Contracts Manager

Copied to


Built to specification

Hoarding licence displayed


Client branding presentable

Is the hoarding stable and secure

Maintenance and presentation

Loading Bay / Zone

Banksman for reversing deliveries

Vehicles separated from pedestrians / public

Fire point

Temp storage area

Clean and tidy

Adequate signage

Site Access & Egress

Clearly identified

Safe and secure

Sign in sheets / Access control report

Required signage

Clear of materials and hazards

As per Logistics and Fire drawings

Safe access to welfare and offices

Welfare & Accommodation

As required by law

As per Logistics plan

Segregated from work area

Site Offices

Clean and tidy

Statutory signage

Tea making area

Facilities monitoring form

Drying Room

Clean and tidy


Seating / hooks / lockers


Facilities monitoring form


Clean and tidy

Drinking water

Fridge, microwave, kettle


Separated from work area


Facilities monitoring form

Site toilets

Clean and tidy

Ladies toilet available

Warm water

Supplies (hand soap/paper)

Suitable for number of operatives


Facilities monitoring form

Waste Management - General Waste

Bins and/or skips provided

Stored in bins

Segregation of waste

Disposed of on a regular basis

Waste Management - Hazardous Waste

Drums provided

Segregation of waste

Correct forms used

Certification for removal

Dry area allocated for hazardous materials

COSHH Storage

LPG stored in the lockable cage

Gas and O2 kept 3m apart in storage

Correct disposal of hazardous materials

Flammable liquids stored safely

Signs and fire points

Spill kit


Dust Control

Water control

Noise control

Housekeeping and Storage

Clean and tidy

Good access to materials

Good access to work areas

Managed storage areas

Pallets used


Signs required by law

Directional signage

Information signage

Prohibitive signage

Hazard signage

Signs checked and updated weekly

Displayed level and clean

Damaged signs replaced


Disclaimer form signed

Pre-works picture survey

Correct choice of material

Quality of protection


Temporary Electrics

Cable management

Visual checks for damage

Electricity boards locked at all times

Faults reported to PC


Emergency lighting

Temporary lighting

Faults reported to PC

Working Platforms - Mobile Towers and Podiums

Safe to use

Scaff tags available

Scaff tags updated every 7 days

Working Platforms - Scaffold

Safe to use

Scaff tags available

Scaff tags updated every 7 days

Edge protection

Safe to use

Checked weekly

Trip Hazards

Removed if possible

Highlight unrecoverable hazards

Signage displayed to identify it

Plant and Machinery

Safe use of plant and machinery

Operated by trained operatives only

Reporting issues or damages to PC

Lifting equipment checked and recorded

Safe use of abrasive wheels

Site Radios - At delivery

Correct number of items

Checked and record damages

Serial number allocated to each person

Weekly checks and reports

Site Radios - At return

Correct number of items

Checked and record damages

Issues reported to Contracts Manager


Required PPE worn by all operatives

PPE being worn correctly

Spare PPE for LL in site toolbox

Visitors PPE available and managed

Delivery Management

DMS used

Awareness of Logistics/Fire Plan

Booking deliveries

Management of deliveries

Daily reports produced

Contra-charge System

Daily C.A.R. notes and pictures

Actioned C.A.R.'s copied to client

Fire Warden duties - Fire Points

Location as per fire plan

Inspection date within 12 months

Bell or alarm in place

Signage Displayed

Correct number of fire points

Muster point (clearly identified)

Duties in case of emergency

Fire Warden duties - Fire Exits


Signage in place

Monitored at least 3 times a day

Fire Warden duties - Smoke Detectors



Designated smoking area

First Aid

First aid kit displayed for easy access

First aid kit refilled (weekly checks)

Reports must be done and issued to PC

Eye wash available

Level of Knowledge

Site daily activities

Risk management

Health & Safety issues

Our presentation

Hats and Hi-vis

Leaner t-shirts & sweatshirts


Paperwork - Site Inductions


Induction form made site specific

Forms completed by all employees

Copies issued to office

Paperwork - MSRA

All relevant MSRA issued to client

Register completed

Site specific

Relevant RA's attached

Relevant COSHH Assessments attached

Relevant Manual Handling Assessments attached

Lifting Plan

Signed by supervisor

Confirmation signed by relevant operatives

MSRA Approved

Additional RA's signed

Additional COSHH Assessments signed

Additional annexe approved

Additions register completed

Paperwork - Noise assessments

Noise assessments site specific

Signed by relevant employees

Issued to client

Paperwork - Accident procedure

Forms and procedure available

Accidents recorded and faxed

Records of accident issued to client

Accident procedure closed out

Paperwork - Hand Arm Vibration (HAVS)

HAVS Assessments site specific

Signed by relevant employees

Paperwork - Training Certificates

Matrix for training kept onsite


Other certs

Matrix updated with certs from site

Paperwork - H&S Auditing and inspections

Supervisor's H&S Inspection (weekly)

Contract Manager's fortnightly

LL Actions for previous audits actioned


YellowJacket used

3rd party audit

Paperwork - Permits

Hot works permit

Use of steps permit

Other permits

Signed off at the end of the shift

Paperwork - Toolbox Talks


Correct choice of toolbox talks

Signed by all employees

Carried out weekly

Issued to client


Small plant & tools

Electrical equipment

PAT testing (LLL) and hired equipment

Harness inspection

Mobile towers and podiums (weekly)

Fire point checklist (weekly)

Weekly hoist inspection

Beam hoist load check

Lifting equipment and accessories

Mobile crane and HIAB checklist

Forklift inspection

Waste Paperwork

LL Waste and Delivery Notes

Waste Notes and Certs

Waste Monitoring Audit completed

Plant and Equipment Paperwork

Toolbox Register

Spare Key for the office

Toolkit Number

Toolkit Number corresponds with toolkit log

Security of all plant and equipment


Plant requisition forms

Plant and Equipment Paperwork - At Delivery

Correct no. of items

Checked and recorded any damages

Plant and Equipment Paperwork - At Return

Correct no. of items

Checked and recorded any damages

Issues reported to Contracts Manager

Plant and Equipment Paperwork - Hire and Off-hire Log

Issued to client weekly

Cross-checked with hire log

Hire to Sale items

Pay Awareness

Basic hours

Overtime hours

Pay rate

V&G system


Info available

Paperwork - Staff

Copies of ID

Passport and visas

NI Numbers

Supervisor CV and photo on record

Paperwork - Timesheets

Problems with timesheets sorted

Unsigned timesheets

Paperwork - Allocation Sheets

Up to date

In detail

Issued to client weekly

Complaints system



Logistics Manager's actions

Reported accidents (copy required)

HSEQ plan

Actions from previous Audits revisited

Valuation meeting with FM and CM

Feedback forms

Info RE: operatives onsite from client

LL contact details (as per contacts list)

Completion date

Walk-round with Ganger

LL Security Procedure




List the observation exactly as it should be reported on Yellow Jacket. Good Practice is now known as 'satisfactory observations', issues are now known as 'unsatisfactory observations'. An unsatisfactory observation requires an action to be allocated to the relevant subcontractor and a responsible person within that organisation to be selected.
Please list a location for the issue (eg: loading bay, level 4 lift lobby, etc) within the summary.

Add an observation



Good Practice


Subcontractor Responsible

Employee the action should be allocated too (employed by above subcontractor)


Contract Manager's Signature
Supervisor's Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.