Operational Services Depot Inspection 22

• Site conducted

  Select

LANDSCAPE SERVICES HS-014 DEPOT INSPECTION RECORD

• Document No.

• DEPOT NAME:

• Location
  Address

• This document is a record of a mandatory scheduled inspection of the premises listed above. All items recorded are actionable by the manager(s) responsible for these premises. In the event of a negative (i.e. unsafe condition) response, some items require immediate action to be taken during the course of the walkover: these actions must be communicated to the manager responsible on the day of the audit.

• Conducted on

  Date

• Conducted By

Office Area

• Is the office area clean, tidy and accessible, with adequate lighting?

  Yes

  No

  N/A

• Are all safety notices, policies, insurance certificates and licences current and clearly displayed?

  Yes

  No

  N/A

• Are all DSE actions closed out and workspaces uncluttered and compliant?

  Yes

  No

  N/A

• Are all cupboards, shelves, cabinets etc. correctly loaded with all items stored correctly?

  Safe

  At Risk

  N/A

• Are walkways clear and freely accessible?

  Yes

  No

  N/A

• Has the CO15.2 WORK PLACE ASSESSMENT FORM been completed?

  Yes

  No

  N/A

• Please record the most recent review date

  Date

Toilet Facilities

• Are the Toilet Facilities clean and sanitary, with adequate lighting?

  Yes

  No

  N/A

• Are all consumables (toilet roll, soap, paper towels) available in sufficient quantities and in adequately maintained dispensers?

  Yes

  No

  N/A

• Are all facilities in full, safe working order with no cracks, leaks or other visible damage?

  Yes

  No

  N/A

Mess room / Kitchen Area

• Are the mess room facilities clean and sanitary, with adequate lighting?

  Yes

  No

  N/A

• Are all white goods and appliances clean and in safe working condition?

  Yes

  No

  N/A

Workshop Areas

• Is the workshop area clean, tidy and accessible with adequate lighting?

  Yes

  No

  N/A

• Are all tools and equipment stored correctly and in apparent good, working condition?

  Yes

  No

  N/A

• Are plant & vehicles stored in a safe manner, with keys removed and braking mechanisms applied?

  Yes

  No

  N/A

Archives and Storage Areas

• Are Archives/Storage areas clean, tidy and accessible with adequate lighting?

  Yes

  No

  N/A

• Are all items safely accessible within the Archive/Storage areas?

  Safe

  At Risk

  N/A

• Are all shelves within the area clearly marked with a Safe Working Load (SWL)?

  Yes

  No

  N/A

Yard and Parking Areas

• Are Yard and Parking areas tidy and clearly marked out?

  Yes

  No

  N/A

• Are all vehicles parked correctly and safely, with keys removed and braking mechanisms applied?

  Yes

  No

  N/A

• Are all items stored in the yard safely arranged and in good order?

  Yes

  No

  N/A

ELECTRICAL INSTALLATION AND EQUIPMENT

• Is the 5 year electrical inspection current, with all outstanding CAT 1&2 faults closed out?

  Yes

  No

  N/A

• LIST ALL OUTSTANDING FAULTS, WITH CATEGORY (OR ATTACH COPY TO INSPECTION)

• Do all portable appliances clearly display a current PAT inspection label?

  Yes

  No

  N/A

• LIST ALL NON-COMPLIANT ITEMS WITH ASSET NUMBER (IF KNOWN)

• DATE OF LAST PAT INSPECTION

  Date

• Visual inspection of Electrical Equipment: Is all electrical equipment in safe, working order with cables, plugs and casings in good condition?

  Yes

  No

  N/A

• Remove plug and quarantine equipment. Record all non-compliant items below:

• RCD check/test; Are all RCD units present and functioning correctly (test function)

  Yes

  No

  N/A

• Mark and quarantine appliance. Record all non-compliant items below:

ASBESTOS CONTROLS

• Is the Depot asbestos survey available and up to date?

  Yes

  No

  N/A

• Refer to the Asbestos Survey and inspect all areas identified. Has there been any identifiable deterioration of condition in any area and/or is there any identifiable debris or dust which may indicate damage or degradation in any area?

  Yes

  No

  N/A

• UPDATE THE ASBESTOS SURVEY. Photograph and record changes below.

MANUAL HANDLING AIDS

• Are manual handling aids used in this depot?

  Yes

  No

  N/A

• Are Handling Aids:

• In good order with no missing parts?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Clearly marked with a Safe Working Load (SWL) in Kg?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Fit for the intended purpose? (e.g. stair climbing sack trucks have a different requirement to pallet trucks)

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Subject to periodic, recorded inspection? (e.g. weekly or monthly checks)

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Any item which does not comply with all points above must be marked as unsafe for use, taken out of service and the manager responsible informed.

COMPRESSORS

• Are compressors in use at this depot?

  Yes

  No

  N/A

• Are any compressors on site subject to a written scheme of inspection? (pressure in Bar multiplied by the capacity is equal to or greater than 250 Bar Litres)<br>

  Yes

  No

  N/A

• Is a copy of the current certified inspection under the written scheme available and in date?

  Yes

  No

  N/A

• If no current certificate of inspection is available, the compressor must be taken out of service immediate. Report to Manager and HSE manager and record as near miss.

• Are all compressors on site:

• In good external condition with no obvious signs of damage, corrosion or abnormal wear?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Clearly and permanently marked with pressure and capacity?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Subject to periodic documented inspection ? (review evidence)

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Any compressor not conforming with the above must be marked as unsafe for use, and isolated Report to manager and HSE manager. Record as near miss.

LADDERS AND WORKING AT HEIGHT EQUIPMENT

• Are Ladders, Steps or other access equipment in use at this location?

  Yes

  No

  N/A

• Is the ladder/platform register available and the most recent inspection within the required timescale?

  Yes

  No

  N/A

• Are all items in good working order, with no visible signs of damage, paint or tape?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Are all items marked with the Safe Working Load?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

• Are ladder/platform inspections required for this audit?

  Yes

  No

  N/A

• CHECK ALL LADDERS/PLATFORMS AND RECORD FINDINGS

Ladder / Platform

• Asset / ID Number

• Type

  Single Stage Ladder

  Sectional Ladder

  Step Ladder

  Platform

• Is this equipment available for use stored correctly and safely and in apparent good working order?

  Compliant

  Non-Compliant

  N/A

• Isolate and mark item as unsafe for use. Notify Manager. Report as near miss

LIFTING EQUIPMENT (LOLER)

• The Lifting Operations and Lifting Equipment Regulations, 1998 (LOLER) apply to all items which are used for lifting or supporting loads. This includes jacks, axle stands, hydraulic or mechanically operated ramps, lifting accessories (such as slings, caribiners and hooks), winches, hoists, cranes, pallet trucks etc.

• Are there items present in this depot which fall under the LOLER regulations?

  Yes

  No

  N/A

• Are all relevant items available in good, working order AND clearly marked with the correct tagging, safe working load and with a visible, unique identifying mark?

  Yes

  No

  N/A

• Isolate item and quarantine. Mark as unsafe for use. Notify Manager and HSE Manager. Report as near miss

• Are all relevant items recorded on the CRIMSON register (or equivalent) and certified within scope of the correct schedule (6 or 12 monthly inspection)

  Yes

  No

  N/A

• Isolate item and mark as not for use. Notify Manager and HSE Manager. Report as near miss

• Are all defective or out of scope items (i.e. uncertificated) securely out of use and clearly marked as such?

  Yes

  No

  N/A

• Isolate item(s) and clearly mark as out of use. Notify Manager and HSE Manager. Record as near miss.

MACHINERY (GENERAL SAFETY)

• Is all plant and equipment available for use stored correctly and safely and in apparent good working order?

  Yes

  No

  N/A

• Are completed checksheets for the relevant plant and equipment available for the current month?

  Yes

  No

  N/A

• Are obviously damaged or defective items clearly labelled and quarantined?

  Yes

  No

  N/A

• Isolate item, mark as appropriate and quarantine. Notify Manager and HSE manager, where appropriate. Record as Near Miss.

• Are all rotating or otherwise dangerous parts on machinery adequately guarded?

  Yes

  No

  N/A

• Isolate machine immediately and mark as unsafe. Notify Manager and HSE manager. Record as Near Miss.

Flammable & Explosive Materials

• Are Flammable or Explosive substances stored at this depot?

  Yes

  No

  N/A

• Are all flammables & explosive materials:<br>1: Stored correctly in clearly labelled, suitable containers <br>2: Segregated into fuel or explosive stores <br>3: Documented on the Fire & Emergency plans for the depot <br>4: Subject to the appropriate controls identified in the COSHH assessment and SDS

  Yes

  No

  N/A

• Clearly mark the container as unsafe for use and move it to an appropriate storage area. Notify manager and HSE manager. Record as near miss.
  

COSHH & Storage

• Is a local, up to date COSHH register maintained and easily accessible for review

  Yes

  No

  N/A

• Notify local manager and HSE manager.

• Are all items stored correctly in appropriate facilities?

  Yes

  No

  N/A

• Clearly mark the container as unsafe for use and move it to an appropriate storage area. Notify manager and HSE manager. Record as near miss.

Controlled Hazardous Chemicals

• Does this Depot store or use controlled chemicals (e.g. pesticides & herbicides)?

  Yes

  No

  N/A

• Is there suitable storage for all such chemicals?

  Yes

  No

  N/A

• Is there an inventory sheet available and is it up to date?

  Yes

  No

  N/A

• Do all staff involved in the use and management of controlled chemicals hold current evidence of competency?

  Yes

  No

  N/A

GENERAL FIRE SAFETY ARRANGEMENTS

• Is the Fire Risk Assessment Available?

  Yes

  No

  N/A

• Have all items in the action plan been addressed?

  Yes

  No

  N/A

• Is a Poster clearly displayed showing the local fire wardens?

  Yes

  No

  N/A

• Are all fire escape routes clearly marked and clear of obstructions?

  Yes

  No

  N/A

• Review the fire log book. Are all weekly checks up to date, including fire alarm tests?

  Yes

  No

  N/A

• List all alarm call points tested this month

• Has a full evacuation drill been conducted within the last 6 months?

  Yes

  No

  N/A

• Please record date of most recent drill

  Date

• Has a specialist inspection and test of the emergency lighting system been conducted within the last 6 months, in accordance with BS 5266?

  Yes

  No

  N/A

• Please record date of last test

  Date

MONTHLY FIRE CHECKS

• Are monthly checks required in this walkover/audit?

  Yes

  No

  N/A

MEANS OF ESCAPE

• All Fire exit doors open easily from the inside

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss.

• Emergency Door Fastenings fitted to fire doors are functioning correctly and are suitably marked with notices detailing operation

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss

• Exit Routes and Doors are free from obstructions

  Compliant

  Non-Compliant

  N/A

• Clear Exit Routes if possible. Notify Manager. Report as near miss

• Fire exit doors and associated escape routes (including external fire escapes) are indicated with green and white pictogram fire exit signs

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss.

• Fire resisting doors are clearly marked with mandatory blue "FIRE DOOR KEEP SHUT" notices on both sides

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss.

• Fire Resisting self closing doors, particularly doors enclosing staircases, are maintained in good working order and are in the closed position

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss

  Single Stage Ladder

  Sectional Ladder

  Step Ladder

  Platform

• Handrails and Guardrails (where fitted) are secure and in good condition and external stairways are in good order

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss.

  Single Stage Ladder

  Sectional Ladder

  Step Ladder

  Platform

• There is no improper storage within circulation areas (e.g. under staircases)

  Compliant

  Non-Compliant

  N/A

• Notify Manager. Report as near miss

  Single Stage Ladder

  Sectional Ladder

  Step Ladder

  Platform

Extinguishers

• CHECK ALL FIRE EXTINGUISHERS

Extinguishers

• Extinguisher Number:

• Extinguisher Type

  Select Water Foam Dry Powder CO2 Wet Chemical Fire Blanket

  • Water
  • Foam
  • Dry Powder
  • CO2
  • Wet Chemical
  • Fire Blanket

• Last Service Date

  Date

EMERGENCY LIGHTING

• Are Emergency Lighting checks required in this walkover/audit?

  Yes

  No

  N/A

• TEST ALL EMERGENCY LIGHTING POINTS

Lighting test point

• Test point number and location

• Do all emergency lights on this circuit function correctly?

  Yes

  No

  N/A

FIRST AID ARRANGEMENTS

• Is a poster or notice clearly displayed listing all local First Aiders?

  Yes

  No

  N/A

• Is a current first aid needs risk assessment C08.3 available?

  Yes

  No

  N/A

• Please record the most recent review date

  Date

• Are sufficient First Aiders, Kits and Eyewash Stations available in order to meet the needs identified in the assessment?

  Yes

  No

  N/A

First Aid Kit Checks

• Are first aid kit inspections required for this audit?

  Yes

  No

  N/A

• CHECK ALL FIRST AID KITS AND RECORD FINDINGS

First Aid Kit

• First aid Kit Location

• Are all contents present and in date?

  Yes

  No

  N/A

• Record items replaced:

Eye Wash Station Checks

• Are Eye Wash Station inspections required for this audit?

  Yes

  No

  N/A

• CHECK ALL FIRST AID KITS AND RECORD FINDINGS

Eye Wash Station

• Eye wash station location

• Are all contents present and in date?

  Yes

  No

  N/A

• Record items replaced:

ENVIRONMENTAL

• Is the current Environmental Policy prominently displayed?

  Yes

  No

  N/A

• Have all staff been briefed on it's content and purpose? (refer to meeting minutes and signature sheets)

  Yes

  No

  N/A

• Is a current polution prevention or environmental risk assessment in place for this depot?

  Yes

  No

  N/A

• Please record the most recent review date

  Date

• Is a current drainage plan available for this depot?

  Yes

  No

  N/A

• Are all drains clearly marked as foul/surface water drainage with blue/red indelible paint?

  Yes

  No

  N/A

• Is inert (green, trade, general) waste stored or transferred via this depot?

  Yes

  No

  N/A

• Is a current copy of the waste transfer certificate available?

  Yes

  No

  N/A

• Are copies of waste transfer notes held locally for 3 years?

  Yes

  No

  N/A

• Is Hazardous Waste generated at this depot?

  Yes

  No

  N/A

• Are transfer notes held locally for 3 years, with Part E appended as required?

  Yes

  No

  N/A

POLLUTION CONTROL

• This section is primarily concerned with the control of hazards which have the potential to cause actual or apparent harm to the environment (i.e. watercourses, groundwater foul and surface water drainage etc)

• Are all potentially polluting materials, such as lubricants, fuels, paints and solvents stored on site?

  Yes

  No

  N/A

• Are potentially polluting materials stored away from drains, watercourses and other receptors?

  Yes

  No

  N/A

• Are bunds and drip trays in use where there is a risk of leakage from stored liquids?

  Yes

  No

  N/A

• Are bunds and drip trays of suitable capacity (110% of the largest stored container), loaded within their capacity and maintained in good condition?

  Yes

  No

  N/A

• Are suitable spill kits available at each storage location, with drain blockers/screens where relevant?

  Yes

  No

  N/A

• Has a spill drill been conducted within the last 12 months?

  Yes

  No

  N/A

• Please record date of most recent drill

  Date

• Are Spill Kit checks required as part of this inspection?

  Yes

  No

  N/A
Spill Kit

• Kit location / Number

• List all contents replaced ( if all content present write ''None''

LEGIONELLA CONTROL

• Is a written scheme in place covering this depot?

  Yes

  No

  N/A

• Is a current (with 2 years) Legionella risk assessment available for this depot?

  Yes

  No

  N/A

• Have all actions been closed out or scheduled for close out?

  Yes

  No

  N/A

• Are remote / little used outlets flushed on a weekly basis? (review last 2 months records)

  Yes

  No

  N/A

• Are temperature checks conducted on a monthly basis? (review last 3 months records)

  Yes

  No

  N/A

• Are Legionella checks included in this inspection?

  Yes

  No

  N/A

Monthly Legionella Checks

• Temperature Check

Outlet

• Location

• Description (i.e. hot/cold tap, bib tap etc.)

• Type of outlet

  Select Mains Cold Mains Cold Tank HOT Calorifier/Immersion COLD Calorifier/Immersion Mixer Tap or TMV HOT Instantaneous

  • Mains Cold
  • Mains Cold Tank
  • HOT Calorifier/Immersion
  • COLD Calorifier/Immersion
  • Mixer Tap or TMV
  • HOT Instantaneous

Premises Security and Access controls

• Has the CO10.2 VEHICLE INTERFACE CHECKLIST been completed?

  Yes

  No

  N/A

• Please record the most recent review date

  Date

• Is there a clear control of where vistors must access the premises and where to report?

  Yes

  No

  N/A

• Is there a documented signing in process for

  Select Visitors? Contractors? Delivery Drivers? Employees?

  • Visitors?
  • Contractors?
  • Delivery Drivers?
  • Employees?

• Is there clear signage to indicate access routes around the premises to visitors?

  Yes

  No

  N/A

Walkways, Access and Egress

• Are all Emergency Exits clearly and correctly marked, unlocked and accessible?

  Yes

  No

  N/A

• Are Vehicle and Pedestrian entrances and routes clearly segregated and identified with adequate signage?

  Safe

  At Risk

  N/A

• Are Vehicle and Pedestrian entrances clearly marked as separate, with obvious routes for each?

  Safe

  At Risk

  N/A

• Are all access routes around the depot clearly marked and unobstructed, with safe surfacing?

  Safe

  At Risk

  N/A

• Is the Emergency Muster Point clearly signed, visible and accessible?

  Yes

  No

  N/A

SIGNAGE AND NOTICES

• Are the HSE poster, Current H&S and Environmental Policies CLEARLY displayed?

  Yes

  No

  N/A

• Are all signs and notices correct and visible?

  Yes

  No

  N/A

• Are notice boards clear of all clutter and easy to use?

  Yes

  No

  N/A

• In signing this document I confirm that I am competent and that I have completed this record based on actual field observation. I also understand that accurate completion of this document forms part of my legally binding safety responsibilities as a representative of CSG limited and that any deliberate falsification of records may lead to disciplinary action.

• WALKOVER CONDUCTED BY (SIGN):

  Sign

• REPORT ACCEPTED BY (SIGN):

  Sign