Policy

  • Is there a signed HSE policy in place ?

  • Is there an Asset Management Policy in place?

  • Is there a Risk Management policy in place?

  • Is there a BCM policy in place?

  • Is there an Environmental/Sustainability policy in place?

  • Are the policies current i.e. dated within the past 12 months

  • Are the policies readily available for staff to see?

  • Is the policy communicated to staff?

  • Is the MRS available on the Hub?

Plan

  • Is the department's risk register current?

  • Are all risks identified and adequately controlled?

  • Have the control measures been verified against the risks i.e. are they working to an optimum level?

  • Is there a current list of all risk assessments in place, in date and cover all of the main risks within the department?

  • Are all risk assessments in the proper Format using the GLAL template?

  • Has there been any significant changes in the past twelve months relating to changes in personnel, equipment, assets which have not been risk assessed for managing change?

  • Has all applicable legislation been identified and recorded within a department or Airport level legislation tracker?

  • Has the departmental objectives been defined within section 4 of the departmental MRS?

  • Is there evidence that the departmental objectives and targets are on track and discussed at departmental MRG meetings?

  • Are the departmental objectives linked to and reflected in the Airport's objectives and targets?

  • Do staff within the department have clear personal objectives with detailed roles and responsibilities? Ae these contained within section 5 of the departmental MRS?

  • Does the department have a current asset list?

  • Does the asset list cover Integrity, Performance and Condition as applicable?

  • Does assets critical to integrity have relevant workplace risk assessments inplace?

  • Does the department have business continuity plans in place which cover their main risks?

  • Has the department undertaken a business impact analysis in the past 12 months?

  • Is there a 5 year strategy in place?

  • Is there an action plan in place to deliver the 5 year strategy?

Do

  • Does the department have a clear training matrix, including all mandatory training?

  • Is the training matrix held within Section 6 of the departmental MRS?

  • Are there formal training records to confirm that training has taken place as per the matrix?

  • Are all members of staff currently in compliance with their mandatory training (this includes CMT members)

  • Are departments using the correct document control methodologies as per LOP 008?

  • Are documents held on the Hub or the departmental MRS?

  • Are documents within their review and revision dates?

  • Are documents signed off by a named sponsor?

  • Do documents contain a control mechanism for printed documents e.g. "Uncontrolled when Printed"

  • Are documents archived when outdated?

  • Do documents contain suitable retention periods?

  • Is there evidence that departments cascade information from the Airport MRGG to their teams at departmental MRG's?

  • Is there a departmental notice board relating to all aspects of HSSE and is the information displayed current?

  • Is the department aware of the specific emergency arrangements within the department and how this is managed?

  • Are staff aware of the contents of business continuity, contingency and emergency plans relevant to their department?

  • Have staff been involved in tabletop or live play exercises?

Check

  • Are departments using the incident recording system (OSHENS) correctly?

  • Are actions relating to incidents closed out in a timely manner?

  • Is the information contained within the reports accurate, suitable and sufficient?

  • Is there evidence of frontline managers and supervisors taking responsibility for the correct recording of incidents on their shift?

  • Do Heads of Department review incidents and close out the incident in a timely manner?

  • Does the department measure their own performance against the objectives and targets set for the year?

  • Are CART actions closed out on time?

  • Does the department currently have overdue CART actions?

  • Are Senior Manager Tours completed to programme and recorded in the Airport MRS?

  • Is there evidence of departmental safety inspections and are they correctly recorded with evidence of closure of actions from the inspections?

  • Does the department have a plan of self-audit for the year in Section 13 of their MRS and is this linked to the Airport audit plan?

  • Do post incident washups take place following any learning event?

  • Is there evidence of closure of actions following incident washups?

Act

  • Have departmental MRG's taken place each month?

  • Is there suitable representation of the department during MRG meetings i.e. not only management?

  • Is the department suitably represented at the Airport MRGG with a minimum of 60% attendance?

  • Is there evidence that the departmental MRG is driving continuous improvement?

  • Are the results of audits, inspections, incidents and events discussed at the MRG meetings?

  • Does the departmental MRG follow the template of the MRS (14 sections)?

  • Are CART actions reviewed at departmental MRG's to ensure closure of actions in appropriate timescales and drive continuous improvement?

Health & Safety

  • Are departmental COSHH assessments completed?

  • Is there a register of all high risk COSHH substances?

  • Is there full evidence of completion of vehicle inspections as per HSSE-SAF-LOP-003 in place?

  • Have all DSE assessments been completed?

  • Have all incidents and events (other than those with actions or investigations underway) been closed out on OSHENS?

  • Have all overdue actions been closed out on OSHENS?

  • Is there a evidence of workplace inspections in place?

  • Is the safety noticeboard fully up to date with relevant information?

  • Electrical equipment tested, tagged and safe

  • Electrical switches/sockets in good condition

  • Furniture safe and undamaged

Environment

  • Is there records of tank and interceptor maintenance in place?

  • Is there records of F-Gas replacement in place?

  • Is waste management transfer notes in place?

  • Is an appropriate spill management procedure in place and working effectively?

  • Are there records of staff training in Sustainability/environmental?

More

  • Other comments

  • Ask the auditee to confirm their assessment of the maturity of the MRS on a scale of 1-10 where 1 = nothing in place to 10 = fully in place, embedded and working optimally

Sign Off

  • On site representative

  • Auditor's signature

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