MI Dispensary Audit Checklist

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Store being audited:

• Date:

  Date

• Auditor:

Money Checks

• Is there any petty cash present at the dispensary? (No extra untracked cash. Such as, an customers change, cash overage, etc..)

  Outstanding

  Good

  Insufficient

  N/A

• Is the little Bertha safe being counted daily and logged correctly? (Must be counted/logged 2x per day. We should be checking one month back).

  Yes

  No

  N/A

• Change Order being completed? (Do you have enough quarters, singles, fives & tens in little Berta?)

  Yes

  No

  N/A

• Is our cash on hand accurately matching SmartSheets? Ending balance should be what is held in Lil' Bertha.

  Yes

  No

  N/A

• Any missing attachments on recent expenses in Smart sheets? (Open the last three expense receipts and ensure they match with what is entered into smartsheets).

  Outstanding

  Good

  Insufficient

  N/A

• Is there a bill count sheet and register count sheet uploaded for each daily sales drop on smartsheets? (Spot check three enteries within the last 30 days).

  Yes

  No

  N/A

• Is there an Aeropay report uploaded for each daily drop on smartsheets? (Spot check three enteries within the last 30 days).

  Yes

  No

  N/A

• Are counterfeit pens being used for large bills at the POS? Are there counterfeit pens at every POS?

  Yes

  No

  N/A

• Are tips being properly distributed and verified by an AIC on gratuity claim forms? AIC's can not sign out their own tips. (Spot check three CA's and two AIC's tip forms to ensure both signatures are completed upon pickup).

  Yes

  No

  N/A

• Spot check that 5 employee ID's are matching with the employee names on the stores tip reporting form. (Employee ID's are found in the Joint).

  Outstanding

  Good

  Insufficient

  N/A

• We are required to maintain and make available deposit slips. Are these available? (Cash bag slips) (Spot check one full week within the last 30 days).

  Outstanding

  Good

  Insufficient

  N/A

• Quiz a manager/AIC on how long financial records should be maintained. (4 years)

  Outstanding

  Good

  Insufficient

  N/A

Inventory

• Did the store complete a morning blind count? Were there any discrepancies identified? If so, include specific details in the notes portion).

  Outstanding

  Good

  Insufficient

  N/A

• Were product samples included in the daily blind counts?

  Outstanding

  Good

  Insufficient

  N/A

• Are BLIND daily vault counts being completed? Weekly Minimum Requirment.

  Compliant

  Non-Compliant

  N/A

• Are monthly vault re-wraps being completed and filled in a binder? Check the past two months to confirm.

  Compliant

  Non-Compliant

  N/A

• Are vaulted products being securely wrapped with a bulk label attached?

  Compliant

  Non-Compliant

  N/A

• Is there an inventory discrepancy/correction binder? Do the correction forms include a description, camera screenshot, original and corrected receipts, and backdate screenshot? (Check the three most recent corrections).

  Outstanding

  Good

  Insufficient

  N/A

• Did the employees who were involved with the inventory discrepancy/correction that you spot checked, receive disciplinary action?

  Outstanding

  Good

  Insufficient

  N/A

• Review the last month of inventory adjustments and ensure that they are within range of CRA approval.

  Outstanding

  Good

  Insufficient

  N/A

• Are inventory move up sheets being completed correctly? These forms do not need to be saved but the process should be explained. We expect this to be done through a filtered excel export and not from scrolling through Dutchie.

  Yes

  No

  N/A

• Are manifests properly filled out ? Signatures, time in/out , printed names? Must be organized by vendor in separate binders.

  Outstanding

  Good

  Insufficient

  N/A

• Are inventory smart sheets up-to-date? Check the Dutchie receive history and ensure it corresponds with the inventory smartsheets correctly for three days. Invoices and manifests should also be uploaded as attachments.

  Outstanding

  Good

  Insufficient

  N/A

• Quiz a non-salaried manager AIC on manifests. From the time the delivery arrives. How do you properly fill out a manifest? How do you receive on Dutchie? Make a detailed note if they didn't answer correctly or don't know how to complete this task.

  Outstanding

  Good

  Insufficient

  N/A

• Is the inventory organized in 5's or 10's? Inventory labels present?

  Outstanding

  Good

  Insufficient

  N/A

• Is all inventory stored in the proper orientation?

  Yes

  No

  N/A

• Are all expiration dates entered into the POS? (Check five different sales floor items and three product samples).

  Outstanding

  Good

  Insufficient

  N/A

• Is the destruction bin labeled and stored in the vault? Is the destruction bin a clear plastic container with a top?

  Yes

  No

  N/A

• Are items in destruction bin labeled correctly? (Last 4 digits of barcode and date found)

  Yes

  No

  N/A

• Are there any items in the destruction bin that have been stored longer than 7 days?

  Outstanding

  Good

  Insufficient

  N/A

• Can the manager show all destruction materials? (Soil, vinegar, hammer, bowls, food processor, scale, and clear bags.)

  Outstanding

  Good

  Insufficient

  N/A

• Are credits being submitted to vendors for faulty products? (ex. broken carts, broken tamper seals)

  Yes

  No

  N/A

Compliance

• Educational Docs: Are all educational documents available? (Getting started pamphlet, Sativa/Indica, and Dosing Information.)

  Compliant

  Non-Compliant

  N/A

• Need a pamphlet available at the POS, measuring at least 3.5" X 5" to customers with ever sale that states, "National Poison Control Center Hotline 1-800-222-1212". The pamphlet must also include TWO marijuana statements.

  Compliant

  Non-Compliant

  N/A

• Are medical patient filling out new patient intake forms? Are the intake forms entered into the POS and then shredded to remain HIPPA compliant?

  Compliant

  Non-Compliant

  N/A

• Are medical cards being uploaded to patient profiles using the iPad? Is there an iPad at reception?

  Compliant

  Non-Compliant

  N/A

• Can you provide proof of insurance with the amount of coverage? (Make sure that the policy is current)

  Compliant

  Non-Compliant

  N/A

• Does the dispensary have a frame that displays an active business license? If this is a med/rec facility they must display both licenses

  Compliant

  Non-Compliant

  N/A

• Are there updated OSHA and Labor Law posters?

  Compliant

  Non-Compliant

  N/A

Security

• Is someone present at the front desk?

  Yes

  No

  N/A

• Is Visitor's Log at front desk ? Properly filled out ?

  Yes

  No

  N/A

• Is the electonic scanning device working properly? Does not retain purchaser's personal information? Check free picture option and photos to ensure nothing is saved.

  Compliant

  Non-Compliant

  N/A

• Is there a backup ID scanner?

  Yes

  No

  N/A

• Is the door to Sales Floor/Patient Area properly opening and closing using the pushbutton at reception?

  Compliant

  Non-Compliant

  N/A

• Is the door to the vault and basement closed?

  Compliant

  Non-Compliant

  N/A

• Are quarterly security tests being completed? (Indicate the date the last security test was completed in the notes section).

  Yes

  No

  N/A

• Do all exterior doors have a security plate covering the locks? If not, there must be a push bar for exit to prevent break-ins.

  Yes

  No

  N/A

• Can a random employee badge open the basement or vault?

  Outstanding

  Good

  Insufficient

  N/A

• Can a manager provide a list of employees who receive system failure notifications? Does law enforcement get notified first?

  Yes

  No

  N/A

• Does an AIC know the duress alarm that will directly notify law enforcment?

  Yes

  No

  N/A

• Is there a locked keybox mounted in the managers office? (Master keys should not be in this keybox).

  Yes

  No

  N/A

• A master key is not accessible to anyone other than the GM and AGM.

  Yes

  No

  N/A

• Is the vault deadbolt key kept in a secured area? Little Bertha safe or manager office key box?

  Yes

  No

  N/A

• Can a manager access the electronic key fob log and export 2 weeks of vault access? (Make sure there are no blank spots for employee names or door names).

  Yes

  No

  N/A

• Print a still photo from an interior or exterior camera with a time stamp in color

  Media

• Search video footage to ensure interior and exterior are properly lit at 2:00AM (Please note any glares or fog).

  Outstanding

  Good

  Insufficient

  N/A

• Does live and recorded/exported video have a date and time stamp? (Check five separate camera angles with a combination of exterior and interior views).

  Compliant

  Non-Compliant

  N/A

• Export a still photo from 30 days prior to today's date that includes a time stamp.

  Compliant

  Non-Compliant

  N/A

• Provide destruction log and pull up video from the last destruction

  Compliant

  Non-Compliant

  N/A

• Export a 5 second video clip

  Compliant

  Non-Compliant

  N/A

• Does the general manager have camera access on their mobile device?

  Yes

  No

  N/A

Employees

• Is there a binder with all current SOP's with the updated version date listed?

  Yes

  No

  N/A

• Is there an updated employee handbook on site?

  Yes

  No

  N/A

• Are training logs kept for all employees and include employee name, date of hire, and training hours? (Check three employees from schedule and one new-hire). If training logs are missing, or dont have any updated hours, please make detailed notes.

  Outstanding

  Good

  Insufficient

  N/A

• Has every AIC completed their Metrc Training? Check 2 current AIC certificates on badging smartsheets.

  Compliant

  Non-Compliant

  N/A

• Has each employee completed a background check? Check badging smartsheets to ensure box is checked.

  Compliant

  Non-Compliant

  N/A

• Do GM's and AGM's work opposite shifts??

  Yes

  No

  N/A

• Is there an updated holiday schedule?

  Yes

  No

  N/A

• Attendance Tracker up to date? (Who was the last person that was late?)

  Outstanding

  Good

  Insufficient

  N/A

• Explain how attendance points work and what actions are taken after each occurrence including a description of what happens for early departures.

  Outstanding

  Good

  Insufficient

  N/A

• Are all employees in the proper attire and following dress code?

  Yes

  No

  N/A

• Are CA fobs turned in daily and kept in vault?

  Yes

  No

  N/A

• Who was the most recent terminated employee and can the Store Manager explain the termination process? (Notify HR, terminate in the Joint, open a new requisition, disable fob, remove employee discount, and submit a Dutchie user access termination form).

• Does your badging Smartsheet reflect the most recent terninated employee with the drop down switched to terminated?

  Yes

  No

  N/A

• Do The Joint staffing reqs match the manager meeting recruiting spreadsheet?

  Yes

  No

  N/A

Facility

• Are shift meetings being completed and filled out on the national pre-shift meeting template? Are managers present?

  Yes

  No

  N/A

• Is there a battle station board being used to assign AIC's and CA's stations for the day?

  Yes

  No

  N/A

• Is the store closing at posted closing time? (Check final transaction timestamp on Dutchie from one day and ensure it corresponds with the cameras. We want to ensure that we are not turning away customers too early).

  Yes

  No

  N/A

• Are all fire extinguishers up to date? (Check every tag).

  Yes

  No

  N/A

• Are online order flyers displayed at online order lanes?

  Yes

  No

  N/A

• Are the Verano value boards posted?

  Outstanding

  Good

  Insufficient

  N/A

• Is the ROOTS employee referral 8.5 x 11 flier laminated and posted in the back of house?

  Outstanding

  Good

  Insufficient

  N/A

• If hiring, is the 1/2 sheet recruiting QR code flier laminated and posted in each exit area?

  Outstanding

  Good

  Insufficient

  N/A

• Is the Verano reward and recognition flier/QR codes laminated and posted in store? (Core competencies and High Roller).

  Outstanding

  Good

  Insufficient

  N/A

• Are the following HR documents laminated/posted by the time-clock or break room area? (Work Shield, EAP, Work Injury, BCBS FMLA/ STD.) (These should all be posted in the same area).

  Outstanding

  Good

  Insufficient

  N/A

• Are there Verano drawstring bags available for new employee kits?

  Outstanding

  Good

  Insufficient

  N/A

• All marketing signage current? Check for any non-branded signs posted.

  Outstanding

  Good

  Insufficient

  N/A

• Are display products in good condition? Organized ? Clean ?

  Outstanding

  Good

  Insufficient

  N/A

• Is the AFrame being utilized?

  Yes

  No

  N/A

• Is the music working and on an appropriate volume and station?

  Outstanding

  Good

  Insufficient

  N/A

• Are all bathrooms cleaned and have hourly cleaning logs? Are the cleaning logs being updated regularly?

  Outstanding

  Good

  Insufficient

  N/A

• Do all bathrooms have small feminine hygiene garbage bins next to the toilets?

  Outstanding

  Good

  Insufficient

  N/A

• Is the Zen Leaf branded bathroom sign posted? Is it laminated and cut to size? (Please do not flush anything other than toilet paper).

  Outstanding

  Good

  Insufficient

  N/A

• Is the toilet paper holder functional? Are we using the automated hand soap dispensers?

  Outstanding

  Good

  Insufficient

  N/A

• There should be no paper towels found in the bathrooms.

  Outstanding

  Good

  Insufficient

  N/A

• Do floors appear mopped and vacuumed?

  Outstanding

  Good

  Insufficient

  N/A

• Do display shelving look dusted?

  Outstanding

  Good

  Insufficient

  N/A

• Are there any cluttered spaces that need to be addressed?

  Outstanding

  Good

  Insufficient

  N/A

• Are there any paint touch ups needed?

  Outstanding

  Good

  Insufficient

  N/A

• Is dry storage neat and organized?

  Outstanding

  Good

  Insufficient

  N/A

• Are baseboards being cleaned once per week?

  Yes

  No

  N/A

• Is the managers office cleaned and organized?

  Outstanding

  Good

  Insufficient

  N/A

• Is the break room clean? Sink is cleared, no dirty dishes, and the fridge is cleaned?

  Outstanding

  Good

  Insufficient

  N/A

• Does State Lead have a username/password list? New template as of 05/01

  Yes

  No

  N/A

• Are GM/AGM business cards displayed at the reception desk?

  Outstanding

  Good

  Insufficient

  N/A

• All POS Stations functional? No IT issues?

  Outstanding

  Good

  Insufficient

  N/A

• Is there at least 5-10 aging inventory items listed under secret savings?

  Outstanding

  Good

  Insufficient

  N/A

• All display TV's are on and working properly?

  Yes

  No

  N/A

• Weekly specials are displayed on the TV's?

  Outstanding

  Good

  Insufficient

  N/A

• Do we have an adequate supply of accessories? Too many/not enough?

  Yes

  No

  N/A

• Is landscaping maintained? Any need for mulch?

  Outstanding

  Good

  Insufficient

  N/A

• Is the parking lot clean? Are we doing daily exterior cleaning checks?

  Outstanding

  Good

  Insufficient

  N/A

• Store hours on doors/windows updated? All tints and window wraps in good condition?

  Yes

  No

  N/A

• Building not showing damage/wear and tear ?

  Outstanding

  Good

  Insufficient

  N/A

• Electric sign is operational and on proper timer if on one ?

  Yes

  No

  N/A

• All interior lightbulbs are working properly?

  Yes

  No

  N/A

• Are there any necessary repairs/service not yet reported ?

  Outstanding

  Good

  Insufficient

  N/A