NHPF Property Inspection V005

• Document No.

• Input an abbreviation of address 001

• Property Address

• Conducted on

  Date

• Prepared by

General Information on Property

• Property Image

  Media

• Approximate Age

• Type of Construction and Features

• Please specify property type, floor & features.
  i.e. Ex local authority, ground floor, 2 bedroom maisonette with garden & garage.

• List of important contact information.

• List of Local Services and travel

• Provide basic information on local public transport links; location of local shops and supermarkets; useful contact information related to property and local services.

• Are there any Covenants, Restriction and or Local Agreements?

  Yes

  No

  N/A
Property Space Information

• Number of Reception Rooms

• Number of Bedrooms

• Number of bathrooms

• Number of separate toilets

• Number of Kitchens

• Number of Storage Rooms

Energy Readings

Electrical Meter Reading

• Meter Reference Number

• Meter Location

• Meter Photo, Sealed Main Fuse, External Meter Cupboard & Key, Top up card/fob

  Media

• Meter Readings

• Please ensure that meter readings, minimum £10 credit, £0 debt & electric card/fob are noted & photographed

Gas Meter Reading

• Energy Supplier

• Mention if unknown

• Meter Reference Number

• Meter Location

• Meter Photo, Earth Bonding on Gas Supply & External Meter Cupboard & Key

  Media

• Meter Reading

• Please ensure that meter reading, minimum £10 credit, £0 debt & Gas top-up card are noted & photographed.

• Energy Supplier

• Mention if Unknown

Water Meter Reading

• Meter Reference Number

• Meter Location

• Meter Photo

  Media

• Meter Reading

• Energy Supplier

Compliance Information.

• Asbestos Report received

  Yes

  No

  N/A

• Up to date Asbestos report is mandatory for all properties built pre 2000

• Is there an Energy Performance Certificate for the Building

  Yes

  No

  N/A

• EPC must be correct & have at least 7 years left at handover (valid for 10 years total)

• EPC Rating

  Select A B C D E F G H

  • A
  • B
  • C
  • D
  • E
  • F
  • G
  • H

• Electrical Test Report NICEIC received

  Yes

  No

  N/A

• Fire Alarm Certificate received

  Yes

  No

  N/A

• Gas Safety Certificate received

  Yes

  No

  N/A

• Have a minimum of three keys been provided to all lockable doors?

  Yes

  No

  N/A

• Have all the keys provided been fully tested in there respective locks?

  Yes

  No

  N/A

• Does the communal entrance operated by an access code?

  Yes

  No

  N/A

• Input Access Code Information and instructions?

• Has a minimum of three Key fobs been provided to all communal access control doors?

  Yes

  No

  N/A

• Has a key safe been fitted?

  Yes

  No

  N/A

• Input Access Code Information and location?

• Key safe location

  Media

External Condition

• Condition of Chimneys

  Safe

  At Risk

  N/A

• Type of Roof Coverings

  Select Roof Tiles Metal Roofing System Felt Roofing System Green Roof Asphalt system Corrugated

  • Roof Tiles
  • Metal Roofing System
  • Felt Roofing System
  • Green Roof
  • Asphalt system
  • Corrugated

• Condition of Roof Coverings

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Rainwater Pipes, Gullies & Gully Covers, Gutters and Soffits

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Main Walls

  New

  Good

  Satisfactory

  Poor

  N/A

• Are there any defects to the damp proof course that is likely to cause rising damp?

  Yes

  No

  N/A

• Type of Windows

  Select Timber Casement Timber Sash Metal / Crital Single Glazed UPVC Double Glazed Window aluminium Double Glazed Windows UPVC Tilt & Turn Window Other

  • Timber Casement
  • Timber Sash
  • Metal / Crital Single Glazed
  • UPVC Double Glazed Window
  • aluminium Double Glazed Windows
  • UPVC Tilt & Turn Window
  • Other

• Condition of Windows Overall

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of External Decoration

  New

  Good

  Satisfactory

  Poor

  N/A

External Grounds Site Boundaries & Outbuildings

Site Boundaries

• Explain type of Site Boundary Present

• What is the condition of the existing Site Boundary?

  New

  Good

  Satisfactory

  Poor

  N/A

• What is the condition of existing boundary gates?

  New

  Good

  Satisfactory

  Poor

  N/A

• Boundary gates in enclosed back gardens must be lockable. Padlock & 3 no. Labelled keys (minimum requirement)

Pathways and hard standings

• Brief Description of Pathway Construction

• Are existing Pathways and hard standings free of trip hazards and defects?

  Safe

  At Risk

  N/A

• Are there any loose and unstable manhole / gully covers that require replacement?

  Safe

  At Risk

  N/A
Lawns & Planting Areas

• Are there any overgrown plants and vegetation that will affect the building structure and boundary walls? (Japanese Knotweed, climbing plants Unstable Trees).

  Yes

  No

  N/A

• Private gardens must have all shrubs, bushes & trees should be clipped back & Lawns cut.

• Are there any vegetation that potential could cause a neighbourhood dispute?

  Yes

  No

  N/A
External Lighting

• Is there sufficient lighting to external grounds to facilitate access and egress at night?

  Safe

  At Risk

  N/A

• Street lighting, front & back security lights (if required) should be recorded.

Outbuildings & Equipment

• Type of local name of outbuilding / Equipment

• What is the current condition of Outbuilding / Equipment?

  New

  Good

  Satisfactory

  Poor

  N/A

• Image

  Media

• Internal & external pictures required including condition of felt roof, glazing, padlocks & 3 no. labelled keys.

Garden taps

• Is there a garden tap located in the rear garden

  Yes

  No

  N/A

• Is the tap fitted with a non return valve to control legionella.

  Safe

  At Risk

  N/A

All Doors within Property

Front Entrance Door

• Name and location of Front Entrance Door

• Type of door?

  Timber door

  Composite door

  UPVC door

  aluminium / metal door

• Condition of front entrance door, including decoration standard internally/externally?

  New

  Good

  Satisfactory

  Poor

  N/A

• All timber doors must include a rim lock and mortice deadlock as standard, with the exception of Composite and UPVC doors where espagnolette multi point locks are accepted. All mortice deadlocks must be fitted with a thumb turn release for fire evacuation procedures.

• Has the correct locks been fitted, in accordance with current standards?

  Yes

  No

  N/A

• Has the correct numeral sign been fitted?

  Yes

  No

  N/A

• Has a spy hole been fitted to door?

  Yes

  No

  N/A

• Is there a letterbox fitted to front entrance door, with internal & external cover?

  Yes

  No

  N/A

• Has a door stop been fitted?

  Yes

  No

  N/A

• Has the doorbell been fitted to door and is it fully operational?

  Yes

  No

  N/A

• Picture of doorbell & chimer required.

• Condition of door threshold, including joint strips?

  New

  Good

  Satisfactory

  Poor

  N/A

• Are there any potential trip hazards?

  Safe

  At Risk

  N/A
Rear Entrance Door

• Name and location of Rear Entrance Door

• Type of door?

  Timber door

  Composite door

  UPVC door

  aluminium / metal door

• Condition of Rear entrance door, including decoration standard?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a door stop been fitted?

  Yes

  No

  N/A

• Condition of door threshold, including joint strips?

  New

  Good

  Satisfactory

  Poor

  N/A

• Are there any potential trip hazards?

  Safe

  At Risk

  N/A
Patio Sliding Doors

• Name and location of Patio Door

• Type of door?

  Timber door

  Composite door

  UPVC door

  aluminium / metal door

• Condition of Patio and sliding Door?

  Yes

  No

  N/A

• Curtain battens and good quality curtain tracks required.

• Condition of Glazing panels

  Yes

  No

  N/A
Fire Doors

• Name and location of Fire Door

• Condition of fire door, including decoration standard?

  New

  Good

  Satisfactory

  Poor

  N/A

• When evaluating the condition of fire doors pay attention condition of non compliant doors; door frames especially thickness of Door Jambs. door closers and perkos must be fit for purpose and fully operational. Assess gaps around doors and comment and verify integrity of any existing smoke seal strips with door or door frame. Broken glazing panels in doors must be replaced as standard.
  Fire doors in kitchens must have (pictures & notes confirming presence required) :
  1/ Overhead self closer & shut fully
  2/ integrated intumescent strips (door or frame)

• Are there sufficient fire doors to allow safe egress?

  Safe

  At Risk

  N/A

• Condition of door threshold, including joint strips?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a door stop been fitted?<br>

  Yes

  No

  N/A

• Are there any potential trip hazards?

  Safe

  At Risk

  N/A
Condition of internal doors (cupboard doors not needed)

• Name and location of internal door

• Internal doors must be in good condition, with bottom rail fitted. They must shut easily without rubbing on carpet or catching door frames. Doors should not rattle when closed or have excessive gaps.

• Condition of door, including decoration standard?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a door stop been fitted?

  Yes

  No

  N/A

• Condition of door threshold, including joint strips?

  New

  Good

  Satisfactory

  Poor

  N/A

• Are there any potential trip hazards?

  Safe

  At Risk

  N/A

All windows within Property

Condition of Windows including Double Glazed Units

• Name and Location of Window

• Type of Window Opening

  Select Timber Casement Timber Sash Metal / Crital Single Glazed UPVC Double Glazed Window aluminium Double Glazed Windows UPVC Tilt & Turn Window Other

  • Timber Casement
  • Timber Sash
  • Metal / Crital Single Glazed
  • UPVC Double Glazed Window
  • aluminium Double Glazed Windows
  • UPVC Tilt & Turn Window
  • Other

• Condition of windows including glazing?

  New

  Good

  Satisfactory

  Poor

  N/A

• Pay special attention to double glazed units and signs of moisture penetration with sealed units. All defective units must be replaced.

• Are window locks functioning correctly

  Yes

  No

  N/A

• At least 1 no. Key lockable component required per opening (handle or restrictor)
  Minimum 3 no. Labelled Keys required for keyed alike handles.

• Do the windows have trickle vents and are they operating correctly

  Yes

  No

  N/A

• Have window Restrictors been fitted

  Yes

  No

  N/A

• Has curtain batten been fitted and painted in white gloss? (Minimum requirement for all accessible windows)<br>Has good quality curtain track/pole been fitted (except bathroom & kitchen)

  New

  Used

  Poor
Minimum standard on privacy, bathroom windows only

• Has the bathroom window been fitted with obscure glass?

  Yes

  No

  N/A

• Replace DGU with obscure glass

  Yes

  No

  N/A

Internal Condition

Entrance Lobby / Hallway

• Name and location of hallway / lobby

• Dimensions ( Length X Width X Height) Linear Metres

• Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
  Any minor defects must be noted & photographed.

• Have all air bricks / vents been cleaned and free of obstruction?

  Yes

  No

  N/A

• Type of Floor Covering

  Select High Grade Carpet Cord Carpet Ceramic Tiles Vinyl Flooring laminate Floor quarry tiles Vinyl Tiles Others

  • High Grade Carpet
  • Cord Carpet
  • Ceramic Tiles
  • Vinyl Flooring
  • laminate Floor
  • quarry tiles
  • Vinyl Tiles
  • Others

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Existing flooring can kept if in good clean condition.
  Any minor marks must be noted & photographed.

• Condition of Sockets

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of light fitting(s) within the room including switches

  New

  Good

  Satisfactory

  Poor

  N/A

• Is there sufficient lighting in the space?

  Safe

  At Risk

  N/A

• Has energy efficient lighting been fitted?

  Yes

  No

  N/A

• Has a lamp shade been installed?

  Yes

  No

  N/A

• Has two way switching been configured correctly

  Yes

  No

  N/A

• Condition of Radiator or Electric heater

  New

  Good

  Satisfactory

  Poor

  N/A

• Miscellaneous Comments

Staircase

• Name and Location of Staircase

• Dimensions ( length X Width X Height) Linear Metres

• Condition of Internal Decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
  Any minor defects must be noted & photographed.

• Have all air vents been cleaned and free of obstructions

  Yes

  No

  N/A

• Condition of Handrails

  New

  Good

  Satisfactory

  Poor

  N/A

• Structural Condition of Treads and Risers

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select High Grade Carpet Cord Carpet Ceramic Tiles Vinyl Flooring laminate Floor quarry tiles Vinyl Tiles Others

  • High Grade Carpet
  • Cord Carpet
  • Ceramic Tiles
  • Vinyl Flooring
  • laminate Floor
  • quarry tiles
  • Vinyl Tiles
  • Others

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Existing flooring can kept if in good clean condition.
  Any minor marks must be noted & photographed.

• Are there any noted trip hazards?

  Safe

  At Risk

  N/A

• Condition of Sockets

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Light Fitting(s) within the room?

  New

  Good

  Satisfactory

  Poor

  N/A

• Is there sufficient lighting in the space?

  Yes

  No

  N/A

• Has an energy efficient bulb been fitted?

  Yes

  No

  N/A

• Has a lamp shade been fitted?

  Yes

  No

  N/A

• Condition of Radiator or Electric heater

  New

  Good

  Satisfactory

  Poor

  N/A

• Miscellaneous Comments

Reception Room

• Name and Location of Reception Room

• Dimensions ( length X Width X Height) Linear Metres

• Condition of internal decorations all areas including walls ceilings, and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• Pictures showing condition of all walls, ceiling, cupboards & woodwork required.
  Any minor defects must be noted & photographed.

• Have all air vents been cleaned and free of obstructions<br>(Including walls & chimneys/fireplaces)

  Yes

  No

  N/A

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select High Grade Carpet Cord Carpet Ceramic Tiles Vinyl Flooring laminate Floor quarry tiles Vinyl Tiles Others

  • High Grade Carpet
  • Cord Carpet
  • Ceramic Tiles
  • Vinyl Flooring
  • laminate Floor
  • quarry tiles
  • Vinyl Tiles
  • Others

• Existing flooring can kept if in good clean condition.
  Any minor marks must be noted & photographed.

• Condition of Sockets

  New

  Good

  Satisfactory

  Poor

  N/A

• Have at least 2no Double Socket Outlets been provided within the room? A minimum requirement

  Yes

  No

  N/A

• Has a TV aerial point been provided within the room? Does it have a power socket within 1m? A minimum requirement

  Yes

  No

  N/A

• Condition of light fitting(s) within the room?

  New

  Good

  Satisfactory

  Poor

  N/A

• Is there sufficient lighting in the space?

  Safe

  At Risk

  N/A

• Has energy efficient lighting been fitted?

  Yes

  No

  N/A

• Has a lamp shade been installed?

  Yes

  No

  N/A

• Condition of Radiator(s) or Electric heater(s)

  New

  Good

  Satisfactory

  Poor

  N/A

• Miscellaneous Comments

Kitchen

• Name and location of kitchen

• Dimensions ( length X Width X Height) Linear Metres.

• Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

• Pictures showing condition of all walls, ceiling & woodwork required.
  Any minor defects must be noted & photographed.

• Have all air vents been cleaned and free of obstructions<br>(Including walls & chimneys/fireplaces)

  Yes

  No

  N/A

• Condition of Wall Tiles

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select non slip vinyl flooring non slip ceramic floor tiles non slip quarry tiles

  • non slip vinyl flooring
  • non slip ceramic floor tiles
  • non slip quarry tiles

• For vinyl flooring installations has a mastic sealant been applied to all edges of the installations?

  Yes

  No

  N/A

• Condition of Kitchen Cabinets

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Kitchen Worktops

  New

  Good

  Satisfactory

  Poor

  N/A

• Kitchen worktops must be free of damage, deep scratches & blown areas.
  Minor marks are acceptable but must be recorded.
  New worktops must have mitred butt joints (no jointing strips)

• Condition of Electric Socket Outlets <br>Please specify how many there are above the worktop.

  New

  Good

  Satisfactory

  Poor

  N/A

• Are there at least two double sockets located above kitchen Worktops?

  Yes

  No

  N/A

• Has the cooker switch been installed and correctly connected to the appliance?

  Yes

  No

  N/A

• Has an isolation switch been provide for an integrated hob?

  Yes

  No

  N/A

• Has an isolation switch been provided and labelled for the cooker hood extractor or fixed extractor unit?

  Yes

  No

  N/A

• Has an isolation switch been provided and labelled to the fridge?<br>Not needed unless integrated fridge/freezer.

  Yes

  No

  N/A

• Has an isolation switch been provided and labelled for the washing machine?<br>Picture of switched spur & under counter socket required.

  Yes

  No

  N/A

• Condition of Lighting

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a sealed unit been fitted?

  Yes

  No

  N/A

• Condition of Sink <br>(Picture of sink, plug & chain & strainer/sieve required)

  New

  Good

  Satisfactory

  Poor

  N/A

• Has the washing machine waste been fitted?<br>(Picture of up-stand & trap or capped spigot on sink waste, along with appropriate access holes in base unit or end panel are required)

  Yes

  No

  N/A

• What space (width in mm) has been provided for future washing machine installation? <br>(600mm width minimum requirement)<br>

  Yes

  No

  N/A

• Has a cold water feed been provided for a washing machine?<br>(Picture of water feed & access holes in base unit or end panel required)

  Yes

  No

  N/A

• Other Miscellaneous Items

Kitchen Appliances
Kitchen appliances must be new, with manuals left on site & recorded
Nearly new appliances (under 1 year old) are acceptable if receipts & warranties can be provided.

• Overall condition of Cooker Hood

  New

  Good

  Satisfactory

  Poor

  N/A

• Is the cooker hood installed Vented or recirculating type?

  vented to external wall

  recirculating

• Has a new carbon filter been installed to new cooker hood?

  Yes

  No

  N/A

• All gas cooking appliances are strictly prohibited and must not be accepted without written approval from St Mungo's Broadway Director of Property Services.

• Condition of Freestanding Electric Cooker

  New Appliance

  unsatisfactory

  N/A

• Has a safety chain been installed securing the new freestanding cooker to a wall?

  Safe

  At Risk

  N/A

• Condition of integrated Electric Hob? <br>(Must be spurred separately from the oven)

  New Appliance

  unsatisfactory

  N/A

• Condition of Integrated Electric Oven?<br>(Must be spurred separately from the hob)

  New Appliance

  unsatisfactory

  N/A

• Condition of Fridge / Freezer installed?

  New Appliance

  unsatisfactory

  N/A

• All other kitchen appliances like built in microwaves, washing machines will not be accepted, and must be removed, unless approval is provided in writing from St Mungo's Director of Property Services.

• Condition of Radiator or Electric heater (down flow or plinth heater acceptable)?<br>Kitchens over 10m2 only, must have some form of heating

  Yes

  No

  N/A
Bathroom

• Name and location of bathroom

• Dimensions ( length X Width X Height) Linear Metres

• Condition of internal decoration all areas including ceilings walls and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

• Have all air vents been cleaned and free of obstructions<br>(Including walls & chimneys/fireplaces)

  Yes

  No

  N/A

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select non slip vinyl flooring non slip ceramic floor tiles non slip quarry tiles

  • non slip vinyl flooring
  • non slip ceramic floor tiles
  • non slip quarry tiles

• Flooring installations must have mastic sealant applied to all edges?

  Yes

  No

  N/A

• Condition of Wall tiles

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Bath<br>Pictures required: Strainer/sieve must be supplied & installed, bath mixer tap, plug & chain, any minor defects.<br>Small chips must be repaired with enamel paint.

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Shower Cubicle and shower curtain over bath?<br>Pictures required : adjustable shower rail or low level hair rinse attachment (if layout does not allow for shower)

  New

  Good

  Satisfactory

  Poor

  N/A

• Electric shower : make & model!?<br>Pictures required: shower, adjustable rail, spur switch.

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Toilet<br>Must be securely fitted to the floor & wall. No gaps behind cistern.

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a new good quality toilet seat been fitted? Minimum requirement.

  Yes

  No

  N/A

• Condition of Wash Hand Basin<br>Strainer/sieve must be fitted. Pop up waste functions correctly or plug & chain fitted.

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Lighting

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a sealed unit been fitted?

  Yes

  No

  N/A

• Condition of Radiator, heated Towel Rail or down flow heater?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a bathroom mirror been fitted?

  Yes

  No

  N/A

• Has a toilet roll holder been fitted?

  Yes

  No

  N/A

• Has a Towel rail been fitted?

  Yes

  No

  N/A

• Miscellaneous Comments

Seperate Toilet

• Name and location of Toilet

• Dimensions ( length X Width X Height) Linear Metres

• Condition of internal decoration all areas including walls ceilings and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• All kitchen and bathrooms must be decorated either a vinyl silk or eggshell emulsion paint to walls and ceilings. Any previously painted wood and metal surface must receive one undercoat and high gloss finishing coat.

• Have all air bricks / vents been cleaned and free of obstruction?

  Yes

  No

  N/A

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select non slip vinyl flooring non slip ceramic floor tiles non slip quarry tiles

  • non slip vinyl flooring
  • non slip ceramic floor tiles
  • non slip quarry tiles

• Flooring installations must have mastic sealant applied to all edges?

  Yes

  No

  N/A

• Condition of Wall tiles

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Toilet

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a new good quality toilet seat been fitted? Minimum requirement.

  Yes

  No

  N/A

• Condition of Wash Hand Basin<br>Must be fitted as minimum requirement if not next to bathroom!<br>Strainer/sieve must be fitted. Pop up waste functions correctly or plug & chain fitted.

  New

  Good

  Satisfactory

  Poor

  N/A

• Condition of Lighting

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a sealed unit been fitted?

  Yes

  No

  N/A

• Condition of heated Towel Rail or radiator or down flow heater?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a bathroom mirror been fitted?

  Yes

  No

  N/A

• Has a toilet roll holder been fitted?

  Yes

  No

  N/A

• Has a towel rail been fitted?

  Yes

  No

  N/A

• Miscellaneous Comments

Storeroom

• Name & Location

• Image (internal/external)

  Media

• List any defects found

Bedroom

• Name and location of bedroom

• Dimensions ( length X Width X Height) Linear Metres Please confirm m2 of bedrooms

• Condition of internal decoration all areas including ceilings walls and previously painted wood and metal surfaces?

  New

  Good

  Satisfactory

  Poor

  N/A

• Have all air bricks / vents been cleaned and free of obstruction?<br>In bedrooms, air vents must be openable/closeable or anti-draft

  Yes

  No

  N/A

• Condition of floors

  New

  Good

  Satisfactory

  Poor

  N/A

• Type of Floor Covering

  Select High Grade Carpet Cord Carpet Ceramic Tiles Vinyl Flooring laminate Floor quarry tiles Vinyl Tiles Others

  • High Grade Carpet
  • Cord Carpet
  • Ceramic Tiles
  • Vinyl Flooring
  • laminate Floor
  • quarry tiles
  • Vinyl Tiles
  • Others

• Condition of Sockets<br>Please specify how many i.e. 2 no. Double sockets & 1 no. Single socket

  New

  Good

  Satisfactory

  Poor

  N/A

• Has at least 2no double socket outlets been provided within this room? A minimum requirement

  Yes

  No

  N/A

• Condition of light fitting(s) within the room?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has energy efficient lighting been fitted?

  Yes

  No

  N/A

• Is there sufficient lighting in the space?

  Safe

  At Risk

  N/A

• Has a lamp shade been installed?

  Yes

  No

  N/A

• Condition of Radiators or Electric heater

  New

  Good

  Satisfactory

  Poor

  N/A

• Miscellaneous Comments

Basement

• Does the building have a basement level?

  Yes

  No

  N/A

• Is the basement used as Accomodation?

  Yes

  No

  N/A

• Please record your findings within the noted section on bedrooms / self contained units highlighting within unit location those which are located within the basement.

• Brief description of Basement Use

• Is the signs of Damp ingress within basement level?

  Yes

  No

  N/A

• Is the entrance to Basement Level secure?

  Yes

  No

  N/A

• Is there adequate ventilation at basement level?

  Yes

  No

  N/A

• Is there adequate lighting in basement level?

  Yes

  No

  N/A

• Other Comments and Guidance

Security Access Control & Mail Distribution

Door Entry Systems

• The building has a Voice / Video Entry Phone system connecting all Accomodation units

  Yes

  No

  N/A

• Can residents release main front entrance door from their room?

  Yes

  No

  N/A
Mailboxes

• Condition of the mailbox for property<br>Individual labelled mailbox required.

  New

  Good

  Satisfactory

  Poor

  N/A

• Is the identification label on mailbox correct?

  Yes

  No

  N/A

• Are the keys to the mailbox correct and functioning properly?<br>3 no. Labelled keys minimum requirement

  Yes

  No

  N/A

Data Voice & Media Services

TV Aerial point (complete 1 section per room & confirm location)

• Is there a TV Aerial point installed? Minimum requirement in lounge!

  Yes

  No

  N/A

• Condition of external TV aerial?<br>(Communal, in loft, on roof,...)

  Yes

  No

  N/A

Fire Safety Systems

Smoke & Heat Detectors

• Kitchen - Heat detector?

• Has the unit been installed correctly?

  Yes

  No

  N/A

• Are the units functioning correctly under test?

  Yes

  No

  N/A

• If more than one unit has been installed are they interlinked?

  Yes

  No

  N/A

• Image of unit

  Media

• Any other Smoke & Heat detectors? 1 no. Smoke detector required in each hallway & landing per floor.

• Has the unit been installed correctly?

  Yes

  No

  N/A

• Are the units functioning correctly under test?

  Yes

  No

  N/A

• If more than one unit has been installed are they interlinked?

  Yes

  No

  N/A

• Image of unit

  Media

Fire Safety Systems HMO Properties Only

Emergency Interlocks

• Does the building have a gas solenoid valve interlocked with fire alarm system?

  Yes

  No

  N/A
Emergency Lighting

• Name and location of Any Defective Emergency Lights?

• Image of unit

  Media
Fire Alarm Panel

• Name and location of Fire Alarm System

• Image of Panel

  Media

• Is the Fire Alarm Panel a Fully Addressable System

  Yes

  No

  N/A

• Is there a fire zone diagram of the building displayed?

  Yes

  No

  N/A

• Are there any faults recorded on the Panel

  Yes

  No

  N/A
Fire Extinguishers & Blankets

• What is the general condition and coverage of fire extinguishers and blankets?

  New

  Good

  Satisfactory

  Poor

  N/A

Mechanical & Electrical Services

Water pumps

• Name and Location of Pump & approximate age

• Image of unit

  Media

• What is the overall condition of the unit?<br>Must not be excessively noisey

  New

  Good

  Satisfactory

  Poor

  N/A
Distribution Board

• Name & Location of Distribution Board

• Have all the circuits been properly labelled?

  Yes

  No

  N/A
Domestic Gas Boiler

• Location, make, model & serial number of Domestic Gas Boiler and Approximate age (Boilers in bedrooms must be in vented fire rated cupboards)

• Image of unit Pictures required: serial tag, boiler, filling loop, cover (easily removable boxing in above kitchen worktop)

  Media

• Has an instruction manual been provided?

  Yes

  No

  N/A

• What is the overall condition of the unit?<br>Boilers must be under 5 years old & fully serviced (unless new)

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a Carbon Monoxide Detector been installed near the vicinity of the boiler

  Yes

  No

  N/A

• A fully operational Carbon Monoxide Detector is a Minimum requirement for all Gas Boiler installations

• Has a room stat and programmer been provided?

  Yes

  No

  N/A

• Model and type of thermostat and programmer

• Test operations and confirm whether the controls are fully operational?

  Yes

  No

  N/A
Electric Heaters (all types)

• Make, Model & Location of Electric Heater and Approximate age

• Image of unit

  Media

• Has an instruction manual been provided?

  Yes

  No

  N/A

• What is the overall condition of the unit?

  New

  Good

  Satisfactory

  Poor

  N/A

• Electric heaters that clearly over 5 years of age and visually are in a poor condition shall be recommended for full replacement regardless of whether they are operational, Resonance investment decision.

Electrical Wet System

• Name and location of Electrical Wet System and Approximate age

• Image of unit

  Media

• What is the overall condition of the unit?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a room stat and programmer been provided?

  Yes

  No

  N/A

• Model and type of thermostat and programmer

• Test operations and confirm whether the controls are fully operational?

  Yes

  No

  N/A
Hot water Storage
(Vented, unvented pressurised cylinders)
Must have cylinder jacket (integrated or other)

• Name and location of Hot Water Storage and approximate age

• Image of unit

  Media

• What is the overall condition of the unit?

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a room stat and programmer been provided?

  Yes

  No

  N/A

• Model and type of thermostat and programmer

Cold Water Isolation Valve

• Name & Location of Isolation Valve

• Image

  Media

• Condition of Valve

  New

  Good

  Satisfactory

  Poor

  N/A

• Is there a label provided for identification.

  Yes

  No

  N/A
Water Tanks

• Name and location of Water Tank

• Image of unit

  Media

• Are you able to fully access the tanks and undertake inspections (minimum requirement)

  Yes

  No

  N/A

• Does the tank have a secure lid?

  Yes

  No

  N/A

• Has the tank been fitted with an insulating jacket (including the lid)?

  Yes

  No

  N/A

• Has a screened overflow pipe been fitted to the water tank?

  Yes

  No

  N/A

• Has the tank been fitted with a screened vent on the lid (in accordance with current standards)?

  Yes

  No

  N/A

• What is the overall condition of the cold water tank, including comments on the internal condition?<br>Must be clean & free of debris/scale!

  New

  Good

  Satisfactory

  Poor

  N/A
Hot and Cold Water Pressure General Statement

• Is there an acceptable water pressure output from the kitchen Tap (assumed cold water to be mains fed)

  New

  Good

  Satisfactory

  Poor

  N/A

• Is there an acceptable hot and cold water pressure output from all other taps & shower heads?

  New

  Good

  Satisfactory

  Poor

  N/A
Ventilation & Extraction

• Location of Ventilation / extractor unit

• Condition of ventilation / extractor unit installed

  New

  Good

  Satisfactory

  Poor

  N/A

• Has a low voltage EnviroVent fan been installed within the bathroom? (Minimum requirement)

  Yes

  No

  N/A

• All ventilation fans within bathrooms must be low voltage units.

• Is the extractor interlocked with the light switch?

  Yes

  No

  N/A

• Does the extractor has a minimum 2 minute overrun?

  Yes

  No

  N/A

Roof Space

• Has the loft hatch been padlocked shut to restrict access to resident?<br>3 no. Labelled keys must be provided per padlock (unless keyed alike)

  Yes

  No

  N/A

• Is there safe Access to the Roof Space?

  Yes

  No

  N/A

• Any defects noted to structural roof members

  Yes

  No

  N/A

• Does the roof space have loft insulation

  Yes

  No

  N/A

• Approximate thickness

• Is there adequate lighting within the roof space?

  Yes

  No

  N/A

• Is there a safe walking platform?

  Yes

  No

  N/A

• Is the roof space adequately ventilated?

  Yes

  No

  N/A

• List any other Essential equipment installed in roof space

• Has the property (including windows & doors) been cleaned to a professional standard & all rubbish removed?<br>- Excessive paint on fixtures & fittings removed<br>- Dust & debris following works completed after final clean not acceptable

  Yes

  No

  N/A

• Has the handover pack been prepared & left on site?<br>Pictures must include all instruction manuals, labelled keys (fobs), copies of certification, external meter box key & card/fob for gas/electric

  Yes

  No

  N/A