Monthly operations checklist

School Complete monthly checklist

• Monthly checklist

• Location
  Address

• Client / Site

• Conducted on

  Date

• Prepared by

Introduction

• Please complete all sections. Remember to attach evidence to items where required, and to sign off and complete this assessment/inspection in the final section.

1.1 Licenses.

• Do you have a valid Civil Defense license?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid DOH license?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid MCC certificate?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid Trade license?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid Hassantuk certificate?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid canteen license (ADAFSA)?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid transportation contract?

  Compliant

  Non-Compliant

  N/A

1.2 AMC contracts

• Do you have a valid CCTV AMC?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid Security contract?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid Life guard AMC contract.

  Compliant

  Non-Compliant

  N/A

• Do you have a valid AMC contract for nurses?

  Compliant

  Non-Compliant

  N/A

• Do you have a valid pest control contract?

  Compliant

  Non-Compliant

  N/A

• Has all contracted staff been added to ADEK pass?

  Compliant

  Non-Compliant

  N/A

1.3 Inspections

• Was monthly bus inspections completed?

  Yes

  No

  N/A

• Was the weekly cleaning checklist completed?

  Yes

  No

  N/A

• Has all planned PPM been completed on HVAC systems?

  Yes

  No

  N/A

• Was daily building inspections completed, and concerns raised?

  Yes

  No

  N/A

• Has inspection been completed on the CCTV system?

  Yes

  No

  N/A

• Was inspections completed on Electrical rooms and service room to ensure it is not being used for storage?

  Yes

  No

  N/A

• Was inspection completed on classrooms?

  Yes

  No

  N/A

• Is the tank cleaning schedule followed?

  Yes

  No

  N/A

• Has pest control been completed in all areas and there are no visible signs of pests?

  Yes

  No

  N/A

• Have you checked that fire extinguishers and fire hose reels have been inspected by a third-party contractor?

  Yes

  No

  N/A

• Have all play areas and equipment been inspected?

  Yes

  No

  N/A

• Has a canteen inspection been conducted?

  Yes

  No

  N/A

1.4 Asset verification

• Have you completed the monthly asset verification and shared the excel sheet?

  Yes

  No

  N/A

• Have all transfer requests been approved and shared?

  Yes

  No

  N/A

• Has all disposal requests been approved and shared?

  Yes

  No

  N/A

• Have any additional assets been requested from ADEK?

  Yes

  No

  N/A

• Have all newly purchased FF and E been updated on the assets list?

  Yes

  No

  N/A

• Have all newly purchased FF and E been asset tagged?

  Yes

  No

  N/A

• Has the move-in checklist been signed by tenant and shared with HR?

  Yes

  No

  N/A

• Has the move-out checklist been completed and signed?

  Yes

  No

  N/A

• Has the Sublease agreement been shared by HR?

  Yes

  No

  N/A

• Have all vacant apartments utility bills been covered by the school allocated to them?

  Yes

  No

  N/A

• Have all POs been raised for the current month?

  Yes

  No

  N/A

• Has the order been received and handed to relevant department?

  Yes

  No

  N/A

• Have all received invoices been signed, stamped and put away?

  Yes

  No

  N/A

4.1 Planning

• Has regular maintenance been planned and required material sourced?

  Yes

  No

  N/A

• Is there a tracker in place to track the validity of AMC contracts?

  Yes

  No

  N/A

• Is there a tracker in place to track the validity of all regulatory licenses?

  Yes

  No

  N/A

• Is there a PPM schedule available for all maintenance-related units? (HVAC, water tank cleaning, Swimming pool, general maintenance, ect.)

  Yes

  No

  N/A

• Is there a plan available for the predicted expenditure regarding general maintenance?

  Yes

  No

  N/A

4.2 Policies

• Have all policies been reviewed and implemented? (Fire emergency; swimming pool; Bus policy ect.)

  Yes

  No

  N/A

• Have all policies been signed by the relevant party?

  Yes

  No

  N/A

Sign Off

• I, the undersigned, have completed this Monthly checklist in an accurate manner. I have attached evidence as required .

• Full name and signature of auditor

  Sign