Knife River - Bid Checklist

• Project name:

• Audit start date:

  Date

• Prepared by

----------------- BID REVIEW CHECKLIST ----------------

BASIC PROJECT INFORMATION:

• Project Name:

• Owner/Agency:

• Bid Date and Time:

  Date

• Bid turn in location and address?

• Lead Estimator?

• Class of Project:

  1. $0 - $250K

  2. $250K - $2M

  3. $2M - $10M

  4. >= $10M

• Per bid meeting?

  Yes

  No

• Is pre-bid mandatory?

  Yes

  No

• Pre-bid date and time?

  Date

• Pre-bid location (meeting address or location, building, room #, etc)

• Who will attend?

• Prequalification Required?

  Yes

  No

• Brief explanation of prequals?

• Project location on map (go to "maps", satellite view, drop pin, take screen shot picture, then attach here)

  Media

DETAIL PROJECT INFORMATION:

• How are addendums found and confirmed?

• Total Contract Estimated Value?

• Bid Bond Required?

  Yes

  No

• What is the bid bond percent:

• Contract time? (Select one or more that apply)

  Select none work days calendar days fixed date

  • none
  • work days
  • calendar days
  • fixed date

• How many days and/or fixed date?

• Anticipated Completion Date?

  Date

• Liquidated Damages:

• Builders Risk Required:

  Yes

  No

• ADD COST TO BID

• Railroad Protective Insurance Required:

  Yes

  No

• Cost?

• Any issues with Contractor Indemnification Language?

  Yes

  No

  ???

• Briefly list issues:

• (Need info here)

• Prevailing Wage Project?

  Yes

  No

• Wage Rate Schedule:

  Select MT Highway Zone 1 - 0-30 mi - free MT Highway Zone 2 - 30-50mi - zone pay MT Highway Zone 3 - over 50 mi - zone pay MT Heavy Zone 1 - 0-30 mi - free MT Heavy Zone 2 - 30-50mi - zone pay MT Heavy Zone 3 - over 50 mi - zone pay Other

  • MT Highway Zone 1 - 0-30 mi - free
  • MT Highway Zone 2 - 30-50mi - zone pay
  • MT Highway Zone 3 - over 50 mi - zone pay
  • MT Heavy Zone 1 - 0-30 mi - free
  • MT Heavy Zone 2 - 30-50mi - zone pay
  • MT Heavy Zone 3 - over 50 mi - zone pay
  • Other

• Per Diem Rate:

• Any cost escalation clauses?

  Yes

  No

• Fuel escalation?

  Yes

  No

• Asphalt escalation?

  Yes

  No

• Other type of escalation?

  Yes

  No

• Fuel cost to be used in bid?

• Projected Gallons of Fuel?

• Are there any aggregate/plant mix/concrete required in project?

  Yes

  No

• List quantity and type of each agg requirement?

• Are there any commodities (lime, portland cement, asphalt oil, Etc) required in project?

  Yes

  No

• List quantity and type of each commodity requirement?

• Other cost considerations: Site/Haul Road Developement Engineering Surveying Testing Permit fees City/Developement fees

CLASS 4 BID REVIEW CHECKLIST?

• Is this a class 4 bid?

  YES

  NO

• In accordance with company policy, this bid has been subjected to a second review because it exceeds $10 million. The steps undertaken for this are documented below.
  
  For any "no" answers, please attach a brief memo describing how the entity has addressed each situation.

OPERATIONAL:

• We feel we have the experience to perform this job and that it is consistent with our organizational strategy expertise and corporate risk profile

  YES

  NO

• We believe the following project managers and job supervisors are well qualified to conduct this work:

  YES

  NO

• List project team:

• We have worked with these subcontractors on prior jobs:

  YES

  NO

• List subcontractors:

• We feel the job will be properly bonded and insured in accordance with company policy and contract terms.

  YES

  NO

FINANCIAL-RELATED ITEMS

• The profit margin on this job exceeds 7% at time of bid. (excluding subcontractor costs) <br><br>(if "no" please explain the reasons for excepting a bid within margin below 7%)

  YES

  NO

• Our estimating team has addressed all relevant cost elements, and has based their estimate on the most current and complete contract specification plans and drawings.

  YES

  NO

• Have we obtained firm price quotes for all material and fuel supply agreements? If not please include an analysis of how price escalation has been appropriately protected.

  YES

  NO

• The consequential damages listed in the contract appear reasonable and do not appear to bring above-normal risk to the company.

  YES

  NO

• The arbitration clause appears appropriate and in line with industry standards.

  YES

  NO

• Management has NOT made any significant changes to the bid without documenting the reasons for such changes.

  YES

  NO

• There are no unusual risk for this job to discuss and maintain in the job file.

  YES

  NO

• Regional President Signature:

  Sign

SUBMITTING BID CHECKLIST:

• BID FORM COMPLETED AND ALL REQUIRED PAGES INCLUDED?

  YES

  NO

  N/A

• BID SIGNED and NOTORIZED?

  YES

  NO

  N/A

• COMPANY SEAL ON BID FORM?

  YES

  NO

  N/A

• SUBCONTRACTORS LISTED?

  YES

  NO

  N/A

• DBE REQUIREMENT MET?

  YES

  NO

  N/A

• CHECK FOR ADDENDUMS COMPLETED?

  YES

  NO

  N/A

• Number of Addendums:

  Select none 1 2 3 4 5 6 7 8 9 9+

  • none
  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 9+

• ADDENDUM ACKNOWLEDGED ON BID FORM:

  YES

  NO

  N/A

• BID BOND SIGNED AND ENCLOSED?

  YES

  NO

  N/A

• ENVELOPE CORRECTLY ADDRESSED?

  YES

  NO

  N/A

• OTHER CHECKLIST ITEMS NOT LISTED ABOVE:

  YES

  NO

  N/A

• Please list them here and indicated they are checked as correct?

• Are each of the above additional requirements complete?

  YES

  NO

  N/A

• ENVELOPE SEALED?

  YES

  NO

  N/A

FINAL BID RESULTS:

• Option one - type results:

• Option 2 - photo

  Media

SIGNATURES:

• Estimator:

  Sign

• Company president.

  Sign

• Divisional manager:

  Sign

• Regional president:

  Sign