • BID FORM COMPLETED AND ALL REQUIRED PAGES INCLUDED?

  • BID SIGNED and NOTORIZED?

  • COMPANY SEAL ON BID FORM?

  • SUBCONTRACTORS LISTED?

  • DBE REQUIREMENT MET?

  • CHECK FOR ADDENDUMS COMPLETED?

  • Number of Addendums:

  • ADDENDUM ACKNOWLEDGED ON BID FORM:

  • BID BOND SIGNED AND ENCLOSED?

  • ENVELOPE CORRECTLY ADDRESSED?

  • OTHER CHECKLIST ITEMS NOT LISTED ABOVE:

  • Please list them here and indicated they are checked as correct?

  • Are each of the above additional requirements complete?

  • ENVELOPE SEALED?

FINAL BID RESULTS:

  • Option one - type results:

  • Option 2 - photo

SIGNATURES:

  • Estimator:

  • Company president.

  • Divisional manager:

  • Regional president:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.