Information
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Document No.
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Client / Site
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Conducted on
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Prepared by
EXTERNAL BUILDING BACK
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Check out the back - is this neat and tidy? Do the crates need to be lined up against the wall and swept out the back ?
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Check the sink in the carpark - this should have nothing left in it. Make sure the tap device is returned to hanging near the roller door<br>
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Check Car Park allocations - morning and early afternoon<br>- There are essentially 8 parking spots at the roastery which includes a loading only zone.<br><br>- 6x outside spaces reserved for the following staff/vehicle<br><br>1) AP staff <br>2) Office staff (Amy)<br>3) CCC (Lisa)<br>4) Operations Manager (Leons car)<br>5) Ford sales car<br>6) White van<br><br>7) Loading zone only - outside (eg# suppliers, Green)<br><br>8) Parking space inside the roastery (Sliver van only to be park here overnight for packing/unpacking)<br><br>Hit up staff up if they are not parked correctly. Sometimes other Roastery staff will drive in if there is a spare carpark for the day. Ensure no one is getting bumped out of their spot.
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Check the Commercial Bins outside - have these been cleared by 11.00am?<br>We have two bins located near the roller door. Once for recycled goods and one for commercial use. These are both on a scheduled collection.<br> <br>General waste: Monday, Wednesday & Friday<br>Recycling: Monday, Wednesday & Friday<br><br>For extra collections call Cleanaway. An additional charge will occur.<br>13 13 39
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Wooden pallets: When coffee is delivered the pallets are stored and stacked outside near the bins, ready for free collection at any time. When these build up the Office Manager will place an ad back on gum tree FREE for anyone to collect
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ACTION ITEMS:<br>
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CONFLICTS?
INTERNAL DOWNSTAIRS
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Check in kitchentte area is clean and tidy - no dirty dishes are to be left here.
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Check the back refrigerator, throw out any perishable food
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Check Nolan's workshop - is there anything out of place?
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Check the AP storage area out the back. Is this organised? Nothing should be left on the ground.
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Check the back door is closed
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Check the bike rack - has anyone left their bike over night/weekend?
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Are the lights in the toilets working? If not Speak to Danni about a new bulb
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Are the bins emptied & liners replaced?<br>NB# Cleaners come in to do this Thursday- Monday otherwise Peg's crew need to make sure this is covered.
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Are all three hand soap stations topped up?
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Is the goods lift empty?
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Does the goods lift work?
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Check the Production/Roasters bag area - is this neat and tidy? Are the bags in their allocated crate?
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Do Vans need change?
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ACTION ITEMS:
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CONFLICTS?
AP AREA
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Is the AP blackboard sign out by 9.00am & legible?
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Check the AP front entrance for leaves etc that may need to be swept up
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Check the clothing merch stand is full and garments are neatly hung
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Collect ANZ Fast Deposit bag from AP - bag located in draws behind front entrance POS
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Do you need to order more deposit books and fast cash deposit bags from ANZ? (NB# these take 7 working days to arrive at ANZ for collection<br>)
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Does AP need more change for the float?
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Are all lights in the AP retail & bar area working?
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Is the AP clock working?
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Turn on lamp near DJ decks<br>
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ACTION ITEMS:
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CONFLICTS:
PRODUCTION OFFICE
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Is the sales dispatch bench organized? Speak to Production Manager is there is anything out of the ordinary?<br>
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Is the Production desk area clean? "nothing left on the desk except comptures" policy
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Collect the merchant settlement and take upstairs and pop into the Merchant Settlements drawer beside printer.
EXTERNAL FRONT
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Check cobwebs on the outside of the mesh gate - dust these away
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Is the front PMCR mesh gate closed and locked?
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Mail in - The mailbox is located at the front door to the roaster and is cleared by the Office Manager daily. The Office Manager is responsible for sorting the mail and passing it onto the relevant person/department through their pigeonhole. Each pigeonhole is located upstairs above the stationary cupboard. The key to accsess and lock the post box is located in the top drawer of the Office Managers desk with a purple key tag.<br><br>Check this after 11.00am
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Collect AP newspaper ( if they haven't already ) it goes on the bar in AP.
INTERNAL UPSTAIRS
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Check the handrail is not wobbly at the top of the stairs. If it is, borrow the allen from the Rosters purple tool box 3rd draw down and tighten the rail.
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Check all the lights in the stairwell work - if you need more lights these are located in the AP storage area
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Is the carpet area at the top of the stairs clean? If not do a quick vacuum. The vacuum cleaner is located in the shelving area near the back windows
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Turn on all lights upstairs - Office lights located next to power box and door as you enter. CCC lights located near boys toilets
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Check Business card stock levels on wooden table as you walk through glass doors. Each venue has Business cards available for customers. Spare cards are located in the draws underneath
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Check the Office Bins: Upstairs has rubbish bins located in various areas to keep the environment clean and pest free. The office has a red recycling bin located near the printer where employees can place paper into. - Each person is responsible for removing their own rubbish. - The cleaner will empty upstairs bins and replace bin-liners on a Monday & Thursday evening - The Office Manager is respnsible for the bins every other day The production kitchen have bins and they are responsible for removal of rubbish each day. - This includes boxes, crates and waste. - The training station has bins and they are responsible for removal of rubbish each day. - This includes boxes, crates and waste. All rubbish is removed into the commercial bins located near the roller door downstairs
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Turn on orange lamp<br>Tip: If it doesn't turn on just jiggle the power cord by the power outlet
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Check the communal computer charger is present
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Check the communal Iphone charger is present. This is white base with a black cord
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Is the communal desk area free of clutter, dishes and stains? This may require a wipe down from coffee spills etc<br>
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Turn on printer & replenish paper in Tray 1, 2 & 5 Spare recycled paper is located in 1st shelving unit to your right, on the 3rd shelf up. The white paper is located in the Reflex box next to the printer. All other paper is located in the cupboard labeled stationery behind the communal desk FYI Toner and Waste cartridges: When the printer requires new toner of any colour it will beep and alert a message on the screen. Spare toner is located in the bottom cupboard of the printer. If replacement toner is unavailalbe email ais@advancedimagingsystems.com.au or phone 1300 552 160 to request a new one to be sent out ASAP
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Do we need to turn on the Heaters? <br>Yes - If weather temperature is predicted below 17 Degrees<br>The office has 3 oil heaters located around the desk area. <br>1) Turn on/off at the wall<br>2) Press ON/OFF button on heater<br>3) Press MODE and select 21 – 22 Degrees Celsius in winter<br>4) Press On to lock in temperature<br>
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Turn on Aircon - select 'HEAT'
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Is the CCC retail stand neat, tidy and fill of merch?
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Check CCC area:<br><br>- Bins cleared & relined <br>- Coffee machine clean and ready to go<br>- Cups restocked on top of machine
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Set up Moccamaster for staff - ensure this has coffee until 12pm - Collect coffee from AP pantry - Collect filter papers from production - Use large blue cups
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Check the Refrigerator and throw away any perishable food.<br>This is for all Staff to use to store their food. Perishable food is to be removed at the end of each week. <br>NB# If the alarm goes off, hold down button located top right inside the fridge for 5 sec until it goes off. <br>
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Empty the dishwasher: This is emptied every morning and night by the Office Manager. The dishwasher takes tablets only and are to be ordered through Office Works by the Office Manager. AP dishes are to be returned every morning & amber glasses to the CCC A-frame/stand The training department will use this dishwasher after training and will also be responsible for filling and emptying on a regular basis. Pre/post training
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Breakfast bar: 2x cereals in glass jars 1x whole milk (Collect this from Cafe on Monday morning) 1x Almond or coconut milk Fruit (whatever is left in the $20 per week budget)
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Check the female bathroom<br>Rentokil Bins:<br>These get replenished on the 14th of each month. We have an account which they invoice us for monthly.<br>Rentokil Initial 1300 187 162<br>- Hand soap<br>- Bins cleared<br>- Lights working
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Check the boys bathroom:<br>- Lights working<br>- Hand towels<br>- Soap<br>- Bins cleared and new bin liner
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MUSIC 1) Turn power button on and plug AUX cord to plug into the tablet 2) Select output mode AUX 1 3) Use Spotify/sound cloud set up on tablet to play tunes 4) Be mindful with the type of tracks playing and volume - no mainstream Triple J type music. We need to think about customer experience when entering our space 5) Spotify payment is set-up for monthly direct debit fee Spotify: auntypegs Email: us@proudmarycoffee.com.au Password: Coffee01
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Data Projector & Screen The data projector is avaliable for all staff to use and is located in the centre of CCC space. The projector has 3 x cords for use into computers/laptops which are located in the orange bag underneath DJ deck shelves. The screen is located on the bottom of the first shelving unit of the storage area. To use data projector: 1) Plug in power cord to data projector 2) Turn projector ON – (located on the top of data projector) 3) Plug in HTML cord from data projector into computer/laptop 4) Adjust the focus on the screen by rotating the lens (located on the top of data projector)
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Are the pillows straightened up on the blue couch?
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Check all meeting areas are reset for the day
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Check phone messages & forward on any messages. To check a voicemail: dail *96 Listen to phone messages Return calls you can personally answer the questions of. Forward details on to the correct person/department head.
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ACTION ITEMS
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CONFLICTS
HEALTH & SAFETY
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Fire Safety: There are three Fire extinguishers located at the Roastery. 1 upstairs/2downstairs (higher risk) - Upstairs extinguishers located near Wellington St window - Downstairs extinguishers located next to the production computer area and near the roller door. DMR Fire protection is responsible for the testing and replacement of equipment on behalf of the buildings owner (Colleen Danaher). There is a Service Log Book to be signed by the person carrying out the works. This is located in the filing cabinet. The office Manager will order replacement equipment when necessary. DMF Fire Protection Glenn Schneider 0411 414 387 dmrfire.glenn@bigpond.com www.fem.cfa.vic.gov.au
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The First Aid Kit is located upstairs near the mens toilets. A representative from Accidental Health and Safety completes an onsite check every 3-6 months to determine minimum requirements are met and communciate stock requirements. Purchasing of restock is managed by the Office Manager and Accidental Health and Safety. Charges will be invoiced for replenished items. c) First aid Officers: To comply with legal guidelines, as a high-risk environment we must provide: Two first aid officers for 26 – 50 employees An additional first aid officer for every additional 50 employees Current First-aid officers Mike Sullivan Accidental Health & Safety Vicki Spalding 0401 676 489 vicki_spalding@accidental.net.au
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Power switch boards: The Roastery has two main power switch boards. - One board is located on the left hand side wall as you enter the office upstairs - One board is near the stairway downstairs. If the power goes off , open the switch board box and turn all buttons ‘off’ to ‘on’. If additional help is needed contact: A Safe – John 0418 105 307
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ACTION ITEMS:
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CONFLICTS?<br>
