Information

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Scope of Audit

  • Scope: OHSAS 18001: 2007

Opening meeting

  • List attendees:

  • Signatures:

  • Complete attendance register

  • Objectives of the audit. -re-currence may point to system failure - cant cover all aspects. -where no non-conformance detected does not mean non exist sample of activities.

  • Company representative

  • Names:

  • Comments:

Overview of organisation

  • The hire, sales and maintenance of scaffold equipment and providing information on the safe use thereof.

Results of previous audits:

  • Comments:

4. OHS management system

  • Does the company /site have a OSH management system?

  • Comments:

4.2 OHS Policy

  • Does the Company have a written OHS Policy? <br>

  • Is the OHS Policy signed and communicated to all employees? <br>

  • Is the Policy available to all employees/interested parties? <br>

  • Is the policy and objectives relevant to the organisation's business? <br>

  • Demonstrate ongoing commitment in line with the SHE risk profile <br>

  • Reviewed as part of the Management Review process during the past 12 months.<br>

  • Comments

4.3 Planning

4.3.1 Planning for HIRA and risk Control

  • Is a procedure in place for HIRA? <br>

  • Systematic approach to identify and assess risks and impacts<br>

  • Risk/impact assessment methodology and criteria defined <br>

  • Cross section of employees involved in risk/impact assessment process <br>

  • Company standard set regarding risk/impact assessment review <br>

  • Assessment to include all activities

  • Assessment includes activities carried out by contractors and off site/installations <br> <br>

  • Assessments cover the full scope of the company responsibility and accountability<br>

  • Appropriate risk and impact assessment carried out before all changes and/or modifications carry over risks identified and assessed <br><br> <br>

  • Assessment take account of both internal and external changes and/or modifications carry <br>

  • Take into consideration normal and conditions as well as potential incidents and emergencies throughout the product and/or process life cycle <br> <br><br> <br>

  • SHE risk surveys <br>

  • Comments

4.3.2 Legal and other requirements

  • Legal requirements identified <br>

  • System established to provide access to relevant current legislation <br>

  • Employees aware of consequences of non compliance<br>

  • Legal non compiance recorded and rectified accordingly<br>

  • Comments

4.3.3 SHE objectives and targets

  • Corporate/site specific objectives and target established<br>

  • Objectives commensurate with risks and impacts identified <br>

  • Objectives documented at appropriate levels at the plant/facility<br>

  • Objectives and targets specific and measurable<br>

  • Objectives and targets updated at appropriate levels<br>

  • Interested and affected parties afforded the opportunity to comment on objectives and targets<br>

  • Comments

4.3.4 SHE Plan

  • Plan established that indicates how objectives and targets are going to be achieved <br>

  • Adequate resources available to implement the plan <br>

  • Plan developed to operational level <br>

  • System established to track achievement of objectives and targets <br>

  • Comments

4.4 Implementation and operation

4.4.1 Resources, roles,responsibilities, accountability and authority

  • Legal appointments in place <br>

  • Scope and duties defined<br>

  • Non statutory in place<br>

  • Scope and duties defined<br>

  • Comments

4.4.2 Competence Training and awareness

Needs and analysis

  • Training needs analysis based on training matrix documented and includes: <br> SHE induction training<br> SHE awareness training <br> SHE system requirements <br> Task related SHE training <br><br> <br>

  • Training schedule documented and adhered to (SHE related) <br> <br>

  • Training procedure takes into account differing levels of responsibility, ability, literacy and risk<br>

  • Employees trained in all SHE standards, procedures and work instructions related to their responsibilities before commencement of new duties<br> <br>

  • Competency assessment part of training program <br>

  • Employees trained in the handling of hazardous waste and spill management procedures <br>

  • Competence of trainers and training material comply with legal requirements<br>

  • Comments

SHE induction

  • Induction to include employees, contractors and visitors (cognisance taken of language) <br>

  • Site specific induction carried out for all new and transferred employees as well for contractors <br>

  • Comments

Site specific/task training

  • Supervisors trained to give on the job training (including SHE aspects) <br>

  • All employees are aware of the hazards and risks and can explain the effects of exposures related to their jobs/tasks <br><br> <br>

  • Safe work procedures available for training purposes<br>

  • System in place to monitor suitability and effectiveness of training program <br>

  • System established to track training outcomes per employee <br>

  • Legal appointee training <br>

  • Legal appointees trained with respect to their SHE duties and responsibilities<br>

  • Comments

4.4.3 Consultation, Participation and communication

  • All legal SHE related reports completed and submitted

  • Hazards and risks communicated before high risk tasks are performed

  • SHE performance information available to interested and affective parties

  • Comments:

4.4.4 Document control and record keeping:

Documentation

  • Up to date copies of corporate standards are available <br>

  • Site specific standards take cognisance of corporate standards<br>

  • Comments:

4.4.5 Control of documents

  • Procedure in place for controlling all documents and data required by the SHE management system <br>

  • System periodically reviewed <br>

  • Current versions of relevant documents and data are available<br>

  • Obsolete documents and data are promptly removed from all points of issue<br>

  • Archived documents and data retained for legal or knowledge preservation purposes or both, are suitable<br>

  • Did the organization ensure that the documents of external origin is determined and identified?

  • Comments:

4.4.6 Operational control

4.4.6 Lifting Equipment and forklifts

  • Records available of maintenance, testing and inspection.

  • Unsafe or damaged lifting equipment, including ropes, slings, chains, hooks is not in use and removed.

  • Lifting equipment labeled, meet the required legal requirement, SWL displayed

  • Operators of moving machinery is licensed .

  • SWL of plant or any lifting equipment is not exceeded

  • Comments:

Hazardous Chemical substance storage

  • Safe storage location (e.g. flammable not near ignition sources, spills can not enter stormwater drains, etc)

  • Adequate spill containment and spill kits where required

  • Safety Data Sheets accessible on site

  • availability of emergency procedures for injury/spills/fire etc.

  • Sufficient ventilation.

  • Sufficient, and correct PPE.

  • Suitable storage containers. (unlabeled or stored in food containers)

  • Comments:

Personal Protective Equipment (PPE)

  • PPE available on site.

  • System to issue, inspect, replace and monitor PPE.

  • training in safe use, clean-up and inspection of PPE.

  • Comments:

Electrical Hazards

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Electrical leads on work surfaces is safe.

  • Electrical equipment protected from flammables.

  • Safe electrical leads. (damaged, out of test date or untested)

  • Comments:

Preventative maintenance

  • Adequate maintenance systems to ensure effective operation of plant and equipment<br>

  • Plant requiring maintenance based upon critically and reliability identified<br>

  • Frequency of maintenance established <br>

  • System in place for the maintenance of floors, building and structure <br>

  • Maintenance application monitored <br>

  • Integrity of bund walls monitored <br>

  • Comments

4.4.6 Premises and workplace

  • Appropriate access provided for disabled people where applicable <br>

  • All redundant equipment stored/removed <br>

  • All shelves, cupboards and containers tidy <br>

  • Walkways unobstructed. No material protrudes beyond demarcation <br>

  • System in place for safe stacking and storage practices<br>

  • Maximum stacking height displayed in applicable areas and adhered to <br>

  • Comments

4.4.6 Facilities hygiene management

  • Proof of services rendered obtained from pest control and cleaning contractors <br>

  • Health risks pertaining to food processing assessed<br>

  • Personal hygiene program established <br>

  • Sufficient facilities provided in relation to employees <br>

  • Comments

4.4.6 Pollution control

  • Potential sources of pollution identified <br>

  • Procedure for spill-controll/cleanup of oils, solvents and other spills <br>

  • Equipment specified in the spill control procedure is available<br>

  • Remediation of polluted areas <br>

  • Comments

4.4.6 Waste management

  • Suitable containers provided, for the various classess of waste generated <br>

  • Schedule for the removal of waste <br>

  • Waste inventory established <br>

  • Storage and diposal of hazardous waste <br>

  • Demarcation of waste bin locations

  • Waste streams classified and provision made for the separation of waste <br>

  • Comments

4.4.6 Hazardous waste

  • Comprehensive inventory of all hazardous waste generated on site<br>

  • Procedure for the disposal of hazardous waste including contaminated protective equipment <br>

  • Copy of the agreement/contract with the hazardous waste collection agent <br>

  • Hazardous waste diposal site audited <br>

  • Comments

4.4.6 Isolation of energy sources (lock out)

  • All energy sources identified <br>

  • Procedure in place to cover isolation of all energy sources <br>

  • Procedure to include test for zero potential <br>

  • All locks, keys and other devices identified and controlled <br>

  • All prescribed equipment, can be locked out at point of control/operation <br>

  • All main switches accessible (even when circuits are locked out) <br>

  • Provision in the procedure for the removal of a lock out in the absence of the person who applied it <br>

  • Comments

4.4.6 Guarding

  • All areas where guarding is required identified <br>

  • Hazardous moving machine parts and all energy sources identified <br>

  • Guarding provided where required <br>

  • Guarding effective and adequate <br>

  • Guards designed for easy removal and replacement <br>

  • Guards included in maintenance schedule <br>

  • Critical valves locked in the open or shut position as required <br>

  • Comments

4.4.6 Management of portable gas cylinders, cutting and welding equipment

  • All portable gas cylinders identified and recorded <br>

  • Procedure for the handling, storage and use of gas cylinders <br>

  • Comments:

Storage:

  • Flammable/toxic inert identified <br>

  • Well ventilated area <br>

  • Nested/secured <br>

  • Stored upright <br>

  • Signage <br>

  • Empty and full cylinders separated <br>

  • Faulty cylinders clearly marked <br>

  • MSDS readily available <br>

  • Comments

Transportation:

  • System in place for the safe transportation of gas cylinders <br>

  • Comments:

Cutting and welding equipment:

  • Cutting and welding equipment identified and recorded <br>

  • System in place for maintenance of equipment <br>

  • Flashback arrestors fitted <br>

  • Comments

Portable electrical equipment:

  • All portable electrical equipment identified and recorded <br>

  • System in place for the inspection and maintenance of all portable electrical equipment <br>

  • Inspection frequency based on risk <br>

  • Comments

4.4.6 General electrical installations

  • Report on the safety of the electrical installation is generated after inspection<br>

  • Building earthing and polarity tests carried out by a competent person and results recorded <br>

  • Electrical installation in hazardous locations must be classified in terms of the classification of hazardous locations of hazardous locations and selection of apparatus for use in such locations

  • All intrinsically safe/flameproof electrical equipment identified and recorded <br>

  • Inspections of intrinsically safe/flameproof electrical equipment conducted in accordance with the requirements of the applicable legislation and recorded in a register<br> <br>

  • Certificates of compliance available <br>

  • Comments

4.4.6 Hand tools

  • Hand tools policy in place <br>

  • Standard in place for makeshift or home made tools on company premises <br>

  • Storage of tools-all tools stored correctly (stores and tool boxes) without <br>

  • creating hazards from sharp projections etc. <br>

  • Comments

4.4.6 Personal protection equipment

  • Company policy for PPE <br>

  • All employees trained on the correct use, disposal, storage, maintenance and replacement procedure for PPE <br>

  • Formal PPE survey conducted <br>

  • System to ensure the condition of PPE, is checked on a regular basis . <br>

  • MSDS information used to identify specific PPE requirements for handlers of HC <br>

  • SHE role players involved in the selection of PPE <br>

  • Comments

Respiratory Equipment

  • Standard operating procedure for all users of respiratory equipment <br>

  • All designated users of breathing apparatus receive regular refresher training in the use thereof <br>

  • Procedure for respirator and filter cartridge specifications including the recommended storage, maintenance and replacement frequencies effectively implemented <br><br> <br>

  • All respirators individually numbered and inspected on a regular basis <br>

  • Comments

Fall Protection

  • A study to determine where and when fall protection is required <br>

  • Employees trained in the correct use of various types of fall protection <br>

  • Equipment inspected by a competent, appointed person and record kept <br>

  • Comments

Self propelled mobile equipment

  • system (fleet management system) for control of motorised equipment that includes formal procedure for driver training, daily inspection of equipment, recording and reporting of defects <br><br><br>

  • Drivers/operators appointed <br>

  • Drivers have valid licences free of endorsements <br>

  • Check lists identify crtical safety items (equipment specific) <br>

  • Check lists identify crtical safety items (equipment specific) <br>

  • Procedure for the transport of hazardous goods effectively implemented<br>

  • Transportation" routing competency of the driver/operator (operational issues) <br>

  • Traffic safety' awareness program <br>

  • Comments

4.4.6 Management of dangerous goods

  • The full scope of accountability associated with hazardous chemicals considred and related SHE risks managed <br>

  • HCS identified in accordance with legislative requirements <br>

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Procedure to include: Storage , Issuing, Training, Handling, Transport <br><br> <br> <br><br><br> <br> <br>

  • Inventory of substances available and up to date <br>

  • MSDS available in the user departments, at the clinic and in storage areas <br>

  • Relevant permit requirements identified and in place <br>

  • Comments

4.4.6 Fisrt aid equipment

  • First aid requirements identified <br>

  • First aid boxes provided for all workplaces and stocked according to statutory requirements and associated risk

  • Procedure in place for: Training of first aiders, Replenishing of first aid boxes, Control and management of first aid equipment, Training ratio met <br><br><br> <br>

  • Comments

4.4.6 Occupational health support services

  • Baseline and risk based medical examinations for employees and meets all medical surveillance standards <br> <br>

  • Personal confidential medical files available for each employee <br>

  • Confidentially of medical records ensured <br>

  • Person job specification used by occupational health service/supervisor <br>

  • Specification used for placement of employee <br>

  • Specifications updated when tasks, process or health risk standard changes <br>

  • Regular medicals carried out: <br>

  • Exit examinations <br>

  • Monitoring of all hazardous substance handlers and vehicle drivers <br>

  • Job categories for regular medical surveillance or biological monitoring identified and recorded <br>

  • Medicals conducted for the above at scheduled intervals <br>

  • Biological monitoring schedules and records kept <br>

  • Identification and notification of occupational disease or exposure to human resources <br>

  • Remedial action taken where necessary <br>

  • Cerification of fitness to work available <br>

  • Hearing conservation program implemented <br>

  • Comments

4.4.6 Work procedure

  • Procedure regarding the compilation of WSWP <br>

  • WSWP available to all supervisors and employees <br>

  • WSWP identifies the hazards and critical steps <br>

  • WSWP contains the relevant control measures <br>

  • Comments

4.4.6 Signs/colour coding, demarcation and labelling

  • Standard in place for identification and implementation of colour coding requirements <br>

  • Standard in place for identification and implementation of colour coding requirements <br>

  • All relevant signs prominently displayed <br>

  • Areas demarcated and colour coded in accordance with the standard <br>

  • Critical valves and switches identified and labeled <br>

  • Direction of flow and open/shut operation indicated <br>

  • On planned maintenance program <br>

  • Process flow diagram available, correct and up to date <br>

  • Employees familiar with position and operation of critical valves and switches <br>

  • Identified noise zone(s) demarcated and appropriate symbolic signs displayed <br>

4.4.6 Storage of dangerous goods and HCS

  • Design and construction: <br> Compatibility of chemicals assessed during normal and abnormal circumstances <br>

  • Hazardous material store complies with standards <br>

  • Ventilation systems, drainage etc regularly checked for efficiency <br>

  • Hazardous substances storeroom equipped with adequate ventilation/shelving/ <br>

  • security and fire control systems <br>

  • Appropriate permits/cerificates obtained and displayed <br>

  • Storage for and disposal of unused/old HCS provided <br>

  • Store neat tidy and clean <br>

  • All items labelled and neatly stored <br>

  • All containers kept closed/sealed <br>

  • Store free of combustible materials <br>

  • Maximum storage capacity displayed <br>

  • Bonding used when decanting <br>

  • Bonding and grounding cables, clamps etc in a good condition <br>

  • Containers and packaging <br>

  • Substances/products stored in appropriate, labelled containers <br>

  • Empty containers controlled and safely disposed of <br>

  • Number of containers in work place minimised to reduce risk <br>

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Employees are familiar with labels <br>

  • Damaged containers/packaging dealt with in relation to the risk(Bulk HCS storage) <br>

  • Bunted as per the requirement <br>

  • Drainage valves closed during normal operations <br>

  • Monitoring/testing requirements identified and met <br>

  • Bulk tanks labelled, as per standard <br>

  • Comments

General

  • Formal approval for the flammable store from the relevant local authority <br>

  • Respective municipal by law requirements for storage of HCS materials identified <br>

  • Inventory of HCS substances includes the maximum allowable storage <br>

  • quantities as well as the appropriate PPE to wear when entering the store <br>

  • MSDS available at point of storage <br>

  • Comments

4.4.7 Emergency preparedness and response

Emergency preparedness

  • Emergency procedure establish and implemented

  • Formal risk survey conducted<br>

  • Correct types of equipment provided for each identified risk area <br>

  • Equipment to cater for all identified emergency scenarios

  • Equipment strategically located in relation to the risk <br>

  • Equipment located in easily accessible positions <br>

  • No smoking areas identified, demarcated and adhered to <br>

  • Fire doors provided and maintained<br>

  • Fire resistant construction applied where necessary<br>

  • Fire breaks maintained<br>

  • Bonding applied where required<br>

  • All emergency exits unobstructed <br>

  • appropriate exit means provided to open in the event of an emergency<br>

  • Operational effectiveness of doors maintained<br>

  • Comments

4.4.7 Community awareness and emergency response

  • A current written facility emergency plan which addresses among other things communications with and the recovery needs of the community after emergency<br><br>

4.4.7 Maintenance of fire protection equipment

  • Formal inspection procedure to ensure that all fire equipment is inspected<br>

  • All fire extinguishing equipment recorded in a register indicating type, capacity and location<br>

  • Fire equipment serviced in accordance with applicable standard <br>

  • Copy of the registration certificate of the fire equipment servicing company <br>

  • Spare fire extinghuisers available as standby units for extinguishers that have to be serviced off site <br>

  • Sprinkler systems are inspected annually by an approved maintenance company<br>

  • Comments

4.4.7 Emergency alarm system

  • Independent alarm: <br> Sound of alarm is unique <br> Audible in all work areas <br>

  • Alarm system tested on a regular basis and a record of the tests kept <br>

  • Back up alarm<br>

  • Back up alarm independent of main electricity supply <br>

  • Tested at regular scheduled intervals and deviations addressed<br>

  • Interested and effected parties aware of the alarm<br>

  • Staff member, new employees, contractors and visitors are trained/made aware of correct emergency alarm system <br><br> <br>

  • Communication system <br>

  • Comments

4.4.7 Emergency training and awareness exercises

  • Emergency co-ordinator appointed<br>

  • He/she appropriately trained <br>

  • Emergency teams formally appointed for each shift<br>

  • Letters of appointment should specify the duties and responsibilities of the emergency team members <br><br>

  • Emergency team members trained in formal fire prevention techniques and attend refresher courses relative to the risks <br><br> <br>

  • Record of in house fire training sessions kept<br>

  • Names (and photo's if possible) of fire team members are prominently displayed in all work areas and on notice boards

  • Comments

Emergency Response

  • emergency plans available for site

  • Emergency procedures displayed at site?

  • evidence of training and rehearsal of emergency plans

  • aduaqute first aid kits aid equipment for site?

  • sufficient access to formally trained First Aiders for all shifts?

  • Comments:

4,5 Checking and corrective action

4.5.1 Performance measurement and monitoring

  • Progressive statistical data: <br> Injury/occupational illness/diseases statistics for current and previous 12 months<br>

  • Damage statistics for current and previous 12 months<br>

  • Environmental incidents for current and previous 12 months <br>

  • Non conformance statistics for current and previous 12 months <br>

  • Annual consolidation of progressive year's statistics for comparative purposes <br>

  • Statistics consolidated and available in graphic format <br>

  • Analysis of statistics <br> <br>

  • Statistics categorised and analysed to identify trends <br>

  • Medical trends for non occupational illness/diseases evaluated to identify possible <br>

  • Statistics published and circulated <br>

  • Statistical tabled for discussions at SHE committee meetings <br>

  • Comments

4.5.1 Performance measurement and monitoring

  • Monitor the SHE performance of employees and the effectiveness of risk control measures <br>

4.5.1 Planned job observation

  • Supervisors in possession of up to date JSA/WSWP's <br>

  • Job observations carried out at predetermined frequencies based on risks <br>

  • Supervisors trained in the correct method and purpose of task observations <br>

Performance management

  • System in place to ensure maintenance and calibration of measuring tools and equipment <br>

4.5.3 Incidents investigation,non conformances, corrective action and preventative action

  • Prevent re-occurrence of similar incidents and develop a corporate memory of SHE incidents <br>

4.5.3 Incident/non conformance reporting

  • System in place for reporting of all categories of incidents <br>

Incidents/non conformances

  • Injury, diseases, environmental incidents, Property damages <br>

Vechicle accidents

  • Preventable, Non preventable, Vehicle damage <br>

  • Comments

4.5.3.1 Incident investigation

  • Investigation conducted accordingly to standard <br>

  • Appropriate investigation <br>

  • All incidents requiring investigation are investigated <br>

  • Investigations done by designated person <br>

  • Investigation team members are appointed in writing and trained <br>

  • Investigators competent in principles and techniques of investigation <br>

  • Causes identified <br>

  • Immediate (direct) causes identified <br>

  • Basic (indirect) cause identified <br>

  • Comments

4.5.3.2 Non conformity, Corrective action and preventative action

  • Did the organization establish, implement and maintain a corrective and preventative procedure?

  • Did the organization identify and corrected non conformities effectively and address recommendations? <br>

  • Investigation procedures to include recommendations to reduce risk <br>

  • Did the organization record and communicate the results of the corrective and preventative actions? <br>

  • Did the organization do a formal follow up / review after action to determine if effective? <br>

  • Did the organization ensure that any necessary changes arising from corrective and preventative action are made to the OSH management system?

  • Comments

4.5.4 Control of records

  • Did the organization establish and maintain records as necessary to demonstrate conformity to the OSH management system requirements? <br>

  • Documented procedure for control of records established?<br>

  • Is all records legible, identifiable and traceable?<br>

  • Comments

4.5.5 Internal Audits

  • Documented procedure for internal audits<br> <br>

  • Do the organization conduct internal audits at planned intervals ? <br>

  • Top management represented <br>

  • Departmental managers/supervisors <br>

  • Area SHE representatives and or employee representatives part of the audit<br><br>

  • Deviation report compiled after the audit <br>

  • Action plan and follow up recorded<br>

  • Comments

Management Review:

  • Systematic approach to identify and assess risks and impacts

  • Full SHE system reviewed

  • Review documented

  • Recommendations to system changes actioned

  • Comments

Closing meeting

  • Attendance register

  • Signatures:

  • Audit only sample, where no non conformance reported, does not mean on exist.

  • Summarise good practices if any.

  • Comments:

  • Copy of feedback report.

  • Invite questions

  • Comments:

Summary of audit report:

  • Summary of total score:

  • Scoring: high / low :

  • List non-conformances:

  • List points / areas / clauses for improvement/s:

  • List observations:

  • Purposed corrective action dates:

Sign Off

  • Auditor's signature

  • Auditee signature

  • Management representative signature:

  • Lead Auditor signatures:

  • Date:

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.