Management Audit Checklist

• Client / Site

• Location
  Address

• Conducted on

  Date

• Prepared by

Administration

• Does the organization have policies and procedures manual?

  Yes

  No

  N/A

• Have these policies and procedures been developed specifically by the organization?

  Yes

  No

  N/A

• Are members aware of the policies and procedures?

  Yes

  No

  N/A

• Does the constitution include the following information

• Members

  Yes

  No

  N/A

• Membership termination

  Yes

  No

  N/A

• General meetings

  Yes

  No

  N/A

• Finance

  Yes

  No

  N/A

• Maintenance

  Yes

  No

  N/A

• Affiliation

  Yes

  No

  N/A

• Mission statement

  Yes

  No

  N/A

• Management committee

  Yes

  No

  N/A

• Banking

  Yes

  No

  N/A

• Are there areas of the constitution that are known to require revision or amendment?

  Yes

  No

  N/A

• Are management committee meetings held at intervals prescribed by the constitution? Is the annual report distributed to the members?

  Yes

  No

  N/A

• Is access to information regarding members limited to certain committee members?

  Yes

  No

  N/A

• Has a sufficient amount of information been collected to create a membership database?

  Yes

  No

  N/A

• Are the computer files backed up on a regular and frequent basis (i.e. weekly/monthly) and the backup is stored in a different location to the main computer?

  Yes

  No

  N/A

• Is inward and outward correspondence monitored by the committee?

  Yes

  No

  N/A

Finance

• Are all transactions recorded?

  Yes

  No

  N/A

• Is a financial report produced for management committee and general meetings?

  Yes

  No

  N/A

• Is the banking done a weekly basis?

  Yes

  No

  N/A

• Is a process followed for approving expenditure?

  Yes

  No

  N/A

• Are multiple signatures required for money transactions?

  Yes

  No

  N/A

• Does the company have an annual operating budget?

  Yes

  No

  N/A

• Is the annual operating budget regularly reviewed?

  Yes

  No

  N/A

• Does the company receive a government grant and can you find a copy of the resource agreement?

  Yes

  No

  N/A

Insurance

• Does the company have insurance cover for the following

• Amateur accident insurance?

  Yes

  No

  N/A

• Public liability insurance?

  Yes

  No

  N/A

• Directors and officers insurance?

  Yes

  No

  N/A

• Event liability insurance?

  Yes

  No

  N/A

• Contingency insurance?

  Yes

  No

  N/A

• Are the members aware of the insurance coverage policies?

  Yes

  No

  N/A

• Is the insurance renewed annually?

  Yes

  No

  N/A

Policy

• Does the company have documented policies?

  Yes

  No

  N/A

• Are these policies communicated/distributed to all employees?

  Yes

  No

  N/A

• Are the policies reviewed and monitored annually?

  Yes

  No

  N/A

• Are there policies on the following issues -

• Harassment

  Yes

  No

  N/A

• Drugs

  Yes

  No

  N/A

• Alcohol

  Yes

  No

  N/A

• Coaching ethics

  Yes

  No

  N/A

• Child protection

  Yes

  No

  N/A

• Disabilities

  Yes

  No

  N/A

Planning

• Does the company have a strategic plan or development plan?

  Yes

  No

  N/A

• Does the company have a risk management plan?

  Yes

  No

  N/A

• Does the company have an operational plan?

  Yes

  No

  N/A

• Does the company have a marketing plan?

  Yes

  No

  N/A

• Are the members aware of these plans?

  Yes

  No

  N/A

• Are the jobs completed in the time frame stated in the plans?

  Yes

  No

  N/A

• Are there adequate resources to implement the plans?

  Yes

  No

  N/A

• Does the company have an emergency evacuation plan?

  Yes

  No

  N/A

• Are the plans reviewed annually?

  Yes

  No

  N/A

Personnel Management

• Are the job descriptions accessible to the members?

  Yes

  No

  N/A

• Has the company set appropriate codes of conduct?

  Yes

  No

  N/A

• Do the committee members share responsibilities equally?

  Yes

  No

  N/A

• Is there a procedure to handle feedback and complaints?

  Yes

  No

  N/A

Contracts

• Is the company involved in any of the following contracts?

• Employment

  Yes

  No

  N/A

• Lease

  Yes

  No

  N/A

• Membership

  Yes

  No

  N/A

• Sponsorship

  Yes

  No

  N/A

• Are the following agreements met?

  Yes

  No

  N/A

• Are the employees aware of the following contracts and who they apply to?

  Yes

  No

  N/A

Hazard Identification and Control

• Are work health and safety inspections carried out on the following?

• Buildings

  Yes

  No

  N/A

• Equipment

  Yes

  No

  N/A

• Grounds

  Yes

  No

  N/A

• Parking

  Yes

  No

  N/A

• Are the work health and safety inspections carried out by qualified personnel?

  Yes

  No

  N/A

• Is any maintenance required from the WHS inspection carried out within the time frame?

  Yes

  No

  N/A

• Does the company have a maintenance schedule?

  Yes

  No

  N/A

• Is there a procedure for reporting maintenance needs?

  Yes

  No

  N/A

• Does the company carry out internal safety checks on a regular basis?

  Yes

  No

  N/A

• Are risk assessments created for events?

  Yes

  No

  N/A

• Is there a procedure for reporting accidents, injuries, and incidents?

  Yes

  No

  N/A

Event Management

• Are risk assessments conducted when planning an event?

  Yes

  No

  N/A

• Are all the risks identified?

  Yes

  No

  N/A

• Have appropriate steps been taken to reduce risks?

  Yes

  No

  N/A

• Are risk management procedures maintained and updated?

  Yes

  No

  N/A

• Are there suitable first aid personnel on site during events?

  Yes

  No

  N/A

• Has a contingency plan been documented?

  Yes

  No

  N/A

• Are permits sought to hold certain events?

  Yes

  No

  N/A

• Is the manager in charge of permitting the event?

  Yes

  No

  N/A

• Is the feasibility and risk considered high priority when conducting an event?

  Yes

  No

  N/A

• Is a budget prepared for all events?

  Yes

  No

  N/A

• Does the company take responsibility for the participant’s actions?

  Yes

  No

  N/A

• Has a “ Code of Behavior” been set?

  Yes

  No

  N/A

• Are players, member’s etc. aware of the “ Code of Behavior”?

  Yes

  No

  N/A

Legislation and Industry standards

• Does the company comply with the government standard set?

  Yes

  No

  N/A

• Is the company aware of the government standard?

  Yes

  No

  N/A

• Are the employees aware of “ Duty of Care”

  Yes

  No

  N/A

Completion

• Full Name and Signature of Inspector/Manager

  Sign