office2office OHSAS 18001 Health and Safety Audit - Local

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Pre audit checks

• When was the last audit completed for the site and are all actions identified completed?

  Date

• Where OH&S actions are identified, are root causes identified and corrective action taken?

  Yes

  No

  N/A

• Are site objectives and targets set and are they on the site action plan?

  Yes

  No

  N/A

Implementation and operation of management systems

• Who is responsible for Health and Safety on site?

  Yes

  No

  N/A

• Is there a site organisational chart for H&S?

  Yes

  No

  N/A

• How is H&S information communicated to staff

  Yes

  No

  N/A

• Are staff aware of their individual responsibilities to themselves and others?

  Yes

  No

  N/A

• Is there a training matrix and is it up to date with new starters/ refreshers etc?

  Yes

  No

  N/A

Health and safety Information for staff

• Does the site have a Health and Safety board and is all information correct and current?

  Yes

  No

  N/A

• Accident information, EQHS policy signed 2013, liability insurance, Site action plan, fire and first aiders, fire booklet.

  Yes

  No

  N/A

• Is there a staff forum/ communications group and are minutes available? (How ofter/ staff involved)

  Yes

  No

  N/A

Housekeeping

• General cleanliness of all areas

  Safe

  At Risk

  N/A

• Unobstructed routes and width adequate for needs

  Yes

  No

  N/A

• Storage facilities neat, tidy, signed and accessible

  Yes

  No

  N/A

• Environmental hazards properly controlled

  Yes

  No

  N/A

• Spill kits available and fit for purpose? Who inspects and are records available? (Staff trained in use)

  Yes

  No

  N/A

• Safety equipment well maintained and in use?

  Yes

  No

  N/A

• Welfare facilities suitable for the needs of the area

  Yes

  No

  N/A

• Lighting ventilation etc. satisfactory for the area and working correctly

  Yes

  No

  N/A

• Stairs are well lit and properly maintained

  Yes

  No

  N/A

Warehousing/storage

• Overloaded racking/poor stacking practices (Pyramid stacking)

  Safe

  At Risk

  N/A

• Segregation of inappropriate materials/ reactants (Bleaches/ disinfectant/ food stuffs/ consumables)

  Safe

  At Risk

  N/A

• Bulk stacks for stability (Overloaded pallets at height)

  Safe

  At Risk

  N/A

• Aisles for accessibility (Blocked aisles/ fire escape routes)

  Safe

  At Risk

  N/A

• Damaged racks/stacks/pallets etc (Are inspections completed and by who/ what training has been received)

  Safe

  At Risk

  N/A

• Flammable/hazardous materials stored appropriately and locked away where neccesary

  Yes

  No

  N/A

Hand/power tools

• Are hand tools/ equipment used (What type)

  Safe

  At Risk

  N/A

• Use of unauthorised tools/ equipment

  Yes

  No

  N/A

Electrical hazards

• Fixed wiring (What date/ Cap 1 completed/ Cap 2 & 3 completed)

  Date

• Portable appliances (Date of last Test)

  Date

• Damage to cables extension leads etc. (Daisy chaining/ overloading/ fan heaters)

  Safe

  At Risk

  N/A

• Are comms rooms inspected? (Clear of unused equipment/ Air con settings)

  Safe

  At Risk

  N/A

Fire/emergency evacuation

• Has the site a up to date Fire Risk Assessment? (Who completed/ when/ outstanding actions/ next review date)

  Date

• Has all ignition/ fuel sources been identified and controlled? (Gas bottles/ fixed wiring/ gas heating)

  Yes

  No

  N/A

• Evacuation routes are free from obstructions (Monthly inspections completed/ by whom)

  Yes

  No

  N/A

• Emergency equipment e.g. Fire extinguishers (last service date/ Monthly inspections completed/ whom)

  Safe

  At Risk

  N/A

• Emergency lighting (last service date/ Monthly inspections completed/ whom)

  Safe

  At Risk

  N/A

• Provision is made for disabled and temporarily incapacitated persons where appropriate

  Yes

  No

  N/A

• Fire alarm tests and drills completed (service date/ weekly test, using various call points/ 6 monthly fire evacuation)

  Yes

  No

  N/A

• Staff have appropriate knowledge and training in fire procedures (Who has received training/ when)

  Safe

  At Risk

  N/A

Ladders/ access equipment

• Work at height risk assessment completed and in date (Who completed/ actions completed)

  Yes

  No

  N/A

• Ladder inspections completed (Ladder tag system in place/ who completes)

  Yes

  No

  N/A

• Access equipment in good condition (Ladders used correctly and stored correctly)

  Yes

  No

  N/A

MHE (Man Up/ VNA/ Reach/ Ride on)

• Has the site a current risk assessment/ SSOW for equipment used and is it followed correctly?

  Yes

  No

  N/A

• Periodic inspections up to date

  Yes

  No

  N/A

• Training of staff (Date/ refreshers)

  Yes

  No

  N/A

• Is equipment inspected before use and is it recorded?

  Yes

  No

  N/A

• Correct storage of lifting accessories etc.

  Yes

  No

  N/A

• How is the general use of equipment on site (Observe staff and inspect random users)

  Yes

  No

  N/A

• Segregation of vehicles and pedestrians (Where possible/ identified through risk assessment)

  Yes

  No

  N/A

Internal transport (FLT)

• Periodic inspections up to date?

  Yes

  No

  N/A

• Per use checks completed

  Yes

  No

  N/A

• Unauthorised use of internal transport (Key control/ Named users)

  Yes

  No

  N/A

• Unauthorised carriage of passengers

  Safe

  At Risk

  N/A

• Drivers disregarding safety rules e.g speed limits

  Yes

  No

  N/A

• Road and pedestrian routes in good order

  Yes

  No

  N/A

• Unsafe practices e.g. Travelling with raised forks

  Yes

  No

  N/A

• Battery charging area clear of obstructions (Ventilated/ staff trained/ Risk assessed)

  Yes

  No

  N/A

• Are staff trained on how to change a gas bottle (Documented)

  Yes

  No

  N/A

Machinery guarding/safety

• Has all Machinery been risk assessed/ By whom?

  Yes

  No

  N/A

• Where required has machinery received a statutory inspection? (What machinery/ when/ by whom)

  Yes

  No

  N/A

• All dangerous parts guarded?

  Yes

  No

  N/A

• All guards in good condition and correctly fitted

  Yes

  No

  N/A

• Emergency stop controls are accessible,working, and correctly fitted (Inspected monthly/ by whom)

  Yes

  No

  N/A

• That access to any dangerous part is prevented whilst machine in motion

  Safe

  At Risk

  N/A

• Trip devices where fitted function correctly

  Yes

  No

  N/A

• Machinery can be positively isolated

  Yes

  No

  N/A

• Only trained and competent persons operate machinery (Named staff/ when trained)

  Yes

  No

  N/A

Environmental/welfare

• Does the site hold a ISO 14001 certificate (Works with the o2o environmental management system)

  Yes

  No

  N/A

• Has the site conducted any environmental spills/ training

  Yes

  No

  N/A

• Lighting, heating, ventilation,humidity, dust suppression, fume extraction etc. (Service schedule where possible)

  Safe

  At Risk

  N/A

• Has a water risk assessment taken place (Date/ outstanding actions)

  Date

• Who is responsible for taking water temperature checks (How often/ sample temps/ training recieved)

  Yes

  No

  N/A

• Sanitation, washing facilities

  Safe

  At Risk

  N/A

• Are unused/ little used outlets flushed weekly (toilets/ outside taps/ showers)

  Yes

  No

  N/A

• Drinking water available

  Yes

  No

  N/A

First aid

• Has a first aid risk assessment been completed?

  Yes

  No

  N/A

• First aider list posted (How many first aiders/ training received/ refreshers due)

  Yes

  No

  N/A

• Accident book available (Where/ accident procedure known/ last RIDDOR accident/ investigations completed)

  Yes

  No

  N/A

• Near Miss/ Incidents reported (Procedure known/ last NM Reported/ Investigations completed)

  Yes

  No

  N/A

• First aid box checks (Who by/ how often/ documented)

  Yes

  No

  N/A

• Eye wash stations checked (Who by/ how often/ documented)

  Yes

  No

  N/A

COSHH

• How is COSHH stored and is correct signage in place

  Safe

  At Risk

  N/A

• Emergency first aid facilities e.g. Eye wash

  Yes

  No

  N/A

• Adequate ventilation of area

  Yes

  No

  N/A

• Suitable emergency procedures and spill procedures

  Safe

  At Risk

  N/A

• Correctly labelled containers

  Yes

  No

  N/A

• COSHH assessments msds available

  Yes

  No

  N/A

Other site Risk Assessments

• Who is responsible for completing/ reviewing risk assessments on site?

  Yes

  No

  N/A

• What other site risk assessments are in place?

  Yes

  No

  N/A

• Does the site make use of the o2o Risk Assessment Manual? (in use/ signed)

  Yes

  No

  N/A

Compressed air

• Test, inspection records up to date

  Yes

  No

  N/A

• Identification mark legible

  Yes

  No

  N/A

• Staff are trained and are using compressed air correctly

  Yes

  No

  N/A

Protective clothing, equipment

• Suitability and fitting, comfort

  Yes

  No

  N/A

• Correct usage and storage, care and maintenance

  Yes

  No

  N/A

• Worn where required

  Yes

  No

  N/A

Safety signs

• In good condition

  Yes

  No

  N/A

• Visible

  Yes

  No

  N/A

• Correctly displayed where required

  Yes

  No

  N/A

Manual handling

• Staff training and aware of safe handling methods

  Yes

  No

  N/A

• Suitable manual handling aids available and in use

  Yes

  No

  N/A

• Manual handling assessments (o2o risk assessment manual in place and used?)

  Safe

  At Risk

  N/A

• Ergonomic issues (Identify from observation)

  Safe

  At Risk

  N/A

Training, supervision

• Evidence of induction or other suitable training

  Safe

  At Risk

  N/A

• Familiar with Risk assessments/safe systems of work

  Yes

  No

  N/A

• Adequate supervision of vulnerable people e.g. Young persons

  Yes

  No

  N/A

• Observed to be working correctly.

  Safe

  At Risk

  N/A

Other statutory requirements for site

• Gas safety completed? (Gas boiler)

  Date

• Air con serviced (How many/ actions required)

  Date

• Asbestos survey completed (Identified/ Risk assessed/ Inspections documented)

  Date

• lightning rods inspected

  Date

• Does the site have shutter doors/ dock levellers? (last service date/ any history of damage)

  Yes

  No

  N/A

• Does the site have a passenger lift (LOLER/ when was the last service/ any issues identified/ outstanding)

  Yes

  No

  N/A

Summery and Signature

• Select date

  Date

• Auditor

  Sign

• Site Representative

  Sign