North Tyneside Council School Audit 2020-23 (v5)

Title Page

School Name
Schools Health and Safety Audit
Conducted on
Name of Head Teacher
Name of Business Manager
Name of Caretaker
Prepared by
Address
Personnel Involved in Audit

Accident / Incident (AI)

Accident and Incident Investigation (AI)

OVERALL AIM: The school has adequate procedures for the reporting, investigation and evaluation of accidents and dangerous occurrences.

EVIDENCE: Accident/Incident reporting procedure
Accident/ Incident investigation documentation
Accident/Incident records and statistics comms e.g. Minutes of team meetings, emails/briefing notes sent to employees, induction checklist, toolbox talks.
Visitor information sheet and/or contractor pre-contract information
RA reviewed following near miss/accident

REFERENCE: Schools accident and reporting procedures
AI1. There is evidence to demonstrate that accidents/incidents and near misses are reported and recorded
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- All staff incidents reported within onsite accident book and on the NTC reporting system
- There has been no incidents reported on the online system within previous 12 months
- All minor incidents are documented in onsite accident log with forms provided to parents where first aid treatment has been provided
AI2. Employees are made aware of accident/near miss reporting procedures?
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- Minuted meetings
- Induction checklist
- Signing sheet following review
- Agenda Item during meeting or training days
- Email communications
- COSHH training provided
- MSDS available within area where chemicals are stored
- Dilution rates poster displayed in area where chemicals are stored
- Visitors & contractors are informed via information sheet at reception
AI3. There is evidence that contractors, visitors and members of the public are informed on how to report accidents when on our premises?n
AI4. There is evidence that accident investigations are undertaken, and they identify action to prevent recurrence with action plan?
AI5. Analysis of accident/incident data is undertaken and used to identity trends, establish action plans and objectives?

Observations

Add media
AI Observation(s)

Asbestos (ASB)

Asbestos (AB)

OVERALL AIM: The school has procedures in place to ensure that asbestos containing materials in the building do not pose a threat to health, the condition is appropriately monitored and where work is planned involving disturbance the Asbestos Duty Holder and property management are fully aware. The auditor will access shine to ensure information provided by the school is the most up to date provided by the NTC Asset Management service. Info-Exchange portal will also be accessed to ensure remedial actions are being addressed and adequately closed off.

EVIDENCE: Asbestos procedure including emergency action flow chart
Asbestos File which includes up to date Surveys/Register/floor plans & inspection records
Asbestos related training records
Inhouse records of visual asbestos containing materials inspections
Comms to staff relating to ACM’s onsite e.g. minuted meetings, induction, training, etc.

REFERENCE: Asbestos policies and procedures
Is there any asbestos on site?
ASB1. Asbestos Duty Holders have been appointed and trained within previous 3 years
Name/Roles
Date of training
ASB2. School has suitable means of ensuring Asbestos information is kept up to date
Floor Plans
Register
Latest Management/Reinspection Survey
Date of Latest Survey held in file
ASB3. There is evidence that Visitors/contractors made aware of the Asbestos register when on school site
ASB4. Emergency procedures documented, known and understood by key personnel within school
ASB5. Findings of the asbestos survey communicated to users who may disturb the fabric of the building<br>E.g. Employees, members of the public, service users
ASB6. There is evidence that asbestos materials are regularly inspected to check their condition, and this recorded

Observations

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- Missing or damaged conduit/trunking
- Evidence of 'daisy chaining'
- Overloading of extension cables
- Inadequate placing of electrical equipment
- Evidence of trailing cables
- Damage to cables
ASB Observation(s)

Construction, Design & Management (CDM)

Construction, Design and Management (CDM)

OVERALL AIM: The school has a clear understanding of their responsibilities under CDM Regulations, and can demonstrate compliance with the Council's CDM Safety Document.

EVIDENCE: Completed Notification of Change document
Health and safety file from completed works
Construction works meeting minutes, discussions with property or capital management team
Records of assessing competence of contractors and subsequent monitoring records
Contractor induction or site rules documentation

REFERENCE: Managing Health & Safety in Construction procedures
CDM1. Notification of Change utilised to notify NTC of changes to the building and key personnel
CDM2. Contractors are subject to a vetting to ensure competencies prior to appointment
CDM3. Job specific risk assessments/method statements are obtained from the contractors and are checked prior to works commencing?
CDM4. Relevant information is highlighted and evidenced prior to undertaking of works (E.g. contaminated land, asbestos, requirements of working areas to remain in use)
CDM5. Contractor monitoring is carried out and documented during works
CDM6. Health and Safety file updated and are copies of the file held on site once works are completed

Observations

CDM Observation(s)

COSHH (COSHH)

Control of Substances Hazardous to Health (COSHH)

OVERALL AIM: The school has adequate procedures in place to avoid or reduce, to the lowest level possible, the exposure of all persons to substances, which may be hazardous to health.

EVIDENCE: Hazardous Substances Register
COSHH assessments and Material Safety Data Sheets (MSDS)
Health surveillance process
Local Exhaust Ventilation (LEV)Inspection and testing certificates
COSHH training records
COSHH1. Evidence of COSHH inventory which identifies all hazardous chemicals used on site
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- Inventory list in place for products associated with Cleaner and Caretaker roles
- Inventory list in place for products associated with cleaning only - further review required to ensure all products are identified and suitably risk assessed.
- Further review required to ensure Inventory list is compiled for all cleaning, caretaker and other chemicals used
COSHH2. Adequate information, instruction and training been provided for employees who use and manage substances that may be hazardous to health e.g. Caretaker, Cleaners, Business Manager, etc.
COSHH3. Evidence of COSHH assessments for relevant products, substances and processes
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- Minuted meetings
- Induction checklist
- Signing sheet following review
- Agenda Item during meeting or training days
- Email communications
- COSHH training provided
- MSDS available within area where chemicals are stored
- Dilution rates poster displayed in area where chemicals are stored
- Visitors & contractors are informed via information sheet at reception
COSHH4. Substances securely stored, suitably labelled with control measures applied. E.g. PPE, RPE (Face Fit), safe systems of work
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- Chemicals stored safely at time of audit
- Further review required to ensure chemicals are suitably stored
- Flammable items inadequately stored - should be kept in suitable metal container
- Chemicals require further review to ensure they are stored in adequate bunds which can hold 110% of its contents
- Inadequate containers used for substances - no labelling on spray bottles to indicate contents and hazards associated with it
COSHH5. Where Local Exhaust Ventilation is in place, there is evidence of a thorough examination within the last 14 months
COSHH6. There are adequate emergency arrangements in place for dealing with spillage/employee contamination e.g. eye wash station/spill kits, bunds, drench showers, etc.
Date chemicals were last reviewed

Observations

COSHH Observation(s)

COVID 19

OVERALL AIM: The risks posted by COVID-19 and other infectious diseases are effectively managed and any health risks are identified and adequately controlled

EVIDENCE: Specific COVID-19 Risk Assessment
Other task-based risk assessments which identify and control the risks associated with COVID-19
Individual risk assessments
Meeting minutes, sign off sheet, etc
Cleaning schedule
Guidance issued to employees
COVID1. A COVID-19 Premises Risk Assessment has been undertaken for the premises with evidence that it has been communicated to employees
COVID2. There is evidence that task-based Risk Assessments been reviewed taking into account COVID-19 risks and subsequent control measures
COVID3. Risk Assessments been undertaken for employees classed as clinically vulnerable or extremely clinically vulnerable
COVID4. Suitable maximum occupancies have been displayed to ensure that social distancing can be maintained (e.g. offices, toilets, kitchens, rest areas, changing rooms, meeting rooms)
COVID5. Employees been inducted/trained on any new layouts, systems and procedures implemented due to COVID-19 (e.g. one-way systems, hand hygiene, social distancing, COVID symptoms, etc.)
COVID6. Cleaning schedule has been reviewed to ensure regularly touched surfaces are cleaned regularly throughout the day (i.e. handles, switches, sinks, etc.)
COVID7. Staff operated appliances have suitable cleaning products in place with signage displayed to emphasise the duty to clean equipment before and after use? (e.g. IT and staffroom equipment)
COVID8. Rooms, furniture and layouts been re-organised to promote social distancing between individuals, and not directly facing others (e.g. removal or spacing of chairs/tables, floor markings, one-way systems, etc. in offices, meeting rooms, rest areas, etc.)
COVID9. Hand washing facilities and/or hand sanitiser widely located to promote additional infection control requirements
COVID10. Ventilation into individual rooms optimised with 100% fresh air and not recirculating air from one space to another? (e.g. open windows, air conditioning increased, etc.)
COVID11. Appropriate COVID-19 signage/barriers displayed in prominent areas (e.g. Social distancing, Washing Hands, COVID-19 Symptoms, barrier tape etc.)
COVID12. Introduction of bubbles to minimise numbers of employees coming into contact each other wherever possible with appropriate measures to ensure staff are maintaining social distancing requirements
COVID13. Entrance, Exit and lunch times have been reviewed to maintain integrity of bubbles and to reduce the likelihood of an influx of people at the same times
COVID14. Employees who are required to be offsite have suitable risk assessment in place which includes elimination where possible, PPE, hand sanitiser, cleaning materials, etc.
COVID15. Employees travelling alone in vehicles for work activities (e.g. avoiding car shares)

Observations

COVID Observation(s)

Educational Visits (EV)

OVERALL AIM: The school has adequate procedures in place to ensure the safety of pupils and staff while participating in an educational visit. North Tyneside Council School Improvement Team recommends three yearly training refreshers for Educational Visit Coordinators (EVC’s).

EVIDENCE: Policy/Procedure for Educational Visits
Risk assessments for a high risk and a low-risk visit
Evidence of vetting to ensure the safety of learners i.e. externa risk assessments or completed EVF form for external provider competencies
Training records for EVC training
Coach vetting documentation
EV1. School/establishment has a school visits policy which is annually reviewed and shared with staff
EV2. School has designated Educational Visits Coordinator/s (EVC) who has suitable experience for the role and received training in the last three years
EV3. Suitable and sufficient risk assessments carried out for all visits
EV4. All category C, D, E visits (higher risk visits) authorised by the school HT/EVC and School Improvement Adviser
EV5. Group leaders and group members are deemed suitable and have been trained to ensure they are aware of their role and responsibilities
EV6. School retains all documentation in relation to educational visits and is hosted on the eVisit platform, or suitable alternative
EV7. Procedures in place to communicate with parents in the event of an emergency while on educational visit
EV8. Parental consent documented and retained for all visits
EV9. Coach operators suitably vetted prior to selection

Observations

EV Observation(s)

Electrical Safety (ES)

OVERALL AIM: The school has adequate electrical systems in place which are suitably monitored, tested and inspected in line with a suitable planned preventative maintenance program.
The auditor has access to the Info Exchange portal if information provided by the school is evidenced on this site.

EVIDENCE: PAT Testing Records
Fixed wiring test documentation (with a satisfactory installation or evidence of completed actions)
PAT Testing training records and unit calibration certificate
Lightening Conductor Certification
Action Plan for outstanding actions identified through periodic testing, inspection and failure
REFERENCE: Health & Safety - Electricity at work regulations
ES1. Fixed electrical system checked by competent person within last 5 years with evidence that unsatisfactory issues have been resolved
ES2. Evidence that portable appliances are being adequately inspected on a routine basis
ES3. Suitable testing and inspection records for lightening conductors (At least every 12 months)
ES4. Evidence of remedial actions being prioritised and addressed where identified
ES5. Electrical panels are clearly marked, unobstructed with restricted access

Observations

ES Observation(s)

Fire, First Aid & Emergencies (FFE)

Fire, First Aid & Emergency Arrangements (FFE)

OVERALL AIM: The school has documented arrangements in place to prepare for emergency situations. There is evidence of appropriate information, instruction and/or training provided to school personnel to deal with these situations with suitable inspections and testing in place to ensure equipment required in such circumstances are safe and without defects.
The auditor will access the Info Exchange Portal to ensure information provided by the school is the most up to date which has been uploaded by the NTC Asset Management service. They will also review outstanding actions from the fire risk assessment to ensure remedial actions are being addressed and adequately closed off within the system.

EVIDENCE: Critical Incident Policy
Lockdown Procedure
Business Continuity Plan
Emergency response to flooding procedure
Fire Safety Strategy/Emergency Action Plan
Fire Risk assessment with evidence that actions have been addressed
Completed Personal Emergency Evacuation Plans (PEEPS)
Fire Log Book with identified Documentation Training records for:
• Fire awareness
• Fire warden
• Evac Chair
• First aid

REFERENCE: Health & Safety - Electricity at Work Regulations
FFE1. Emergency procedures and contingency plans in place for dealing with serious and imminent danger I.e. flood, fire, intruder, bomb threats, power loss.
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- Lockdown
- Bomb Threat
- Fire
- Intruder
- Power Loss
- Severe Weather
FFE2. Appropriate responsibilities assigned to individuals/roles within the emergency plans (i.e. Liaising with emergency services, plant shut down, utility shut off, incident controller/coordinator, etc.)
FFE3. Fire risk assessment has been undertaken for the premises, with evidence that an action plan been developed and updated to show actions which have been implemented
FFE4. Evidence that visitors, contractors, pupils and temporary employees have been made aware of evacuation procedures
FFE5. Appropriate equipment available to deal with emergencies and with evidence that key personnel trained in its use (e.g. fire warden training, evac chair)
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- Fire Extinguishers serviced annually
- Water hoses serviced annually
- Sprinkler systems serviced 6 monthly
- Fire alarm & detection service 6 monthly
- Fire Curtains service 6 monthly
- Lightening conductors service annually
- Emergency Lighting serviced at least annually
FFE6 Evacuation drills are undertaken at least 3 times per annum
FFE7. Firefighting/suppression, fire alarm and fire detection equipment serviced annually with suitable outcomes
FFE8. Fire extinguishers visually inspected on a monthly basis (e.g. for damage, tampering, discharge, etc.)
FFE9. Emergency lighting tested monthly and examined annually with suitable outcomes
FFE.10 Fire alarms, refuge call points and fire curtains/shutters tested weekly
FFE11. Evacuation chairs installed where required and inspected annually
FFE12. Fire doors/fire exits and closing devices inspected weekly
FFE13. Emergency arrangements have been communicated and co-coordinated with neighbours where necessary
FFE14. Evidence that PEEP's (Personal Emergency Evacuation Plan's) are carried for staff, pupils and visitors where applicable

First Aid

FFE15. Adequate numbers of trained personnel to render first aid readily available (First Aid at Work / Paediatric First Aid)
FFE16. AED is in a suitable location with regular checks in place to ensure it is in good working order in case of emergency
FFE17. Suitable facilities for quick drenching or flushing of eyes and body within immediate work area

Observations

FFE18. Fire signage identified during audit is in place, clear and appropriate
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- Signage above fire extinguishers are missing and require further review
- Fire direction signage on escape routes is inappropriate
- Fire action notices aren't completed
- Fire action notices aren't in place
- Floor plans aren't in place
- Floor plans require further review to ensure they reflect he correct orientation of building and identify your location
FFE19. Combustible materials are kept away from heat sources
FFE20. Fire exit routes are free of obstructions
FFE21. Vision panels are unobstructed and in good condition
FFE22. First aid supplies are readily available and well stocked

Observations

FFE Observation(s)

Gas & Boiler (GB)

Gas & Boiler House Safety (GB)

OVERALL AIM: The school has adequate procedures for the effective control and management of gas safety.
The auditor has access to the Info Exchange portal if information provided by the school is evidenced on this site.

EVIDENCE: Gas safe inspection documentation
School isolation locations map

REFERENCE: Gas Safety Register, HSE.gov.uk
GB1. Gas appliances maintained by competent persons (Annual gas safe test)
GB2. Gas shut off valves are installed, clearly identified and employees aware of their location

Observations

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- Boiler/plant rooms has combustible materials present
- Gas isolation is inappropriately positioned for emergency response
- Gas isolation inappropriately signed
- Gas cylinders inappropriately stored
GB3. Observation(s)

Legionella (LEG)

Control of Legionellosis (LEG)

OVERALL AIM: The school has documented arrangements in place to reduce the risk of legionella. There should be competent individuals carrying out regular monitoring, inspection and testing in line with an appropriate schedule – as advised by a suitable and sufficient legionella risk assessment.
The auditor will access the Info Exchange Portal to ensure information provided by the school is the most up to date provided by the NTC Asset Management service. They will also review outstanding actions from the legionella risk assessment and monitoring findings to ensure remedial actions are being addressed and adequately closed off.

EVIDENCE: Legionella risk assessment
Records of testing and inspection and planned maintenance
Legionella training records
Health & Safety Guidance - L8 The Prevention and Control of Legionellosis
LEG1. A competent person/company been appointed in order to help comply with managing legionella risks
LEG2. Key staff member(s) have received suitable information, instruction and training with regards to legionella
LEG3. A legionella risk assessment and schematic diagram been carried out for the building and is accessible on site which takes into account the requirements of L8 guidance
LEG4. The risk assessment includes a scheme of work that identifies water hygiene requirements (i.e. Frequency of sampling, testing, treatments, cleaning, flushing) and the actions assigned appropriately
LEG5. All actions identified within the scheme of works implemented, i.e. Temperature checks, system servicing and maintenance, clean shower, taps, flushing
LEG6. There is a process in place to ensure competent person/company for legionella are informed of any work on water systems (I.e. Addition/removal of toilets, basins, etc.)

Observations

LEG Observation(s)

Lifts & Lifting Equipment (LOLER)

OVERALL AIM: The school has adequate procedures for the effective control and management of lifts and lifting equipment including inspection and maintenance.

EVIDENCE: Lifting equipment and Lifts procedure
Planned Preventative Maintenance evidence and schedule
In house tests and inspections
Thorough Scheme of Examination for lifting equipment and lifts

REFERENCE: HSE Guidance INDG339 'Thorough Inspection & Testing & Testing of Lifts' and HSE Information sheet 'How the lifting operations and lifting equipment regulations apply to health & social care'
Are there any lifts or lifting equipment?
LOLER1. There are risk assessments in place for all activities involving lifting equipment i.e. Use of slings, etc.
LOLER2. There is a register of all lifting equipment and lifting accessories where applicable
LOLER3. All lifting equipment subject to statutory thorough examinations with records evidenced
LOLER4. Maintenance schedule in place for lifting equipment
LOLER5. There are suitably trained and experienced persons for planning/undertaking lifting operations I.e. use of lifting equipment/aids.
LOLER6. Passenger/service lifts have visible emergency procedures and a tested and recorded means of raising the alarm
LOLER7. Appropriate signage in place regarding use of lifts within emergency

Observations

LOLER Observation(s)

Lone Working (LW)

Lone and Mobile Workers (LW)

OVERALL AIM: Suitable measures are in place to identify lone workers and ensure that the risks associated with lone working are fully understood and managed to their lowest level practicable.

EVIDENCE: Lone Working Procedure
Risk assessments for lone working with mechanisms in place
Lone working training records
LW1. Specific lone working risk assessments have been undertaken and communicated to relevant staff
LW2. Relevant staff have been provided with adequate information, instruction and training relating to lone working including specific in-house arrangements
LW3. There is a process for gathering information on individuals prior to lone working. E.g. Home visits, meetings
LW4. There are arrangements in place for monitoring the whereabouts of lone workers E.g. electronic diaries, call-in procedures following appointments, etc.
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- Caretaker
- Cleaning Operatives
- Home Liason Workers
- Staff working in evenings/holiday periods
Caretaker Control Measures
- Caretaker has been made aware that higher risk activities such as work at height are prohibited while lone working
- Caretaker has been made aware that they aren't to enter premises alone with evening/early morning call outs where security may have been breached
- Reporting in system to identify lone worker has safely finished work
- School have lone workers 'I.C.E' details (in case of emergency) and are aware of when and who to call in an emergency
- System in place for lone worker to raise the alarm in the event of emergency
- Staff carry mobile phone at all times
- Use of personal radios to maintain communication
- Signing in/out procedures - if staff member didn't show then colleagues would check their areas
- Regular discussions with staff who are working nearby
- Intelligence gathered prior to visit from local police, siblings in school, etc
- Buddy up system for higher risk visits
- Buddy up system for all visits
- Lone worker records meeting details within school diary and identified individual has responsibility for calling/raising the alarming they haven't returned
Cleaning Operatives
- Caretaker has been made aware that higher risk activities such as work at height are prohibited while lone working
- Caretaker has been made aware that they aren't to enter premises alone with evening/early morning call outs where security may have been breached
- Reporting in system to identify lone worker has safely finished work
- School have lone workers 'I.C.E' details (in case of emergency) and are aware of when and who to call in an emergency
- System in place for lone worker to raise the alarm in the event of emergency
- Staff carry mobile phone at all times
- Use of personal radios to maintain communication
- Signing in/out procedures - if staff member didn't show then colleagues would check their areas
- Regular discussions with staff who are working nearby
- Intelligence gathered prior to visit from local police, siblings in school, etc
- Buddy up system for higher risk visits
- Buddy up system for all visits
- Lone worker records meeting details within school diary and identified individual has responsibility for calling/raising the alarming they haven't returned
Home Liason Control Measures
- Caretaker has been made aware that higher risk activities such as work at height are prohibited while lone working
- Caretaker has been made aware that they aren't to enter premises alone with evening/early morning call outs where security may have been breached
- Reporting in system to identify lone worker has safely finished work
- School have lone workers 'I.C.E' details (in case of emergency) and are aware of when and who to call in an emergency
- System in place for lone worker to raise the alarm in the event of emergency
- Staff carry mobile phone at all times
- Use of personal radios to maintain communication
- Signing in/out procedures - if staff member didn't show then colleagues would check their areas
- Regular discussions with staff who are working nearby
- Intelligence gathered prior to visit from local police, siblings in school, etc
- Buddy up system for higher risk visits
- Buddy up system for all visits
- Lone worker records meeting details within school diary and identified individual has responsibility for calling/raising the alarming they haven't returned
Staff working holiday periods
- Caretaker has been made aware that higher risk activities such as work at height are prohibited while lone working
- Caretaker has been made aware that they aren't to enter premises alone with evening/early morning call outs where security may have been breached
- Reporting in system to identify lone worker has safely finished work
- School have lone workers 'I.C.E' details (in case of emergency) and are aware of when and who to call in an emergency
- System in place for lone worker to raise the alarm in the event of emergency
- Staff carry mobile phone at all times
- Use of personal radios to maintain communication
- Signing in/out procedures - if staff member didn't show then colleagues would check their areas
- Regular discussions with staff who are working nearby
- Intelligence gathered prior to visit from local police, siblings in school, etc
- Buddy up system for higher risk visits
- Buddy up system for all visits
- Lone worker records meeting details within school diary and identified individual has responsibility for calling/raising the alarming they haven't returned
LW5. There is a system for lone workers to raise the alarm and an escalation process for taking appropriate action if an individual fails to report in at the expected time
LW6. The school has an awareness of any medical conditions which may affect lone workers and have suitable measures in place to ensure their safety in an emergency

Observations

LW Observation(s)

Manual Handling (MH)

Manual Handling Operations (MH)

OVERALL AIM: The School has adequate procedures in place to ensure that all manual handling and moving & assisting operations are avoided, or the risks minimised to reduce workplace injuries.

EVIDENCE: Manual handling procedure
Manual Handling Risk Assessments (including gritting and snow clearance)
Manual Handling training records
Inspection/testing of manual handling equipment
MH1. Are generic manual handling activities that are similar and straightforward included in general risk assessments? E.g. Office based risk assessment
MH2. Are specific manual handling risk assessments undertaken for detailed, complex or high-risk activities which includes an assessment of LITE? E.g. Repetitive tasks, heavy/bulky items, etc.
MH3. Relevant staff have received appropriate training to carry out those manual handling tasks which cannot be eliminated
MH4. Mechanical aids easily accessible, suitably maintained and serviced where necessary

Observations

MH Observation(s)

Supporting Pupils with Medical Conditions (SPMC)

OVERALL AIM: The School has procedures in place to ensure that pupils with medical conditions can be appropriately supported with sufficient arrangements to mitigate relevant risks to individuals or the school setting.
EVIDENCE: Process/Policy for managing medication
Documentation relating to parental consent
Medication Risk Assessments and Individual Health care plans
Training records for admin of medicines, inhalers, autoinjectors, etc.
SPMC1. Policy in place to support pupils with medical conditions which is subject to periodic reviews
Date of last review
SPMC2. Appropriate number of staff trained in administering medication
SPMC3. Medication suitably stored - this includes emergency and secure medication
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- Medicines kept in locked cabinet
- Refrigerated medicines in locked fridge
- All medicines are kept in secure room which requires key access.
- Medication is kept in unsecured location and requires further review to ensure area cannot be accessed by unauthorised persons
SPMC4. Parent/guardian completes agreement to administer medicines document for all medication held by school
SPMC5. Record of administration signed by two staff members (one for administration and other to witness/verify medication taken)
SPMC6. Health care plans in place and available for reference
SPMC6. Health care plans in place and available for reference with evidence of a review within the previous 12 months
SPMC7. Appropriate arrangements are in place for safe disposal of medicines i.e. returning to careers, sharps bins, etc.

Observations

SPMC Observation(s)

Minibuses (MB)

OVERALL AIM: The School has suitable arrangements in place to mitigate the risk to drivers, passengers and pedestrians who may be present in or around the school minibus.

EVIDENCE: Minibus/vehicle procedures
Risk assessment for driving
Vehicle maintenance, servicing and testing
Driver pre use checks
Driver training records
Are there any minibuses?
MB1. All drivers' licenses checked to ensure they have the right class on the license to drive minibuses
MB2. All drivers have undergone a driver assessment with a process of refreshing such training
MB3. Suitable and sufficient risk assessments in place for the use of the minibus
MB4. There a procedure to ensure that drivers are fit to operate vehicles? i.e. Health questionnaire in accordance with DVLA requirements, medicals, etc.
MB5. Pre-use checks of the minibus carried out each day and documented
MB6. Minibus MOT is current and is evidence that regular service is undertaken
MB7. Seat belts fitted to the minibus
MB8. Minibus has appropriate emergency arrangements in place
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- Emergency breakdown arrangements onboard
- Suitably stocked first aid kit
- Maintained fire extinguisher
- Warning triangle
- High visibility vest
MB9. Powered lifts tested and inspected every 6 months

Observations

MB Observation(s)

Personal Protective Equipment (PPE)

OVERALL AIM: The school has procedures in place to provide suitable Personal Protective Equipment (PPE) to all employees who may be exposed to a risk to their health & safety that is not adequately controlled by other means.

EVIDENCE: PPE procedure
Risk assessment for an activity which involves the use of PPE
PPE risk assessments and/or maintenance/inspection records
PPE training records
PPE1. The provision of suitable PPE is covered within task specific risk assessments and/or method statements?
PPE2. Where applicable, records kept of PPE maintenance, tests and inspections I.e. Face-fit testing, harness inspections, RPE inspections
PPE3. There is provision for the safe storage of PPE and replacements available when necessary
PPE4. Employees provided with information, instruction and/or training in the use of PPE and records held for the training received? I.e. Face-fit, use of hearing protection, eye protection, gloves etc.

Observations

PPE Observation(s)

Premises Management (PM)

EVIDENCE: The school can show that it has a proactive approach to health and safety risks by ensuring that regular monitoring is carried out and evidenced with appropriate action plans drawn up to remedy any concerns identified.

EVIDENCE: Completed in house site inspections with action plans
Relevant external inspections including tree surveys
Inspection Schedule
PM1. Evidence that safety inspections are carried out on a regular basis
PM2. Safety inspections have a formal timetable
PM3. Documented arrangements in place for reporting defects to the building and remedial action carried out
PM4. Adequate provision of drinking water in place

Observations

PM5. Site plans and site rules in place to ensure the safe movement of vehicles and segregation of pedestrians/vehicles? E.g. One-way systems, barriers/road markings, speed limits, warning signage.
PM6. Work areas are adequately lit
PM7. Temperature adequate for the work that is being undertaken with adequate controls in place to combat extremes of temperature
PM8. Adequate ventilation maintained through work areas
PM9. Anti-slip surfaces provided where appropriate
PM10. Items are stored correctly, and waste adequately disposed of
PM11. All areas clean and tidy
PM12. Floors are free of trip hazards or damage
PM13. Suitable arrangements in place to ensure cross contamination/infection control issues are managed appropriately

Observations

PM Observation(s)

Play & Sports (PS)

Play & Sports Areas / Activities (PS)

EVIDENCE: The school ensures the hazards associated with play and sports equipment are as low as reasonably possible.

REFERENCE: AfPE Guidance
External inspection records for play/sports areas
Internal inspection records for play/sports areas
Risk Assessment for play and sports areas
PS1. Adequate space for size of class and activities conducted
PS2. Windows restricted to prevent falls and collisions
PS3. Suitable glazing or glazing filmed in the vulnerable areas? (e.g. panes > 250mm wide in or adjacent to doors, PE areas, etc.)
PS4. Play areas / pitches visually inspected before use to ensure free of hazardous materials
PS5. Outdoor play equipment adequately maintained and in good condition (checked annually by competent person (ROSPA), weekly inspections by site staff)
Date of last inspection by competent person
PS6. PE Equipment inspected adequately maintained and in good condition (checked annually by competent person, inspections by PE staff)
Date of last inspection by competent person
PS7. Evidence of a suitable risk assessment which considers the hazards and control measures associated with outdoor/play activities i.e. outdoor play programmes, climbing equipment, etc.

Observations

PS Observation(s)

Risk Assessment (RA)

Risk Assessments (RA)

OVERALL AIM: A key element to any health and safety management system is risk assessment. The school can evidence that suitable and sufficient risk assessments have been carried out with evidence that they are communicated and subject to regular reviews.

EVIDENCE: Risk assessment procedure
Risk assessment registers
Risk assessments which assess site hazards, outdoor play equipment and tasks which the site staff (cleaners and caretakers) undertake.
Evidence of risk assessment consultation and communication
Display Screen Equipment & Eyesight Test Procedures
DSE assessments
Completed risk assessments for pregnant nursing mothers, young persons, persons with disabilities, etc.)
Training records for risk assessment
RA1. The school has documented risk assessments and where applicable, safe systems of work for all significant risks identified
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- Inventory of Risk Assessments
- Risk Assessments completed by School Improvement Team
- Classroom Risk assessments in place
- Suitable risk assessments reviewed annually
- Safe Systems of Work for significant Hazards / Risks
RA2. Risk assessments identify appropriate review dates and are reviewed following significant change? I.e. accidents/incidents, new equipment, new work process
RA3. Evidence of management/employee involvement within risk assessments
RA4. Evidence that relevant risk assessments have been communicated to staff
RA5. Risk assessments take into account risks to vulnerable groups (i.e. Young persons, New/Expectant Mothers, Persons with disabilities, etc.). Provide example
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- Covered during induction
- Covered within staff handbook
- Referenced in team meetings
- Copy provided to each employee following review
- Displayed in public area
- Sent via email
- Communicated during staff training days
- Evidence of signature sheets to confirm policy has been read and understood
- Evidenced via agenda
- Evidenced via meeting minutes
RA6. Competency within the risk assessment process evidenced within school
RA7. Has a Tree Survey been undertaken for sites where required and remedial actions completed?
Date of last Tree Inspection
RA8. Has the risk for finger entrapments been assessed for sites where required and remedial actions completed?

Observations

RA7. Observation(s)

Display Screen Equipment (DSE)

OVERALL AIM: The use of Display Screen Equipment (DSE) is effectively managed in school and any health risks are identified and adequately controlled.

EVIDENCE: Discussions with employees, inspection of the workplace and equipment, inspection of DSE Assessments
DSE1. Training/instruction provided for DSE users
DSE2. Self-Assessments carried out by DSE users
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- Self assessments completed by DSE Users (eg Admin staff, Headteacher, etc.)
- All staff complete DSE assessments
- DSE assements are required for Admin staff and other identified DSE Users
DSE3. Assessments approved by relevant line manager with evidence of further action taken where required
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- Line Manager signs assessment following review
- No evidence that Line Manager signs assessment following review
- Health & Safety Team had previous request to review DSE setup of staff following assessment
- School have previously referred DSE user to Access to Work, Occupational Health or other specialist
- Additional equipment purchased to follow up actions identified
DSE4. Self-Assessments subject to review on a regular basis or following changes to workstation
DSE5. Users are aware that they can request eyesight tests
Do any employees work from home for one or more days of the week? (if no, ignore DSE7 and DSE8)
DSE7. Has every employee who works from home undertaken a Homeworking DSE Assessment?
DSE8. Have employees been made aware of homeworking guidance

Safety Policy (SP)

OVERALL AIM: All schools are legally required to:
• Produce (and regularly review) a Health and Safety Policy;
• Consult with employees; and
• Provide suitable information, instruction and/or training (including refreshers where necessary) to all staff for hazards relevant to their role
SP1. Suitable Health and Safety Policy
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- Statement of Intent
- Clear allocation of roles and responsibilities
- Organisational arrangements
- Subject to periodic review
- No date present on Policy
- Signed by Headteacher and/or Chair of governors
Date of last review
SP2. Evidence that Health and Safety Policy has been brought to attention of employees
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- Covered during induction
- Covered within staff handbook
- Referenced in team meetings
- Copy provided to each employee following review
- Displayed in public area
- Sent via email
- Communicated during staff training days
- Evidence of signature sheets to confirm policy has been read and understood
- Evidenced via agenda
- Evidenced via meeting minutes
SP3. Adequate means of engagement/consultation with employees and health and safety representatives
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- Team Meetings take place on a regular basis
- Governor meetings take place regularly with health and safety discussions communicated to staff
SP4. Health and Safety is an agenda item at governor, staff and team meetings with minutes taken for each
SP5. Appropriate means of communicating relevant safety documents and guidance
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- Noticeboards
- Newsletters
- Briefings
- Team Meetings
- 1 to 1's
- Shared drive access
- Hard copies kept in folders
SP6. Evidence of a formal induction process for new employees
SP7. Provision of an adequate training programme which is evidenced through a training specifiction or a matrix
SP8. Relevant H&S information displayed Including H&S Law Poster, hazardous information, etc.

Observations

SP Observation(s)

Security (S)

Security(S)

OVERALL AIM: Security arrangements are in place to safeguard the welfare of pupils, staff and visitors where appropriate.

EVIDENCE: Inspection checklists, discussions with managers and employees

REFERENCE: Ofsted
S1. There is a clearly defined route between the site entrance(s) and reception, with access to children avoided where practicable
S2. There is sufficient security arrangements to control access to the school building(s)
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- Lanyard/Sticker issued to identify visitors
- Signing in/out procedures at reception
- Identification checks in place
- Secure area to prevent further access into school
- Controlled access to the reception area
- Visitors escorted at all times during school day
S3. The gates are locked when the the school is not in use
S4. The number of entrance points to building restricted to one during the school day
S5. Gates and perimeter fencing of adequate height and in good condition
S6. Access to low roofs restricted and fragile surfaces identified with suitable signage (If anti-climb paint is used it has signage)
S7. External storage / waste bins suitably placed to prevent risk of arson (suitably secure / located away from building)

Observations

S Observation(s)

Swimming Pools (SWIM)

Swimming Pool Management (SWIM)

OVERALL AIM: All swimming pools should be managed in accordance with HSE Guidance Managing Health & Safety in swimming pools (HSG179) and Pool Water Quality and Standards

EVIDENCE: Look at policies/procedures i.e. NOP & EAP, risk assessments, test records, qualifications and inspect the area.
Is there a swimming pool?
SWIM1. A swimming pool policy in place which includes Normal Operating Procedures (NOP) and the Emergency Action Plan (EAP)
SWIM2. Staff suitably qualified to carry out pool rescues
SWIM3. Sufficient rescue signage in place
SWIM4. Suitable and sufficient risk assessments in place that deal specifically with pool safety
SWIM5. The area can be closed off/secured when no staff are in area
SWIM6. Procedures in place for hiring out to outside organisations
SWIM7. Pool plant records kept for previous 5 years (water readings - free, combined, PH, Air & Water temperature)
SWIM8. Plant operator holds pool plant operators certificate
Date of Certification
SWIM9. Water samples taken each month and tested for micro-organism issues by a UKAS accredited Laboratory

Observations

SWIM Observation(s)

Wellbeing (WB)

OVERALL AIM: Employers have a legal duty to protect employees from stress at work - the earlier a problem is tackled the less impact it will have. It is important that the school recognises this and has arrangements in place to identify early signs of stress and put in appropriate measures to support staff.
WB1. Wellbeing arrangements in place
WB2. Evidence that Wellbeing Policy has been brought to the attention of employees
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- Covered during induction
- Covered within staff handbook
- Referenced in team meetings
- Copy provided to each employee following review
- Displayed in public area
- Sent via email
- Communicated during staff training days
- Evidence of signature sheets to confirm policy has been read and understood
- Evidenced via agenda
- Evidenced via meeting minutes
WB3. School has mechanisms in place to identify and act upon any staff wellbeing issues or concerns
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- Appraisals
- Attendance Management
- Back to work interviews
- Team meetings
- Informal talks
- Employee surveys
WB4. Procedures are in place for managing staff wellbeing where any issues or concerns have been highlighted

Observations

WB Observation(s)

Work at Height (WAH)

OVERALL AIM: The school has adequate arrangements to avoid or reduce the risks of people and materials falling from height or through fragile surfaces

EVIDENCE: Discussions with premises manager, employees, inspection of the workplace, inspection of the workplace and equipment, inspection of records
WAH1. Awareness displayed by key staff where work at height takes place on the premises and who carries it out
WAH2. Evidence that works at height risks specific to the premises have been assessed including existing places of work and fragile surfaces
WAH3. Individuals expected to work at height have received appropriate instruction/training
Date of instruction/training
WAH4. Evidence that appropriate equipment has been selected for the tasks and areas of work
WAH5. Awareness and systems in place to ensure that work at height equipment is only for use by school employees
WAH6. Evidence that work at height equipment is subject to inspection, examination and test by competent people

Observations

WAH Observation(s)

Work Equipment (WE)

OVERALL AIM: Work equipment is suitable and is adequately maintained and inspected. All equipment is suitably constructed and guarded and employees are competent.

EVIDENCE: Discussion with managers/purchasing officers, risk assessments specific to work equipment, discussions with employees, training records, inspection of work equipment departmental plans/audits/inspection records
WE1. Evidence of a suitable risk assessment which considers the hazards and control measures associated with use of machinery and equipment? E.g. fixed apparatus, power tools, etc.
WE2. Evidence that works equipment is installed, located and used in a safe manner
WE3. Work equipment is maintained and inspected either as per the manufacturer's instructions or where the risk assessment dictates
WE4. Competencies of individuals using work equipment is evidenced
WE5. Employees have received information, instruction & training in the use of work equipment relevant to their role

Observations

WE Observation(s)

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Accident and Incident Investigation (AI)

Observations

Asbestos (AB)

Observations

Construction, Design and Management (CDM)

Observations

Control of Substances Hazardous to Health (COSHH)

Observations

Observations

Educational Visits (EV)

Observations

Electrical Safety (ES)

Observations

Fire, First Aid & Emergency Arrangements (FFE)

First Aid

Observations

Observations

Gas & Boiler House Safety (GB)

Observations

Control of Legionellosis (LEG)

Observations

Lifts & Lifting Equipment (LOLER)

Observations

Lone and Mobile Workers (LW)

Observations

Manual Handling Operations (MH)

Observations

Supporting Pupils with Medical Conditions (SPMC)

Observations

Minibuses (MB)

Observations

Personal Protective Equipment (PPE)

Observations

Premises Management (PM)

Observations

Observations

Play & Sports Areas / Activities (PS)

Observations

Risk Assessments (RA)

Observations

Display Screen Equipment (DSE)

Safety Policy (SP)

Observations

Security(S)

Observations

Swimming Pool Management (SWIM)

Observations

Wellbeing (WB)

Observations

Work at Height (WAH)

Observations

Work Equipment (WE)

Observations

Auditor Signature

School Representative Signature

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