MONTHLY SAFETY INSPECTION: DRY MINING (2025)

• Conducted on

  Date

• Conducted by

• Conducted with

• Location

1. AUTHENTIC AND COURAGEOUS SAFETY LEADERSHIP

• Appointments of departmental emergency team members (First aid, firefighters, etc.) done and copies kept in file?

  Yes

  No

  N/A

• Are management appointments currently available?

  Yes

  No

  N/A

• Are specialists appointments (not refer to operational specialists) currently available?

  Yes

  No

  N/A

• Appointment of EHS Officer for the department available?

  Yes

  No

  N/A

• Do they have records or evidence of SHE Representative meetings being held?

  Yes

  No

  N/A

• Are EHS monthly meetings conducted in the section?

  Yes

  No

  N/A

• Do they have records or evidence of bi-monthly union meetings being held?

  Yes

  No

  N/A

• Do they have records or evidence of toolbox talks being conducted?

  Yes

  No

  N/A

• Are there regular communications with interested and affected parties to ensure their concerns and needs are addressed in safety planning?

  Yes

  No

  N/A

• Is there documented evidence of 'Red Card' observations?

  Yes

  No

  N/A

2. FOCUS ON STANDARDS

2.1 ACCESS

• Is there a board presenting the specific risks, precautions and PPE required to access the area/plant ?

  Yes

  No

  N/A

• Are the access obstructed?

  Yes

  No

  N/A

• Are unsafe access barricaded and signposted?

  Yes

  No

  N/A

2.2 HUMAN ELEMENTS AND INSPECTIONS

• Do they have records or evidence of the 'Employee of the Month' program?

  Yes

  No

  N/A

• Do they have records of monthly safety inspections and actions addressed?

  Yes

  No

  N/A

• EHS rep inspections done on monthly basis and actions addressed?

  Yes

  No

  N/A

• EHS Policy awareness done to all employees, attendance kept in file?

  Yes

  No

  N/A

• Are documents properly controlled, managed and authorized? Ask for a sample record to check for gaps?

  Yes

  No

  N/A

• Are Safe Operating Procedures (SOPs) in place for all critical tasks?

  Yes

  No

  N/A

• Are the Safe Operating Procedures reviewed and updated regularly?

  Yes

  No

  N/A

• Are employees using assistance (people/equipment) for the job tasks that require pulling/pushing, or lifting heavy or awkward objects?

  Yes

  No

  N/A

• Are employees following standard practices, rules and/or procedures for the job being done?

  Yes

  No

  N/A

2.3 EMERGENCY PREPAREDNESS

• Are fire fighting equipment inspected monthly, fully charged, conspicuously marked and accessible?

  Yes

  No

  N/A

• Are drills conducted periodically, employees aware of evacuation routes and shelters?

  Yes

  No

  N/A

• Is adequate fire and emergency equipment available and in operable condition?

  Yes

  No

  N/A

• Is the fire fighting equipments returned on its dedicated place after use?

  Yes

  No

  N/A

• Are emergency exit doors clearly marked and unobstructed?

  Yes

  No

  N/A

• Are first aid box inspected and sealed?

  Yes

  No

  N/A

• Are emergency phone numbers posted and visible?

  Yes

  No

  N/A

• Are eye wash/shower areas kept clear and inspected monthly?

  Yes

  No

  N/A

• Has a safety inspection been conducted to ensure the proper functionality and effectiveness of the emergency alarm system?

  Yes

  No

  N/A

2.4 TOOLS AND EQUIPMENT

• Are tools and other portable equipment returned to proper storage place after use?

  Yes

  No

  N/A

• Are tools uniquely identified, on the register, regularly inspected and unsafe tools removed from use?

  Yes

  No

  N/A

• Are unsafe equipment's being red tagged and quarantined?

  Yes

  No

  N/A

• Are there any leaks in the area?

  Yes

  No

  N/A

• Are lifting equipments and accessories checked and tagged according to the current color code and logged into a register?

  Yes

  No

  N/A

• Are lifting equipment issuing register is effectvily implemented?

  Yes

  No

  N/A

• Are working at height equipments (safety harnesses, lanyards, anchor points, portable ladders, …) checked and tagged according to the current color code and logged into a register?

  Yes

  No

  N/A

• Are confined space rescue equipments, checked and tagged according to the current color code and logged into a register?

  Yes

  No

  N/A

• Are lifting, working at height, confined space equipments, portable electrical equipments stored appropriately while not in use?

  Yes

  No

  N/A

• Is a physical (pre-use) inspection performed before using these type of equipments?

  Yes

  No

  N/A

• Are pipelines coded in term of color coded standard?

  Yes

  No

  N/A

2.5 PPE

• Are employees wearing properly their basic and specific PPE while performing their job?

  Yes

  No

  N/A

• Do supervision carry out regular inspections on their team to ensure that their PPE are in good condition?

  Yes

  No

  N/A

• Are employees using the correct PPE for the job. Is PPE in good condition and used properly?

  Yes

  No

  N/A

• Are employees with long hair respecting the agreed precaution to secure their hairs inside the hard hat?

  Yes

  No

  N/A

• Are employees having prescription glasses equipped with side shields? Otherwise, are overprotection used?

  Yes

  No

  N/A

2.6 MATERIAL HANDLING AND STORAGE

• Are materials stored in a manner as to not create trip, bump or other hazardous situations; or block, impede any walkways or egress routes?

  Yes

  No

  N/A

• Hazardous substance store separate with bunded area, roof, good ventilation, fire prevention and lockable.

  Yes

  No

  N/A

• Are staking of material stable and not creating obstruction and risk of fall of object?

  Yes

  No

  N/A

• Are staking on shelves storage respecting load limits and the load capacity displayed?

  Yes

  No

  N/A

• Is the stacking of materials on the service barge safe to avoid risk of fall of object to the operator/slinger?

  Yes

  No

  N/A

• Is the personnel barge clean and safe to use?

  Yes

  No

  N/A

• Is there a dedicated quarantine or barricaded place to temporarily store unused materials/scraps until they are removed from site?

  Yes

  No

  N/A

2.7 WORK AREA

• Are individual work stations kept clean, organized and orderly?

  Yes

  No

  N/A

• Visibility-Is lighting adequate?

  Yes

  No

  N/A

• Is area clear of unsecured items/material over workers heads?

  Yes

  No

  N/A

• Work area clear of hazards from nearby operations?

  Yes

  No

  N/A

• Are there scrap items in the bins

  Yes

  No

  N/A

• Soil protected from contamination by concrete slab or drip tray?

  Yes

  No

  N/A

• Is setup desk arranged per layout (incl. a single computer)

  Yes

  No

  N/A

• Can employees in the area identify unsafe conditions?

  Yes

  No

  N/A

• Tops of machines, cabinets free of dust and debris

  Yes

  No

  N/A

• Work station neat, clean and organized

  Yes

  No

  N/A

• Damaged or non-functional equipment and furniture removed from the area or marked for replacement

  Yes

  No

  N/A

• Furniture/chairs/desk are in good condition and clean

  Yes

  No

  N/A

2.8 BUILDING AND STRUCTURE

• Are walls free from cracks, damage, or visible wear?

  Yes

  No

  N/A

• Are floors free from cracks, holes, or uneven surfaces?

  Yes

  No

  N/A

• Are containers and roof structures intact and free from leaks?

  Yes

  No

  N/A

• Is the building free of signs of structural instability?

  Yes

  No

  N/A

• Are all doors and windows functioning properly?

  Yes

  No

  N/A

• Is the ventilation system functioning and well-maintained?

  Yes

  No

  N/A

2.9 ELECTRICAL

• Are junction boxes, outlets and switches covered?

  Yes

  No

  N/A

• Are there any exposed wires?

  Yes

  No

  N/A

• Are portable electrical appliances on a register, inspected and tagged?

  Yes

  No

  N/A

• Are wall plugs, switches and other switchgear checked and labelled?

  Yes

  No

  N/A

• Are high voltage signs displayed where needed?

  Yes

  No

  N/A

• Are DB Box locked, numbured, legends and signs in place?

  Yes

  No

  N/A

2.10 ENVIRONMENT

• All employees, subcontractors and management has completed the Environmental training requirements within the last 12 months?

  Yes

  No

  N/A

2.10.1 WASTE AND HOUSEKEEPING

• Waste and scrap areas clearly demarcated and have adequate capacity?

  Yes

  No

  N/A

• Waste equipment (bins, skips) in good condition?

  Yes

  No

  N/A

• Is there no waste placed outside the bins?

  Yes

  No

  N/A

• Is there adequate labelled bins per type of waste according to Kenmare Standards?

  Yes

  No

  N/A

• Is the waste segregation done according to Kenmare standards?

  Yes

  No

  N/A

• Is the sewage system operating correctly and not posing an environmental risk?

  Yes

  No

  N/A

• Are floors clean and free from anything that may cause someone to slip, trip, or fall. Oil, grease, fluids, water or other slippery substances that are spilled on the floor or work area are cleaned up immediately?

  Yes

  No

  N/A

2.10.2 HYDROCARBON MANAGEMENT

• Are all used oil drums sealed?

  Yes

  No

  N/A

• Is the condition of the bund in compliance: no cracks, no deterioration, no direct release to the environment?

  Yes

  No

  N/A

• Waste oil storage area clear of drips/spills and storage container lids are closed?

  Yes

  No

  N/A

• Is the drain equipped with impervious drain valve?

  Yes

  No

  N/A

• Is the net capacity of the bund posted and visible?

  Yes

  No

  N/A

• Is there accumulated spillage, water or rain water within the bunded area?

  Yes

  No

  N/A

• Hydrocarbon spill response kit is available containing the minimum items (8 x plastic bags,2 x sets of plastic gloves,Rope,4 x 4 m connectable booms, 50 x absorbent pads, 1xGloves, 1xSafety Glasses and 2xDust mask)

  Yes

  No

  N/A

• Proper decanting equipment used to prevent spills (hand pump, funnels, etc)

  Yes

  No

  N/A

• Evidence of training on spill management?

  Yes

  No

  N/A

• Spills are reported based on the category and location of the spill

  Yes

  No

  N/A

2.11 HYGIENE AND MALARIA

• Are tea rooms (canteen), change rooms and ablution facilities cleaned and sanitized ?

  Yes

  No

  N/A

• Are employees/contractors only eating on authorized and designated area?

  Yes

  No

  N/A

• Are ablution facilities equipped with hand wash, soap toilet papers and water?"

  Yes

  No

  N/A

• Are ablution facilities for male and female separate and sign posted?

  Yes

  No

  N/A

• Is the ablution inspection sheet in place and up to date?

  Yes

  No

  N/A

• Are the ablution facilities sufficient to cover the numbers of employees and in working conditions?

  Yes

  No

  N/A

• Are ablution facilities (including sewage treatment plant) part of the maintenance program?

  Yes

  No

  N/A

• Is the Sewage Systems operational?

  Yes

  No

  N/A

• Is there a pest control program in place for the area?

  Yes

  No

  N/A

• Has a safety inspection been conducted to assess both natural and artificial illumination in the workspace?

  Yes

  No

  N/A

2.12 VEHICLES AND MOBILE EQUIPMENT

• Are vehicles clean (mainly interior, windows and lights?

  Yes

  No

  N/A

• Are pre-use checklist completed and available?

  Yes

  No

  N/A

• Are defects on vehicles raised and adressed for repairs?

  Yes

  No

  N/A

• Is there a separate parking for LDV and HME?

  Yes

  No

  N/A

• Are HME active zone demarcated and signposted as no go zone for pedestrian and LDV?

  Yes

  No

  N/A

• Is the 50m rule respected for employee working around HME? Are employees not putting themselves on blindspot while working around HME?

  Yes

  No

  N/A

• Is positive communication respected to manage interaction between employee, LDV and HME?

  Yes

  No

  N/A

• Is radio available, operational and used to establish positive communication?

  Yes

  No

  N/A

3. PLANNING FOR SAFETY

3.1 OBJECTIVES AND TARGETS

• Have the shared KPIs been clearly defined and communicated across the team?

  Yes

  No

  N/A

• Is there a system in place to track progress toward meeting the established objectives and targets?

  Yes

  No

  N/A

3.2 RISK MANAGEMENT

• Is there a critical task and training matrix for the employees?

  Yes

  No

  N/A

• All routine and non critical tasks are covered by General Task Assessment?

  Yes

  No

  N/A

• Each critical task is covered by an approved Task Based Risk Assessment, including non-routine tasks?

  Yes

  No

  N/A

• Are the Critical Controls adhered to?

  Yes

  No

  N/A

• Are leaders of the area scheduling Planned Task Observation?

  Yes

  No

  N/A

• Are PTOs conducted per SOP for each employee, and records maintained?

  Yes

  No

  N/A

• Are near misses reported, recorded and managed properly?

  Yes

  No

  N/A

• Is the risk register available, and has it been recently revised?

  Yes

  No

  N/A

• Have employees received proper training instructions of their job responsibilities?

  Yes

  No

  N/A

• Copies of updated Risk Assessments, GTA and Take 5 kept in file?

  Yes

  No

  N/A

• Check the GPTW books and identify gaps

  Yes

  No

  N/A

• Check specific permits books (hot work, isolation, working at height, confined space, excavation) and identify gaps

  Yes

  No

  N/A

3.3 CRITICAL SAFETY SYSTEMS

• Are the critical safety systems/ interlocks on the plant/sector identified on a register (Example: Critical Process Valves, Safety interlocks, freeboard sensor, trip safety device)

  Yes

  No

  N/A

• Are the frequency of test determined for the different type of critical safety systems?

  Yes

  No

  N/A

• Was the monthly test performed on the critical safety systems of the plant or equipment? (Present signed certificate on the following test: Safety interlocks, freeboard sensor, trip safety device)

  Yes

  No

  N/A

• Is there a Planned Maintenance on these critical safety systems?

  Yes

  No

  N/A

• Are the findings from critical checks or inspections recorded on the system for urgent corrective action ? e.g. ONKEY Is the program adhered to?

  Yes

  No

  N/A

• Are the leaders of the sector performing awareness to the team on the critical safety system?

  Yes

  No

  N/A

• Are emergency switch and/or equipment controls visible and operational?

  Yes

  No

  N/A

• Are pressure vessels' regulatory inspections up to date, including the pressure gauge and Cylinder Data Plate being legible?

  Yes

  No

  N/A

• Are guards in place for rotating equipments?

  Yes

  No

  N/A

• Are equipment calibrations done and defective equipment tagged?

  Yes

  No

  N/A

4. INCREASED FIELD COACHING TIME

• Is there evidence of VFL within the Section?

  Yes

  No

  N/A

• Is there evidence that more than one VFL has been conducted?

  Yes

  No

  N/A

• Ask the employees if there is any evidence that the problems identified during the VFL time have been resolved?

  Yes

  No

  N/A

5. PERFORMANCE EVALUATION

• Is there a system in place to track and address any non-conformities or recommendations from external audits?

  Yes

  No

  N/A

• Are the results of internal audits reviewed by senior management, and are corrective actions implemented accordingly?

  Yes

  No

  N/A

6. IMPROVEMENT

• Are incidents resulting on Injuries, Significant Potential Incidents and Property Damages reported and investigated?

  Yes

  No

  N/A

• Are all HSE incidents recorded and tracked for analysis, follow-up and close-out?

  Yes

  No

  N/A

• Are corrective actions implemented in a timely manner to resolve non-conformities and prevent recurrence?

  Yes

  No

  N/A

• Do the relevant employees and SHE Reps actively participate in internal HSE incident investigations to provide valuable insights and ensure effective solutions?

  Yes

  No

  N/A

• Action Required

• By Whom

• Target Date

  Date

• Reviewed by Head of Department

• Name

• Signature

  Sign

• Date

  Date