OPIL Scheme Health, Safety and Fire Inspection - 56 Day report 2023

• Scheme Name

• Conducted on

  Date

• Prepared by

• Location
  Address

Document Control

• Are only current Guidance Documents and SWCoP's been consulted and displayed

  Yes

  No

• Are all statutory posters and procedures clearly displayed (i.e. Insurance, employee liability certificates, H&S law poster)

  Yes

  No

First Aid

• Is the first aid box accessible

  Yes

  No

• Is it well stocked (are items still in date)

  Yes

  No

• Is it checked regularly

  Yes

  No

• Date of last check

  Date

• Name of who last checked this

Asbestos

• Is there an up-to-date asbestos register on site

  Yes

  No

• Is this available to be viewed as required

  Yes

  No

• Has it ever been accessed

  Yes

  No

• When was the last date

  Date

Control of Substances Hazardous to Health

• Are all caretaker cupboards secure

  Yes

  No

• Are they kept clean and tidy

  Yes

  No

• Are only approved chemicals used

  Yes

  No

• Are the assessments stored on site and available

  Yes

  No

• Is there adequate shelving

  Yes

  No

• Is it in a good state of repair

  Yes

  No

Fire

• Is there a current Fire Risk Assessment for the building

  Yes

  No

• Date this was carried out

  Date

• Has the fire alarm been tested by on a 3 Monthly cycle by partner contractor (Form 10)

  Yes

  No

• Date this was last tested

  Date

• Have the emergency Lights been tested six monthly by partner contractor (Form 9)

  Yes

  No

• Date of last test

  Date

• Has the emergency lighting been tested bi monthly (Caretaker duty - Form 9)

  Yes

  No

• Date of last test

  Date

• Are alternate call points used for weekly tests (Form 3)

  Yes

  No

• Date of last test

  Date

• Call point used

• Is this a single call point

  Yes

  No

• Do all internal fire doors operate correctly

  Yes

  No

• Are Magnetic locks and switch releases operating correctly where fitted

  Yes

  No

• If not operating correctly ensure a report for repair is submitted immeidately

• Are all External Fire Doors operating correctly

  Yes

  No

• Do all alarmed fire door sound when left open

  Yes

  No

  N/A

• Are fire doors wedged open (i.e. entrances to flats, cupboards)

  No

  Yes

• Is all signage regarding hazards in place and visible (e.g. Electric and Gas cupboards or chemical stores)

  Yes

  No

• Are all fire escape routes clearly signed and kept clear

  Yes

  No

• Is all Fire Fighting Equipment (FFE) sited on the brackets

  Yes

  No

  No shelves above head height

• Has this been serviced and checked

  Yes

  No

• Date of last check

  Date

• Are all extensions sited to prevent excessive strain to cables and plugs

  Yes

  No

• Are any extensions fully unwound to prevent heat build up

  Yes

  No

• Are all corridors free from unplanned obstructions

  Yes

  No

• Are there any breach's to fire stopping (i.e. holes in ceiling, walls and floors)

  No

  Yes

• Report this immediately and record

Legionella

• Are all taps and water inlets which are not regularly used run off sufficiently to prevent any spread of legionella

  Yes

  No

• Date these were last run off

  Date

• Are these recorded appropriately in a log book

  Yes

  No

Electrical

• Do all electrical appliances have a Portable Appliance Test (PAT) sticker on them, or if within 12 months old a purchase date label

  Yes

  No

• Are all appliances inspected visually by staff regularly (ideally prior to daily use)

  Yes

  No

• Are any cables showing the insulation cable within the flexes

  No

  Yes

• Are extension cables in use

  Yes

  No

• Are these long enough to prevent excessive strain on the plug

  Yes

  No

• Are the extension cables overloaded (i.e. exceed the load limit for the appliance)

  No

  Yes

• Are all trailing cables positioned to prevent them creating a trip hazard or becoming damaged

  Yes

  No

Workstation and Office

• Are all desks kept clear as possible

  Yes

  No

• Is all sensitive or information containing personal details stored securely

  Yes

  No

• Are chairs adjustable and functioning correctly

  Yes

  No

• Are arrangements adequate to prevent or reduce reflections on screens

  Yes

  No

General Housekeeping - Office

• Are all floors free from tripping hazards, including stairwells

  Yes

  No

• Are the floor coverings in a good state of repair

  Yes

  No

• Is the floor surface satisfactorily clean for the nature of the work being carried out

  Yes

  No

• Is there a process for removing faulty equipment from the workplace

  Yes

  No

• What is the process

• Are the stacking arrangements adequate to prevent objects from falling

  Yes

  No

• Are their safe and suitable arrangements for accessing high shelves (i.e step up platform)

  Yes

  No

  No shelves above head height

• What is used

• Are the shelves free from any accumulation of dust

  Yes

  No

• Are any shelves showing signs of of stress (i.e. bending or loose fitting)

  No

  Yes

• Are all walls clean and free from any protrusions that may cause an accident

  Yes

  No

• Are all corridors and stairs free from any obstructions

  Yes

  No

• Is the lighting level of a satisfactory level

  Yes

  No

Is there a Staff Kitchen

• Yes

  No

• Is it clean and tidy

  Yes

  No

• Are all appliances in good working order

  Yes

  No

• Do all appliances have a valid PAT certificate

  Yes

  No

• Is the fridge clean

  Yes

  No

• Is all out of date food removed

  Yes

  No

Toilet Facilities - Gentlemen

• Is there an adequate number of facilities available

  Yes

  No

• Are they clean

  Yes

  No

• Do any windows operate correctly

  Yes

  No

  N/A

• Are all fitments clean and operating correctly

  Yes

  No

• Is there a fan installed

  Yes

  No

• Does this operate correctly

  Yes

  No

Toilets Facilities - Ladies

• Is there an adequate number of facilities available

  Yes

  No

  N/A

• Are they clean

  Yes

  No

• Do any windows operate correctly

  Yes

  No

  N/A

• Are all fitments clean and operating correctly

  Yes

  No

• Is there a fan installed

  Yes

  No

• Does this operate correctly

  Yes

  No

• Is there sanitary equipment installed

  Yes

  No

• Is this operating correctly

  Yes

  No

• If this is a bin, is it emptied regularly

  Yes

  No

Toilet Facilities - Disabled

• Is there an adequate number of facilities available

  Yes

  No

  N/A

• Are they clean

  Yes

  No

• Do any windows operate correctly

  Yes

  No

  N/A

• Are all fitments clean and operating correctly

  Yes

  No

• Is there a fan installed

  Yes

  No

• Does this operate correctly

  Yes

  No

• Is it kept clear for its intended purpose (i.e. nothing else stored in it)

  Yes

  No

• Is there a pull cord system installed

  Yes

  No

• Does it function correctly and is it tested regulalry

  Yes

  No

• Date of last test

  Date

• Does it generate an appropriate response

  Yes

  No

Showers

• Are there showers on site

  Yes

  No

• Are these cleaned regulalry

  Yes

  No

The Building - Internal

• Is the ceiling in a good state of repair

  Yes

  No

• Do all guards and shutters operate correctly

  Yes

  No

  N/A

• Do all doors operate correctly

  Yes

  No

• Is all the lighting adequate and operating correctly

  Yes

  No

• Is all signage clearly visible and in a good condition

  Yes

  No

• Is all painting in a good condition

  Yes

  No

• Are all window frames in a good condition

  Yes

  No

• Are all meter cupboards securely locked

  Yes

  No

Communal Areas

• Is the area generally clear of unwanted or unplanned obstructions

  Yes

  No

• Are the floor coverings in a good state of repair

  Yes

  No

• Are all walls clean and free from any protrusions that may cause an accident

  Yes

  No

• Are all electrical outlets in a good state of repair

  Yes

  No

• Are these within load limits

  Yes

  No

• Is the lighting adequate

  Yes

  No

• Do all windows operate correctly with no signs of damage

  Yes

  No

• Are all handrails in a good state of repair

  Yes

  No

• Are all appliances within the communal area in a good state of repair

  Yes

  No

  N/A

• Do these have a valid PAT certificate

  Yes

  No

Communal Kitchen Hygiene

• Are staff aware of the kitchen procedures (i.e. cleaning and storage of items Inc. food etc.)

  Yes

  No

• Is the kitchen area clean

  Yes

  No

• Is the fridge clean

  Yes

  No

• Is all out of date food removed

  Yes

  No

• Are all appliances in good working order

  Yes

  No

• Do they have a valid PAT certificate

  Yes

  No

• Is the cooker and microwave clean (where appropriate)

  Yes

  No

• Is all crockery and cutlery cleaned regularly and stowed correctly

  Yes

  No

• Does the kitchen have a roller shutter

  Yes

  No

  N/A

• Does this operate correctly

  Yes

  No

• Is there mechanical ventilation to the kitchen area

  Yes

  No

  N/A

• Is this operating correctly

  Yes

  No

• Has this been service in accordance with manufacturer guidlines

  Yes

  No

• Date of last service

  Date

The Building - External

• Is the roof in a good state of repair with no visible signs of damaged

  Yes

  No

• Are all guttering and fall pipes in a good state of repair

  Yes

  No

• Are all covers securely fitted on all grates and access chambers

  Yes

  No

• Are any guards or shutters operating correctly

  Yes

  No

  N/A

• Is the external fabric of the building in a good condition generally

  Yes

  No

• Are all handrails in a good state of repair

  Yes

  No

• Are any ramps in a good state of repair

  Yes

  No

• Is there a car park

  Yes

  No

• Is this in a good sate of repair

  Yes

  No

• Are shrubbery or bushes in a good state of maintenance and not causing any hazard

  Yes

  No

• Are all planters and benches in a good state of repair where installed

  Yes

  No

• Is the general area clear of rubbish

  Yes

  No

• Is there any boundary fencing installed

  Yes

  No

• Is this in a good state of repair

  Yes

  No

• Are all external pathways in a good state of repair and free from trip hazards

  Yes

  No

Boiler Rooms

• Is there a boiler room on site

  Yes

  No

• Is it secure

  Yes

  No

• Is free from clutter

  Yes

  No

• what is being stored inappropriately

  Media

• Is it being used for its intended purpose

  Yes

  No

• Is it free from any clutter or hazards

  Yes

  No

• Is there any Fire Fighting Equipment (FFE) in place

  Yes

  No

• Has this been tested

  Yes

  No

• Date of the last inspection

  Date

Bin , Chute Rooms and Dry Stores

• Are there dry stores on site

  Yes

  No

• Are they secure

  Yes

  No

• Are they full

  No

  Yes

• Are these emptied regularly

  Yes

  No

  N/A

• Are the bin rooms secure

  Yes

  No

• Are the bin rooms kept clean and tidy

  Yes

  No

Mobility Scooters

• Do you have appropriate designated storage areas for mobility scooters

  Yes

  No

  N/A

• Are these being used appropriately in line with guidance

  Yes

  No

• Do you have separate charging areas for mobility scooters

  Yes

  No

  N/A

• Are any charging cables presenting a trip or fall hazard

  Yes

  No

  N/A

Communal Storage

• Are these kept locked

  Yes

  No

• is there any fire detection installed

  Yes

  No

• Are they kept free from clutter

  Yes

  No

• Are only appropriate materials being stored

  Yes

  No

Laundry

• Is there a laundry on site

  Yes

  No

• Is there adequate ventilation in the room

  Yes

  No

• Is the room clean and tidy

  Yes

  No

  N/A

• Are the machines serviced regularly (certificate in property information file)

  Yes

  No

• Date of service

  Date

• Are the filters and lint trays cleaned regularly

  Yes

  No

  N/A

• Are all machines in a good state of repair and operating correctly

  Yes

  No

  N/A

• Are these serviced regularly

  Yes

  No

  N/A

Additional items noted

• Are items noted

  No

  Yes

• Item 1

• Item 2

• Item 3

• Item 5

• Item 6

• Item 7

• Item 8

• Item 9

• Item 10

Sign Off

• Name of person completing the inspection

• Signature

  Sign