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Management System Audit rev1
Management System Audit rev1
Mark Ackermann

Management System Audit rev1

Form-Scaff , a division of WACO

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Free Management System Audit rev1 Checklist

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Information

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location

  • Personnel

Scope of Audit

  • Scope: OHSAS 18001: 2007

Opening meeting

  • List attendees:

  • Signatures:

  • Complete attendance register

  • Objectives of the audit. -re-currence may point to system failure - cant cover all aspects. -where no non-conformance detected does not mean non exist sample of activities.

  • Company representative

  • Names:

  • Comments:

Overview of organisation

  • The hire, sales and maintenance of scaffold equipment and providing information on the safe use thereof.

Results of previous audits:

  • Comments:

4. OHS management system

  • Does the company /site have a OSH management system?

  • Comments:

4.2 OHS Policy

  • Does the Company have a written OHS Policy? <br>

  • Is the OHS Policy signed and communicated to all employees? <br>

  • Is the Policy available to all employees/interested parties? <br>

  • Is the policy and objectives relevant to the organisation's business? <br>

  • Demonstrate ongoing commitment in line with the SHE risk profile <br>

  • Reviewed as part of the Management Review process during the past 12 months.<br>

  • Comments

4.3 Planning

4.3.1 Planning for HIRA and risk Control

  • Is a procedure in place for HIRA? <br>

  • Systematic approach to identify and assess risks and impacts<br>

  • Risk/impact assessment methodology and criteria defined <br>

  • Cross section of employees involved in risk/impact assessment process <br>

  • Company standard set regarding risk/impact assessment review <br>

  • Assessment to include all activities

  • Assessment includes activities carried out by contractors and off site/installations <br> <br>

  • Assessments cover the full scope of the company responsibility and accountability<br>

  • Appropriate risk and impact assessment carried out before all changes and/or modifications carry over risks identified and assessed <br><br> <br>

  • Assessment take account of both internal and external changes and/or modifications carry <br>

  • Take into consideration normal and conditions as well as potential incidents and emergencies throughout the product and/or process life cycle <br> <br><br> <br>

  • SHE risk surveys <br>

  • Comments

4.3.2 Legal and other requirements

  • Legal requirements identified <br>

  • System established to provide access to relevant current legislation <br>

  • Employees aware of consequences of non compliance<br>

  • Legal non compiance recorded and rectified accordingly<br>

  • Comments

4.3.3 SHE objectives and targets

  • Corporate/site specific objectives and target established<br>

  • Objectives commensurate with risks and impacts identified <br>

  • Objectives documented at appropriate levels at the plant/facility<br>

  • Objectives and targets specific and measurable<br>

  • Objectives and targets updated at appropriate levels<br>

  • Interested and affected parties afforded the opportunity to comment on objectives and targets<br>

  • Comments

4.3.4 SHE Plan

  • Plan established that indicates how objectives and targets are going to be achieved <br>

  • Adequate resources available to implement the plan <br>

  • Plan developed to operational level <br>

  • System established to track achievement of objectives and targets <br>

  • Comments

4.4 Implementation and operation

4.4.1 Resources, roles,responsibilities, accountability and authority

  • Legal appointments in place <br>

  • Scope and duties defined<br>

  • Non statutory in place<br>

  • Scope and duties defined<br>

  • Comments

4.4.2 Competence Training and awareness

Needs and analysis

  • Training needs analysis based on training matrix documented and includes: <br> SHE induction training<br> SHE awareness training <br> SHE system requirements <br> Task related SHE training <br><br> <br>

  • Training schedule documented and adhered to (SHE related) <br> <br>

  • Training procedure takes into account differing levels of responsibility, ability, literacy and risk<br>

  • Employees trained in all SHE standards, procedures and work instructions related to their responsibilities before commencement of new duties<br> <br>

  • Competency assessment part of training program <br>

  • Employees trained in the handling of hazardous waste and spill management procedures <br>

  • Competence of trainers and training material comply with legal requirements<br>

  • Comments

SHE induction

  • Induction to include employees, contractors and visitors (cognisance taken of language) <br>

  • Site specific induction carried out for all new and transferred employees as well for contractors <br>

  • Comments

Site specific/task training

  • Supervisors trained to give on the job training (including SHE aspects) <br>

  • All employees are aware of the hazards and risks and can explain the effects of exposures related to their jobs/tasks <br><br> <br>

  • Safe work procedures available for training purposes<br>

  • System in place to monitor suitability and effectiveness of training program <br>

  • System established to track training outcomes per employee <br>

  • Legal appointee training <br>

  • Legal appointees trained with respect to their SHE duties and responsibilities<br>

  • Comments

4.4.3 Consultation, Participation and communication

  • All legal SHE related reports completed and submitted

  • Hazards and risks communicated before high risk tasks are performed

  • SHE performance information available to interested and affective parties

  • Comments:

4.4.4 Document control and record keeping:

Documentation

  • Up to date copies of corporate standards are available <br>

  • Site specific standards take cognisance of corporate standards<br>

  • Comments:

4.4.5 Control of documents

  • Procedure in place for controlling all documents and data required by the SHE management system <br>

  • System periodically reviewed <br>

  • Current versions of relevant documents and data are available<br>

  • Obsolete documents and data are promptly removed from all points of issue<br>

  • Archived documents and data retained for legal or knowledge preservation purposes or both, are suitable<br>

  • Did the organization ensure that the documents of external origin is determined and identified?

  • Comments:

4.4.6 Operational control

4.4.6 Lifting Equipment and forklifts

  • Records available of maintenance, testing and inspection.

  • Unsafe or damaged lifting equipment, including ropes, slings, chains, hooks is not in use and removed.

  • Lifting equipment labeled, meet the required legal requirement, SWL displayed

  • Operators of moving machinery is licensed .

  • SWL of plant or any lifting equipment is not exceeded

  • Comments:

Hazardous Chemical substance storage

  • Safe storage location (e.g. flammable not near ignition sources, spills can not enter stormwater drains, etc)

  • Adequate spill containment and spill kits where required

  • Safety Data Sheets accessible on site

  • availability of emergency procedures for injury/spills/fire etc.

  • Sufficient ventilation.

  • Sufficient, and correct PPE.

  • Suitable storage containers. (unlabeled or stored in food containers)

  • Comments:

Personal Protective Equipment (PPE)

  • PPE available on site.

  • System to issue, inspect, replace and monitor PPE.

  • training in safe use, clean-up and inspection of PPE.

  • Comments:

Electrical Hazards

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Electrical leads on work surfaces is safe.

  • Electrical equipment protected from flammables.

  • Safe electrical leads. (damaged, out of test date or untested)

  • Comments:

Preventative maintenance

  • Adequate maintenance systems to ensure effective operation of plant and equipment<br>

  • Plant requiring maintenance based upon critically and reliability identified<br>

  • Frequency of maintenance established <br>

  • System in place for the maintenance of floors, building and structure <br>

  • Maintenance application monitored <br>

  • Integrity of bund walls monitored <br>

  • Comments

4.4.6 Premises and workplace

  • Appropriate access provided for disabled people where applicable <br>

  • All redundant equipment stored/removed <br>

  • All shelves, cupboards and containers tidy <br>

  • Walkways unobstructed. No material protrudes beyond demarcation <br>

  • System in place for safe stacking and storage practices<br>

  • Maximum stacking height displayed in applicable areas and adhered to <br>

  • Comments

4.4.6 Facilities hygiene management

  • Proof of services rendered obtained from pest control and cleaning contractors <br>

  • Health risks pertaining to food processing assessed<br>

  • Personal hygiene program established <br>

  • Sufficient facilities provided in relation to employees <br>

  • Comments

4.4.6 Pollution control

  • Potential sources of pollution identified <br>

  • Procedure for spill-controll/cleanup of oils, solvents and other spills <br>

  • Equipment specified in the spill control procedure is available<br>

  • Remediation of polluted areas <br>

  • Comments

4.4.6 Waste management

  • Suitable containers provided, for the various classess of waste generated <br>

  • Schedule for the removal of waste <br>

  • Waste inventory established <br>

  • Storage and diposal of hazardous waste <br>

  • Demarcation of waste bin locations

  • Waste streams classified and provision made for the separation of waste <br>

  • Comments

4.4.6 Hazardous waste

  • Comprehensive inventory of all hazardous waste generated on site<br>

  • Procedure for the disposal of hazardous waste including contaminated protective equipment <br>

  • Copy of the agreement/contract with the hazardous waste collection agent <br>

  • Hazardous waste diposal site audited <br>

  • Comments

4.4.6 Isolation of energy sources (lock out)

  • All energy sources identified <br>

  • Procedure in place to cover isolation of all energy sources <br>

  • Procedure to include test for zero potential <br>

  • All locks, keys and other devices identified and controlled <br>

  • All prescribed equipment, can be locked out at point of control/operation <br>

  • All main switches accessible (even when circuits are locked out) <br>

  • Provision in the procedure for the removal of a lock out in the absence of the person who applied it <br>

  • Comments

4.4.6 Guarding

  • All areas where guarding is required identified <br>

  • Hazardous moving machine parts and all energy sources identified <br>

  • Guarding provided where required <br>

  • Guarding effective and adequate <br>

  • Guards designed for easy removal and replacement <br>

  • Guards included in maintenance schedule <br>

  • Critical valves locked in the open or shut position as required <br>

  • Comments

4.4.6 Management of portable gas cylinders, cutting and welding equipment

  • All portable gas cylinders identified and recorded <br>

  • Procedure for the handling, storage and use of gas cylinders <br>

  • Comments:

Storage:

  • Flammable/toxic inert identified <br>

  • Well ventilated area <br>

  • Nested/secured <br>

  • Stored upright <br>

  • Signage <br>

  • Empty and full cylinders separated <br>

  • Faulty cylinders clearly marked <br>

  • MSDS readily available <br>

  • Comments

Transportation:

  • System in place for the safe transportation of gas cylinders <br>

  • Comments:

Cutting and welding equipment:

  • Cutting and welding equipment identified and recorded <br>

  • System in place for maintenance of equipment <br>

  • Flashback arrestors fitted <br>

  • Comments

Portable electrical equipment:

  • All portable electrical equipment identified and recorded <br>

  • System in place for the inspection and maintenance of all portable electrical equipment <br>

  • Inspection frequency based on risk <br>

  • Comments

4.4.6 General electrical installations

  • Report on the safety of the electrical installation is generated after inspection<br>

  • Building earthing and polarity tests carried out by a competent person and results recorded <br>

  • Electrical installation in hazardous locations must be classified in terms of the classification of hazardous locations of hazardous locations and selection of apparatus for use in such locations

  • All intrinsically safe/flameproof electrical equipment identified and recorded <br>

  • Inspections of intrinsically safe/flameproof electrical equipment conducted in accordance with the requirements of the applicable legislation and recorded in a register<br> <br>

  • Certificates of compliance available <br>

  • Comments

4.4.6 Hand tools

  • Hand tools policy in place <br>

  • Standard in place for makeshift or home made tools on company premises <br>

  • Storage of tools-all tools stored correctly (stores and tool boxes) without <br>

  • creating hazards from sharp projections etc. <br>

  • Comments

4.4.6 Personal protection equipment

  • Company policy for PPE <br>

  • All employees trained on the correct use, disposal, storage, maintenance and replacement procedure for PPE <br>

  • Formal PPE survey conducted <br>

  • System to ensure the condition of PPE, is checked on a regular basis . <br>

  • MSDS information used to identify specific PPE requirements for handlers of HC <br>

  • SHE role players involved in the selection of PPE <br>

  • Comments

Respiratory Equipment

  • Standard operating procedure for all users of respiratory equipment <br>

  • All designated users of breathing apparatus receive regular refresher training in the use thereof <br>

  • Procedure for respirator and filter cartridge specifications including the recommended storage, maintenance and replacement frequencies effectively implemented <br><br> <br>

  • All respirators individually numbered and inspected on a regular basis <br>

  • Comments

Fall Protection

  • A study to determine where and when fall protection is required <br>

  • Employees trained in the correct use of various types of fall protection <br>

  • Equipment inspected by a competent, appointed person and record kept <br>

  • Comments

Self propelled mobile equipment

  • system (fleet management system) for control of motorised equipment that includes formal procedure for driver training, daily inspection of equipment, recording and reporting of defects <br><br><br>

  • Drivers/operators appointed <br>

  • Drivers have valid licences free of endorsements <br>

  • Check lists identify crtical safety items (equipment specific) <br>

  • Check lists identify crtical safety items (equipment specific) <br>

  • Procedure for the transport of hazardous goods effectively implemented<br>

  • Transportation" routing competency of the driver/operator (operational issues) <br>

  • Traffic safety' awareness program <br>

  • Comments

4.4.6 Management of dangerous goods

  • The full scope of accountability associated with hazardous chemicals considred and related SHE risks managed <br>

  • HCS identified in accordance with legislative requirements <br>

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Procedure to include: Storage , Issuing, Training, Handling, Transport <br><br> <br> <br><br><br> <br> <br>

  • Inventory of substances available and up to date <br>

  • MSDS available in the user departments, at the clinic and in storage areas <br>

  • Relevant permit requirements identified and in place <br>

  • Comments

4.4.6 Fisrt aid equipment

  • First aid requirements identified <br>

  • First aid boxes provided for all workplaces and stocked according to statutory requirements and associated risk

  • Procedure in place for: Training of first aiders, Replenishing of first aid boxes, Control and management of first aid equipment, Training ratio met <br><br><br> <br>

  • Comments

4.4.6 Occupational health support services

  • Baseline and risk based medical examinations for employees and meets all medical surveillance standards <br> <br>

  • Personal confidential medical files available for each employee <br>

  • Confidentially of medical records ensured <br>

  • Person job specification used by occupational health service/supervisor <br>

  • Specification used for placement of employee <br>

  • Specifications updated when tasks, process or health risk standard changes <br>

  • Regular medicals carried out: <br>

  • Exit examinations <br>

  • Monitoring of all hazardous substance handlers and vehicle drivers <br>

  • Job categories for regular medical surveillance or biological monitoring identified and recorded <br>

  • Medicals conducted for the above at scheduled intervals <br>

  • Biological monitoring schedules and records kept <br>

  • Identification and notification of occupational disease or exposure to human resources <br>

  • Remedial action taken where necessary <br>

  • Cerification of fitness to work available <br>

  • Hearing conservation program implemented <br>

  • Comments

4.4.6 Work procedure

  • Procedure regarding the compilation of WSWP <br>

  • WSWP available to all supervisors and employees <br>

  • WSWP identifies the hazards and critical steps <br>

  • WSWP contains the relevant control measures <br>

  • Comments

4.4.6 Signs/colour coding, demarcation and labelling

  • Standard in place for identification and implementation of colour coding requirements <br>

  • Standard in place for identification and implementation of colour coding requirements <br>

  • All relevant signs prominently displayed <br>

  • Areas demarcated and colour coded in accordance with the standard <br>

  • Critical valves and switches identified and labeled <br>

  • Direction of flow and open/shut operation indicated <br>

  • On planned maintenance program <br>

  • Process flow diagram available, correct and up to date <br>

  • Employees familiar with position and operation of critical valves and switches <br>

  • Identified noise zone(s) demarcated and appropriate symbolic signs displayed <br>

4.4.6 Storage of dangerous goods and HCS

  • Design and construction: <br> Compatibility of chemicals assessed during normal and abnormal circumstances <br>

  • Hazardous material store complies with standards <br>

  • Ventilation systems, drainage etc regularly checked for efficiency <br>

  • Hazardous substances storeroom equipped with adequate ventilation/shelving/ <br>

  • security and fire control systems <br>

  • Appropriate permits/cerificates obtained and displayed <br>

  • Storage for and disposal of unused/old HCS provided <br>

  • Store neat tidy and clean <br>

  • All items labelled and neatly stored <br>

  • All containers kept closed/sealed <br>

  • Store free of combustible materials <br>

  • Maximum storage capacity displayed <br>

  • Bonding used when decanting <br>

  • Bonding and grounding cables, clamps etc in a good condition <br>

  • Containers and packaging <br>

  • Substances/products stored in appropriate, labelled containers <br>

  • Empty containers controlled and safely disposed of <br>

  • Number of containers in work place minimised to reduce risk <br>

  • 4 - fully implemented and apply 3 - implemented partly elective 2 - implemented / partly implemented -not satisfactory 1 - no evidence of effective application (even if implemented) 0 - not addressed at all

  • Employees are familiar with labels <br>

  • Damaged containers/packaging dealt with in relation to the risk(Bulk HCS storage) <br>

  • Bunted as per the requirement <br>

  • Drainage valves closed during normal operations <br>

  • Monitoring/testing requirements identified and met <br>

  • Bulk tanks labelled, as per standard <br>

  • Comments

General

  • Formal approval for the flammable store from the relevant local authority <br>

  • Respective municipal by law requirements for storage of HCS materials identified <br>

  • Inventory of HCS substances includes the maximum allowable storage <br>

  • quantities as well as the appropriate PPE to wear when entering the store <br>

  • MSDS available at point of storage <br>

  • Comments

4.4.7 Emergency preparedness and response

Emergency preparedness

  • Emergency procedure establish and implemented

  • Formal risk survey conducted<br>

  • Correct types of equipment provided for each identified risk area <br>

  • Equipment to cater for all identified emergency scenarios

  • Equipment strategically located in relation to the risk <br>

  • Equipment located in easily accessible positions <br>

  • No smoking areas identified, demarcated and adhered to <br>

  • Fire doors provided and maintained<br>

  • Fire resistant construction applied where necessary<br>

  • Fire breaks maintained<br>

  • Bonding applied where required<br>

  • All emergency exits unobstructed <br>

  • appropriate exit means provided to open in the event of an emergency<br>

  • Operational effectiveness of doors maintained<br>

  • Comments

4.4.7 Community awareness and emergency response

  • A current written facility emergency plan which addresses among other things communications with and the recovery needs of the community after emergency<br><br>

4.4.7 Maintenance of fire protection equipment

  • Formal inspection procedure to ensure that all fire equipment is inspected<br>

  • All fire extinguishing equipment recorded in a register indicating type, capacity and location<br>

  • Fire equipment serviced in accordance with applicable standard <br>

  • Copy of the registration certificate of the fire equipment servicing company <br>

  • Spare fire extinghuisers available as standby units for extinguishers that have to be serviced off site <br>

  • Sprinkler systems are inspected annually by an approved maintenance company<br>

  • Comments

4.4.7 Emergency alarm system

  • Independent alarm: <br> Sound of alarm is unique <br> Audible in all work areas <br>

  • Alarm system tested on a regular basis and a record of the tests kept <br>

  • Back up alarm<br>

  • Back up alarm independent of main electricity supply <br>

  • Tested at regular scheduled intervals and deviations addressed<br>

  • Interested and effected parties aware of the alarm<br>

  • Staff member, new employees, contractors and visitors are trained/made aware of correct emergency alarm system <br><br> <br>

  • Communication system <br>

  • Comments

4.4.7 Emergency training and awareness exercises

  • Emergency co-ordinator appointed<br>

  • He/she appropriately trained <br>

  • Emergency teams formally appointed for each shift<br>

  • Letters of appointment should specify the duties and responsibilities of the emergency team members <br><br>

  • Emergency team members trained in formal fire prevention techniques and attend refresher courses relative to the risks <br><br> <br>

  • Record of in house fire training sessions kept<br>

  • Names (and photo's if possible) of fire team members are prominently displayed in all work areas and on notice boards

  • Comments

Emergency Response

  • emergency plans available for site

  • Emergency procedures displayed at site?

  • evidence of training and rehearsal of emergency plans

  • aduaqute first aid kits aid equipment for site?

  • sufficient access to formally trained First Aiders for all shifts?

  • Comments:

4,5 Checking and corrective action

4.5.1 Performance measurement and monitoring

  • Progressive statistical data: <br> Injury/occupational illness/diseases statistics for current and previous 12 months<br>

  • Damage statistics for current and previous 12 months<br>

  • Environmental incidents for current and previous 12 months <br>

  • Non conformance statistics for current and previous 12 months <br>

  • Annual consolidation of progressive year's statistics for comparative purposes <br>

  • Statistics consolidated and available in graphic format <br>

  • Analysis of statistics <br> <br>

  • Statistics categorised and analysed to identify trends <br>

  • Medical trends for non occupational illness/diseases evaluated to identify possible <br>

  • Statistics published and circulated <br>

  • Statistical tabled for discussions at SHE committee meetings <br>

  • Comments

4.5.1 Performance measurement and monitoring

  • Monitor the SHE performance of employees and the effectiveness of risk control measures <br>

4.5.1 Planned job observation

  • Supervisors in possession of up to date JSA/WSWP's <br>

  • Job observations carried out at predetermined frequencies based on risks <br>

  • Supervisors trained in the correct method and purpose of task observations <br>

Performance management

  • System in place to ensure maintenance and calibration of measuring tools and equipment <br>

4.5.3 Incidents investigation,non conformances, corrective action and preventative action

  • Prevent re-occurrence of similar incidents and develop a corporate memory of SHE incidents <br>

4.5.3 Incident/non conformance reporting

  • System in place for reporting of all categories of incidents <br>

Incidents/non conformances

  • Injury, diseases, environmental incidents, Property damages <br>

Vechicle accidents

  • Preventable, Non preventable, Vehicle damage <br>

  • Comments

4.5.3.1 Incident investigation

  • Investigation conducted accordingly to standard <br>

  • Appropriate investigation <br>

  • All incidents requiring investigation are investigated <br>

  • Investigations done by designated person <br>

  • Investigation team members are appointed in writing and trained <br>

  • Investigators competent in principles and techniques of investigation <br>

  • Causes identified <br>

  • Immediate (direct) causes identified <br>

  • Basic (indirect) cause identified <br>

  • Comments

4.5.3.2 Non conformity, Corrective action and preventative action

  • Did the organization establish, implement and maintain a corrective and preventative procedure?

  • Did the organization identify and corrected non conformities effectively and address recommendations? <br>

  • Investigation procedures to include recommendations to reduce risk <br>

  • Did the organization record and communicate the results of the corrective and preventative actions? <br>

  • Did the organization do a formal follow up / review after action to determine if effective? <br>

  • Did the organization ensure that any necessary changes arising from corrective and preventative action are made to the OSH management system?

  • Comments

4.5.4 Control of records

  • Did the organization establish and maintain records as necessary to demonstrate conformity to the OSH management system requirements? <br>

  • Documented procedure for control of records established?<br>

  • Is all records legible, identifiable and traceable?<br>

  • Comments

4.5.5 Internal Audits

  • Documented procedure for internal audits<br> <br>

  • Do the organization conduct internal audits at planned intervals ? <br>

  • Top management represented <br>

  • Departmental managers/supervisors <br>

  • Area SHE representatives and or employee representatives part of the audit<br><br>

  • Deviation report compiled after the audit <br>

  • Action plan and follow up recorded<br>

  • Comments

Management Review:

  • Systematic approach to identify and assess risks and impacts

  • Full SHE system reviewed

  • Review documented

  • Recommendations to system changes actioned

  • Comments

Closing meeting

  • Attendance register

  • Signatures:

  • Audit only sample, where no non conformance reported, does not mean on exist.

  • Summarise good practices if any.

  • Comments:

  • Copy of feedback report.

  • Invite questions

  • Comments:

Summary of audit report:

  • Summary of total score:

  • Scoring: high / low :

  • List non-conformances:

  • List points / areas / clauses for improvement/s:

  • List observations:

  • Purposed corrective action dates:

Sign Off

  • Auditor's signature

  • Auditee signature

  • Management representative signature:

  • Lead Auditor signatures:

  • Date:

Management System Audit rev1
Mark Ackermann

Management System Audit rev1

Form-Scaff , a division of WACO

Use this Template
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