Title Page
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Conducted on
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Prepared by
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Location
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Date:
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Signature:
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Location:
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Completed By:
OFFICE LAYOUT AND EQUIPMENT
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Floors and aisles clear and accessible
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All fall hazards have been controlled (height, handrails etc)?
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Are all floors free from trip hazards and clutter?
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Are all carpeted/tiled areas free from rips and worn patches?
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Doors and doorways kept clear
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All areas clean and tidy
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Adequate storage available
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Walkways provide safe access and egress at all times
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Filing cabinets, tall storage and overhead items secured
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Electrical equipment safe – Safety switch tested at required timeframes
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Any leads, sockets, plugs worn or damaged?
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Disabled access available where required
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Workstations safely set-up? Including chairs and computers
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Slip trip and fall hazards around workstations removed
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Archive boxes and other heavy item stored correctly (waist height)
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Are bins emptied regularly
HYGIENE – LIGHTING, NOISE & THERMAL COMFORT
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Adequate lighting available
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Are there excessive noise internal/external
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Temperature/atmosphere is appropriate (not hot, cold, stuffy or draughty)
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Is air quality controlled?
BATHROOMS
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Are all toilets in working order?
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Is there adequate soap dispensers, paper towels and toilet rolls?
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Are floors free from slip/trip hazards?
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Are wheelchair accessible toilet facilities available?
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Are the bathrooms clear of pests and mould?
KITCHEN
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Are kitchens clean and clear of waste build up, pests and mould?
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Is drinking water / treated tap water available?
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Are floors free from slip/trip hazards?
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Are kettles and hot urns in a safe location?
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Is there adequate access to benches, tables and cupboards?
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Stove top fume/ventilation hood is in working order (if available)
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Is the fridge/freezer clear of spoilt food
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Is a fire blanket available (if required)
FIRE SAFETY
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Is a fire alarm system/smoke detector in place?
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Are there adequate number of fire extinguishers? Are these tested and in date?
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Are the locations of fire extinguishers indicated by signage?
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Are all emergency exits clear from obstruction?
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Do all exits have a lit emergency exit sign?
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Is there a designated emergency exit for wheelchairs?
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Are building emergency procedures / evac maps displayed?
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Is a list of Fire Wardens available? (Photos optional)
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Are staff aware of the evacuation area and procedure
HAZARDOUS SUBSTANCES
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Is there a current hazardous substances register and Safety Data Sheets
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Is an asbestos register available, if applicable
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If asbestos is present do labels identify the asbestos areas
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If asbestos is present are the walls/areas damaged
FIRST AID
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Are there suitable first aid kits available and accessible
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Are all kits fully stocked, and items in date
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Is a list of First Aiders available? (Photos optional)
OUTDOORS AREA’S
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Good general condition of building
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Walkways provide safe access and egress at all times?
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Are pathways and stairs, level, non-slip and uncluttered?
Other Safety Concerns
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HSE Noticeboard current with up to date policies, toolbox talks etc
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Is the preventative maintenance schedule up to date.
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Any other identified hazards adequately controlled?
Manager Review:
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By signing below you agree that the actions indicated will be reviewed and implemented to mitigate the identified hazard
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Name:
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Position:
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Signature:
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Date: