General information

General Information on Property

  • Property Image

  • Approximate Age

  • Type of Construction and Features

  • Please specify property type, floor & features.
    i.e. Ex local authority, ground floor, 2 bedroom maisonette with garden & garage.

  • List of important contact information.

  • List of Local Services and travel

  • Provide basic information on local public transport links; location of local shops and supermarkets; useful contact information related to property and local services.

  • Are there any Covenants, Restriction and or Local Agreements?

  • Property Space Information
  • Number of Reception Rooms

  • Number of Bedrooms

  • Number of bathrooms

  • Number of separate toilets

  • Number of Kitchens

  • Number of Storage Rooms

Energy & Compliance

Energy Readings

    Electrical Meter Reading
  • Meter Reference Number

  • Meter Location

  • Meter Photo, Sealed Main Fuse, External Meter Cupboard & Key, Top up card/fob

  • Meter Readings

  • Please ensure that meter readings, minimum £10 credit, £0 debt & electric card/fob are noted & photographed

  • Gas Meter Reading
  • Energy Supplier

  • Mention if unknown

  • Meter Reference Number

  • Meter Location

  • Meter Photo, Earth Bonding on Gas Supply & External Meter Cupboard & Key

  • Meter Reading

  • Please ensure that meter reading, minimum £10 credit, £0 debt & Gas top-up card are noted & photographed.

  • Energy Supplier

  • Mention if Unknown

  • Water Meter Reading
  • Meter Reference Number

  • Meter Location

  • Meter Photo

  • Meter Reading

  • Energy Supplier

Compliance Information.

  • Asbestos Report received

  • Up to date Asbestos report is mandatory for all properties built pre 2000

  • Is there an Energy Performance Certificate for the Building

  • EPC must be correct & have at least 7 years left at handover (valid for 10 years total)

  • EPC Rating

  • Electrical Test Report NICEIC received

  • Fire Alarm Certificate received

  • Gas Safety Certificate received

  • Have a minimum of three keys been provided to all lockable doors?

  • Have all the keys provided been fully tested in there respective locks?

  • Does the communal entrance operated by an access code?

  • Input Access Code Information and instructions?

  • Has a minimum of three Key fobs been provided to all communal access control doors?

  • Has a key safe been fitted?

  • Input Access Code Information and location?

  • Key safe location

External Condition

External Condition

  • Condition of Chimneys

  • Type of Roof Coverings

  • Condition of Roof Coverings

  • Condition of Rainwater Pipes, Gullies & Gully Covers, Gutters and Soffits

  • Condition of Main Walls

  • Are there any defects to the damp proof course that is likely to cause rising damp?

  • Type of Windows

  • Condition of Windows Overall

  • Condition of External Decoration

External Grounds

External Grounds Site Boundaries & Outbuildings

    Site Boundaries
  • Explain type of Site Boundary Present

  • What is the condition of the existing Site Boundary?

  • What is the condition of existing boundary gates?

  • Boundary gates in enclosed back gardens must be lockable. Padlock & 3 no. Labelled keys (minimum requirement)

  • Pathways and hard standings
  • Brief Description of Pathway Construction

  • Are existing Pathways and hard standings free of trip hazards and defects?

  • Are there any loose and unstable manhole / gully covers that require replacement?

  • Lawns & Planting Areas
  • Are there any overgrown plants and vegetation that will affect the building structure and boundary walls? (Japanese Knotweed, climbing plants Unstable Trees).

  • Private gardens must have all shrubs, bushes & trees should be clipped back & Lawns cut.

  • Are there any vegetation that potential could cause a neighbourhood dispute?

  • External Lighting
  • Is there sufficient lighting to external grounds to facilitate access and egress at night?

  • Street lighting, front & back security lights (if required) should be recorded.

  • Outbuildings & Equipment
  • Type of local name of outbuilding / Equipment

  • What is the current condition of Outbuilding / Equipment?

  • Image

  • Internal & external pictures required including condition of felt roof, glazing, padlocks & 3 no. labelled keys.

  • Garden taps
  • Is there a garden tap located in the rear garden

  • Is the tap fitted with a non return valve to control legionella.

All Doors and Windows

All Doors within Property

    Front Entrance Door
  • Name and location of Front Entrance Door

  • Type of door?

  • Condition of front entrance door, including decoration standard internally/externally?

  • All timber doors must include a rim lock and mortice deadlock as standard, with the exception of Composite and UPVC doors where espagnolette multi point locks are accepted. All mortice deadlocks must be fitted with a thumb turn release for fire evacuation procedures.

  • Has the correct locks been fitted, in accordance with current standards?

  • Has the correct numeral sign been fitted?

  • Has a spy hole been fitted to door?

  • Is there a letterbox fitted to front entrance door, with internal & external cover?

  • Has a door stop been fitted?

  • Has the doorbell been fitted to door and is it fully operational?

  • Picture of doorbell & chimer required.

  • Condition of door threshold, including joint strips?

  • Are there any potential trip hazards?

  • Rear Entrance Door
  • Name and location of Rear Entrance Door

  • Type of door?

  • Condition of Rear entrance door, including decoration standard?

  • Has a door stop been fitted?

  • Condition of door threshold, including joint strips?

  • Are there any potential trip hazards?

  • Patio Sliding Doors
  • Name and location of Patio Door

  • Type of door?

  • Condition of Patio and sliding Door?

  • Curtain battens and good quality curtain tracks required.

  • Condition of Glazing panels

  • Fire Doors
  • Name and location of Fire Door

  • Condition of fire door, including decoration standard?

  • When evaluating the condition of fire doors pay attention condition of non compliant doors; door frames especially thickness of Door Jambs. door closers and perkos must be fit for purpose and fully operational. Assess gaps around doors and comment and verify integrity of any existing smoke seal strips with door or door frame. Broken glazing panels in doors must be replaced as standard.
    Fire doors in kitchens must have (pictures & notes confirming presence required) :
    1/ Overhead self closer & shut fully
    2/ integrated intumescent strips (door or frame)

  • Are there sufficient fire doors to allow safe egress?

  • Condition of door threshold, including joint strips?

  • Has a door stop been fitted?

  • Are there any potential trip hazards?

  • Condition of internal doors (cupboard doors not needed)
  • Name and location of internal door

  • Internal doors must be in good condition, with bottom rail fitted. They must shut easily without rubbing on carpet or catching door frames. Doors should not rattle when closed or have excessive gaps.

  • Condition of door, including decoration standard?

  • Has a door stop been fitted?

  • Condition of door threshold, including joint strips?

  • Are there any potential trip hazards?

All windows within Property

    Condition of Windows including Double Glazed Units
  • Name and Location of Window

  • Type of Window Opening

  • Condition of windows including glazing?

  • Pay special attention to double glazed units and signs of moisture penetration with sealed units. All defective units must be replaced.

  • Are window locks functioning correctly

  • At least 1 no. Key lockable component required per opening (handle or restrictor)
    Minimum 3 no. Labelled Keys required for keyed alike handles.

  • Do the windows have trickle vents and are they operating correctly

  • Have window Restrictors been fitted

  • Has curtain batten been fitted and painted in white gloss? (Minimum requirement for all accessible windows)
    Has good quality curtain track/pole been fitted (except bathroom & kitchen)

  • Minimum standard on privacy, bathroom windows only
  • Has the bathroom window been fitted with obscure glass?

  • Replace DGU with obscure glass

Internal Areas

Internal Condition

    Entrance Lobby / Hallway
  • Name and location of hallway / lobby

  • Dimensions ( Length X Width X Height) Linear Metres

  • Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  • Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
    Any minor defects must be noted & photographed.

  • Have all air bricks / vents been cleaned and free of obstruction?

  • Type of Floor Covering

  • Condition of floors

  • Existing flooring can kept if in good clean condition.
    Any minor marks must be noted & photographed.

  • Condition of Sockets

  • Condition of light fitting(s) within the room including switches

  • Is there sufficient lighting in the space?

  • Has energy efficient lighting been fitted?

  • Has a lamp shade been installed?

  • Has two way switching been configured correctly

  • Condition of Radiator or Electric heater

  • Miscellaneous Comments

  • Staircase
  • Name and Location of Staircase

  • Dimensions ( length X Width X Height) Linear Metres

  • Condition of Internal Decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  • Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
    Any minor defects must be noted & photographed.

  • Have all air vents been cleaned and free of obstructions

  • Condition of Handrails

  • Structural Condition of Treads and Risers

  • Type of Floor Covering

  • Condition of floors

  • Existing flooring can kept if in good clean condition.
    Any minor marks must be noted & photographed.

  • Are there any noted trip hazards?

  • Condition of Sockets

  • Condition of Light Fitting(s) within the room?

  • Is there sufficient lighting in the space?

  • Has an energy efficient bulb been fitted?

  • Has a lamp shade been fitted?

  • Condition of Radiator or Electric heater

  • Miscellaneous Comments

  • Reception Room
  • Name and Location of Reception Room

  • Dimensions ( length X Width X Height) Linear Metres

  • Condition of internal decorations all areas including walls ceilings, and previously painted wood and metal surfaces?

  • Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
    Any minor defects must be noted & photographed.

  • Have all air vents been cleaned and free of obstructions
    (Including walls & chimneys/fireplaces)

  • Condition of floors

  • Type of Floor Covering

  • Existing flooring can kept if in good clean condition.
    Any minor marks must be noted & photographed.

  • Condition of Sockets

  • Have at least 2no Double Socket Outlets been provided within the room? A minimum requirement

  • Has a TV aerial point been provided within the room? Does it have a power socket within 1m? A minimum requirement

  • Condition of light fitting(s) within the room?

  • Is there sufficient lighting in the space?

  • Has energy efficient lighting been fitted?

  • Has a lamp shade been installed?

  • Condition of Radiator(s) or Electric heater(s)

  • Miscellaneous Comments

  • Kitchen
  • Name and location of kitchen

  • Dimensions ( length X Width X Height) Linear Metres.

  • Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  • All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

  • Pictures showing condition of all walls, ceiling & woodwork required.
    Any minor defects must be noted & photographed.

  • Have all air vents been cleaned and free of obstructions
    (Including walls & chimneys/fireplaces)

  • Condition of Wall Tiles

  • Condition of floors

  • Type of Floor Covering

  • For vinyl flooring installations has a mastic sealant been applied to all edges of the installations?

  • Condition of Kitchen Cabinets

  • Condition of Kitchen Worktops

  • Kitchen worktops must be free of damage, deep scratches & blown areas.
    Minor marks are acceptable but must be recorded.
    New worktops must have mitred butt joints (no jointing strips)

  • Condition of Electric Socket Outlets
    Please specify how many there are above the worktop.

  • Are there at least two double sockets located above kitchen Worktops?

  • Has the cooker switch been installed and correctly connected to the appliance?

  • Has an isolation switch been provide for an integrated hob?

  • Has an isolation switch been provided and labelled for the cooker hood extractor or fixed extractor unit?

  • Has an isolation switch been provided and labelled to the fridge?
    Not needed unless integrated fridge/freezer.

  • Has an isolation switch been provided and labelled for the washing machine?
    Picture of switched spur & under counter socket required.

  • Condition of Lighting

  • Has a sealed unit been fitted?

  • Condition of Sink
    (Picture of sink, plug & chain & strainer/sieve required)

  • Has the washing machine waste been fitted?
    (Picture of up-stand & trap or capped spigot on sink waste, along with appropriate access holes in base unit or end panel are required)

  • What space (width in mm) has been provided for future washing machine installation?
    (600mm width minimum requirement)

  • Has a cold water feed been provided for a washing machine?
    (Picture of water feed & access holes in base unit or end panel required)

  • Other Miscellaneous Items

  • Kitchen Appliances
    Kitchen appliances must be new, with manuals left on site & recorded
    Nearly new appliances (under 1 year old) are acceptable if receipts & warranties can be provided.
  • Overall condition of Cooker Hood

  • Is the cooker hood installed Vented or recirculating type?

  • Has a new carbon filter been installed to new cooker hood?

  • All gas cooking appliances are strictly prohibited and must not be accepted without written approval from St Mungo's Broadway Director of Property Services.

  • Condition of Freestanding Electric Cooker

  • Has a safety chain been installed securing the new freestanding cooker to a wall?

  • Condition of integrated Electric Hob?
    (Must be spurred separately from the oven)

  • Condition of Integrated Electric Oven?
    (Must be spurred separately from the hob)

  • Condition of Fridge / Freezer installed?

  • All other kitchen appliances like built in microwaves, washing machines will not be accepted, and must be removed, unless approval is provided in writing from St Mungo's Director of Property Services.

  • Condition of Radiator or Electric heater (down flow or plinth heater acceptable)?
    Kitchens over 10m2 only, must have some form of heating

  • Bathroom
  • Name and location of bathroom

  • Dimensions ( length X Width X Height) Linear Metres

  • Condition of internal decoration all areas including ceilings walls and previously painted wood and metal surfaces?

  • All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

  • Have all air vents been cleaned and free of obstructions
    (Including walls & chimneys/fireplaces)

  • Condition of floors

  • Type of Floor Covering

  • Flooring installations must have mastic sealant applied to all edges?

  • Condition of Wall tiles

  • Condition of Bath
    Pictures required: Strainer/sieve must be supplied & installed, bath mixer tap, plug & chain, any minor defects.
    Small chips must be repaired with enamel paint.

  • Condition of Shower Cubicle and shower curtain over bath?
    Pictures required : adjustable shower rail or low level hair rinse attachment (if layout does not allow for shower)

  • Electric shower : make & model!?
    Pictures required: shower, adjustable rail, spur switch.

  • Condition of Toilet
    Must be securely fitted to the floor & wall. No gaps behind cistern.

  • Has a new good quality toilet seat been fitted? Minimum requirement.

  • Condition of Wash Hand Basin
    Strainer/sieve must be fitted. Pop up waste functions correctly or plug & chain fitted.

  • Condition of Lighting

  • Has a sealed unit been fitted?

  • Condition of Radiator, heated Towel Rail or down flow heater?

  • Has a bathroom mirror been fitted?

  • Has a toilet roll holder been fitted?

  • Has a Towel rail been fitted?

  • Miscellaneous Comments

  • Seperate Toilet
  • Name and location of Toilet

  • Dimensions ( length X Width X Height) Linear Metres

  • Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  • All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

  • Have all air bricks / vents been cleaned and free of obstruction?

  • Condition of floors

  • Type of Floor Covering

  • Flooring installations must have mastic sealant applied to all edges?

  • Condition of Wall tiles

  • Condition of Toilet

  • Has a new good quality toilet seat been fitted? Minimum requirement.

  • Condition of Wash Hand Basin
    Must be fitted as minimum requirement if not next to bathroom!
    Strainer/sieve must be fitted. Pop up waste functions correctly or plug & chain fitted.

  • Condition of Lighting

  • Has a sealed unit been fitted?

  • Condition of heated Towel Rail or radiator or down flow heater?

  • Has a bathroom mirror been fitted?

  • Has a toilet roll holder been fitted?

  • Has a towel rail been fitted?

  • Miscellaneous Comments

  • Storeroom
  • Name & Location

  • Image (internal/external)

  • List any defects found

  • Bedroom
  • Name and location of bedroom

  • Dimensions ( length X Width X Height) Linear Metres Please confirm m2 of bedrooms

  • Condition of internal decoration all areas including ceilings walls and previously painted wood and metal surfaces?

  • Have all air bricks / vents been cleaned and free of obstruction?
    In bedrooms, air vents must be openable/closeable or anti-draft

  • Condition of floors

  • Type of Floor Covering

  • Condition of Sockets
    Please specify how many i.e. 2 no. Double sockets & 1 no. Single socket

  • Has at least 2no double socket outlets been provided within this room? A minimum requirement

  • Condition of light fitting(s) within the room?

  • Has energy efficient lighting been fitted?

  • Is there sufficient lighting in the space?

  • Has a lamp shade been installed?

  • Condition of Radiators or Electric heater

  • Miscellaneous Comments

Basement

  • Does the building have a basement level?

  • Is the basement used as Accomodation?

  • Please record your findings within the noted section on bedrooms / self contained units highlighting within unit location those which are located within the basement.

  • Brief description of Basement Use

  • Is the signs of Damp ingress within basement level?

  • Is the entrance to Basement Level secure?

  • Is there adequate ventilation at basement level?

  • Is there adequate lighting in basement level?

  • Other Comments and Guidance

Security & IT Data voice services

Security Access Control & Mail Distribution

    Door Entry Systems
  • The building has a Voice / Video Entry Phone system connecting all Accomodation units

  • Can residents release main front entrance door from their room?

  • Mailboxes
  • Condition of the mailbox for property
    Individual labelled mailbox required.

  • Is the identification label on mailbox correct?

  • Are the keys to the mailbox correct and functioning properly?
    3 no. Labelled keys minimum requirement

Data Voice & Media Services

    TV Aerial point (complete 1 section per room & confirm location)
  • Is there a TV Aerial point installed? Minimum requirement in lounge!

  • Condition of external TV aerial?
    (Communal, in loft, on roof,...)

Fire Safety Systems

Fire Safety Systems

    Smoke & Heat Detectors
  • Kitchen - Heat detector?

  • Has the unit been installed correctly?

  • Are the units functioning correctly under test?

  • If more than one unit has been installed are they interlinked?

  • Image of unit

  • Any other Smoke & Heat detectors? 1 no. Smoke detector required in each hallway & landing per floor.

  • Has the unit been installed correctly?

  • Are the units functioning correctly under test?

  • If more than one unit has been installed are they interlinked?

  • Image of unit

Fire Safety Systems HMO Properties Only

    Emergency Interlocks
  • Does the building have a gas solenoid valve interlocked with fire alarm system?

  • Emergency Lighting
  • Name and location of Any Defective Emergency Lights?

  • Image of unit

  • Fire Alarm Panel
  • Name and location of Fire Alarm System

  • Image of Panel

  • Is the Fire Alarm Panel a Fully Addressable System

  • Is there a fire zone diagram of the building displayed?

  • Are there any faults recorded on the Panel

  • Fire Extinguishers & Blankets
  • What is the general condition and coverage of fire extinguishers and blankets?

M&E Services

Mechanical & Electrical Services

    Water pumps
  • Name and Location of Pump & approximate age

  • Image of unit

  • What is the overall condition of the unit?
    Must not be excessively noisey

  • Distribution Board
  • Name & Location of Distribution Board

  • Have all the circuits been properly labelled?

  • Domestic Gas Boiler
  • Location, make, model & serial number of Domestic Gas Boiler and Approximate age (Boilers in bedrooms must be in vented fire rated cupboards)

  • Image of unit Pictures required: serial tag, boiler, filling loop, cover (easily removable boxing in above kitchen worktop)

  • Has an instruction manual been provided?

  • What is the overall condition of the unit?
    Boilers must be under 5 years old & fully serviced (unless new)

  • Has a Carbon Monoxide Detector been installed near the vicinity of the boiler

  • A fully operational Carbon Monoxide Detector is a Minimum requirement for all Gas Boiler installations

  • Has a room stat and programmer been provided?

  • Model and type of thermostat and programmer

  • Test operations and confirm whether the controls are fully operational?

  • Electric Heaters (all types)
  • Make, Model & Location of Electric Heater and Approximate age

  • Image of unit

  • Has an instruction manual been provided?

  • What is the overall condition of the unit?

  • Electric heaters that clearly over 5 years of age and visually are in a poor condition shall be recommended for full replacement regardless of whether they are operational, Resonance investment decision.

  • Electrical Wet System
  • Name and location of Electrical Wet System and Approximate age

  • Image of unit

  • What is the overall condition of the unit?

  • Has a room stat and programmer been provided?

  • Model and type of thermostat and programmer

  • Test operations and confirm whether the controls are fully operational?

  • Hot water Storage
    (Vented, unvented pressurised cylinders)
    Must have cylinder jacket (integrated or other)
  • Name and location of Hot Water Storage and approximate age

  • Image of unit

  • What is the overall condition of the unit?

  • Has a room stat and programmer been provided?

  • Model and type of thermostat and programmer

  • Cold Water Isolation Valve
  • Name & Location of Isolation Valve

  • Image

  • Condition of Valve

  • Is there a label provided for identification.

  • Water Tanks
  • Name and location of Water Tank

  • Image of unit

  • Are you able to fully access the tanks and undertake inspections (minimum requirement)

  • Does the tank have a secure lid?

  • Has the tank been fitted with an insulating jacket (including the lid)?

  • Has a screened overflow pipe been fitted to the water tank?

  • Has the tank been fitted with a screened vent on the lid (in accordance with current standards)?

  • What is the overall condition of the cold water tank, including comments on the internal condition?
    Must be clean & free of debris/scale!

  • Hot and Cold Water Pressure General Statement
  • Is there an acceptable water pressure output from the kitchen Tap (assumed cold water to be mains fed)

  • Is there an acceptable hot and cold water pressure output from all other taps & shower heads?

  • Ventilation & Extraction
  • Location of Ventilation / extractor unit

  • Condition of ventilation / extractor unit installed

  • Has a low voltage EnviroVent fan been installed within the bathroom? (Minimum requirement)

  • All ventilation fans within bathrooms must be low voltage units.

  • Is the extractor interlocked with the light switch?

  • Does the extractor has a minimum 2 minute overrun?

Roof Space

Roof Space

  • Has the loft hatch been padlocked shut to restrict access to resident?
    3 no. Labelled keys must be provided per padlock (unless keyed alike)

  • Is there safe Access to the Roof Space?

  • Any defects noted to structural roof members

  • Does the roof space have loft insulation

  • Approximate thickness

  • Is there adequate lighting within the roof space?

  • Is there a safe walking platform?

  • Is the roof space adequately ventilated?

  • List any other Essential equipment installed in roof space

Handover Condition of Property

  • Has the property (including windows & doors) been cleaned to a professional standard & all rubbish removed?
    - Excessive paint on fixtures & fittings removed
    - Dust & debris following works completed after final clean not acceptable

  • Has the handover pack been prepared & left on site?
    Pictures must include all instruction manuals, labelled keys (fobs), copies of certification, external meter box key & card/fob for gas/electric

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