Section 1 Main Entry Gate

  • Is the required numbers of guards present at the gate?

  • Are the guards dressed neatly and appropriately?

  • Are the guards displaying their company ID cards?

  • Have the guards been inducted?

  • Is the Security SOP available at the gate?

  • Do the guards understand the security SOP?(Test 2 of them)

  • Are the guards following the SOP?

  • Is the NWVL company phone at the Guard House available?

  • Can the NWVL company phone contact the management and senior people of the company?

  • Can the NWVL company phone contact the External emergency numbers e.g. Police and Fire Brigade ?

  • Is the NWVL Company Phone used according to its purpose? (not abused)

  • Are the required number of torches available ( 2 or more)?

  • Are the torches in good working condition?

  • Are the required number of RT'S available (3 or more)

  • Are all the RT's good,tested and in working condition?

  • Are there enough charges available to ensure that all the batteries are fully charged. (2 or more)

  • Are the RT chargers in good working condition and able to supply fully charged batteries?

  • Are there enough spare Batteries to replace the discharged ones from the 3 RT's?

  • Is the camera inside the Guard House working?

  • Can NWVL access and view the camera footage at anytime?

  • Is the camera footage downloaded and recorded for future reference.

  • Are the gates in good condition?

  • Are the gates closed all the time and only opened after required checks have been made?

  • Are the vehicles checked when entering and leaving the premises?

  • Are the guards checking the employees ID cards when coming in?

  • Is the activity log updated?

  • Is the vehicle log updated?

  • Is the pedestrian log updated?

  • Is the contractor and visitors log book updated?

  • Are visitors filling in the visitors log book when coming and going out?

  • Is the inside of the guard house neat and tidy?

  • Is 7S inside the Guard House maintained at all times?

  • Are all the lights inside the Guard House working?

  • Is the Guard House free of newspapers, magazines, or personal reading materials?

  • Is the outside and surrounding area of the Guard House clean and in 7S compliance ?

  • Is the water ration containers secured and locked properly?

  • Are the gates ready to be locked down immediately?

  • Are the required number of chains, padlocks and keys available for emergency use only? (2 sets)

  • Are all the Guard Tech stations online?

  • Is the Guard Tech system working as designed?

Section 2 Restrict Area Perimeter

  • Facility has perimeter fence?

  • Is the fence free of any deficiencies? For example - holes, tears, missing fence, bent, broke or disconnected poles, more than 1 link gap from ground to the bottom of gate/fence.

  • Is fence properly attached to all supporting poles and secured from top to bottom?

  • External gates/doors are in good operational condition? Example gates within the fence

  • Fence top guard provided?

  • Is the fence top guard in good condition?

  • Is the fence lights working properly?

  • Is the fence lighting not obstructed? Example containers, branches

  • Is the fence free of means of access inside the facility? Example trees from outside coming over the fence

  • Is there a good fire break / clearance along the fence and maintained properly?

  • Is the Digitool security system working as designed?

  • Is the Digitool data downloaded and analyzed every week?

Section 3 Building Security

  • Are all the building external lights working properly?

  • Are confidential and sensitive materials secured properly? Example finance documents, cheques, HR documents

  • Are all final exits card access only?

  • Are all final exits doors secured properly?

  • Is the building free of any other opportunity to enter the building apart from the doors? Example windows

  • Are all sensitive and critical rooms properly secured? Example server room

  • Is there any process or procedure for all final exits to be locked and secured during non-operational hours?

  • Internal lighting in full working order?

  • All exit lights in full working order?

Section 4 Fuel (Diesel Storage)

  • Is the Diesel storage area secured properly?

  • Is the area free of any signs of diesel leaks?

  • Is the fuel dispenser has a security system to restrict users?

  • Is the pin code system working?

  • Is the fuel dispensing station well illuminated?

  • Is the data from the fuel dispenser analyzed to prevent miss use & abuse?

Section 5 Security CCTV

  • Are all the camera's mounted securely?

  • Are all camera's working?

  • Is the retention data more then 10 days?

  • Is the camera view free of obstruction?

  • Are all camera's night vision?

Section 6 Contractor Management

  • Are the contractors filing in the Contractor log Book?

  • Are the security checking the contractor induction cards?

  • Are the contractors vehicle parked at the approved car park?

Section 7 Vehicle Parking

  • Employee, Visitor and Contractors parking location is designated and controlled?

  • Are all vehicles reversed parked?

  • Is the car park covered properly by camera's?

  • Permission is required to allow to park vehicle in an area other then the designated parking area?

  • Are the keys for all the unused company vehicles kept at the secured location and not in the ignition?

Section 8 Emergency Preparedness

  • Fire Emergency Plan on the walls?

  • Have we conducted an evacuation drill?

  • Emergency team list is up-to-date and people know their responsibilities?

  • Have we a site specific security plan - based on the actual facility specific risks?

  • Does NWVL has a plan to deploy temporary security measures?

Section 9 Screening and Access Control

  • Access and egress into site and or building is controlled?

  • Access control system is operational and functioning?

  • Procedures in-place for entering and exiting plant/building/secured areas? (Non-management employees' access restricted during non-working hours).

  • Entry and exits of employees are recorded?

  • Key offices and areas like Site Manager, HR manager, telephone and server rooms, important cabinets etc. are locked and secured (when not occupied)?

  • Visitors and contractors are required to provide their govt. issued photo ID?

  • Visitors/Contractor sign in/out controlled with badges? (not required at facilities with less then 15 employees)

  • Access cards issued and accounted-for by name and card number. Is a current record of all badges maintained on site?

  • Are access control records maintained and checked for deviations or discrepancies?

  • Correct date and time displayed on access control mainframe?

Section 10 Key Inventory Control Program

  • Key/Card issuance controlled?

  • Keys/Card distributed per policy?

  • Key/Access card issuance log maintained?

  • Key/card acknowledgement letter signed by employees?

  • Excess or unwanted keys/cards destroyed?

  • Spare keys/cards secured and accounted for?

Section 11 Other company Assets

  • Are all Fiji Water products secured? Example loose boxes in front of reception

  • Is the water ration container securely locked at all times?

  • Is the water ration container keys handled by NWVL employees only?

  • Is the promotional water container securely locked at all times?

  • Are the company property taken out of site with an approved gate pass?

  • Is the gate pass SOP being followed?

Section 12 Record Keeping

  • Training and Inductions records are kept up to date on site?

  • Findings from the last security audit are addressed?

  • Security incidents are reported, investigated and maintained?

  • Incident Reports up to date?

  • Is the Incident Register up to date?

  • Is the Hazards Register up to date?

  • Are the Hazards Reports been filed?

Section 13 Contractor Trucks

  • Are the trucks container locks in place?

  • Are the container locks of the contractor trucks working?

  • Are the drivers using the container locks?

  • Does the contractor drivers carry their drivers license with them? Check for validity and class of license

  • Are the contractor drivers wearing the required PPE's?

Section 14 Container (Bolt) Seal

  • Are the seals secured from unauthorized access after it is received from supplier/Yaqara.?(Safe or Locker)

  • Is the issuance of the seal from Safe or locker traceable and recorded? ( seals to be under lock and issued only by Authorized personnel )

  • Are the container seals secured properly before been used once out from the safe/locker?

  • Is there a record book that capture the information of the seals usage?(Date, Time, new seal number, old seal number, reasons and by who.)

  • Is the seal usage record book up to date?

  • Is the Log Book kept inside the safe or locker at all times.

  • Is the reconciliation or accounting of seals conducted every 5 days?

  • Is there a container seal SOP?

  • Is the container seal SOP being followed?

  • Are the cut seals disposed off properly?

Section 15 Bhima's Warehouse

  • Is the key for padlock / door control secured properly in the safe?

  • Are only the authorized people accessing the safe?

  • Is there a log book to record the key being removed and returned back to the safe?

  • Is the log book up to date?

  • Is there an SOP for accessing the warehouse?

  • Is the SOP posted beside the safe?

  • Are all authorized personal trained on the SOP?

  • Is the SOP being followed?

  • Is the SOP displayed at the warehouse?

  • Is there an NWVL employee present full time when the warehouse is opened?

  • Facility has perimeter fence?

  • Is the fence free of any deficiencies? For example - holes, tears, missing fence, bent, broke or disconnected poles, more than 1 link gap from ground to the bottom of gate/fence.

  • Is fence properly attached to all supporting poles and secured from top to bottom?

  • External gates/doors are in good operational condition? Example gates within the fence

  • Fence top guard provided?

  • Is the fence top guard in good condition?

  • Is the fence lights working properly?

  • Are all the building external lights working properly?

  • Is the fence lighting not obstructed? Example containers, branches

  • Is the fence free of means of access inside the facility? Example trees from outside coming over the fence

  • Is there a good fire break / clearance along the fence and maintained properly?

  • Are all final exits doors secured properly?

  • Is the building free of any other opportunity to enter the building apart from the doors? Example windows

  • Internal lighting in full working order?

  • Is the Area free of loose cases lying around?

  • Are the loose cases accounted for?

  • Is the area free of damaged cases around?

  • Are the damaged cases accounted for?

  • Is there any camera installed in the warehouse?

  • Is the camera working?

  • Is the retention data more then 10 days?

  • Is the Warehouse SOP readily available at the Warehouse?

  • Are the Warehouse operators complying with the SOP?

  • Is the weekly stock take taking place at the Warehouse?

  • Is the stock take record up to date?

  • Is the stock take information escalated to the required stake-holders as per the SOP's?

  • Is the Damage cases inside the Warehouse less than Ten (10) cases?

  • Is the Monthly stock take taking place at the Warehouse?

  • Is the Finance and Yaqara logistic team taking part in the Monthly stock take?

  • Are all the stocks accounted for in the stock taking?

  • Is the Warehouse operator not responsible for the damage cases?

  • Are the Warehouse operator reporting daily to the container controller and Director logistics of the abnormal events at the Warehouse? e.g. Damage cases.

Fire Fighting Equipment

  • Is the No.1 Fire Hydrant ( Beside Reception) in good working condition?

  • Is the No.1 Fire Hydrant has a Hydrant Box.?

  • Is the No.1 Hydrant Boxes in good condition with minimum of two fire hose and 1 x Nozzle?

  • Is the No.2 Fire Hydrant (Fleet Garage) in good working condition?

  • Is the No.2 Fire Hydrant has a Hydrant Box?

  • Is the No.2 Hydrant Box in good condition with minimum of two fire hose and 1 x Nozzle?

  • Is the No.3 Fire Hydrant (New container Yard) in good working condition?

  • Is the No.3 Fire Hydrant has a Hydrant box?

  • Is the No.3 Hydrant Box in good condition with minimum of two fire hose and 1 x Nozzle?

  • Does the Fire Pump automatically starts when a Hydrant is open?

  • Is the Fire Pump checked daily?

  • Is the Water Tank full at all times?

  • Other Observations

  • Add media

Audit Recap & Acknowledgment

  • Management Signature

  • Auditor Signature

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