Title Page
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Site conducted
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Conducted on
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Conducted by
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Conducted at
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Location
SJM SPOT Checks
Journey Plan Inspections
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Can it be proven that one JM is issuing only 35 or less Journey’s?
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Are the previous journey plans retained
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Are all journey plans given a unique serial number
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Can JM produce the master copies of the JP applicable to today’s journeys
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Can it be verified that all JP inspected are correctly completed
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Do the timings on the JP correspond with the distances, routes, rest periods and the speed limits of the vehicles
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Are adequate planned breaks incorporated in the journey at required intervals
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Are the request for calling JM adequate to maintain visibility of the journey
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Are any journey over 200km duly authorised
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Are journeys which are deemed to include night driving formally authorised
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Are journeys being adequately tracked (white board, spreadsheet, - not reliant on JM memory)
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Do journeys always end at either the start point or at a place where another JP may be issued
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Are all JP closed out at the end of the journey
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Are current SP2000 and SP2001 available in JM office
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Is a current map appropriate to the type of vehicles being managed, displayed
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Is a list of JM and Authorising Person maintained, displayed and up to date
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Is all required training for JM and AP up to date
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Are there records of TBT available
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Are cancelled JP kept on file
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Do JM check licenses and permits of drivers prior to issuing JP
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Do JM ensure that drivers have adequate food / water or money prior to issuing JP
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Do drivers conduct Pre use checks of their vehicles and loads
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Are pre use checks documented and recorded
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How many daily inspection are conducted by JM and are they recorded
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Are JP faxed to arrival point
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Can it be stated that the duties of the AP are consistently carried out in accordance with the intent of the SJM procedure
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Do JM check that the driver is wearing / has available the relevant PPE
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Can it be said that the journeys requiring SJM are consistently managed to the intent of the SJM procedure
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Are journeys plans issued 15 min before departure
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Is a Road Hazard Log maintained and it send out to concerned parties weekly
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Is there IVMS violations are tracked properly and the employee consequences management are updated
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An IVMS system settings and capabilities are compliant with OPAL Road Safety Standard V2 and the service provider is registered / licensed with the Telecommunications Regulatory Authority (TRA)?
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There is a formal and regular review of the IVMS data and reporting to the company and client?
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There is regular formal feedback to drivers on their driving habits? (How frequently?)
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The IVMS system / units are regularly checked for accuracy / calibrated and functional and report is provided to the senior management?
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The IVMS report form part of a driver incentive / penalty (consequence management) scheme?
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The IVMS data is used in regular toolbox talk with the drivers?
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There is an effective system in place which prevents unauthorized use of the vehicle access keys?
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Management has reviewed the reports with a review to limit driving exposure?
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The vehicles are randomly tested on the road to check the function of the speed limiters & IVMS checks and the reports available?
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There is a person in the company formally designated to manage the IVMS reports i.e. responsibility in the company HSE plan?
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The IVMS system provides a second-by-second data in case of accident?
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The IVMS system data storage is protected and the servers are located in Sultanate of Oman as per the regulations of the Sultanate of Oman?