Department Cleaning and Personnel Practices

  • Cleanliness of equipment, parts and idle equipment (no excess dust buildup, grease, oil, etc)

  • Evidence of encrusted or excessive spillage of product.

  • Containers are in good condition.

  • Are wooden or glass materials avoided?

  • Product zones, pipes are covered (no open access to introduce intentional/unintentional contaminants)

  • Floors, walls, ceilings and light fixtures/covers are in good condition

  • The department is free from or doesn't exhibit mold.

  • No evidence of chipped/flaking paint near product zones.

  • Is there any insulation concerns (disturbed asbestos)?

  • All wastes are disposed of properly, containers have lids.

  • No evidence of food, beverages, medicines in production area

  • No evidence of tobacco use on property

  • Are adequate tools available for cleaning the department and accessing around equipment?

  • There is sufficient room for cleaning around equipment.

  • Are slip, trip or fall hazards covered securely with 'hole' warnings and/or with appropriate barricades or signage?

  • Are all aisles, passageways, and access roads/ramps clear, level, and free of trip hazards?

  • Are barricades provided for special work (overhead work, ladders in walkways, construction work, hot work, etc)?

  • Are lighting levels adequate for work activities?

  • Is there any evidence of water leakage or condensation in production areas?

  • Oil and grease removed or cleaned, free from contaminating raw materials or food surfaces.

  • Are there temporary repairs (baling wire, duct tape, wood braces, etc)?

  • Hand washing facilities properly maintained and have signage above sink.

  • All confined space equipment is clearly marked.

Recordkeeping

  • Are Master cleaning schedules complete (daily, periodic and maintenance)?

  • Are monthly self-inspection being performed by department managers?

  • Are corrective action plans developed and on track to closure? Plans should identify opportunities, actions to mitigate, person assigned, realistic due dates and WO#.

  • Written cleaning procedures are implemented and documented (review a sample form and take photo)

  • Does the department have a Red or Yellow SDS binder in the Control Room or Office that is readily visible and accessible?

  • Are Operational Hygiene inspection records complete?

Operation Practices

  • Is there a program in place for rejection of shipments that do not meet requirements?

  • Are ingredients and packaging supplies rotated on a first in, first out basis.

  • Raw materials, packaging, work –in-process, and finished products are stored at least 18in away from walls and ceilings.

  • Foreign material devices work properly and are monitored regularly. (metal detector, sifters, magnets)

  • Proper use of color-coded policy (containers/tools - white is edible, gray is inedible)

  • Are wash down hoses stored up off floor in wet areas?

  • LLF, Temporary, contractors, customers and visitors are in GMP compliance?
    Proper protection: hard hats, safety glasses, safety shoes, ear protection, hair and beard nets)

  • Is all jewelry removed (with exception of simple wedding bands)?

  • No items above waist, no unauthorized cell phones/radios.

  • Proper hygiene - no open wounds; use of metal detectable band-aids

  • All equipment and overhead structures are routinely cleaned (free from excessive dust buildup)

  • Equipment is sanitized when appropriate (during down times, scheduled shut downs, etc).

  • Are bulk storage bins inspected and cleaned on a regular schedule?

  • Proper clean-up after and during installation of equipment or repairs.

  • Vacuum used for cleaning vs. air hoses?

  • Are separate cleaning tools used for edible products and inedible/trash?

  • Is there proper segregation between edible and contaminated products?

Pest Control

  • Are conditions that would attract pest activity addressed and eliminated inside facility?

  • Are the facility grounds maintained to discourage pest attraction? (Outside doors and windows are closed, screens intact, product is off floor, etc)

  • Is the Department protected from vermin entrance?

  • Are there any openings in floors, walls or ceilings that need sealed?

  • Proper storage of and use of pesticides and application equipment?

  • Evidence of rodents, insects or birds?

  • Bait stations and kept halls in proper positions?

  • Certified/train index pesticide applicators?

  • Are insectocutors in good/working condition?

Chemical Storage Practices

  • Is the department using approved chemicals for work processes (i.e. USDA, FDA, EPA, OSHA) in accordance to industry standards?

  • Cleaning chemicals are stored properly.

  • Are flammable cabinets free of combustible material?

  • Ask employee(s) if they know where to locate chemical information (should be able to state in department SDS binder, Master binders (Rhonda at front desk), EHS Manager, or EHS Sharepoint/MSDS page).

  • Containers are properly labeled and used properly?

  • Are secondary containers properly labeled using GHS labeling?

  • Is secondary containment present for stored chemicals?

  • Are cleaning compounds secured and segregated from ingredients?

  • Does the department have spill containment supplies?

  • Are gas cylinders clearly marked with contents and secured?

Environmental: Hazardous Materials or Waste

  • Is there an area marked for hazardous waste disposal?

  • Are hazardous waste storage areas covered, diked with overflow spill basin?

  • Do containers integrity, marking, labeling meet requirements?

  • Condition of trash containers and dumpster areas (clearly labeled as trash)

Security Access/Emergency Action Practices

  • All secured access doors are properly maintained/remain locked at all times.

  • Are Emergency evacuation maps posted at exits?

  • Are fire extinguishers and fire hose connectors clear of obstructions, accessible and checked monthly?

  • All doors and stairwells are marked with translucent glow in dark signs.

  • Exits are marked with arrows, signs, emergency exit signs, backup lights.

  • Emergency lights are operational (verify by pressing test button).

Ventilation, air and dust control practices

  • Are doors and window screens closed to outside?

  • Are air hoses in tact with proper hose ends?

  • Are there adequate supplies of air wands, nozzles that are OSHA compliant?

  • Is compressed air regulated and less than 70 psi?

  • Are motors, electrical boxes and gear boxes free of dust/product

Electrical Practices

  • Are electrical panels intact (no missing panels or plugs), securely closed?

  • Are electrical hazard warning signs posted (High Voltage - Authorizes personnel only)?

  • Are electrical systems inspected and cleaned frequently? Systems include: motors, gear boxes, control panels/boxes, main connection points, fuse boxes, MCC rooms, etc. Attach photo to support.

  • Are live parts of electrical equipment/installations guarded against accidental contact?

  • All electrical are GFCI, free from temporary repairs, cuts or missing prongs.

Tools, Machines and Equipment

  • Are power cords or tools in good condition?

  • Are power tools equipped with guards, as required by design, when in use?

  • Are machine guards adequate (no gaps in rotating equipment)?

  • Are equipment doors or guards solid and in place?

Ladders

  • Is the material used in the construction of the ladders free from cracks, splits, or other deformities?

  • Are all ladders in doorways or passageways protected by guards or barricades?

  • Are ladders stored in their appropriate location and secured?

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