MGL Group

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Office environment - general

• Is there sufficient space for the number of employees and the amount of equipment in the office?

  Yes

  No

  N/A

• Are general office areas, including corridors and storerooms etc., kept clean and tidy?

  Yes

  No

  N/A

• Is the standard of cleaning satisfactory?

  Yes

  No

  N/A

• Are there a sufficient number of waste containers and are they emptied regularly?

  Yes

  No

  N/A

• Are floor surfaces in a good condition and regularly cleaned?

  Yes

  No

  N/A

• Is the standard of cleaning satisfactory?

  Yes

  No

  N/A

• Are Wet floor signs used during the cleaning process where required?

  Yes

  No

  N/A

• Are floors free from obstructions or tripping hazards?

  Yes

  No

  N/A

• Is there a system in place to ensure spillages are cleaned up to prevent possible slipping accidents?

  Yes

  No

  N/A

• Is there sufficient storage space?

  Yes

  No

  N/A

• Is the storage of materials/equipment on the tops of cabinets discouraged or kept to a minimum?

  Yes

  No

  N/A

• Are free-standing cabinets, bookshelves etc. secured to ensure stability?

  Yes

  No

  N/A

• Is there a fully stocked first aid box available and is it suitable located and marked?

  Yes

  No

  N/A

• Is there a sufficient number of trained first aid staff (first aiders and appointed persons)?

  Yes

  No

  N/A

• Comments & Actions

Office equipment

• Where photocopiers and printers are used, are they positioned in a suitable location with good ventilation?

  Yes

  No

  N/A

• Are staff instructed not to undertake repairs to office equipment?

  Yes

  No

  N/A

• Is there a system for reporting faults to office equipment?

  Yes

  No

  N/A

• Where appropriate, are staff instructed to turn off equipment overnight?

  Yes

  No

  N/A

• Have staff received training in the use of office equipment?

  Yes

  No

  N/A

• Comments & Actions

Electrical safety

• Is the office electrical installation tested on a regular basis, i.e. at least every five years, and are records held?

  Yes

  No

  N/A

• Is all office lighting (including staircases, corridors, store rooms etc.) in working order?

  Yes

  No

  N/A

• Is all external lighting in working order?

  Yes

  No

  N/A

• Are all socket outlets and plug tops in good condition (by visual inspection)?

  Yes

  No

  N/A

• Is the overloading of socket outlets by the use of multi-adaptors avoided where possible?

  Yes

  No

  N/A

• Are trailing cables kept secured and placed so that they do not cause a tripping hazard?

  Yes

  No

  N/A

• Is the use of extension leads kept to a minimum?

  Yes

  No

  N/A

• Is there a system in place for reporting defects?

  Yes

  No

  N/A

• Is all portable electrical equipment regularly tested (PAT) and is it labelled accordingly?

  Yes

  No

  N/A

• Comments & Actions

Display screen equipment (DSE)

• Have workplace assessments been carried out for all DSE users?

  Yes

  No

  N/A

• Have the results of the assessments been recorded and are they up-to-date?

  Yes

  No

  N/A

• Have DSE users been trained on setting up their workstation?

  Yes

  No

  N/A

• Is there a system in place for reporting defects to furniture and equipment?

  Yes

  No

  N/A

• Is there a system in place for eyesight testing and the provision of spectacles for those who require them for DSE work?

  Yes

  No

  N/A

• Have staff been made aware of the eyesight testing procedures?

  Yes

  No

  N/A

• Comments & Actions

Fire precautions

• Has a responsible person been allocated to deal with fire precautions?

  Yes

  No

  N/A

• Is there a fire risk assessment for the premises and is it up-to-date?

  Yes

  No

  N/A

• Are all fire escape routes and fire exits clearly marked and free from obstructions?

  Yes

  No

  N/A

• Is fire fighting equipment, such as fire extinguishers etc., regularly checked and are records kept in a fire log book?

  Yes

  No

  N/A

• Are fire drills held regularly and are records kept in a fire log book?

  Yes

  No

  N/A

• Is the fire alarm system checked weekly and are records kept in a fire log book?

  Yes

  No

  N/A

• Have all staff been trained in the action to take in the event of a fire and are records kept of this training?

  Yes

  No

  N/A

• Are notices depicting the action to be taken in the event of a fire clearly displayed in the premises?

  Yes

  No

  N/A

• Are all fire doors kept shut?

  Yes

  No

  N/A

• Has a fire assembly point been allocated at a place of safety?

  Yes

  No

  N/A

• Comments & Actions

Welfare facilities

• Do facilities exist for consuming food and drink and are they kept clean?

  Yes

  No

  N/A

• Is there a supply of hot and cold running water with soap and hand drying facilities?

  Yes

  No

  N/A

• Are drinking water supplies adequately marked?

  Yes

  No

  N/A

• Are there sufficient toilet facilities for men and women?

  Yes

  No

  N/A

• Are there toilet facilities available for disabled people where necessary?

  Yes

  No

  N/A

• Are toilet facilities well ventilated and regularly cleaned and restocked with paper, soap and hand drying facilities?

  Yes

  No

  N/A

• Where portable appliances such as kettles, toasters etc. exist are they regularly tested (PAT)?

  Yes

  No

  N/A

• Where cleaning chemicals are used have Material Safety Data Sheets been obtained from the supplier and has a COSHH assessment for their use been carried out?

  Yes

  No

  N/A

• Have cleaning staff been made aware of all such assessments?

  Yes

  No

  N/A

• Comments & Actions

• Further information

• name of person carrying out the audit

  Sign

• Position: