Nine Step Audit Template

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

1. stop and observe (looking for safe and unsafe behaviour)

2. put the person at ease (Start the conversation in a positive way)

3. Explain what you are doing and why (I’m doing a 9 step audit to improve safety)

4. Ask what the job is and the stages in it (an open question so the observed tells you what they are doing)

5. Praise aspects of safe behaviour (give recognition for the work or appearance of the site)

6. Ask them what is the worst accident that could happen and how (get the observed to picture the worst accident. Don’t jump, let them think)

7. ask why the unsafe behaviour happens (try to find out how and why the worst accident could happen)

8. Ask what corrective actions are required (let the observes come up with the solution so they take the ownership)

9. Get commitment to act (so they will take that critical step in the process which makes all the difference)

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By this stage you should have finished your conversation with the observed. Do you feel that you understood the job and the stages in it? Did the observed tell you what the worst accident could be and how this could happen? Did they identify the corrective action to take and commit themselves to act? If so then you have successfully completed the audit.

Please tick a box below to indicate if you observed any unsafe behaviour. There will be occasions where no unsafe behaviour occur which is fine as the most important part of the audit is the conversation about safety. If however you did observe unsafe behaviour please tick the appropriate box and then categories the unsafe act below. This will help us to understand fully why the unsafe behaviour occurred. Lastly please indicate the incident category that any unsafe behaviour relates to, this will help us identify any trends and focus our corrective and preventative actions.

• Unsafe behaviour observed

  Yes

  No

  N/A

Errors An action or decision which was not intended

• Mistake- Observed did the wrong thing believing it was right.

  Yes

  No

  N/A

• Skill Based error -Mistake is made when observed forgot the rule or was unfamiliar with the procedure

  Yes

  No

  N/A

• Action not as planned e.g. Observed picks up the wrong tool by mistake

  Yes

  No

  N/A

Violation A deliberate deviation from the rules or procedures

• Routine- Breaking the rules has become the normal way of working

  Yes

  No

  N/A

• Situational- Breaking the rules is due to pressure from the job.

  Yes

  No

  N/A

• Exceptional –Rarely happens and only then when something has gone wrong

  Yes

  No

  N/A

Incident / NM Categories (please indicate the incident / NM category that the observed behaviour falls within)

• 1. Behaviour

  Yes

  No

  N/A

• 2. PPE

  Yes

  No

  N/A

• 3. Slips, Trips or Falls

  Yes

  No

  N/A

• 4. Nearly hit by moving / falling object

  Yes

  No

  N/A

• 5. Working at Height

  Yes

  No

  N/A

• 6. Vehicles or plant and equipment

  Yes

  No

  N/A

• 7. Motorist / Third Parties

  Yes

  No

  N/A

• 8. Buried or overhead services

  Yes

  No

  N/A

• 9. Manual Handling

  Yes

  No

  N/A

• 10. Verbal Abuse

  Yes

  No

  N/A

• 11. Physical Abuse

  Yes

  No

  N/A

• 12. Env

  Yes

  No

  N/A

• 13. Other

  Yes

  No

  N/A