Does the organization have policies and procedures manual?

Have these policies and procedures been developed specifically by the organization?

Are members aware of the policies and procedures?

Does the constitution include the following information


Membership termination

General meetings




Mission statement

Management committee


Are there areas of the constitution that are known to require revision or amendment?

Are management committee meetings held at intervals prescribed by the constitution? Is the annual report distributed to the members?

Is access to information regarding members limited to certain committee members?

Has a sufficient amount of information been collected to create a membership database?

Are the computer files backed up on a regular and frequent basis (i.e. weekly/monthly) and the backup is stored in a different location to the main computer?

Is inward and outward correspondence monitored by the committee?


Are all transactions recorded?

Is a financial report produced for management committee and general meetings?

Is the banking done a weekly basis?

Is a process followed for approving expenditure?

Are multiple signatures required for money transactions?

Does the company have an annual operating budget?

Is the annual operating budget regularly reviewed?

Does the company receive a government grant and can you find a copy of the resource agreement?


Does the company have insurance cover for the following

Amateur accident insurance?

Public liability insurance?

Directors and officers insurance?

Event liability insurance?

Contingency insurance?

Are the members aware of the insurance coverage policies?

Is the insurance renewed annually?


Does the company have documented policies?

Are these policies communicated/distributed to all employees?

Are the policies reviewed and monitored annually?

Are there policies on the following issues -




Coaching ethics

Child protection



Does the company have a strategic plan or development plan?

Does the company have a risk management plan?

Does the company have an operational plan?

Does the company have a marketing plan?

Are the members aware of these plans?

Are the jobs completed in the time frame stated in the plans?

Are there adequate resources to implement the plans?

Does the company have an emergency evacuation plan?

Are the plans reviewed annually?

Personnel Management

Are the job descriptions accessible to the members?

Has the company set appropriate codes of conduct?

Do the committee members share responsibilities equally?

Is there a procedure to handle feedback and complaints?


Is the company involved in any of the following contracts?





Are the following agreements met?

Are the employees aware of the following contracts and who they apply to?

Hazard Identification and Control

Are work health and safety inspections carried out on the following?





Are the work health and safety inspections carried out by qualified personnel?

Is any maintenance required from the WHS inspection carried out within the time frame?

Does the company have a maintenance schedule?

Is there a procedure for reporting maintenance needs?

Does the company carry out internal safety checks on a regular basis?

Are risk assessments created for events?

Is there a procedure for reporting accidents, injuries, and incidents?

Event Management

Are risk assessments conducted when planning an event?

Are all the risks identified?

Have appropriate steps been taken to reduce risks?

Are risk management procedures maintained and updated?

Are there suitable first aid personnel on site during events?

Has a contingency plan been documented?

Are permits sought to hold certain events?

Is the manager in charge of permitting the event?

Is the feasibility and risk considered high priority when conducting an event?

Is a budget prepared for all events?

Does the company take responsibility for the participant’s actions?

Has a “ Code of Behavior” been set?

Are players, member’s etc. aware of the “ Code of Behavior”?

Legislation and Industry standards

Does the company comply with the government standard set?

Is the company aware of the government standard?

Are the employees aware of “ Duty of Care”

Full Name and Signature of Inspector/Manager