Title Page

  • Site Conducted

  • Contract No.

  • Audit Title

  • Conducted on

  • Conducted by

  • Location
  • Personnel

PMC AUDIT SCORING SYSTEM

  • Each question has a set of possible responses, ranging from N/A to Full Compliance, with the following values assigned.
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    Scoring 110717.PNG

  • N/A responses are to be justified in the comments section of the relevant question.

  • Below are the required action management timescales, relative to the urgency of the outcome.

    Action Guide 180517.PNG

1.0 HSE Policy and Procedures

  • 1.1 Are the current Dar PMC OHS, Environmental/Sustainability, E-Cigarette & Smoke-Free, Conflict/Violence at Work and Drugs & Alcohol Policy displayed and communicated to all personnel on the project, through different communication channels?

  • Note

  • Media

  • 1.2 Have the PMC Occupational, Health and Safety and Environment Manual contents been communicated and made available to all project personnel?

  • Note

  • Media

  • 1.3 Has the site specific Project OHSE Plan been completed and approved for the project using OHSS-05?

  • Note

  • Media

2.0 HSE Management System Training

  • 2.1 Has the PMC OHSE training matrix been developed and maintained using OHSE-F-08 and delivered inline with DAR OHSEMS , applying both mandated training and elective courses identified as needed through risk assessment or other means?

  • Note

  • Media

  • 2.2 Have all PMC staff received the OHSE Induction and recorded using OHS-IF-36? Are induction sessions scheduled regularly to ensure personnel are trained before being permitted onto site work areas? Is annual refresher training provided and recorded?

  • Note

  • Media

  • 2.3 Have the PMC Project HSE Staff (permanent and part-time appointed persons) received the OHSEMS Awareness training and attendance recorded using OHS-IF-07?

  • Note

  • Media

  • 2.4 Did all OHSE training attendees complete the post course examination?

  • Note

  • Media

  • 2.5 Is training feedback being obtained using form OHS-IF-67?

  • Note

  • Media

  • 2.6 Do the project PMC HSE Team members (Full time deployed on project site) are competent and meet the current minimum qualification requirements for the position held in accordance with Dar OHSE job description?

  • Note

  • Media

  • 2.7 If answer to 2.7 is No or Part, is there an action plan in place to address this short-fall?

  • Note

  • Media

3.0 Targets and Objectives

  • 3.1 Are the OHSE targets and Objectives being set and tracked using form DAR-OHSE-P-02-F01?

  • Note

  • Media

  • 3.2 Has an annual SWOT Analysis been completed for the project using SWOT Analysis Form?

  • Note

  • Media

  • 3.3 Have local project-specific OHSE objectives and targets been set and tracked?

  • Note

  • Media

  • 3.4 Are the OHSE targets and objectives formally discussed and reviewed at least quarterly with the PM and HSE Team (as applicable) and minuted?

  • Note

  • Media

4.0 Project Organisation Chart

  • 4.1 Is a project specific organization chart established showing clear communication and reporting channels?

  • Note

  • Media

  • 4.2 Is the organisation chart current, identifying all the key personnel responsible ?

  • Note

  • Media

  • 4.3 Are the HSE roles and responsibilities clearly defined and communicated to all DAR project staff?

  • Note

  • Media

  • 4.4 Are PMC project staff aware of their OHSE duties towards themselves and others (ask), and have they been clearly instructed by the PM/RE not to place themselves at risk?

  • Note

  • Media

5.0 Legal Compliance

  • 5.1 Has the HSE legal compliance register been established and communicated to all persons on the project (HSES-16)?

  • Note

  • Media

  • 5.2 Has the legal register been reviewed and updated to reflect the current legal standards?

  • Note

  • Media

  • 5.3 Does the legal register also include other compliance obligations to which the company subscribes?

  • Note

  • Media

  • 5.4 Where applicable, are local licenses and registrations (e.g. OSHAD, Environmental Permit, Municipal permit, Waste Handler Licenses etc.) current and valid?

  • Note

  • Media

  • 5.5 Has the Environmental Stakeholder Register (EMS-IF- 806) been established and reviewed annually?

  • Note

  • Media

6.0 OHSE Notice Board

  • 6.1 Is there an OHSE Notice Board displayed within the project office(s)?

  • Note

  • Media

  • 6.2 Are details of the appointed persons for First Aid (OHS-IF-16) and Fire Warden (OHS-IF-29) displayed?

  • Note

  • Media

  • 6.3 Have Environmental Champions been assigned and the poster displayed?

  • Note

  • Media

  • 6.4 Is the Fire Action Notice clearly displayed using OHS-IF-46?

  • Note

  • Media

  • 6.5 Is the Site Emergency Contact Information List clearly displayed using OHS-IF-08?

  • Note

  • Media

  • 6.6 Are the current OHSEMS certification standards (ISO45001 and ISO14001) prominently displayed?

  • Note

  • Media

  • 6.7 Is there also visible evidence of relevant and ongoing OHSE communications e.g. OHSE Alerts, Blitz notices, Posters?

  • Note

  • Media

7.0 Risk Assessment and Emergency Procedures

  • 7.1 Are the significant hazards and risks affecting DAR employees and all activities assessed and recorded correctly using OHS-IF-06? Are further adequate control measures in place to minimize their impacts on affected stakeholders and recorded using OHS-IF-27?

  • Note

  • Media

  • 7.2 Are all DAR environmental activities, aspects and impacts assessed and recorded correctly using EMS-IF-811 and reviewed at least annually?

  • Note

  • Media

  • 7.3 Has the Fire Risk Assessment been completed and communicated to all affected PMC personnel using OHS-IF-38?

  • Note

  • Media

  • 7.4 Have COSHH Assessments been completed for all chemical substances in the offices using OHS-IF-28 and inventory records updated using OHS-IF-30? (e.g. AC refrigerants, copier toners, decorating products, pesticides) and appropriate training been provided to concerned stakeholders dealing with hazardous materials on behalf of DAR?

  • Note

  • Media

  • 7.5 Have Display Screen Equipment users completed a self-assessment of their workstation using OHS-IF-21 within the last 12 months? Have any issues been raised e.g. workspace, furniture, illumination levels, thermal comfort, etc? if so, what action has been taken?

  • Note

  • Media

  • 7.6 Where identified within a risk assessment have additional control measures/actions been closed out or otherwise managed?

  • Note

  • Media

  • 7.7 Have appropriate PMC HSE emergency procedures (e.g. OHS-IF-22 Site Fire Safety Plan, Evacuation Plan and Emergency Coordinators Contact List etc.) been established and communicated for the office and project locations affecting Dar employees? Are these emergency procedures has been displayed on prominent places?

  • Note

  • Media

  • 7.8 In the absence of regular checks by the Contractor, have Fire Safety Maintenance Checks been completed and recorded using OHS-IF-56?

  • Note

  • Media

  • 7.9 Have emergency drills (OHS and Environmental) been conducted on the Project and recorded using OHS-IF-39?

  • Note

  • Media

  • 7.10 Have appointed persons for First Aid, Fire Warden and Environmental Champions received appropriate training for the positions held?

  • Note

  • Media

8.0 Arrangements

  • 8.1 Have the Contractor's OHSSE Plan and CEMP been submitted and evaluated using OHS-IF-66 and EMS-IF-807?

  • Note

  • Media

  • 8.2 Are Contractors Method Statements and Risk Assessments being submitted, and then evaluated using OHS-IF-15?

  • Note

  • Media

  • 8.3 Have Contractor Lifting Plans been evaluated and approved, prior to any lifting operations on site, using OHS-IF-24?

  • Note

  • Media

  • 8.4 Electrical Safety - has PMC project operated electrical equipment been inspected by a competent person, and been registered using OHS-IF-14?

  • Note

  • Media

  • 8.5 Are the First Aid kit / arrangements suitable, and been inspected regularly and recorded using OHS-IF-71 First Aid Kit Checklist?

  • Note

  • Media

  • 8.6 Are the Drivers of PMC vehicles completing the Vehicle Pre-Use checklist, using OHS-IF-53?

  • Notes

  • Media

  • 8.7 Are the office Welfare Facilities suitable, in good condition, and cleaned regularly?

  • Note

  • Media

  • 8.8 Are the welfare facilities sufficiently stocked of sanitary provisions, including soaps, cleansers and towels?

  • Note

  • Media

  • 8.9 Are the sanitary systems managed well without foul odour/spills/leaks?

  • Note

  • Media

  • 8.10 Are PPE available and recorded as issued using OHS-IF-10?

  • Note

  • Media

  • 8.11 Is the PMC OHSE documentation suitably structured and labelled in accordance with OHS-IF-32?

  • Note

  • Media

  • 8.12 Are effective security arrangements in place controlling access to the site and office area? (eg. gated entry, ID check, vehicle pass, sign in/out register)

  • Note

  • Media

  • 8.13 Have waste transfer logs (for Dar waste) been received from the Contractor on EMS-EF-805 (Site Waste Collection Log)?

  • Note

  • Media

  • 8.14 Have waste inventory details been maintained per stream of waste identified / licensed ?

  • Note

  • Media

  • 8.15 Is there a copy of the waste management operator(s) permit(s) or license(s) on file?

  • Note

  • Media

  • 8.16 Is DAR office waste segregated and reused where possible?

  • Note

  • Media

  • 8.17 Has the use of sustainable resources and materials throughout daily activities within DAR project premises been actively promoted ? (Reduce paper consumption by setting the computers and printers to double side printing as a default, display educational signs to reduce energy consumptions & minimize the use of natural resources such as water, power, paper etc.)

  • Note

  • Media

  • 8.18 Does the project office generator (and fuel supply) have effective bunding in place to hold 110% of the contents? (If not, has this been raised with the Contractor?)

  • Note

  • Media

  • 8.19 Are suitable spill kits available? (If not, has this been raised with the Contractor?)

  • Note

  • Media

  • 8.20 Is the generator area free from any spills or leaks? (If not, has this been raised with the Contractor?)

  • Note

  • Media

  • 8.21 Is the Aspects and Impacts assessment contained in the CEMP fit for purpose, and are the mitigation measures implemented? (If not has DAR raised this with the Contractor?)

  • Note

  • Media

9.0 Inspections and Non-Conformance

  • 9.1 Are all OHSE inspection reports OHS-IF-04 and OHS-IF-33 (as appropriate) completed and submitted by transmittal to the contractor?

  • Note

  • Media

  • 9.2 Are the current versions of the inspection forms in use OHS-IF-04(rev04), OHS-IF-33(rev01)?

  • Note

  • Media

  • 9.3 Are findings generally reflective of the conditions observed on site during the audit?

  • Note

  • Media

  • 9.4 Are corrective actions being identified and closed out?

  • Note

  • Media

  • 9.5 Where corrective actions are not closed out, has further action been recorded/minuted (e.g. OHS-IF-20 NCR notice, formal letter, penalty deduction, letter to Client, work suspension, suspension of inspection activities)?

  • Note

  • Media

  • 9.6 Are NCRs being raised for high risks observations and recorded using OHS-IF-20 and issued to the Contractor via transmittal?

  • Note

  • Media

  • 9.7 Is the register of NCRs being maintained and recorded using OHS-IF-58?

  • Note

  • Media

  • 9.8 Has the Project HSE Team developed Project Audit Planner using OHS-IF-34 based on the Project deliverables and set objectives?

  • Note

  • Media

  • 9.9 Has the HSE Manager undertaken a Project OHSE Audit within the last 6 Months, using the current Project HSE Audit Template?

  • Note

  • Media

  • 9.10 Are Project HSE Audits communicated internally, with any outstanding actions being monitored and closed out using OHS-IF-72?

  • Note

  • Media

  • 9.11 Have root causes for non-conformances been identified and Project HSE Audits communicated internally, with any outstanding actions being monitored and closed out using OHS-IF-72?

  • Note

  • Media

  • 9.12 Has the Project HSE Team undertaken Project Fire Safety Audit, Lifting Operations Audit, Electrical Safety Audit, Scaffolding Audit, Project Office Safety Audit, Worker Accommodation Audit etc. within the last 12 months (as applicable and required by the OHSEMS), using the current Project OHSE Audit Template?

  • Note

  • Media

  • 9.13 Are the Environmental Champions completing the monthly checklist (EMS-IF-809)?

  • Note

  • Media

10.0 Accidents / Incidents & Performance Monitoring

  • 10.1 Is the current OHS-IF-25 KPI Workbook being completed accurately for both Occupational, Health, Safety and Environmental statistics each month?

  • Note

  • Media

  • 10.2 Are all Dar work/environmental related accidents/incidents recorded, investigated using OHS-IF-03 or EMS-EF-804, and communicated to concerned stakeholders?

  • Note

  • Media

  • 10.3 Are ALL accidents/incidents recorded on the current monthly KPI Workbook OHS-IF-25?

  • Note

  • Media

  • 10.4 Are Project LTIs investigated to an appropriate depth, with Dar PMC HSE support/oversight?

  • Note

  • Media

  • 10.5 Are appropriate accident/incident related corrective actions identified and implemented to prevent further recurrence?

  • Note

  • Media

  • 10.6 Is contractor OHSE performance being evaluated using OHS-IF-35?

  • Note

  • Media

11.0 Meetings and Consultation

  • 11.1 Are Project HSE meetings held with the Contractor to discuss OHSE issues, and recorded using OHS-IF-68 and OHS-IF-68(a)?

  • Note

  • Media

  • 11.2 Are Project HSE meetings attended by DAR Senior Management?

  • Note

  • Media

  • 11.3 Has the project OHSE committee been established involving representatives from all levels of DAR project staff?

  • Note

  • Media

  • 11.4 Has the OHSE committee meeting been conducted within the last 3 months and all received suggestions for improvement incorporated in OHSEMS where appropriate and provided feedback to the originator?

  • Note

  • Media

  • 11.5 Are stakeholders' alignment meetings held regularly (at least when a new Contractor/ Stakeholder mobilizes on the project) and recorded using OHS-IF-78? Have the expectations, legal requirements, goals, targets, objectives & other OHSE requirements been discussed & comments that improve the strategy are followed up (includes obtaining concurrence from relevant stakeholders.)

  • Note

  • Media

  • 11.6 Are OHSE related complaints (internal or external) being recorded using OHS-IF-64 and closeout complaints within 1 month?

  • Note

  • Media

  • 11.7 Did the project issued certificate and/or letter of appreciation (if warranted) to any employee with in last 3 months on the merits of their OHSE performance & initiatives?

  • Note

  • Media

  • 11.8 Does the PM/ RE encourage the employees' engagement in reporting unsafe acts and unsafe conditions? Is reporting of unsafe acts and unsafe conditions inline with the OHSE targets?

  • Note

  • Media

  • 11.9 Where applicable, has the DAR Directors conducted Site OHSE Tour to ensure effective OHSEMS in place?

  • Note

  • Media

Additional Comments

  • Additional comments

Close Out Meeting

  • Regional Office

  • Project Name

  • Project Manager

  • Date of Meeting

Summary of Findings / Conclusion

  • Summary of Findings / Conclusion:

  • HSE Representative Signature

  • Project Manager Signature

  • Auditor Signature

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