Title Page

  • Site conducted

  • Conducted on

  • Conducted by

  • Conducted at

  • Location

SJM SPOT Checks

Journey Plan Inspections

  • Can it be proven that one JM is issuing only 35 or less Journey’s?

  • Are the previous journey plans retained

  • Are all journey plans given a unique serial number

  • Can JM produce the master copies of the JP applicable to today’s journeys

  • Can it be verified that all JP inspected are correctly completed

  • Do the timings on the JP correspond with the distances, routes, rest periods and the speed limits of the vehicles

  • Are adequate planned breaks incorporated in the journey at required intervals

  • Are the request for calling JM adequate to maintain visibility of the journey

  • Are any journey over 200km duly authorised

  • Are journeys which are deemed to include night driving formally authorised

  • Are journeys being adequately tracked (white board, spreadsheet, - not reliant on JM memory)

  • Do journeys always end at either the start point or at a place where another JP may be issued

  • Are all JP closed out at the end of the journey

  • Are current SP2000 and SP2001 available in JM office

  • Is a current map appropriate to the type of vehicles being managed, displayed

  • Is a list of JM and Authorising Person maintained, displayed and up to date

  • Is all required training for JM and AP up to date

  • Are there records of TBT available

  • Are cancelled JP kept on file

  • Do JM check licenses and permits of drivers prior to issuing JP

  • Do JM ensure that drivers have adequate food / water or money prior to issuing JP

  • Do drivers conduct Pre use checks of their vehicles and loads

  • Are pre use checks documented and recorded

  • How many daily inspection are conducted by JM and are they recorded

  • Are JP faxed to arrival point

  • Can it be stated that the duties of the AP are consistently carried out in accordance with the intent of the SJM procedure

  • Do JM check that the driver is wearing / has available the relevant PPE

  • Can it be said that the journeys requiring SJM are consistently managed to the intent of the SJM procedure

  • Are journeys plans issued 15 min before departure

  • Is a Road Hazard Log maintained and it send out to concerned parties weekly

  • Is there IVMS violations are tracked properly and the employee consequences management are updated

  • An IVMS system settings and capabilities are compliant with OPAL Road Safety Standard V2 and the service provider is registered / licensed with the Telecommunications Regulatory Authority (TRA)?

  • There is a formal and regular review of the IVMS data and reporting to the company and client?

  • There is regular formal feedback to drivers on their driving habits? (How frequently?)

  • The IVMS system / units are regularly checked for accuracy / calibrated and functional and report is provided to the senior management?

  • The IVMS report form part of a driver incentive / penalty (consequence management) scheme?

  • The IVMS data is used in regular toolbox talk with the drivers?

  • There is an effective system in place which prevents unauthorized use of the vehicle access keys?

  • Management has reviewed the reports with a review to limit driving exposure?

  • The vehicles are randomly tested on the road to check the function of the speed limiters & IVMS checks and the reports available?

  • There is a person in the company formally designated to manage the IVMS reports i.e. responsibility in the company HSE plan?

  • The IVMS system provides a second-by-second data in case of accident?

  • The IVMS system data storage is protected and the servers are located in Sultanate of Oman as per the regulations of the Sultanate of Oman?

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