Linfox Security Survey - Linehaul & Regional Depots

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add location
  Address

• Select date

  Date

Site Details

• What is the name and contact number of the site contact?

  Yes

  No

  N/A

• What is the name and contact number of the premises owner?

  Yes

  No

  N/A

• What is the name and contact number of the operating business?

  Yes

  No

  N/A

• What are the Monday-Friday operational hours?

  Yes

  No

  N/A

• What are the Saturday and Sunday operational hours?

  Yes

  No

  N/A

Site Construction and Description

• Describe the property fence and gate construction

  Yes

  No

  N/A

• Describe the building construction and overall condition

  Yes

  No

  N/A

• Is there a Restricted Profile Master Key system? Provide a short description

  Yes

  No

  N/A

• Are the doors fire rated?

  Yes

  No

  N/A

• Is the lighting internal, external or both? Describe

  Yes

  No

  N/A

• Are roller doors secured? Describe how and the types of locks used

  Yes

  No

  N/A

• Window access to warehouse facility is grilled and secured?

  Yes

  No

  N/A

Security Systems

• Is there an alarm system in place? Name the system

  Yes

  No

  N/A

• Is the system monitored? If so, who monitors it?

  Yes

  No

  N/A

• Is there a contacts schedule for the monitoring company and a contact list of persons responsible, heir phone numbers and voice codes? This is current with people who have left the business deleted.

  Yes

  No

  N/A

• Is there a back-up system? Where is it located?

  Yes

  No

  N/A

• Does a siren, strobe or both activate when the alarm is triggered?<br>Where are they located?

  Yes

  No

  N/A

• Are individual user codes used to arm/disarm the system?

  Yes

  No

  N/A

• Access control are in place? ie. Have people that have left the business had their access deleted?

  Yes

  No

  N/A

• Individual access cards/fobs etc are used?

  Yes

  No

  N/A

• Are there security patrols conducted? If yes, provide the company name and contact numbers and the frequency of patrols.

  Yes

  No

  N/A

• Is there a guard service at can be called in the event of a multiple alarm activation?

  Yes

  No

  N/A

• Volumetric detectors are in place? If yes, where

  Yes

  No

  N/A

• Seismic detectors are in place? If yes, where.

  Yes

  No

  N/A

• Reed switches are fitted to all roller and sliding doors?

  Yes

  No

  N/A

• Barriers and bollards are used? Describe

  Yes

  No

  N/A

CCTV

• CCTV system is in use? If yes, what type?

  Yes

  No

  N/A

• Where is the DVR located?

  Yes

  No

  N/A

• How often is footage reviewed?

  Yes

  No

  N/A

• Are the reviews recorded anywhere?

  Yes

  No

  N/A

• Are cameras remotely monitored? If yes, by who?

  Yes

  No

  N/A

• How many cameras are on site and where are they located?

  Yes

  No

  N/A

• CCTV monitors Linfox stock while it's on premises

  Yes

  No

  N/A

• CCTV monitors the safe, if there is one

  Yes

  No

  N/A

Safes

• Is there a safe on premises? If yes, where is it located?

  Yes

  No

  N/A

• What type of safe is used and what size?

  Yes

  No

  N/A

• How is the safe secured?

  Yes

  No

  N/A

• Is the safe combination or key access?

  Yes

  No

  N/A

• Is cash retained on premises? If yes, what it is the maximum amount kept?

  Yes

  No

  N/A

• Who has access to the safe? Full names required.

  Yes

  No

  N/A

CSO and Linfox Information

• How many cages are sent weekly?

  Yes

  No

  N/A

• When are the delivery days?

  Yes

  No

  N/A

• What time do the cages arrive?

  Yes

  No

  N/A

• Is stock visible in the warehouse?

  Yes

  No

  N/A

• Is stock left on premises outside of operational hours? Describe.

  Yes

  No

  N/A

• Approximately how much stock is left outside of hours and what is the approximate value?

  Yes

  No

  N/A

• Name and contact phone number of the CSO

  Yes

  No

  N/A

• Name of the CSO's employer.

  Yes

  No

  N/A

• Linfox fuel cards are not left in the vehicle and are stored securely.

  Yes

  No

  N/A

• Keys are not left inside vehicles and are stored securely.

  Yes

  No

  N/A

• Hard copy procedures have been provided to the CSO and sighted.

  Yes

  No

  N/A

• Is cash retained on premises overnight? If yes, what is he maximum amount?

  Yes

  No

  N/A

• Stock and cash is insured? Liability?

  Yes

  No

  N/A

• The CSO has received security trying in the last 12 months. If no, when was the training last provided?

  Yes

  No

  N/A

• A Linfox contract is in place? Name company contracted with.

  Yes

  No

  N/A

Incident Response

• What is the response time of the depot staff?

  Yes

  No

  N/A

• What is the response time of the police?

  Yes

  No

  N/A

• What is the response time of the security patrol?

  Yes

  No

  N/A

• Who are the keys kept with? Phone numbers for each.

  Yes

  No

  N/A

Audit Details

• Conduct an audit of the key register, particularly for master keys.

  Yes

  No

  N/A

• Date of the most recent risk assessment

  Yes

  No

  N/A

• Who conducted the last assessment?

  Yes

  No

  N/A

• Site plan and layout has been attached (where available)?

  Yes

  No

  N/A

• Photos have been attached where appropriate?

  Yes

  No

  N/A

• Describe any other relevant information

  Yes

  No

  N/A