Title Page

  • Company Name

  • Product Name

  • Address
  • Inspected by

  • Conducted on

  • Organic Operation

Organic Crop Production Documentation

  • Receipts for all purchased inputs (including seeds, soil amendments, and pest management materials)

  • Input application documentation by date, material, location, and rate of application

  • Harvest records by date, quantity, crop, field/location

  • Sales invoices (by quantity, date, crop, crop status: Organic, Transitional, Conventional)

  • Label information for all purchased fertility and pest management inputs

  • Transitional crop harvest records

  • Buffer crop harvest records

  • Buffer crop sales information

  • Equipment clean-out log(s)

  • Seed labels or tags

  • Composting process records

  • Storage records

Organic Livestock Production Documentation

  • Receipts for all purchased inputs (including seeds, soil amendments, and pest management materials)

  • Input application documentation by date, material, location, and rate of application

  • Harvest records by date, quantity, crop, field/location

  • Sales invoices (by quantity, date, crop, crop status: Organic, Transitional, Conventional)

  • Label information for all purchased fertility and pest management inputs

  • Transitional & buffer crop harvest & sales documentation

  • Equipment clean-out log(s)

  • Seed labels or tags

  • Composting process records

  • Documentation of purchased livestock (receipts, organic certificates, bills of lading)

  • Health input records (by date, material used, animal/batch treated and age/stage, dosage, reason)

  • Purchased feed/feed supplement documentation (receipts, organic certificates, bills of lading)

  • Feed/medication labels

  • Feed storage records

  • Breeding/birthing records

  • Culling records

  • Slaughter/butcher records

  • Somatic cell/plate count documentation

  • Livestock Production & Sales documents

  • Sipping/transportation documents

  • Individual animal identification records

  • Veterinarian bills

Organic Product Handling & Processing Documentation

  • Quality Assurance Plan (i.e. HACCP, GMP)

  • Audit Trail Flow Chart - describing documents used to track ingredients and finished products

  • Receiving & Shipping Documentation of all inputs and finished goods

  • Storage Documentation (inventory, off-site warehouse(s))

  • Processing Documentation (batch sheets, recording charts, flow chart, floor plan etc.)

  • Listing of all co-packers and/or co-pack customers

  • Cleaning/sanitation procedures and documentation (SSOP’s, pre-op checklists)

  • Most recent water analysis for waster used in processing

  • Pest control reports

  • MSDS for all cleaning/sanitation and pest control products used

  • List of all boiler chemicals and documentation for each if products contact steam or water

  • Current Product Formulation Sheets & Master Products List for all products

  • Labels currently in use & packaging information

  • Current Master Ingredient List including all suppliers of organic/non-organic ingredients

  • Current, valid organic certificates for all organic inputs

  • Detailed ingredient information for all non-organic inputs & natural flavors including written verification that they: 1) are not genetically engineered; 2) have not been irradiated; 3) are not produced using sewage sludge; and 4) have been produced in compliance with any relevant National List annotations

  • Completion
  • Additional Observations

  • Inspector Name & Signature

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