Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
School Visits and Interviews
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The LEA will provide a career and technical education program that is of such size, scope, and quality to bring improvement in the quality of career and technical education programs (C&I-8)<br>- Classroom and laboratory visits - number of students<br>- Observe for quality facilities, equipment, instruction<br>- Teacher intervie
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Nothing in Perkins IV shall be construed to be inconsistent with applicable Federal law prohibiting discrimination on the basis of race, sex, national origin, age, or disability in the provision of Federal programs or services (GA-7)<br>- The CTE non-discrimination statement is prominently displayed in classrooms, career information areas and other areas that are frequently visited by students, parents and other visitors to CTE facilities.<br>- Non-discrimination statement is evident on CTE publications, posters, registration materials and other documents distributed to students and/or the public.
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No funds are used to require students to choose or pursue a specific career path or major: and to mandate that any individual participate in a career and technical education program (F-3)<br>- Student interviews<br>- Teacher interviews
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The LEA has developed a Career and Technical Education Local Plan which describes the career and technical education needs of students and potential students in the LEA and indicates how and to what extent the programs proposed in the plan meet such needs. (PP-1) <br>- Student interviews<br>- Teacher interviews<br>- Principal interviews
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The LEA will ensure that students who participate in career and technical education programs are taught to the same challenging academic proficiencies as are taught for all other students (C&I 6)<br>- Observe classrooms to determine level of instruction<br>- Interview teachers, principal, students<br>- Review course registration information and graduation requirements<br>- Review Honors Teaching Portfolios for evidence of differentiated instruction
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LEA will provide strong experiences in and understanding of "all aspects of industry" (C&I 7) <br>- Observe classrooms and labs for experiential components of CTE Essential Standards<br>- Examine registration information for work-based learning offerings<br>- Interview students
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The LEA will provide a career and technical education program that is of such size, scope, and quality to bring improvement in the quality of career and technical education programs. (C&I 8)<br>- Review school profiles, employment trends/demand, scope and sequence, career cluster pathway, post secondary linkages<br>- Classroom/lab walk throughs <br>- Teacher Interviews<br>- Student Interviews
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The LEA will link secondary career and technical education and postsecondary career and technical education, including by offering the relevant elements of at least one career and technical eduction program of study (C&I 10)<br>- Review articulation documents<br>- Interview students who participate in articulation and community college representatives<br>- Review College and Career Promise documents including pathway documents relevant to CTE
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An organized system for conducting follow-up studies to determine the effectiveness of the career and technical education programs and guidance and counseling is used by the principal, and a compilation of all schools maintained in the office of the career and technical education director. Records and other information needed to carry out this function are maintained in the teacher's files. (PI-2)<br>- Review Concentrator Feedback results<br>- Interview principal<br>- Interview teachers - request to see evidence of follow-up information in files<br>- Review director communications with principals on feedback results
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The LEA will develop, improve or expand the use of technology in career and technical education (PI-5)<br>- Use of instructional technology observed in classrooms<br>- Use of content specific technical equipment in observed in laboratories<br>- Use of equipment that adheres to the latest state equipment lists observed in laboratories<br>
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The LEA will initiate, improve, expand and modernize quality career and technical education programs (PI-6)<br>- Interview teachers<br>- Interview principal<br>- Observe for modernized equipment/facilities
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Local programs using the cooperative career and technical education method will be approved subject to students enrolled being placed in employment commensurate with the respective program criteria (C&I 4)<br>- Interview teachers with Co-op - i.e. Marketing teachers specifically<br>- Interview Co-op students where possible
Local Plan Review
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The LEA will provide activities necessary for the proper and efficient performance of its duties under P.L. 109-270 (Perkins IV) including supervision. (GA-4)<br>- Monitor the LEA Performance Indicator data for compliance with state minimum requirements for performance and reporting<br>- Review course offering via Teacher Assignment by Department (NCWISE) to ensure that at least one program of study is offered<br>- Monitor to determine if data collection and reporting has been according to procedures and deadlines (PI Data, Enrollments, Tech Attainment and Concentrator Data)
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The LEA expenditures of CTE funds adhere to the most recent NC Career and Technical Education Fiscal and Policy Guide (GA-5)<br>- Obtain CTE Budgets (PRCs 013, 014 and 017) review to ensure that only eligible codes are used<br>- Monitor/approve budget amendments <br>- Obtain and review a licensure audit report for the LEA from the Licensure Division to ensure an appropriately licensed teacher for every CTE class<br>
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Not more than 5% of PRC 017 funds may be used for administrative purposes (F-1)<br>- Review electronically submitted PRC 017 budget - compare to PRC 017 Budget in BUD/BAAS to ensure that the 5% cap is not exceeded. Include indirect costs in the 5% administrative cap.
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Funds allocated for Career and Technical Education will be transferred only in accordance with any rules that the State Board of Education considers appropriate. (F-2)<br>- Review ABC Transfer Reports to ensure that only appropriate amounts are transferred and that caps are not exceeded.
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Career and Technical Education funds are used to supplement and not supplant non-federal sources. (F-4)<br>- Obtain current PRC 017 Budget as entered into BUD/BAAS<br>- Obtain current LEA expenditure report of PRC 017 expenditures<br>- Review PRC 017 Purchase Orders for LEA <br>- Compare budget, Expenditure Report and purchase orders, examine expenditures for evidence of supplanting<br>- A review of other PRCs and expenditures may be necessary to establish supplanting<br>- Review personnel assignments and compare to NCWISE Teacher Assignment by Department Report - ensure teacher assignment is in agreement with PRC 013 budget, PRC 014 budget and PRC 017 budget
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Career and Technical Education programs are in keeping with General Statute 115c-151 which outlines the purposes of CTE as Occupational Skill Development, Preparation for Advanced Study and/or Career Development Introductory. (C&I 1)<br>- Review the CTE Local Plan for consistency with 115c-151<br>- Review School Profiles/Teacher Assignment by Department Reports to ensure consistency with 115c-151<br>- Request evidence that Career Development Planning for regular CTE and CTE Special Populations Students is occurring per 115c-151
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Career and Technical Education programs, services and activities will be carried out with respect to meeting State Adjusted Levels of Performance. (C&I 5)<br>- Review the LEA Local Plan, compare actual levels of performance by the LEA on Performance Indicators to LEA Benchmarks, affinity grouping and state benchmark.
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The LEA will strengthen the academic and career and technical skills of students participating in career and technical education programs by strengthening the academic and career and technical education programs through a coherent sequence of courses to ensure learning in the core academic and career and technical subjects. (C&I-11)<br>- Review school profiles/Teacher Assignment by Department Reports for coherent sequences of CTE courses<br>- Review Academic Attainment performance of the LEA <br>- Review Graduation and Completion rates of CTE concentrators<br>- Review course description guides/registration materials for evidence of coherent sequences of courses (academic and CTE) for CTE students
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The LEA provides professional development program to teachers, counselors and administrators including: (1) inservice and preservice training on effective integration and use of challenging academic and career and technical education provided jointly with academic teachers to the extent practical; (2) support of education programs for teachers of career and technical education in public schools and other public school personnel who are involved in the direct delivery of educational services to career and technical education students, to ensure that such teachers and personnel stay current with all aspects of industry; (3) internship programs that provide relevant business experience to teachers; and (4) programs designed to train teachers specifically in the use and application of technology to improve instruction. ( PD-1, PD-2, PD-3, PD-4)<br>- Review the Local Plan for professional development activity<br>- Ensure that professional development activity is in alignment with the purposes of CTE as outlined in General Statutes and in the descriptions above
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The programs in this plan will adhere to the most recent NC Career and Technical Education standard course of study/NC CTE Essential Standards. (GA-6)<br>- Review the Teacher Assignment by Department Report<br>- Review course registration materials for middle and high schools<br>- Compare above documents to NC CTE Essential Standards and the NC Career Clusters documents
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A formal system of evaluation is conducted annually to determine how the programs meet their state objectives, and are relevant to employment and occupational needs of students. Evaluation results are maintained in an LEA file designated by the superintendent and are used for improvement of programs. (PI-1)<br>- Review and approve the LEA's amended local plan to ensure that annual evaluation is conducted.
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The LEA has on file the findings of evaluations of career and technical education programs operated in the LEA during the previous one year and five years to ascertain the effectiveness of instruction , services and activities. (PI-3)<br>- Review file containing information on the annual evaluation of programs - files used in preparing the CTE Local Plan which serves as the annual evaluation<br>- Review file and other evidences of a 5 year evaluation of effectiveness of instruction, services and activities.<br>- Review files for evidence of input from groups identified in the CTE Local Planning System Strategic Plan (Part I) - i.e. advisory council or similar group
Central Office Record Review
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The purposes of career and technical education as established in General Statutes, 115c Article 10, Section 151 are adhered to in planning, designing, implementing, supervising and evaluating the career and technical education programs within the LEA. (GA-1)<br>- Obtain a current copy of the LEA Career and Technical Education Program course offerings for the LEA (Teacher Assignment by Department) Review the course offerings for alignment with this assurance<br>- Evaluate the CTE program for a comprehensive CTE program that provides, occupational skill development, preparation for advanced education and career development
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The LEA will provide free and appropriate career and technical education instruction, activities and services in accordance with General Statute 115c-157 for all youth who elect the instruction and shall have responsibility for administering the instruction, activities and services in accordance with federal and State law and State Board of Education Policies. (GA-3)<br>- Obtain PRC 013, 014 and 017 budgets, review for compliance<br>- Review fee structures to ensure that fees are only charged for items over and above regular instructional (i.e. supplemental) items expected in a CTE program or course and/or fees are charged for the items that become property of the student (i.e. projects produced)<br>- Review course registration materials, student handbooks or other documents to ensure free and appropriate CTE is offered
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Career and technical education programs are supervised, directed or coordinated by persons qualified under the State Board of Education policies (GA-2)<br>- Obtain CTE licensure report for the LEA from NCDPI Licensure Division to ensure appropriately licensed personnel are filling positions in CTE
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The expenditures in the Local Plan and CTE budgets will adhere to the current NC Career and Technical Education (CTE) Fiscal and Policy Guide. (GA-5)<br>- Review the CTE Licensure Report and compare to the PRC 013, 014 and 017 budgets to ensure properly licensed personnel are being paid from appropriate sources<br>- Review (sample as needed) purchase orders to date from PRC 014 and 017 to ensure guidelines in the F&PG are being followed<br>- Compare expenditure report to budgets and purchase orders, examine for adherence to the F&PG
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The LEA will establish effective programs and procedures to enable informed and effective participation in CTE programs, services and activities. (PP-2)<br>- Review course selection materials and registration/scheduling procedures. <br>- Ensure that non-discrimination statements are on printed materials for registration<br>- Ensure that materials and procedures do not exclude protected classes or groups<br>- Ensure that materials are clear and effective <br>- Review marketing materials for CTE programs, services and activities to ensure open and effective participation is available to all eligible students
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Career and Technical Education Programs in the LEA are in accordance with the purposes of G.S. 115c-151:<br>1. Occupational Skill Development - To prepare individuals for paid or unpaid employment in recognized occupations, new occupations and emerging occupations<br>2. Preparation for Advanced Education - To prepare individuals for participation in advanced or highly skilled career and technical education<br>3. Career Development - To assist individuals in the making of informed and meaningful occupational choices (C&I 1)<br>- Review job skill program justification - i.e. labor market reports, student demand, employer input on file in director's office<br>- Review concentrator feedback results - relative to percentage and number of students attending post secondary ed.<br>- Review credential attainment data for the district and by school
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Career and Technical Education Programs and courses are not duplicated within the LEA unless the LEA has data to justify the duplication OR has a plan to redirect the duplicative program in three years (PP-3)<br>- Review files in director's office justifying duplicative programs - such as labor market demand, employer input etc<br>- Review registration data justifying duplication - numbers enrolled, numbers concentrating etc.
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For all current job skill programs, there is documented need, based on labor market data or follow-up data, or there is a plan to redirect the program within two years (PP-4)<br>- Review labor market demand data and/or follow-up data used by the director to justify job skill programs
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New Career and Technical Education Programs show documented need based on student demands, or for new job skill programs, based on student and labor market demands; OR, address high wage, or high skill or high demand occupations (C&I-2)<br>- Review data used by director to document need of new programs - enrollment reports, labor market demand/projections, employer input, wage/hour reports or projections
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If the LEA uses funds under this Act for inservice and preservice career and technical education professional development programs for career and technical education teachers, administrators and other personnel, it may, upon request, permit the participation in such programs of career and technical education teachers, administrators, and other personnel in nonprofit private schools offering career and technical education programs located in the geographic area serviced by such agency or recipient. (PD-6) <br>- Review professional development records - sign-in sheets, agendas<br>- Examine requests/communications with non-profit private schools or charter schools regarding participation in professional development
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The LEA will involve parents, students, teachers, representatives of business and industry, labor organizations, representatives of special populations as appropriate, in development, implementation and evaluation of career and technical education programs authorized under this title. (PI-4)<br>- Review records of advisory council (or similar group) for evidence of input to the program - minutes of meetings, attendance of representative groups, agendas, committee reports etc.
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The LEA will strengthen the academic and technical skills of students participating in career and technical education programs by strengthening the academic and career technical education programs through a coherent sequence of courses to ensure learning in the core academic and career and technical subjects. (C&I 11)<br>- Review Teacher Assignment by Department Reports for coherent sequences<br>- Review locally designed Career Cluster Pathway documents compare to Teacher Assignment by Department to ensure coherent sequences are actually scheduled<br>- Review registration materials offered to high school students
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Local programs using the cooperative career and technical education method will be approved subject to students enrolled being placed in employment commensurate with the respective program criteria (C&I 4)<br>- Interview director<br>- Examine guidelines communicated to schools and teachers regarding proper placement of cooperative ed. students
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The LEA will link secondary career and technical education and postsecondary career and technical education, including by offering the relevant elements of at least one career and technical education program of study. (C&I-10)<br>- Review district articulation agreements<br>- Reveiw College and Career Promise documents - pathway documents, local guidelines
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The LEA will ensure that students who participate in career and technical education programs are taught to the same challenging academic proficiencies as taught for all other students (C&I 6)<br>- Interview director<br>- Review registration materials for evidence that CTE students must meet the same academic proficiencies taught all other students (i.e. mathematics-Future Ready Core designations)
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The LEA will provide a career and technical education program that is of such size, scope, and quality to bring improvement in the quality of career and technical education programs (C&I-8)<br>- Review Teacher Assignment by Department for size and scope<br>- Review concentrator follow-up<br>- Review registration materials<br>- Review Career Cluster pathway documents
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The definitions of specific career and technical education program elements are adhered to (C&I-9)<br>- Examine course offerings in registration materials for alignment with the CTE Essential Standards<br>- Ensure that course offerings as verified by Teacher Assignment by Department Reports are in alignment with CTE Essential Standards and that where applicable an approved Local Course Option Application has been filed and approved<br>- Ensure that middle grades programs follow the Essential Standards for CTE
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All career and technical education programs are responsive to technological advances, including characteristics to the workforce, and the academic, technical and technical attitudinal development of students (C&I-3)<br>- Interview CTE director<br>- Review purchases of equipment relative to CTE Equiment Guides - seek justification for variances<br>- If indicated via interview, seek evidence of employer input for purchases of technologically advanced equipement beyond that specified in CTE Equipment Guide
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Career and Technical Education funds shall supplement and not supplant non-CTE funds expended to carry out career and technical education activities. (F-4)<br>- Review purchases and expenditures for two years (i.e. Expenditure Reports and purchase orders) Compare and examine for supplanting.<br>- Review budgets for two years - including personnel budgeted from CTE funds - seek justification for personnel/positions appearing in any CTE budget for the first time<br>- Interview CTE Director for evidence of supplanting especially in personnel<br>- Examine Certification of Time and Effort to ensure agreement with assignment and with budget codes used for salary
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Funds allocated for career and technical education will be transferred only in accordance with any rules that the State Board of Education considers appropriate to ensure compliance with federal regulations (F-2)<br>- Review ABC Transfer Reports<br>- Compare to State Board of Education Policies applicable for the specific years<br>- Ensure that reversions and amounts transferred to non-CTE purposes do not exceed designated amounts
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The LEA will not use more than 5% of federal funds for administrative costs associated with the administration of Career and Technical Education activities. (F-1)<br>- Review PRC 017 budget in BUD/BAAS - ensure that amounts designated for administrative purposes do not exceed 5%. Includes indirect costs plus administrative expenditures
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No funds from Perkins IV shall be use to require any secondary school student to choose or pursue a specific career path or major; and to mandate that any individual participate in a career and technical education program (F-3)<br>- Interview CTE director - specifically asking if any requirements to complete CTE courses or programs exist.<br>- Review expenditures to verify that no PRC 017 funds are used in this requirement (i.e. documents distributed to students, parents or others funded by PRC 017)
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None of the funds expended under this title will be used to acquire equipment (including software) in any instance in which acquisition results in direct financial benefit to any organization representing the interests of the purchasing entity, the employees of the purchasing entity or any affiliate of such an organization. (F-5)<br>- Review purchase orders/expenditures in Object Codes 418, 461 and 541<br>- Verify that purchase procedures are followed including use of State Contract Vendors or e-Procurement
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No funds under Perkins IV may be used to provide career and technical education programs to students prior to the seventh grade, except that the equipment and facilities purchased with funds under Perkins IV may be used by such students. (F-6)<br>- Review equipment inventory for middle schools<br>-Obtain purchase orders for equipment listed on the inventory<br>- Verify that Perkins IV funds are not used below 7th grade
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The LEA will provide professional development programs to teachers, counselors and administrators including:<br>1. In-service and pre-service training on effective integration and use of challenging academic and career and technical education provided jointly with academic teachers to the extent practicable. (PD-2)<br>2. Support of education programs for teachers of career and technical education programs in public schools and other public school personnel who are involved in the direct delivery of educational services to career and technical education students to ensure that such teachers and personnel stay current with all aspects of an industry (PD-3)<br>3. Internship programs that provide relevant business experience to teachers (PD-4)<br>4. Programs designed to train teachers specifically in the use and application of technology to improve instruction. (PD-5)<br>- Review expenditures from Object Code 312 and other appropriate codes for professional development provided<br>- Review agendas, agendas and other records for supporting evidence for locally provided professional development<br>- Review Local Planning System for professional development planned<br>- Examine documents for consistency with PD 1-5
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Nothing in Perkins IV shall be construed by the LEA to permit, allow, encourage or authorize any Federal control over any aspect of private, religious, or home school regardless of whether a home school is treated as private school or home school under State Law. This section shall not be construed to bar students attending private, religious or home schools from participating in programs or services under this Act.<br>- Documentation is evident that private, religious and home schools have had the opportunity to participate in federally funded CTE activities
