Information
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Project name:
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Audit start date:
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Prepared by
----------------- BID REVIEW CHECKLIST ----------------
BASIC PROJECT INFORMATION:
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Project Name:
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Owner/Agency:
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Bid Date and Time:
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Bid turn in location and address?
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Lead Estimator?
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Class of Project:
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Per bid meeting?
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Is pre-bid mandatory?
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Pre-bid date and time?
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Pre-bid location (meeting address or location, building, room #, etc)
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Who will attend?
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Prequalification Required?
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Brief explanation of prequals?
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Project location on map (go to "maps", satellite view, drop pin, take screen shot picture, then attach here)
DETAIL PROJECT INFORMATION:
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How are addendums found and confirmed?
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Total Contract Estimated Value?
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Bid Bond Required?
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What is the bid bond percent:
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Contract time? (Select one or more that apply)
- none
- work days
- calendar days
- fixed date
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How many days and/or fixed date?
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Anticipated Completion Date?
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Liquidated Damages:
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Builders Risk Required:
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ADD COST TO BID
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Railroad Protective Insurance Required:
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Cost?
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Any issues with Contractor Indemnification Language?
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Briefly list issues:
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(Need info here)
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Prevailing Wage Project?
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Wage Rate Schedule:
- MT Highway Zone 1 - 0-30 mi - free
- MT Highway Zone 2 - 30-50mi - zone pay
- MT Highway Zone 3 - over 50 mi - zone pay
- MT Heavy Zone 1 - 0-30 mi - free
- MT Heavy Zone 2 - 30-50mi - zone pay
- MT Heavy Zone 3 - over 50 mi - zone pay
- Other
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Per Diem Rate:
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Any cost escalation clauses?
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Fuel escalation?
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Asphalt escalation?
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Other type of escalation?
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Fuel cost to be used in bid?
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Projected Gallons of Fuel?
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Are there any aggregate/plant mix/concrete required in project?
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List quantity and type of each agg requirement?
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Are there any commodities (lime, portland cement, asphalt oil, Etc) required in project?
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List quantity and type of each commodity requirement?
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Other cost considerations: Site/Haul Road Developement Engineering Surveying Testing Permit fees City/Developement fees
CLASS 4 BID REVIEW CHECKLIST?
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Is this a class 4 bid?
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In accordance with company policy, this bid has been subjected to a second review because it exceeds $10 million. The steps undertaken for this are documented below.
For any "no" answers, please attach a brief memo describing how the entity has addressed each situation.
OPERATIONAL:
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We feel we have the experience to perform this job and that it is consistent with our organizational strategy expertise and corporate risk profile
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We believe the following project managers and job supervisors are well qualified to conduct this work:
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List project team:
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We have worked with these subcontractors on prior jobs:
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List subcontractors:
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We feel the job will be properly bonded and insured in accordance with company policy and contract terms.
FINANCIAL-RELATED ITEMS
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The profit margin on this job exceeds 7% at time of bid. (excluding subcontractor costs) <br><br>(if "no" please explain the reasons for excepting a bid within margin below 7%)
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Our estimating team has addressed all relevant cost elements, and has based their estimate on the most current and complete contract specification plans and drawings.
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Have we obtained firm price quotes for all material and fuel supply agreements? If not please include an analysis of how price escalation has been appropriately protected.
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The consequential damages listed in the contract appear reasonable and do not appear to bring above-normal risk to the company.
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The arbitration clause appears appropriate and in line with industry standards.
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Management has NOT made any significant changes to the bid without documenting the reasons for such changes.
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There are no unusual risk for this job to discuss and maintain in the job file.
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Regional President Signature:
SUBMITTING BID CHECKLIST:
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BID FORM COMPLETED AND ALL REQUIRED PAGES INCLUDED?
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BID SIGNED and NOTORIZED?
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COMPANY SEAL ON BID FORM?
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SUBCONTRACTORS LISTED?
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DBE REQUIREMENT MET?
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CHECK FOR ADDENDUMS COMPLETED?
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Number of Addendums:
- none
- 1
- 2
- 3
- 4
- 5
- 6
- 7
- 8
- 9
- 9+
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ADDENDUM ACKNOWLEDGED ON BID FORM:
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BID BOND SIGNED AND ENCLOSED?
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ENVELOPE CORRECTLY ADDRESSED?
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OTHER CHECKLIST ITEMS NOT LISTED ABOVE:
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Please list them here and indicated they are checked as correct?
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Are each of the above additional requirements complete?
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ENVELOPE SEALED?
FINAL BID RESULTS:
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Option one - type results:
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Option 2 - photo
SIGNATURES:
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Estimator:
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Company president.
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Divisional manager:
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Regional president: