Title Page
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Conducted on
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Prepared by
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Location
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Version Type
PLAN
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The Board have approved the violence prevention and reduction policy within the last twelve months
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The violence prevention and reduction policy details compliance with legal or statutory requirements.
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The violence prevention and reduction policy enable specific objectives, performance measures and mitigation requirements.
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The violence prevention and reduction policy are maintained and updated annually with senior management oversight and approval.
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The violence prevention and reduction policy has been developed based on comprehensive risk assessments (workforce and workplace).
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The violence prevention and reduction objectives and targets are communicated to all staff.
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A comprehensive risk assessment (workforce and workplace) is undertaken to consider the associated factors of violence within the organisation.
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The violence prevention and reduction plans for achieving the objectives and targets are implemented and maintained.
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The outputs from the violence prevention and reduction risk assessments informs the mitigation strategies and operational processes.
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The violence performance measures are specific, measurable, achievable and relevant.
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All processes and procedures set out in the violence prevention and reduction policy have clearly defined performance measures.
DO
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A designated Executive Level Violence prevention and reduction Lead ensures that appropriate financial resources are available to support the organisations delivery of violence prevention and reduction programme, the appropriate level of resourcing will be determined locally and should be aligned to the organisational violence risk assessments.
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A designated Operational Violence prevention and reduction Lead is formally accountable for the design, maintenance, documentation and improvement of the organisational violence prevention and reduction systems and processes.
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The violence prevention and reduction process, plans and systematic approach are reviewed and updated in relation to any significant organisational changes, serious incident and undertaken in consultation with trade union & safety representatives.
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Changes to the organisation are documented and reflected as part of the violence prevention and reduction risk assessment process.
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Clear roles and responsibilities are defined in relation to the violence prevention and reduction strategy and policies throughout the organisation.
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Organisational functions and support mechanisms that are necessary for achieving the delivery of the violence prevention and reduction strategy, associated policies, objectives and plans have been clearly identified.
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A documentation system has been established and is maintained to incorporate the violence prevention and reduction policy, risk management assessments, performance records and associated policies and plans.
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The violence prevention and reduction strategy and policy are communicated to all staff, including incident reporting mechanisms.
CHECK
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Procedures to monitor and measure organisational performance pertaining to violence prevention and reduction are established or maintained.
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The frequency for measuring and monitoring the performance measures is proportional to the risks noted in the violence risk assessments and analysis of incident management data.
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Performance monitoring and measurement is suitable and sufficient to facilitate subsequent corrective and preventative action analysis.
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Data pertaining to violent incidents are traceable retrievable and accessible on the risk management system.
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There are controls in place to ensure the quality of the performance data is assured.
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There is an established audit process to help ensure that violence prevention and reduction is efficient and effective.
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All incident data pertaining to violence, non-conformities and audit findings are reviewed in a timely manner and shared with relevant groups within governance structure (e.g. trust health and safety group).
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Departmental or corporate risk registers which note risks pertaining to violence are reviewed and updated following any non-conformities incidents or audit findings
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Proposed corrective and preventative actions are assessed and implemented in a timely fashion.
ACT
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A designated Executive Violence Prevention and Reduction Lead has a defined role and accountability for reviewing and approving the organisations violence prevention and reduction policy and supporting framework at regular defined intervals.
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Records of senior management reviews are retained as part of the violence prevention and reduction framework documentation system.
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Any lessons learned are captured and considered by the organisation and subsequent changes are made to the violence prevention and reduction policy and supporting framework, as required.
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The senior management has all the relevant information required to make informed decisions regarding the violence prevention and reduction policy and supporting framework.
