Octavius Safe Work Leader 2 (SWL2) / Person In Charge (PIC) in Rail Safety Responsibility statement -

OVERALL PURPOSE OF ROLE

To undertake the role of Person In Charge (PIC) in accordance with Network Rail Rule Book requirements, and to this end;-

• Lead safe work delivery on Octavius rail infrastructure sites (in all environments within non-complex possession worksites), incorporating the responsibility of both the supervision of the physical works being carried out by Octavius staff and suppliers, as well as implementing the approved safe system of work (as was historically done by the ES/COSS on site).

• Undertake role of Engineering Supervisor (ES) in accordance with Network Rail Rulebook requirements.

• Undertake Safe Work Leader 2 roles and tasks as set out in Network Rail Rulebook and guidance. Responsible for ensuring the operational and task risks associated with the activities being carried out on site are managed as planned and in accordance with the risk controls provided in the WPPs, Task Briefings and Safe Work Plans.

• Ensure Octavius Infrastructure Sector activities are carried out in compliance with all rail industry specific safety standards, procedures and Network Rail Rule Book requirements as well as in line with all Octavius Heath & Safety, Environmental and Quality policies and other Osborne procedures as required.

A Deputy to this role may be nominated
ACCOUNTABILITIES / RESPONSIBILITIES
CUSTOMERS:
Expected Outcome
• Safe and efficient, incident and accident free delivery of all works (including but not limited to; civils, construction and M&E works in the rail environment.
Achievable Through
• Maintaining positive relationships with all stakeholders associated with the planning, management and delivery of safe track access including possession planners, possession delivery managers, Sentinel Manager, Contract Support Manager and Head of Rail Assurance.
BRAND:
Expected Outcome
1) To promote the Octavius Brand and the descriptors of “personal, agile and assured”
2) To ensure Octavius is an “Employer of Choice”
Achievable Through
• Ensuring that you live the Octavius values and understand how to use, develop and promote the Octavius brand
• Promoting Octavius when liaising with external parties

LEADERSHIP:
Expected Outcome
• The effective management and leadership of delivery and safety critical resources at sites to ensure track access is always set up and works executed in accordance with the planned and approved safe system of work, WPP and Task Briefings.

Achievable Through
• Leading in a manner which sets an example to others and promotes a positive attitude and environment.
• Always wear correct PPE.
• The use and development of effective briefing techniques including tone, body language and accuracy of words used to ensure briefings are clearly understood by the workforce.
• Being open to challenge and listen to ideas of others.
• Being visibly committed to the vision of “everyone home safe every day”, the Sentinel scheme rules, the Life Saving Rules and the Osborne Stop-Think programme.
• Regular submission of Improvement Opportunities.
• Not accepting poor performance or poor HSEQ behaviours amongst site teams.
• Assertive, professional behaviours.

PEOPLE:
Expected Outcome
• Ensuring that Site Teams and those reporting to the Safe Work Leader are fully engaged and delivering maximum performance.
Achievable Through
• Putting safety and health at the heart of decision making, asking, listening and responding creating an environment where ideas are freely expressed and lessons learnt without fear of recrimination
• Ensuring that site teams and line managers are meeting their accountabilities and responsibilities. Challenge this.
• Providing a mentoring where necessary to help development and learning of others.
• Ensuring sufficient resources are available for the safe execution of the works you are responsible for.
• Attend Safety Critical Briefings and workshops as required.
PROCESS:
Expected Outcome
• Safe, efficient track access and delivery of works at all Octavius sites without any incidents or accidents.

Achievable Through
• Application of and compliance with all Network Rail standards
• Attendance at safety critical & Safe Work Leader training & refresher courses.
• Maintenance and use of other appropriate supporting safety critical competencies as and when required.
• Arrange for HV Competent People to monitor works as assessments require
• Ensure internally and externally imposed health and safety objectives are incorporated into the management of the works.
• Ensure Restricted Hours and Alcohol & Drugs Policies are strictly adhered to.
• Encourage the reporting of incidents, accidents & near misses and co-operate with internal or external investigations. Promulgate lessons learnt and develop, with the Head of Rail Assurance, procedures and health & safety briefings to prevent a reoccurrence.
• Reprimand and take appropriate action with any member of the site team who fails to discharge their health and safety responsibilities.
• Stop any activity conducted by an employee, supplier, Customer or self-employed person if it is considered that; There is a risk of injury or loss, or The activity infringes safety legislation or , The activity infringes rail safety procedures.
• Ensure we always only ever work under a Safe Work Plan (SWP)
• Ensure that Octavius buried services risk management procedures are fully complied with before excavation or ground disturbance commences.
• Monitor site health & safety and ensure that unsatisfactory conditions identified are brought to the attention of the Site Supervisors, Site Managers and Project Managers.
• Work closely with the Health & Safety Team and Rail Assurance Team/Possession Team to ensure safe working on sites is maintained at all times.
• Check that there is a current F10, Construction Phase Health & Safety Plan, Work Package Plan and Task Briefing in place before work you are responsible for commences
• Support the Head of Rail Assurance to meet HSEQ improvement objectives.
• Set a personal example. Motivate and support staff by discussing health and safety matters while regularly supervising on-site activities.
• Making clear in writing to the Site Manager and Project Manager of particular HSEQ related concerns you may have.
• Assisting the Site Teams with follow up assistance as they may request.
• Identifying, requesting and implementing suitable safe systems of work.
FINANCIAL:
Expected Outcome
• To ensure that the wider Finance team is advised of any potential costs relating from any supply chain matters, to enable maximum profitability
Achievable Through
Identifying and developing more efficient and safer methods of procurement and delivery.


Personal qualities Essential: Must be able to communicate in English (both written and oral)
In line with Octavius values.
Determined and resilient self starter. Well organised.
Leads by example. Good listener.
Positive and assertive. Open to new ideas. Honest, trusting, and dependable.
Takes accountabilities and responsibilities very seriously.
Good sense of humour.
Willing to travel around the country to sites and offices, and to stay away over night occasionally.
Willing to work evenings/nights and weekends/ bank holidays.
Desirable:
Diplomatic.
Creative/innovative.
Challenging.
Helpful and supportive.
Skills (including IT) See Rail Competence Requirements Matrix: INF-TPT-1900-2080
Essential:

Desirable:

Experience and knowledge See Rail Competence Requirements Matrix: INF-TPT-1900-2080
Essential:
Thorough knowledge and understanding of safety critical requirements and duties within the rail industry, such as COSS/PC/ES/PICOP and DC & AC Electrified Lines Working Instructions.

Desirable:
Excellent planning skills.

Civil engineering and

Operational and Strategic management experience.

Qualifications See Rail Competence Requirements Matrix: INF-TPT-1900-2080
Essential:
COSS competence
ES Competence
PC Competence
SSSTS/ SMSTS
SWL2 Competence
Desirable:
HV Competent
DC Comp Person
Look out
Handsignaller
Level Crossing Keeper.

Understand the Company’s Health & Safety Policy and be aware of the responsibility for the Health & Safety of all employees, suppliers, customers and general public.
Have a detailed and clear understanding of the Network Rail Rule Book, Group & Line Standards, Health & Safety Plans, Osborne Health & Safety and Rail Procedures and all other Legislation and Regulations.

IOSH or similar trained.

I confirm that you are appointed to the following role

Safe Work Leader 2 (SWL2)/ Person In Charge (PIC)

This post is identified within the Octavius Infrastructure Limited rail procedures as a Key role. It is important that you understand and accept the related specific responsibilities associated with this role as described in the attached Role Description and requirements. Please read these and if you have any questions or are not sure what is involved in the role then clarify these with me before signing below.