Monaghan Safety Management System Audit - V3

• Site

  Select

• Conducted by

• Conducted on

  Date
• Location
  Address

• Representative on Site

• Department

  Select Farm Packhouse Compost MBIO Office Transport

  • Farm
  • Packhouse
  • Compost
  • MBIO
  • Office
  • Transport

Safety Policy and Statement

• Is the Health, Safety and Welfare Policy on Display?

  Major

  Compliant

  N/A

Risk Assessments

• Are risk assessments available for all tasks? Please provide 2 examples

  Major

  Compliant

  N/A

• Are risk assessments available on the Sharepoint?

  Minor

  Compliant

  N/A

Health and Safety Induction

• Do all employees receive Health and Safety Induction training (Inc. PowerPoint, Emergency Preparedness TBT etc.)

  Major

  Compliant

  N/A

• Do employees receive refresher H&S induction training? At least annually.

  Major

  Compliant

  N/A

Standard Operating Procedures

• All staff trained on SOPs relevant to their role? Please provide 2 examples of SOPs and Training Record(s)

  Major

  Compliant

  N/A

• Do employees receive refresher SOP training?

  Major

  Compliant

  N/A

Accident/RIDDOR reporting

• Are all accidents investigated on site and forwarded to H&S Dept., including accident reports, first aid reports, manager reports, witnesses reports, monthly accident reports etc.

  Major

  Compliant

  N/A

• Are corrective actions sent to H&S Dept.?

  Major

  Compliant

  N/A

• Are near miss reports forms completed on site and corrective actions sent to H&S Dept.?

  Major

  Compliant

  N/A

Manual Handling

• Manual Handling training provided to all employees?

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

Forklift Use and Operator

• Forklift operators are trained? Please provide example of training certificate

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

Electric and Manual Pallet Truck

• Are electric pallet truck and manual operators trained? Please provide example of training record

  Major

  Compliant

  N/A

First Aid

• Is there at least 1 first aider per 50 employees? Please show example of training cert(s)

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

• Are first aider names noted on A&E procedure?

  Major

  Compliant

  N/A

Fire Wardens / Safety Representatives

• Is there at least 1 fire warden per 50 employees? Please show example of training record

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

• Are fire warden names on display so employees know who fire wardens are?

  Major

  Compliant

  N/A

• Are employees aware of who the Safety Representatives are on site and names on display?

  Major

  Compliant

  N/A

Lock out / Tag out

• Are all applicable employees trained on LOTO procedures?

  Major

  Compliant

  N/A

• Are isolation TBTs trained on site?

  Major

  Compliant

  N/A

Abrasive Wheels / PUWER

• Have all maintenance employees received abrasive wheel training?

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

MEWP including scissor lift and cherry picker(s)

• Have all applicable employees been trained on use of MEWP? Please provide example of training certificate

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

Loaders/Bobcats/Tractor/Shunter

• Is training provided for employees who are required to operative the above machinery?

  Major

  Compliant

  N/A

• Is refresher training completed at least every three years?

  Major

  Compliant

  N/A

Chemical Use

• Are operators using chemicals trained?

  Major

  Compliant

  N/A

• Are Safety TBTs being trained each month to all employees as per 12 month H&S/HR TBT Schedule. Please provide last TBT training record.

  Major

  Compliant

  N/A

• Is IOSH Managing Safely Course trained out to applicable managers?

  Minor

  Compliant

  N/A

• Are employees trained on Emergency Preparedness TBT every 6 months?

  Major

  Compliant

  N/A

• Are fire drills completed 4 times per year as per customer requirement? Please show example of recent fire drill(s).

  Major

  Compliant

  N/A

• Fire log book completed on site? i.e. weekly fire alarm test, emergency lighting drain down test etc.

  Major

  Compliant

  N/A

• Are all fire exits/emergency routes clear from obstruction?

  Major

  Compliant

  N/A

• Is there suitable emergency exit signage in place?

  Major

  Compliant

  N/A

• Is there a fire evacuation plan in place?

  Major

  Compliant

  N/A

• Is there a dedicated assembly point(s) in place with suitable signage on display?

  Major

  Compliant

  N/A

• Is Emergency Preparedness TBT on display on notice board?

  Minor

  Compliant

  N/A

• Is there a fire risk assessment available on site?

  Major

  Compliant

  N/A

• Are fire extinguishers serviced at least annually?

  Major

  Compliant

  N/A

• Are fire extinguishers easily accessible?

  Major

  Compliant

  N/A

• Are first aid kits available? Inc. Eye wash, plasters, dressings, burns kit etc..

  Major

  Compliant

  N/A

• Are first aid kits stored in a suitable location?

  Minor

  Compliant

  N/A

• Is there a first aid inventory completed on a monthly basis?

  Major

  Compliant

  N/A

• Are Health and Safety meetings held on a monthly basis and minutes taken?

  Major

  Compliant

  N/A

• Is the H&S Notice Board up to date (Policy, location of statement/risk assessments, liability insurance, first aiders, fire wardens, A&E procedure, who is responsible for H&S site, fire evacuation plan, emergency preparedness, H&S meeting minutes, H&SWA 1974 Poster - filled out)

  Major

  Compliant

  N/A

• Is there a Safety Improvement Plan available?

  Major

  Compliant

  N/A

• Is there a Traffic Management Plan in place?

  Major

  Compliant

  N/A

• Is there a Traffic Management Risk Assessment in place?

  Major

  Compliant

  N/A

• Are vehicles and pedestrians adequately separated on site via clearly identified pedestrian walkways/TMP?

  Major

  Compliant

  N/A

• Is there visible pedestrian crossings on site in areas where vehicle activity is prominent?

  Major

  Compliant

  N/A

• Is there a suitable site speed limit in place with signage?

  Major

  Compliant

  N/A

• Is it the site speed limit being adhered to by drivers?

  Major

  Compliant

  N/A

• Are there adequate numbers of suitable and safe parking places for all vehicles and are they used?

  Minor

  Compliant

  N/A

• Is the level of lighting in each area sufficient for the pedestrian and vehicle activity?

  Major

  Compliant

  N/A

• Are all items required to be statutory inspected on a inspection schedule? (Zurich/ITS/External Company)

  Major

  Compliant

  N/A

• Are defects acted upon when inspection report are received and items reinspected if defects noted?

  Major

  Compliant

  N/A

• Do relevant employees on site receive inspection reports? I.E. Maintenance manager

  Minor

  Compliant

  N/A

• Is there a PM Schedule in place? i.e. picking trolleys, picking lorries, filing/emptying equipment etc.

  Major

  Compliant

  N/A

• Is there a LOTO station available on site?

  Major

  Compliant

  N/A

• Has a safety signage audit been completed on site?

  Major

  Compliant

  N/A

• Are areas on site kept clean and free from debris?

  Major

  Compliant

  N/A

• Are all employees following the 'Clean as you go' policy?

  Major

  Compliant

  N/A

• Are items (such as crates or packaging) on site stored safely and securely?

  Minor

  Compliant

  N/A

• Is growing bed shelving in good condition?

  Major

  Critical

  Minor

  N/A

  Compliant

• Are pallets stored on their flat?

  Major

  Compliant

  N/A

• Are all crates securely strapped or wrapped prior to transportation?

  Major

  Compliant

  N/A

• Are Loading Bay Safety Checklists being completed?

  Major

  Compliant

  N/A

• Are issues being noted and closed out?

  Major

  Compliant

  N/A

• Is there a loading bay procedure in place i.e. traffic light system

  Major

  Compliant

  N/A

• Is the loading bay procedures being abided by haulier drivers?

  Major

  Compliant

  N/A

• Are employees trained on unloading/loading procedures?

  Major

  Compliant

  N/A

• Are wheel chocks available for use and being used by drivers?

  Major

  Compliant

  N/A

• Is the Ladder & WAH policy trained out to all staff?

  Major

  Compliant

  N/A

• Are all ladders on a ladder register and inspected at least once per month?

  Major

  Compliant

  N/A

• Where ladders are used, is there 3 points of contact being maintained?

  Major

  Compliant

  N/A

• Are MEWPs inspected before use?

  Major

  Compliant

  N/A

• Are harnesses statutory inspected every 6 months?

  Major

  Compliant

  N/A

• Are Harvesting trolley pre start checks being completed daily by harvesters?

  Major

  Compliant

  N/A

• Is machinery guarding in place and not been removed?

  Major

  Critical

  Minor

  N/A

  Compliant

• Are any interlocks being bypassed?

  Major

  Critical

  Minor

  N/A

  Compliant

• Are machinery pre start (such as filing/emptying equipment) checks being completed?

  Major

  Compliant

  N/A

• Are FLT pre start checks completed daily including defects been noted and reported? Please provide example

  Major

  Compliant

  N/A

• Loaders/Bobcats/Tractor/Shunter - Operator pre start checklist in use and being completed?

  Major

  Compliant

  N/A

• Loaders/Bobcats/Tractor/Shunter on a maintenance schedule?

  Major

  Compliant

  N/A

• Have electrical pallet trucks pre start checks been completed? Please provide example

  Major

  Compliant

  N/A

• Are all emergency stop buttons working and accessible to the operator?

  Major

  Compliant

  N/A

• Are all electrical appliances PAT tested as per requirements?

  Major

  Compliant

  N/A

• Is all machinery/equipment isolated when maintenance works / cleaning is being carried out?

  Major

  Compliant

  N/A

• Is safety footwear being worn by all staff on site?

  Major

  Compliant

  N/A

• Is RPE available on site for tasks risk assessed as requiring RPE?

  Major

  Compliant

  N/A

• Are RPE mask filters in date?

  Major

  Compliant

  N/A

• Are all staff wearing Hi vis clothing in high risk areas?

  Major

  Compliant

  N/A

• Are employees provided with adequate PPE to complete their job safely? I.E Ear protection, cut proof gloves, overalls etc.

  Major

  Critical

  Minor

  N/A

  Compliant

• Are chemicals on site stored adequately and safely and not exposed to harsh environmental conditions? i.e. chemical store, bunded pallets etc

  Major

  Compliant

  N/A

• Are COSHH / Chemical Agent Risk Assessments in place?

  Major

  Compliant

  N/A

• Is there a spill kit available on site?

  Major

  Compliant

  N/A

• Are MSDS's available on at suitable/required locations?

  Major

  Compliant

  N/A

• Are gas cylinders adequately stored and secured?

  Major

  Compliant

  N/A

• Are there suitable means of transportation such as chains, trolleys for gas cylinders?

  Major

  Compliant

  N/A

• Have all contractors on site completed a contractor induction, health questionnaire and read the visitor policy?

  Major

  Compliant

  N/A

• Have RAMS and insurances been requested from contractors?

  Minor

  Compliant

  N/A

• Have contractors provided relevant certificates/passes/training for use of relevant equipment?

  Major

  Compliant

  N/A

• Are permits issued when required? i.e. hot works, electrical etc.

  Major

  Compliant

  N/A

• Are all personnel on site permitted to be on site?

  Major

  Compliant

  N/A

• Is CCTV in operation?

  Minor

  Compliant

  N/A

• Are all redundant building's closed off and access restricted?

  Major

  Compliant

  N/A

• Are site boundaries in good condition where applicable?

  Major

  Compliant

  N/A

• Any other H&S issues observed or witnessed on site that have not been referenced in the above categories

  Yes

  No

  N/A