HOUSEKEEPING & GENERAL SAFETY

Office Area

Is the office area clean, tidy and accessible, with adequate lighting?

Are all safety notices, policies, insurance certificates and licences current and clearly displayed?

Are all DSE actions closed out and workspaces uncluttered and compliant?

Are all cupboards, shelves, cabinets etc. correctly loaded with all items stored correctly?

Are walkways clear and freely accessible?

Toilet Facilities

Are the Toilet Facilities clean and sanitary, with adequate lighting?

Are all consumables (toilet roll, soap, paper towels) available in sufficient quantities and in adequately maintained dispensers?

Are all facilities in full, safe working order with no cracks, leaks or other visible damage?

Mess room / Kitchen Area

Are the mess room facilities clean and sanitary, with adequate lighting?

Are all white goods and appliances clean and in safe working condition?

Workshop Areas

Is the workshop area clean, tidy and accessible with adequate lighting?

Are all tools and equipment stored correctly and in apparent good, working condition?

Are plant & vehicles stored in a safe manner, with keys removed and braking mechanisms applied?

Archives and Storage Areas

Are Archives/Storage areas clean, tidy and accessible with adequate lighting?

Are all items safely accessible within the Archive/Storage areas?

Are all shelves within the area clearly marked with a Safe Working Load (SWL)?

Yard and Parking Areas

Are Yard and Parking areas tidy and clearly marked out?

Are all vehicles parked correctly and safely, with keys removed and braking mechanisms applied?

Are all items stored in the yard safely arranged and in good order?

ELECTRICAL INSTALLATION & EQUIPMENT

ELECTRICAL INSTALLATION AND EQUIPMENT

Is the 5 year electrical inspection current, with all outstanding CAT 1&2 faults closed out?

LIST ALL OUTSTANDING FAULTS, WITH CATEGORY (OR ATTACH COPY TO INSPECTION)

Do all portable appliances clearly display a current PAT inspection label?

LIST ALL NON-COMPLIANT ITEMS WITH ASSET NUMBER (IF KNOWN)

DATE OF LAST PAT INSPECTION

Visual inspection of Electrical Equipment: Is all electrical equipment in safe, working order with cables, plugs and casings in good condition?

Remove plug and quarantine equipment. Record all non-compliant items below:

RCD check/test; Are all RCD units present and functioning correctly (test function)

Mark and quarantine appliance. Record all non-compliant items below:

ASBESTOS

ASBESTOS CONTROLS

Is the Depot asbestos survey available and up to date?

Refer to the Asbestos Survey and inspect all areas identified. Has there been any identifiable deterioration of condition in any area and/or is there any identifiable debris or dust which may indicate damage or degradation in any area?

UPDATE THE ASBESTOS SURVEY. Photograph and record changes below.

PLANT & EQUIPMENT

MANUAL HANDLING AIDS

Are manual handling aids used in this depot?

Are Handling Aids:

In good order with no missing parts?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Clearly marked with a Safe Working Load (SWL) in Kg?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Fit for the intended purpose? (e.g. stair climbing sack trucks have a different requirement to pallet trucks)

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Subject to periodic, recorded inspection? (e.g. weekly or monthly checks)

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Any item which does not comply with all points above must be marked as unsafe for use, taken out of service and the manager responsible informed.

COMPRESSORS

Are compressors in use at this depot?

Are any compressors on site subject to a written scheme of inspection? (pressure in Bar multiplied by the capacity is equal to or greater than 250 Bar Litres)

Is a copy of the current certified inspection under the written scheme available and in date?

If no current certificate of inspection is available, the compressor must be taken out of service immediate. Report to Manager and HSE manager and record as near miss.

Are all compressors on site:

In good external condition with no obvious signs of damage, corrosion or abnormal wear?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Clearly and permanently marked with pressure and capacity?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Subject to periodic documented inspection ? (review evidence)

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Any compressor not conforming with the above must be marked as unsafe for use, and isolated Report to manager and HSE manager. Record as near miss.

LADDERS AND WORKING AT HEIGHT EQUIPMENT

Are Ladders, Steps or other access equipment in use at this location?

Is the ladder/platform register available and the most recent inspection within the required timescale?

Are all items in good working order, with no visible signs of damage, paint or tape?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Are all items marked with the Safe Working Load?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

Are ladder/platform inspections required for this audit?

CHECK ALL LADDERS/PLATFORMS AND RECORD FINDINGS

Ladder / Platform

Asset / ID Number

Type

Is this equipment available for use stored correctly and safely and in apparent good working order?

Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

LIFTING EQUIPMENT (LOLER)

The Lifting Operations and Lifting Equipment Regulations, 1998 (LOLER) apply to all items which are used for lifting or supporting loads. This includes jacks, axle stands, hydraulic or mechanically operated ramps, lifting accessories (such as slings, caribiners and hooks), winches, hoists, cranes, pallet trucks etc.

Are there items present in this depot which fall under the LOLER regulations?

Are all relevant items available in good, working order AND clearly marked with the correct tagging, safe working load and with a visible, unique identifying mark?

Isolate item and quarantine. Mark as unsafe for use. Notify Manager and HSE Manager. Report as near miss

Are all relevant items recorded on the CRIMSON register (or equivalent) and certified within scope of the correct schedule (6 or 12 monthly inspection)

Isolate item and mark as not for use. Notify Manager and HSE Manager. Report as near miss

Are all defective or out of scope items (i.e. uncertificated) securely out of use and clearly marked as such?

Isolate item(s) and clearly mark as out of use. Notify Manager and HSE Manager. Record as near miss.

MACHINERY (GENERAL SAFETY)

Is all plant and equipment available for use stored correctly and safely and in apparent good working order?

Are completed checksheets for the relevant plant and equipment available for the current month?

Are obviously damaged or defective items clearly labelled and quarantined?

Isolate item, mark as appropriate and quarantine. Notify Manager and HSE manager, where appropriate. Record as Near Miss.

Are all rotating or otherwise dangerous parts on machinery adequately guarded?

Isolate machine immediately and mark as unsafe. Notify Manager and HSE manager. Record as Near Miss.

FLAMMABLES & COSHH

Flammable & Explosive Materials

Are Flammable or Explosive substances stored at this depot?

Are all flammables & explosive materials:
1: Stored correctly in clearly labelled, suitable containers
2: Segregated into fuel or explosive stores
3: Documented on the Fire & Emergency plans for the depot
4: Subject to the appropriate controls identified in the COSHH assessment and SDS

Clearly mark the container as unsafe for use and move it to an appropriate storage area. Notify manager and HSE manager. Record as near miss.

COSHH & Storage

Is a local, up to date COSHH register maintained and easily accessible for review

Notify local manager and HSE manager.

Are all items stored correctly in appropriate facilities?

Clearly mark the container as unsafe for use and move it to an appropriate storage area. Notify manager and HSE manager. Record as near miss.

Controlled Hazardous Chemicals

Does this Depot store or use controlled chemicals (e.g. pesticides & herbicides)?

Is there suitable storage for all such chemicals?

Is there an inventory sheet available and is it up to date?

Do all staff involved in the use and management of controlled chemicals hold current evidence of competency?

FIRE SAFETY

GENERAL FIRE SAFETY ARRANGEMENTS

Is the Fire Risk Assessment Available?

Have all items in the action plan been addressed?

Is a Poster clearly displayed showing the local fire wardens?

Are all fire escape routes clearly marked and clear of obstructions?

Review the fire log book. Are all weekly checks up to date, including fire alarm tests?

List all alarm call points tested this month

Has a full evacuation drill been conducted within the last 6 months?

Please record date of most recent drill

Has a specialist inspection and test of the emergency lighting system been conducted within the last 6 months, in accordance with BS 5266?

Please record date of last test
MONTHLY FIRE CHECKS

Are monthly checks required in this walkover/audit?

MEANS OF ESCAPE

All Fire exit doors open easily from the inside

Notify Manager. Report as near miss.

Emergency Door Fastenings fitted to fire doors are functioning correctly and are suitably marked with notices detailing operation

Notify Manager. Report as near miss

Exit Routes and Doors are free from obstructions

Clear Exit Routes if possible. Notify Manager. Report as near miss

Fire exit doors and associated escape routes (including external fire escapes) are indicated with green and white pictogram fire exit signs

Notify Manager. Report as near miss.

Fire resisting doors are clearly marked with mandatory blue "FIRE DOOR KEEP SHUT" notices on both sides

Notify Manager. Report as near miss.

Fire Resisting self closing doors, particularly doors enclosing staircases, are maintained in good working order and are in the closed position

Notify Manager. Report as near miss

Handrails and Guardrails (where fitted) are secure and in good condition and external stairways are in good order

Notify Manager. Report as near miss.

There is no improper storage within circulation areas (e.g. under staircases)

Notify Manager. Report as near miss

Extinguishers

CHECK ALL FIRE EXTINGUISHERS

Extinguishers

Extinguisher Number:

Extinguisher Type

Last Service Date
EMERGENCY LIGHTING

Are Emergency Lighting checks required in this walkover/audit?

TEST ALL EMERGENCY LIGHTING POINTS

Lighting test point

Test point number and location

Do all emergency lights on this circuit function correctly?

FIRST AID

FIRST AID ARRANGEMENTS

Is a poster or notice clearly displayed listing all local First Aiders?

Is a current first aid needs assessment available?

Are sufficient First Aiders, Kits and Eyewash Stations available in order to meet the needs identified in the assessment?

First Aid Kit Checks

Are first aid kit inspections required for this audit?

CHECK ALL FIRST AID KITS AND RECORD FINDINGS

First Aid Kit

First aid Kit Location

Are all contents present and in date?

Record items replaced:

Eye Wash Station Checks

Are Eye Wash Station inspections required for this audit?

CHECK ALL FIRST AID KITS AND RECORD FINDINGS

Eye Wash Station

Eye wash station location

Are all contents present and in date?

Record items replaced:

ENVIRONMENTAL & POLLUTION CONTROL

ENVIRONMENTAL

Is the current Environmental Policy prominently displayed?

Have all staff been briefed on it's content and purpose? (refer to meeting minutes and signature sheets)

Is a current polution prevention or environmental risk assessment in place for this depot?

Please record the most recent review date

Is a current drainage plan available for this depot?

Are all drains clearly marked as foul/surface water drainage with blue/red indelible paint?

Is inert (green, trade, general) waste stored or transferred via this depot?

Is a current copy of the waste transfer certificate available?

Are copies of waste transfer notes held locally for 3 years?

Is Hazardous Waste generated at this depot?

Are transfer notes held locally for 3 years, with Part E appended as required?

POLLUTION CONTROL

This section is primarily concerned with the control of hazards which have the potential to cause actual or apparent harm to the environment (i.e. watercourses, groundwater foul and surface water drainage etc)

Are all potentially polluting materials, such as lubricants, fuels, paints and solvents stored on site?

Are potentially polluting materials stored away from drains, watercourses and other receptors?

Are bunds and drip trays in use where there is a risk of leakage from stored liquids?

Are bunds and drip trays of suitable capacity (110% of the largest stored container), loaded within their capacity and maintained in good condition?

Are suitable spill kits available at each storage location, with drain blockers/screens where relevant?

Has a spill drill been conducted within the last 12 months?

Please record date of most recent drill

Are Spill Kit checks required as part of this inspection?

Check all Depot Spill kits

Spill Kit

Kit location / number

List all contents replaced (if all content present, write "none")

LEGIONELLA

LEGIONELLA CONTROL

Is a written scheme in place covering this depot?

Is a current (with 2 years) Legionella risk assessment available for this depot?

Have all actions been closed out or scheduled for close out?

Are remote / little used outlets flushed on a weekly basis? (review last 2 months records)

Are temperature checks conducted on a monthly basis? (review last 3 months records)

Are Legionella checks included in this inspection?

Monthly Legionella Checks

Temperature Check

Outlet

Location

Description (i.e. hot/cold tap, bib tap etc.)

Type of outlet

PREMISES SECURITY, ACCESS AND INFORMATION

Premises Security and Access controls

Is there a clear control of where vistors must access the premises and where to report?

Is there a documented signing in process for

Is there clear signage to indicate access routes around the premises to visitors?

Walkways, Access and Egress

Are all Emergency Exits clearly and correctly marked, unlocked and accessible?

Are Vehicle and Pedestrian entrances and routes clearly segregated and identified with adequate signage?

Are Vehicle and Pedestrian entrances clearly marked as separate, with obvious routes for each?

Are all access routes around the depot clearly marked and unobstructed, with safe surfacing?

Is the Emergency Muster Point clearly signed, visible and accessible?

SIGNAGE AND NOTICES

Are the HSE poster, Current H&S and Environmental Policies CLEARLY displayed?

Are all signs and notices correct and visible?

Are notice boards clear of all clutter and easy to use?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.