Otis Audit

• Audit Title

  Otis Audit (Version 2.4)

• Date

  Date
• Location
  Address

• Auditor Name

• Operations Manager

• Otis Branch Tooling Staff

• HSS Otis Project Manager

• Transport Manager

• Regional Engineering Manager

• Stock Integrity Manager

• Q1. Have all non-conformities, discrepancies and actions from the previous audit been signed off?

  Yes

  No

• Q2. Otis notice board present and correctly laid out as per the format illustration on the board?

• Latest ACE National Scorecard

  Yes

  No

• Latest Ace Depot Scorecard

  Yes

  No

• Latest Otis bulletin

  Yes

  No

• Audit summary sheet , Latest One available

  Yes

  No

• Otis transport procedures

  Yes

  No

• Tooling Depot depot contact sheet.

  Yes

  No

• Q3. Have the last 5 bulletins been signed by the relevant staff?

  Yes

  No

• Q4. Tirak Transfer & Stop Bloc return folder present and on computer. In file Otis/Tirak Returns/Year/month and documented with the transfer note & return form stapled together. (Check last return form)

  Yes

  No

• Q5. Are the following Otis test & storage areas clean & tidying?

• Otis test & run area

  Yes

  No

• Otis work bench

  Yes

  No

• Q6. Are the following Otis signage present?

• Available

  Yes

  No

• Awaiting statutory inspection

  Yes

  No

• Awaiting test & run

  Yes

  No

• Maintenance

  Yes

  No

• Pre-delivery

  Yes

  No

• Working at height

  Yes

  No

• Spares & consumables

  Yes

  No

• Otis pick items

  Yes

  No

• Q7. Is equipment being stored in the correct areas?

• Available

  Yes

  No

• Awaiting statutory inspection

  Yes

  No

• Awaiting test & run

  Yes

  No

• Maintenance

  Yes

  No

• Pre-delivery

  Yes

  No

• Working at height

  Yes

  No

• Otis pick items

  Yes

  No

• Q8. Training modules present and in good condition for the following staff and have been signed and dated?

Staff

• List Staff name

• Training modules present and in good condition and have been signed and dated?

  Yes

  No

• Q9. Is an appropriate training program in place for the training of new starters?

  Yes

  No

• Q10. Is an appropriate training program in place for the training of new modules?

  Yes

  No

• Q11. Have all new tooling staff received the following appropriate training? (If been here longer than 3 months must be yes or no)

Staff

• List Staff name

• Seaward Electrical Training

  Yes

  No

• Manual Handling(within the last 3 years)

  Yes

  No

• Q12. Check a Minifor Hoist service date against Seaward tester memory. Ensure test & run ticket matches the Seaward Tester date.

  Yes

  No

• Name of tester

• E Code

• Date

  Date

• Q13. Check 3 tooling kits for the following:
  Matches component list
  Full contents in kit including non serial no. Items
  Serial No legible
  Test Certificate attached

Click "Add Item"

• Enter type of kit checked

• E Code

• Name of tester

• Is it complete & correct?

  Yes

  No

• Q14. Check 2 Universal handrail kit against the component list & check test certificate present

Click "Add Item"

• Enter type of kit checked

• E Code

• Name of tester

• Is it complete & correct?

  Yes

  No

• Q15. Are the available kits to the required specification listed below as per Otis Bulletin No. 82 & No. 93

• HSS in Partnership decals present & legible.

  Yes

  No

• Non Value decal present & legible

  Yes

  No

• Cleaning Charge decals present & legible

  Yes

  No

• Laminate present and is clean & legible

  Yes

  No

• E codes legible

  Yes

  No

• E codes stencilled, not hand written, on the lid and the side of the box

  Yes

  No

• Castors & brakes function correctly

  Yes

  No

• Handles & clasps are secure and free from damage

  Yes

  No

• Q16. Inventory & E. Code check on the following products

• Otis Hop Up Platform (71020)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Fall Arrestors (71013)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Torque Wrench (71030)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis 2.5m Double GRP ladder (84510)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis Super Props (50054)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis Tool Vault (50702)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis Tool Box Handles (71039)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Tirak Hoist (2 Speed) (71049)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Tirak Hoist (71001)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Tirak Carriage Box (71015)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Stop Bloc (71016)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• All Tirak Ropes

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• 1t Connecting Blocks (71054)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Universal Handrail Kit (70962)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Flex Kit (71037)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Stacked Method Kit (70949)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Duty Kit 1 (71036)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Duty Kit 2 (71000)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• ED Table (71029)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Robusta Kit (70952)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• LVA Shunt Box (71040)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Std Platform (70963)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Deep Front Platform (70965)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Wide Side Platform (70964)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• 500mm Wide Wall Platform (70969)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Car Support Legs (71055)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis Booster Minifor (71047)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Otis Booster Box (71048)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Madrid Kit (71035)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Q17. Are Tirak ropes stored correctly on shelving on pallets or hung correctly on hooks.

  Yes

  No

• Q18. Check 2 Tirak ropes for correct attached service check sheets and correct test certificate present

Click "Add Item"

• Serial Number

• Name of tester

• Is Tirak Rope compliant?

  Yes

  No

• Q19. Are Otis tooling spares themed, labelled and stored correctly in the space provided?

  Yes

  No

• Section Notes / Comments

• Q20. Are the following areas clean & tidy and free from hazards and obstructions?

• Kitchen area

  Yes

  No

• Fire exits

  Yes

  No

• Yard areas

  Yes

  No

  N/A

• Storage areas

  Yes

  No

• Depot walkways

  Yes

  No

• Are fire extinguishers in date, and stored under correct signage?

  Yes

  No

• Q21. Check the Seaward tester that the Otis service technicians use.

• Is the tester in date?

  Yes

  No

• Next calibration date

  Date

• Seaward tester serial number

• Q22. Is the electrical test bench set up to the required standards

• Correct Electrical Bench?

  Yes

  No

• Bench clear apart from testing appliance?

  Yes

  No

• Rubber feet under legs?

  Yes

  No

• Overlapping bench rubber mat of correct type?

  Yes

  No

• RCD power supply?

  Yes

  No

• Emergency stop button within easy reach?

  Yes

  No

• Adequate overhead lighting?

  Yes

  No

• Q23. Are the following items listed in the Workplace Compliance and Safety Register?

• Tirak 3 phase cheat lead tester

  Yes

  No

• Serial number

• Vernier

  Yes

  No

• Serial number

• Q24. Are all Minifor ropes stored correctly on shelving, racks or new hooks?

  Yes

  No

• Q25. Check two Minifor ropes and two remote Minifors for correctly attached service check sheets and correct test certification.

Minifor Ropes

Minifor Rope (Any Size)

• Serial Number

• Tested By

• Is Minifor Rope compliant?

  Yes

  No

Remote Minifor

Remote Minifor

• Serial Number

• Tested By

• Is the Remote Minifor compliant?

  Yes

  No

• Q26. Check 5 associated Service & Modernisation products for compliance, test certificates, T&R tickets & ops guides. Make sure all pages are signed and load checks done (if applicable).

Click "Add Item"

• Comm Code

• Description

• E. Code

• Is item compliant?

  Yes

  No

• Q27. Check the following 5 Products for stock & serial No accuracy.

• 3t Pull Lift (69882)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Choose a shackle com code (Any Shackle)

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Choose any Web Sling

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Choose any endless sling

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Test weight Trolleys (70941

• Physical Count

• F10 Quantity

• Do the quantities match?

  Yes

  No

• Q28. Check the test weight cages & trolleys, ensuring the following criteria is met.

• Signage is present, stating Available and Test & Run

  Yes

  No

• Cages and trolleys are stored in the correct areas

  Yes

  No

• Combination padlocks on ALL available cages are set to 2490

  Yes

  No

• Finger trap and Goggles/Boots decals (050 & 011) are on all available cages

  Yes

  No

• Blue wheels on available trolleys, and that they rotate freely and have no cuts to wheels

  Yes

  No

• Locking mechanism and pedal spring function correctly

  Yes

  No

• Trolley serial number data plate/Tag present and legible (not Hand Written)

  Yes

  No

• Section Notes / Comments

• ACE Delivery Score

• ACE Collection Score

• ACE Tooling Turnaround Score

• Overall Notes / Comments

• Lead Auditor

  Sign

• Branch / Depot Representative

  Sign