Section 1 - Opening Meeting

General Information

The purpose of this audit is to ensure that the premises is meeting its statutory requirements with regards to Health & Safety.

Name of Service Manager:

Total number of service users:

Total number of Mio Care staff working onsite:

Age of the property:

General Notes

Section 2 - Audit

Section 1 - Safety Policy

1.1 - Is there a copy of the current Mio Care Health & Safety Policy?

1.2 - Are all employees aware of the Health and Safety Policy?

1.3 - Are employees aware of their health and safety responsibilities?

1.4 - Is there a clear, written allocation of the health and safety responsibilities for all staff in your area of responsibility?

1.5 - What information are employees given regarding health and safety information?e.g. handbook

1.6 - Is health & safety on the agenda at team meetings?

1.7 - Have employees got access to relevant health and safety documents?

1.8 - Is the health and safety law poster on display?

Section 2 - Risk Assessments

2.1 - What risk assessments have been completed for high risk activities / hazards?

2.2 - Who carried out the risk assessments?

2.3 - What health & safety training / experience does this person have?

2.4 - Were employees or their representatives involved in the risk assessment process?

2.5 - How have risk assessments been communicated to staff?

2.6 - Are control measures implemented?

2.7 - Are recommendations for improvement followed up?

2.8 - Are risk assessments reviewed every year?

2.9 - Is it routine practice for risk assessments to be reviewed following an accident/incident or change in work practices?

2.10 - Do you carry out a risk assessment for planning and delivering events?

2.11 - Do you carry out any in house health and safety audits?

Section 3 - Accident and Incident Reporting / Work Related Violence and Agression

3.1 - Are RIDDOR reportable accidents/incidents reported to H&S team with sufficient time to enable HSE notification?

3.2 - Are all employees aware of their responsibilities regarding accident/incident reporting?

3.3 - Are accidents/incidents evaluated to establish if any further preventative action is required?

3.4 - In the last 12 months has there been any serious accidents/incidents? If yes please give details:

3.5 - Has the risk of violence and aggression towards employees, or between residents, been assessed?

3.6 - With regards to violence and aggression, where necessary, are individual risk assessments completed and regularly reviewed as part of the care planning process?

3.7 - Where appropriate, do staff receive training in recognising, tackling or avoiding violence and/or aggression?

3.8 - Are incidents of violence reported and followed up, and not just accepted as being 'part of the job'?

3.9 - Do you have a support process in place for those who suffer incidents of violence and aggression? e.g counselling.

Section 4 - Emergency Arrangements and Fire Protection

4.1 - What emergency situations has the establishment planned for?

4.2 - Are employees aware of their responsibility in the event of an emergency?

4.3 - Are service users and visitors aware of the relevant procedures in the event of an emergency?

4.4 - Where necessary, are PEEP's in place for any staff or service users?

4.5 - Have fire wardens been appointed and trained?

4.6 - Is information on display for evacuation procedures?

4.7 - Are means of escape correctly and clearly signed?

4.8 - Is appropriate equipment available to deal with emergencies?

4.9 - Are key personnel trained in its use?

4.10 - For shared workplaces, are emergency arrangements communicated and co-coordinated with neighbours?

4.11 - Has a fire risk assessment been carried out?

4.12 - Was the fire risk assessment carried out by a competent person?

4.13 - Has an action plan been developed to implement the recommendations?

4.14 - How often are fire alarms checked to ensure they are in working condition?.

4.15 - How often are smoke detectors checked to ensure they are in working condition?.

4.16 - Are fire extinguishers properly mounted?

4.17 - Have fire extinguishers got their inspection sticker attached?

4.18 - Are combustible materials kept away from heat sources?

4.19 - Are fire doors and exits free from obstructions?

4.20 - Are weekly fire alarm tests carried out and recorded?

4.21 - How often are fire evacuation drills carried out?

4.22 - Are vision panels unobstructed and in good condition?

4.23 - Where applicable, has the sprinkler system been maintained, inspected and tested?

4.24 - Are all fire doors fitting into the rebate?

4.25 - Are waste areas secure and located a suitable distance away from the building?

4.26 - Is emergency lighting tested and recorded?

Section 5 - First Aid

5.1 - Are there adequate numbers of first aiders?

5.2 - Is first aiders training up to date?

5.3 - If a first aider administers first aid what records do they complete?

5.4 - Who is responsible for maintaining the first aid box?

5.5 During today's audit was the first aid box readily available?

5.5a - Was the first aid box well stocked?

5.5b - Was the contents of the first aid box in date?

5.6 - What facilities are available for the disposal of sharps?

Section 6 - Managing Medication

6.1 - Is there a medication policy in place?

6.2 - Are an appropriate amount of staff trained in administering medication?

6.3 - Where is medication stored?

6.4 - Is the storage of medication secure?

6.5 - What procedures are in place for the disposal of medication?

6.6 - What records are in place for receiving and storing medication?

6.7 - Where necessary, are individual health care plans in place?

Section 7 - Security and Safeguarding

7.1 - Can visitors/intruders easily gain access into the premises?

7.2 - Is there clear signage for visitors to report to reception/staff?

7.3 - Is there a signing in/out procedure in use?

Section 8 - Control of Contractors

8.1 - Is a competent person involved in preparing specifications for the work or agreeing that any proposed work is acceptable?

8.2 - What H&S checks are carried out on contractors prior to commencement of works?

8.3 - Are job specific method statements and/or risk assessments obtained and checked prior to commencement of works?

8.4 - Are pre-start meetings held with the contractor to discuss the implications of the intended work?

8.5 - How do you monitor contractor work?

8.6 - For higher risk works, is a permit to work system in place?

Section 9 - Stress & Wellbeing

9.1 - Is there a stress policy in place?

9.2 - Are staff aware of the stress policy?

9.3 - What action would be taken if an employee raised concerns of stress at work?

9.4 - Are staff taking the rest breaks they are entitled to?

Section 10 - Moving and Handling

10.1 - Has the risk of moving and handling been assessed?

10.2 - Do you have person-centred moving and handling plans in place?

10.3 - Are plans specific about different handling asks and the equipment to be used?

10.4 - Are the plans reviewed periodically and when the persons needs change?

10.5 - Have employees received manual handling training appropriate to the tasks they carry out?

10.6 - What moving and handling equipment is available? E.g Hoists, Slings, Wheelchairs

10.7 - Are safe working procedures in place for the use of moving and handling equipment?

10.8 - Have staff received specific training on the use of moving and handling equipment?

10.9 - Do you check safe techniques and equipment are used? E.g Correct sling is being used for resident.

10.10 - Is lifting equipment (including accessories) being examined in accordance with LOLER?
E.g 6 months or less for equipment lifting people and lifting accessories: Lift hoists, bath lifts, slings.

Section 11 - Lone Working

11.1- Have individuals or groups of employees been identified as lone workers?

11.2 - Have specific risk assessments been undertaken identifying the risks associated with lone working?

11.3 - What procedures are in place for lone workers to record their whereabouts?

11.4 - Are all employees aware of the lone working procedures in place and their responsibilities?

Section 12 - Falls from Height

12.1 - Do employees work at height?

12.1a - Give examples of activities recognised as working at height:

12.1b - Are risks assessments in place?

12.1c - Have staff received appropriate training for working at height?

12.1d - Where applicable, what equipment is provided for employees to work at height?

12.1e - Is this equipment suitable, maintained and inspected?

12.2 - Are any service users at increased risks of falls from windows, balconies or other areas?

12.2a - Give examples of the controls that are in place, e.g window restrictors:

12.2b - Are these controls adequate, robust and properly maintained?

12.3 - Are all staircases fitted with handrails/guard rails?

Section 13 - New and Expectant Mothers

13.1 - Do risk assessments consider new and expectant mothers?

13.2 - Do managers modify tasks depending on the findings of risk assessments?

13.3 - Are welfare facilities available for employees who are pregnant or breast feeding?

Section 14 - Organised Visits

14.1 - Do visits away from the premises take place?

14.1a - Give examples of visits:

14.1b - Are risks assessments carried out for these visits?

14.1c - Where applicable, what checks are carried out to verify the provider of the activity is competent?

14.1d - Are mini buses used?

14.1e - Are risk assessments carried out for the use of minibuses?

14.1f - What checks are carried out to ensure the correct licence is held and the mini bus is fit for use? (D/D1 on license or did they pass test pre-January 1997). MOT, Service, Pre Use Checklist.

14.2 - Where staff drive their own/service users car, what checks are carried out to ensure the correct licence is held and the car is fit for use? E.g Licence, MOT, Insurance, Road Tax, Pre Use Checklist.

Section 15 - Display Screen Equipment

15.1 - Where necessary, have DSE assessments been carried out?

15.2 - What training has the person undertaken who carried out the DSE assessments?

15.3 - Have all staff been given instructions on how to set up their workstation correctly?

Section 16 - Catering

16.1 - Are staff required to undertake any catering duties?

16.1a - If so what training have they received? H&S & FH

16.1b - Where necessary has a risk assessment been carried out for higher risk activities?

16.1c - Are there procedures for managing food allergies?

Section 17 - Control of Legionella

17.1 - Have you assessed the risk of legionella and put suitable and sufficient controls in place?

17.2 - Do you have access to a competent person who can manage the risk from legionella?

17.3 - Is the competent person for legionella involved in any planned worked on water or air conditioning systems?

17.4 - Are shower heads regularly cleaned and disinfected?

17.5 - Is there a flushing regime for outlets?

17.6 - How often are temperature checks carried out?

17.7 - Is water sampling carried out? (NOTE: not a legal requirement to undertake sampling, sampling is carried out as determined by the RA)

Section 18 - Hot water and surfaces

18.1 - Have water temperatures, hot surfaces and the vulnerability of individuals been adequately assessed?

18.2 - Are suitable engineering controls in place? e.g ensure water is not discharged greater than 44C

18.3 - Domestic electric showers are likely to have temperature regulation features but water temperature above 44C may still occur if there are fluctuations in flow or pressures.

Are TMV's type 3 or healthcare standard electric showers fitted?

18.4 - Are heat sources in reach of service users guarded?
e.g radiator cover or covering exposed pipe work, portable appliances

Section 19 - Asbestos

19.1 - Is there any asbestos on site?

19.2- Has an Asbestos Duty Holder been appointed to manage asbestos containing materials at the workplace?

19.3 - Has the Asbestos Duty Holder received appropriate training to allow them to carry out their responsibilities?

19.4 - Is an up to date Asbestos Register?

19.5 - Does the Duty Holder regularly inspect the condition of any identified asbestos in the asbestos building file?

19.6 - Are these checks recorded in the register?

19.7 - Do all building contractors sign in and check the asbestos survey report prior to starting work?

19.8 - If employees are likely to disturb asbestos, are they made aware of the location of asbestos?

19.9 - Are employees aware of the procedures if asbestos is disturbed in the building?

Section 20 - Hazardous Substances, Infections and Diseases

20.1 - Have COSHH assessments been carried out for all substances?

Including those used in laundry, kitchen and outdoors and those arising from contaminate laundry and exposure to bodily fluids.

20.2 - Are control measures implemented?

20.3 - Are staff given appropriate protective equipment and clothing?

20.4 - Are staff trained in safe procedures and the use of protective equipment?

20.5 - Are manufacturers hazard data sheets available for products used?

20.6 - Are procedures for spillages in place?

20.7 - Are hazardous substances stored safely and suitably labelled?

20.8 - Are procedures in place for infection control?

Section 21 - Electrical Safety

21.1 - Are electrical panels clearly marked and unobstructed, restricted access?

21.2 - Cable management acceptable? (no split/taped cords)

21.3 - Any loose or damaged conduit or trunking?

21.4 - Details of fixed electrical system checked by competent person? Examine records

21.5 - Portable electrical equipment maintained - visual checks by user, formal inspection?

21.6 - Any unauthorised private equipment being used?

21.7 - Do any power sockets appear to be overloaded?

Section 23 - Gas Appliances

23.1 - Are all gas appliances installed, fitted and maintained by competent persons?

23.2- Are all appliances subjected to an annual gas safety test?

23.3 - Is a gas shut off valve installed and are staff aware of its location?

23.4 - Are only trained persons involved in relighting gas appliances and pilot lights?

23.5 - Are boiler houses free of combustible materials?

Section 24 - Housekeeping

24.1 - Are housekeeping checks carried out and recorded?

24.2 - Are arrangements in place for reporting defects to the building and remedial action carried out?

24.3 - Are work areas adequately lit?

24.4 - Is there adequate ventilation in work areas?

24.5 - Is there an adequate number of sanitary conveniences?

24.6 - Where necessary, are doors protected against trapping points?

24.7 - Is the perimeter wall/fence/railings in a good state of repair?

24.8 - Is the external waste area tidy, secure and away from the main building?

24.9 - Are walkways clear from obstruction and debris?

24.10 - Where residents are assessed as being at high risk of slips, trips and falls, are individual factors (taking the environment into account)

24.11 - Are traffic routes clearly marked?

24.12 - Is there adequate vehicle/pedestrian separation within the premises?

24.13 - Are speed restrictions or one way systems in place for traffic?

Section 25 - Bed Rails

25.1 - Are bed rails in use?

25.2 - Are bed rails only provided where they are the most appropriate solution to prevent falls?

25.3 - Are staff trained in the risks and safe use of bed rails?

25.4 - Are rails and any accessories compatible with the bed, mattress and occupant?

25.5 - Does the mattress fit snugly between the rails?

25.6- Are rails correctly fitted on both sides of the bed, secure, regularly inspects and maintained?

25.7 - Are checks completed to ensure that gaps that could cause entrapment of neck, head and chest are eliminated?

Section 26 - Misc

26.1 - Additional health and safety issues identified:

Section 4 - Closing Meeting

Summary of findings of audit

Representatives Signature
Auditors Signature
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.