Network Equipment Room Assessment 2023 - Long - v1

• Site Code

• CRE/Facilities ID

• City, State

• Conducted on

  Date

Section 1: NER Asessment

• I have read these General Instructions:<br>1. Complete all sections (As a general rule, green should indicate a good/pass response. Red should indicate a negative/fail response. So, be sure of your intent.)<br>2. Assess the NER and all requested rooms<br>3. Take pictures and provide detailed comments to any failure, outlining what was observed and shows the issue. Take enough photos to tell the story of what the issue is or how it might be fixed.

  Yes

  No

• I have worked with the site contact to obtain the following clean-up items, as needed:<br>- Broom and dustpan<br>- Paper towels<br>- Instructions and location for where to dispose of any trash, empty boxes, etc.

  Yes

  No

General Information

• NER Floor Number

• Describe location of the NER, relative to its surroundings

• Total Number of Entrances

• Ceiling Type

  Drop Ceiling

  Concrete

  Sheet Rock

  Acoustical Tile

  Open to Deck

• Ceiling Height (from floor tile to ceiling tile)

• Floor Type

  Raised Floor

  Concrete

  Tile

  Carpet

• Take multiple wide angle photos to capture the entire space:
  - wide angle photos from various positions in the room
  - wide angle photos of aisles, data rack rows, and cabinet rows
  - Entrances, floors, ceiling, panels on walls, and other notables
  **Try to avoid extreme close up pictures**

• Add media

  Media

General Security

• The room was secure when you arrived, with no doors propped open and all doors locked.

  Yes

  No

• Site Contact used card reader, if present, to access the space. i.e. Did not use a key to bypass

  Yes

  No

• NER is not located in a janitorial closet, washroom, etc.

  Yes

  No

• NER is not shared with a break room, copy room, print room, vault, ATM, or related spaces.

  Yes

  No

• Are there any emergency exit signs present?

  Yes

  No

• Is the exit sign illuminated? If not, provide photos.

  Yes

  No

Entrance Security - PRIMARY NER ENTRANCE/DOOR

• Secured with a functioning electronic card reader

  Yes

  No

• The door is equipped with a working automatic door closer

  Yes

  No

• The door closes and latches properly

  Yes

  No

• There are no windows present in the door

  Yes

  No

• The door handle uses a store room style lock (I.e., door cannot be left unlocked)

  Yes

  No

• No other locks installed (i.e., push-button digital lock)

  Yes

  No

• Take full-view photos of the entrance, from inside and outside:
  - Include close-up shots of the card reader, autocloser, lock hardware, and door handle.

• Add media

  Media

Entrance Security - ADDITIONAL NER ENTRANCES/DOORS

• Tap to ‘add’ if more than one door:

Additional Door

• Secured with a functioning electronic card reader

  Yes

  No

• The door is equipped with a working automatic door closer

  Yes

  No

• The door closes and latches properly

  Yes

  No

• There are no windows present in the door

  Yes

  No

• The door handle uses a store room style lock (I.e., door cannot be left unlocked)

  Yes

  No

• No other locks installed (i.e., push-button digital lock)

  Yes

  No

• Take full-view photos of the door, from inside and outside:
  - Include close-up shots of the card reader, autocloser, lock hardware, and door handle.

• Add media

  Media

Perimeter Security

• There are not any windows in the perimeter walls. Check behind blinds

  Yes

  No

• - Document window locations on the NER drawing

• All walls extend from actual floor to deck with solid wall or wire mesh.<br>- Gaps must not exceed one foot in passable height or width.<br>- Lift ceiling tiles to check above false ceiling (and below raised floor, where applicable).<br>- Describe what spaces are on the other side of each wall (i.e. US Bank Office, Public/US Bank Hallway, Different Tenant, etc.) Note on drawing.

  Yes

  No

• - Document the failure spots on the NER drawing - Explain the failures and estimate the size of the gap

• Take photos of the space above the false ceiling corresponding to each wall on the drawing. If lighting is insufficient, use flashlight to enhance photo.

• Add media

  Media

Fire Stop

• Cable penetrations through walls, floor or ceiling slab are fire stopped.<br>- Penetrations through removable/false ceiling tile do not require fire stop.<br>- Applies when cabling leaves the room

  Yes

  No

• - Describe location(s) to be remediated and mark them on the drawing

Physical Condition/Environmentals

• Ceiling is free of water stains, physical damage, or missing tiles.

  Yes

  No

• - Escalate any instances requiring immediate action, such as active leaks - Take Photos and document issue with detail - Describe location and mark on drawing.

• Walls are free of water stains or other physical damage.

  Yes

  No

• - Escalate any instances requiring immediate action, such as active leaks. - Take photos and document issue with detail. - Describe location and mark on drawing.

• Floor is free of water stains or other physical damage.

  Yes

  No

• - Escalate any instances requiring immediate action, such as active leaks. - Take photos and document issue with detail. - Describe location and mark on drawing.

• The floor is free of safety hazards and in good repair. No open tiles, partial tile, trip hazards, protruding bolts, or other issues.<br>- Be descriptive and mark on drawing.

  Yes

  No

• Space UNDER raised floor is clean and well maintained. Respond with "N/A" if it isn't a Raised Floor space.<br>- Lift 5-10 floor tiles at random locations within the room.<br>- For each tile, take pictures to show under floor and to show its location within the space. Also, mark the locations on the drawing.<br>- Look for cut cables, unused power receptacles, dirt, trash, and debris.

  Yes

  No

  N/A

• Describe the location and detail the issue

• Lighting is functional. No burned out bulbs.

  Yes

  No

• Address basic clean-up items while on site, as needed:<br>- Make sure equipment and shelves are clear of debris, cable ties, loose parts, etc.<br>- Sweep floors. Make sure area is clean of dust, debris, cable ties, loose parts, etc.<br>- Empty garbage cans.<br>- Remove loose trash, boxes, etc.<br>- If marking 'not completed' provide explanation as to why that is the case.

  Completed

  Not Completed

  N/A

• Take photos to show what cleanup was performed (Before and After).

  Media

Cooling and Humidity Systems

• How is cooling provided to the space?

  Select Dedicated cooling unit(s) in the room Externally supplied cooling Exhaust Fan Temporary cooling unit Other No cooling to space

  • Dedicated cooling unit(s) in the room
  • Externally supplied cooling
  • Exhaust Fan
  • Temporary cooling unit
  • Other
  • No cooling to space

• Total number of visible cooling units. - Update drawing as needed

• If present, The cooling units show no signs of water leaks, filter problems, or poor maintenance

  Yes

  No

  N/A

• - Escalate any instances requiring immediate action, such as active leaks - Take Photos and document issue with detail - Describe location and mark on drawing.

• If present, The cooling units are operating properly with no alarms or error codes. Check units and panels.

  Yes

  No

  N/A

• - Escalate any instances requiring immediate action, such as active cooling units not functioning or if there were observed alarms/alerts.<br>- Take Photos and document issue with detail<br>- Describe location and mark on drawing.

  Yes

  No

  N/A

• Temperature is between 64F and 77F degrees.

  Yes

  No

• Relative Humidity is between 15% and 70%.

  Yes

  No

• Record the current temperature and humidity

• Photograph the visible cooling units

• Add media

  Media

Fire Extinguishers

• How many fire extinguishers are located within the NER? - Check wall enclosures and structural pillars - Audit EACH fire extinguisher separately. Add more as needed. - If answer is none and there's one nearby the room, take photos of that and describe location. Do not want one documented if not in proximity to NER.

• Extinguisher is one of the following clean agent types: Halotron, Halon, or FE36 Clean guard.<br>- Take a readable photo that shows what type is indicated.

  Yes

  No

• Service tag is not expired. (Expiration is one year from the punched year/month on tag)<br>- Close-up, readable photo is required of the tag.

  Yes

  No

• - Document extinguisher location on the drawing
  - Take photo showing the location within the room

• Add media

  Media

Fire Extinguishers - ADDITIONAL FIRE EXTINGUISHERS

• Tap to ‘add’ if more than one extinguisher:

Additonal Extinguisher

• Extinguisher is one of the following clean agent types: Halotron, Halon, or FE36 Clean guard.<br>- Take a readable photo that shows what type is indicated.

  Yes

  No

• Service tag is not expired. (Expiration is one year from the punched year/month on tag)<br>- Close-up, readable photo is required of the tag.

  Yes

  No

• - Document extinguisher location on the drawing
  - Take photo to show location within the room

• Add media

  Media

Smoke detection, Sprinkler, and Gaseous suppression

• Smoke detection sensors present in the NER.<br>- If present, Take photo

  Yes

  No

• Room is protected by a sprinkler (water) system. (Check for sprinkler heads behind plastic covers. Look above false ceiling.)<br>- Take photo of at least one sprinkler head.

  Yes

  No

• Room is protected by a fire suppression (gaseous) system<br>- The tanks and/or system may be in an adjacent room.

  Yes - FM200

  Yes - Halon

  Yes - Novec 1230

  Yes - Other

  None Present

• If “other”, explain and document here.

• Fire suppression (gaseous) system tags are not expired. Check panels and tanks.<br>- Take a close-up, readable photos of the tag(s).

  Yes

  No

  N/A

UPS Backup Power

• Types of Uninterruptible Power Supplies (UPS) within the NER. Select all that apply.

  Select APC Rack mount APC Floor mount APC Central UPS system Liebert Central UPS System Eaton Central UPS system Central UPS in separate, dedicated space No UPS support present

  • APC Rack mount
  • APC Floor mount
  • APC Central UPS system
  • Liebert Central UPS System
  • Eaton Central UPS system
  • Central UPS in separate, dedicated space
  • No UPS support present

• Take photos of all the UPS systems. Identify free-standing UPS on the drawing.

• Add media

  Media

• All UPS are operational with no visible or audible alarm conditions.

  Yes

  No

  N/A

• Servers, routers, switches, and gateways are connected to an individual UPS or to a circuit fed from a central UPS.

  Yes

  No

  N/A

• Phone system (i.e., Nortel, Octel, Rolm) and/or BCM is connected to a UPS.

  Yes

  No

  N/A

Equipment Stability Risk

• Racks are bolted through the raised floor tile to the subfloor below.<br>If not Raised Floor, racks are bolted to the floor.

  Yes

  No

• Provide photos of where it is not bolted down. If in a raised floor space, pull tile and take photo to show it's not going to subfloor.

  Media

• Ladder rack is sufficiently secured.<br>- Should be braced to at minimum one wall or is supported by the deck above

  Yes

  No

• Is this site in a seismic zone? See work order

  Seismic

  Not Seismic

• Cabinets are bolted through the raised floor tile to the subfloor below. If not raised floor, cabinets are bolted to the floor.

  Yes

  No

• Provide photos of where it is not bolted down. If in a raised floor space, pull tile and take photo to show it's not going to subfloor.

  Media

• Servers are securely rack-mounted, braced, or strapped to prevent movement during seismic activity.

  Yes

  No

• Network and phone equipment is rack-mounted, braced, or strapped to prevent movement during seismic activity.

  Yes

  No

Magnetic and Electronic media risk

• Did you find any tapes, hard drives, CDs, diskettes, or similar magnetic media<br>- Look inside the storage cabinets<br>- Open and look inside any boxes, folders, etc.<br>- Look inside the racks and cabinets, and on top of equipment.

  No

  Yes

• - Document the quantities and types

• If media is found, before leaving the site, group it together so it can be easily identifiable for review/remediation. <br>- Take a photo of location.

  Completed

  Not completed

• Explain in the text box why this could not be completed.

Storage

• There are no extra/stored PCs, servers, UPS, routers, switches, KVMs, or similar devices. Make sure to look in boxes, if present.

  Yes

  No

• - Document the device(s) and serial number(s) - Take photos. If equipment is in boxes and they are open already, try to photograph contents. If sealed boxes, take photos of the outside so we can confirm what they are.

• There is not more than one storage cabinet or shelving unit within the NER.<br>- Photograph each unit and its contents.<br>- If a locked cabinet is encountered, work with the Site contact to unlock. If unable to do so, clearly document why that is so the situation can be reviewed.

  Yes

  No

• There are no desks, tables, or similar work surfaces located in the NER.<br>- Photograph each desk or work surface

  Yes

  No

• Cables, parts, and related NER items are stored in the cabinet or hung from j-hooks.

  Yes

  No

  N/A

• Extra equipment or hardware is not stored in the room. Make sure to look in boxes, if present.<br>- Examples: batteries, phones, power strips, extra rack equipment, etc

  Yes

  No

• - Document the device and types with details - Take photos. If equipment is in boxes and they are open already, try to photograph contents. If sealed boxes, take photos of the outside so we can confirm what they are.

• Facilities or office supplies are not stored in the room, such as:<br>- Filters, lightbulbs, furniture, plumbing, electrical, or mechanical items.<br>- Holiday decorations, marker boards, office chairs, files, and related office items.

  Yes

  No

• Hazardous or flammable items are not stored in the NER, such as:<br>- Food, beverages, paint, cleaning supplies, cardboard, paper, or pallets.

  Yes

  No

• - Work with site contact to immediately remove offending items

Section 2: Racks and Cabinets

• Specify the category and type of fiber and copper backbone cabling used within the NER.

• Total cabinets

• Total racks

• All racks, cabinets, and free-standing frames are included on the NER drawing

  Yes

  No

• Add to existing drawing or sketch, if new.

Grounding and Bonding

• A 2” X 6” (minimum) telecommunications grounding bus bar (TGBB) is mounted inside the room.

  Yes

  No

• Identify the grounding method(s) used to ground the racks, cabinets, and ladder rack. Select all that apply.

  Select Grounded to bus bar (direct) Grounded to bus bar (daisy chain) Grounded to under floor grid (raised floor) Bonding between racks and/or segments

  • Grounded to bus bar (direct)
  • Grounded to bus bar (daisy chain)
  • Grounded to under floor grid (raised floor)
  • Bonding between racks and/or segments

• Ladder racking is grounded. If more than one segment, the others are bonded as well.

  Yes

  No

  N/A

• Provide photos showing where grounding/bonding is missing. Describe in text box for context.

• On the racks and cabinets, a ground bar is installed allowing equipment to be ground to it, as needed.

  Yes

  No

• Take photos to show evidence of grounding to bus bar, grounding grid, building steel, racks, and cabinets. If anything missing or unusual, document in text box.

• Add media

  Media

Wall fields and wall-mounted cross-connect frames

• Is there one or more wall frames or cross-connect fields in the NER?

  Wallfield Found

  No Wallfield Present

• The wall fields and cross connect frames are dressed and routed neatly.

  Yes

  No

• There are no abandoned feeder cables, amphenol cables, patch panels, power strips, or similar evidence of decommissioned equipment.

  Yes

  No

• - Take multiple photos to show where abandoned items are located as well as where they trace back to (within in the room) - Use text box to detail scale/scope of issue, if able

• There are no Basic/Household power strips in use.

  Yes

  No

• Take photos of wall fields and document location on drawing.

• Add media

  Media

Rack and Cabinet Evaluation

• Document the racks/cabinets in the NER:

• Tap to ‘add’ each individual rack or cabinet:

Rack/Cabinet

• RACK OR CABINET DESIGNATION/LABEL:

• Rack or cabinet, itself, is grounded.

  Yes

  No

• Rack or cabinet is not empty.

  Yes - Not Empty

  No - Empty

• Reminder to look for any media that is in a rack or cabinet. If found and not previously documented, return to media section and do so.

• All equipment is securely mounted and installed using rail kits, shelves, brackets, or mounting kit.<br>- Servers and UPS are NOT used as shelves.

  Yes

  No

• No “household” power strips, extension cords, or daisy chained power strips.

  Yes

  No

• - Take multiple photos to show where the power is plugged into and what equipment it traces back to in the rack or cabinet. - In the text box, describe what you observe as needing to be remediated, for context.

• Cables are neatly dressed. Cable management hardware is used for routing cabling.

  Yes

  No

• Rack and Cabinet power connections do not pose any trip hazards or loss of service risks

  Yes

  No

• - Take multiple photos to show where the power is plugged into and what equipment it traces back to in the rack or cabinet. - In the text box, describe what you observe as needing to be remediated, for context.

• All parts and unused power cables, data cables, KVM cables, rail kits, shelving, fiber caps, mounting bolts, and unused equipment have been removed from the rack or cabinet.<br>No dust, debris on equipment of in bottom of rack/cabinet.

  Yes

  No

• - Document any required cleanup.

• Any other concerns or issues to address in this rack/cabinet can be documented here.

• Take photos - Front and Rear
  - Take 2-3 photos PER SIDE to show the full height and show all equipment within rack or cabinet.
  - Doors of cabinets should be open.

• Add media

  Media

Section 3: NER Drawing Checklist

• Validate room dimensions.

  Updated Drawing

  No Changes Noted

• Validate distances between walls and major equipment.<br>- Call out distances for any items that are added to the drawing, as well

  Updated Drawing

  No Changes Noted

• Validate all rack and cabinet locations.

  Updated Drawing

  No Changes Noted

• Validate major structural items:<br>- Examples include entrances, windows, pillars, ramps.

  Updated Drawing

  No Changes Noted

• Note the location of the card reader.

  Updated Drawing

  No Changes Noted

• Document the height from the floor to the ceiling.

  Updated Drawing

  No Changes Noted

• Identify what is on the other side of each perimeter wall<br>- Examples could include US Bank Office Space, Public Hallway, Restrooms, Elevator Bank)

  Updated Drawing

  No Changes Noted

• Identify the deck to deck status of each perimeter wall.<br>- Note if each wall is deck to deck or open (above ceiling and/or below floor, as applicable).

  Updated Drawing

  No Changes Noted

• Note locations of the fire extinguisher(s), Sprinkler System panel, Fire suppression system panel

  Updated Drawing

  No Changes Noted

• Note locations of the major equipment:<br>- Examples include phone systems, PDUs, cooling units, Halon tanks, Central UPS.

  Updated Drawing

  No Changes Noted

• Note locations of wall field/plywood containing voice blocks and punch downs.

  Updated Drawing

  No Changes Noted

• Note locations of the alarm panels, electrical panels, and security panels, if present.

  Updated Drawing

  No Changes Noted

• Note the location of the grounding bus bar.

  Updated Drawing

  No Changes Noted

• Note the location of any storage cabinets, storage shelves, or work surfaces (desks and/or counter space).

  Updated Drawing

  No Changes Noted

• If present, note the location(s) of any fire stop failures resulting from that section above.

  Updated Drawing

  No Changes Noted

• If present, note the locations of any raised floor tiles that were pulled for review.

  Updated Drawing

  No Changes Noted

• From within the room, identify which direction is North and note that on the drawing

  Updated Drawing

  No Changes Noted

Section 4: PBX/UPS/FLS

• See work order to determine if there are any of the following rooms to visit. Also inquire with site contact to see if they feel any additional rooms are present at the location which haven’t been listed:
  - PBX (Phone) Room
  - UPS Room
  - Fire Life Safety (Dedicated rooms for the sprinkler or gaseous suppression systems)

• Is one or more of the following rooms present at this location?: PBX, UPS, or FLS

  Yes - Room is present

  No additional rooms present

• Tap to ‘add’ additional rooms, as needed:

Additional Rooms

• Identify the room type.

  PBX Room

  UPS Room

  FLS Room

• Identify the floor number of the room.

• Describe the location of the room within the building.

• Room was secured when you arrived

  Yes

  No

• How is the entrance to the room secured? - In addition to your response, also provide photos from inside and outside of the room. Photos should show the card reader (if present), lock type, auto closers, etc.

  Select Card Reader Keyed lock Unsecured Other (Provide details)

  • Card Reader
  • Keyed lock
  • Unsecured
  • Other (Provide details)

• Temperature is below 80F degrees

  Yes

  No

• Room is clean and in good condition with no evidence of physical or water damage.

  Yes

  No

• - Escalate any instances requiring immediate action, such as active leaks.

• Cabling in the room is well-managed.<br>- check racks, cabinets, ladder racking, wall fields, as needed.

  Yes

  No

  N/A

• There are no visible or audible device alarms

  Yes

  No

• There are no disks, tapes, hard drives, or other media in the room.

  Yes

  No

• - Group together and document quantity/type/location in room.

  Completed

  Not completed

• Room is not used to store items.<br>- Check for equipment, hardware, and facilities or office supplies. There should be no storage cabinets or shelves within the room.

  Yes

  No

• Provide photos that will allow us to determine what's there and if it needs to be removed. If closed boxes or storage cabinets, open and take pictures to show contents.

  Media

• Are there any of the following present in the room?<br>- Fire Extinguishers<br>- Fire Panels<br>- Sprinkler systems<br>- Suppression tanks

  Yes

  None Present

• Provide description of item in space to the right. - Check tags to make sure they are current, if present. - Take photos showing any applicable makes/models, service tags, as well showing location within the space.

• Add media

  Media

• Addressed all basic cleanup in this room? (debris, boxes, garbage, cable ties, etc)

  Yes

  No

  N/A

• Take photos of the room to show overall condition and layout.
  Take photos of the entrance to show how it is secured.
  Take photos of any concerns or issues.

Section 5: Telecomm Rooms (a.k.a TR or IDF)

• Are you required to assess any dedicated Telecomm Rooms during this visit? (Be sure to check work order or confirm with Bailiwick)<br>- If NO, respond with 'No-Not Required' and you may skip to the next section.<br>- If YES, respond with 'Yes" and add as many rooms as required using 'Additional Telecom Room' button below.

  Yes

  No-Not Required

• Tap to ‘add’ additional rooms, as needed:

Additional Telecomm Room (a.k.a TR or IDF)

• TR Floor Number

• Describe where on the floor this room is located.

• Room was secured when you arrived

  Yes

  No

• How is this room secured? - In addition to your response, also provide photos from inside and outside of the room. Photos should show the card reader (if present), lock type, auto closers, etc.

  Select Card Reader Keyed lock Unsecured Other (Provide details)

  • Card Reader
  • Keyed lock
  • Unsecured
  • Other (Provide details)

• Floors, walls, and ceiling are clean and in good condition.<br>- No evidence of physical or water damage

  Yes

  No

• - Escalate any instances requiring immediate action, such as active leaks.

• Lights are working with no burned out bulbs.

  Yes

  No

• Temperature is below 80F degrees.

  Yes

  No

• Room is not used for storage of equipment, furniture, paper, etc. There are no storage cabinets or shelves located within the room.

  Yes

  No

• Provide photos that will allow us to determine what's there and if it needs to be removed. If closed boxes or storage cabinets, open and take pictures to show contents.

  Media

• Room does not contain any disks, tapes, hard drives, or other media.

  Yes

  No

• - Group together and document quantity/type/location in room.

  Completed

  Not completed

• Grounding/Bonding is present on all racks and ladder racking. If no bus bar, specify how grounding is provided.

  Yes

  No

• Cabling is installed properly using cable management and best practices.

  Yes

  No

• Address basic clean-up items while on site, as needed. If concerned about time needed to do so, escalate to tech support for instruction:<br>- Make sure equipment and shelves are clear of debris, cable ties, loose parts, etc.<br>- Sweep floors. Make sure area is clean of dust, debris, cable ties, loose parts, etc.<br>- Empty garbage cans.<br>- Remove loose trash, boxes, etc.<br>- Take before and after photos to show what was resolved.

  Completed

  Not Completed

  N/A

• Take photos of the room to show overall condition and layout.
  Take photos of the entrance to show how it is secured.
  Take photos of any concerns or issues.
  

• Add media

  Media

Section 6: Final Sign-off and Completion

• Having visited all required spaces in the work order, before leaving the site, ask the site contact if there are any other rooms where "NER type" of equipment may have been stored outside of those previously seen. Example: Closets or other where a server/switch/router may have been stored where perhaps it shouldn't have been.<br><br>Were there any rooms applicable at this site?

  Yes

  None Present

• If room(s) exists: - and only up to a few items, please provide photos and capture make/model/serial of the devices, as well as a description of where items are located. If room(s) exists: - and there's an excessive number of items, please provide numerous photos of the devices and the room, as well as a description of where items are located.

• I completed all questions and documented recommendations.

  Yes

  No

• I took pictures of all identified issues.

  Yes

  No

• I have updated the NER drawing to show equipment, dimensions, and overall layout per documented requirements.

  Yes

  No

• I have identified and documented all loose/extra equipment and media.

  Yes

  No

  N/A

• I escalated any water damage, security problems, and alarms to Bailiwick so they can inform U.S. Bank partners

  Yes

  No

  N/A

• I worked with site contact to remove combustibles, boxes, and other failed items that do not belong in these spaces. I completed other basic cleaning items, such as sweeping the floors, etc., as needed

  Yes

  No

  N/A

• - If cleanup wasn't completed, provide explanation for why that wasn't possible as part of the visit.

• I took pictures of the completed floor plan. Pictures have been submitted to Bailiwick.

  Yes

  No

• Sign name to signify completion of assessment.

  Sign