P&TS Contractor WHS Systems Review

• Contractor/Region

• Company Name

• Contractor ID

• Conducted on

  Date

• Prepared by

1. WHS Management System Questionnaire

• 1.1 Has company returned the WHS Management System Questionnaire?

  Yes

  No

• 1.1.1 Is all relevant information provided?

  Yes

  No

• 1.1.2 Is all necessary supporting documentation provided

  Yes

  No

• 1.1.3 Has the respondent provided contact details?

  Yes

  No

• 1.2 Have relevant operational activities been identified?

  Yes

  No

• CHECK WHICH APPLICABLE

• Electrical Work

• Plumbing Work

• Use of plant/equipment

• Working at Heights

• Minor earth works

• Handling/storage of chemicals or substances

• Other

• 1.3 Has it been adequately explained how WHS Hazards as indicated above are managed?

  Yes

  No

• 1.3.1 Is supporting documentation provided?

  Yes

  No

• 1.4 Does the organisation have a WHS Manual or Plan?

  Yes

  No

• 1.4.1 Is supporting documentation provided?

  Yes

  No

• 1.5 Is the correct WHS legislation indicated?

  Yes

  No

• 1.6 Has a risk management approach to controlling WHS risks been indicated?

  Yes

  No

• 1.6.1 Is supporting documentation provided?

  Yes

  No

• 1.7 Are high risk construction work activities identified?

  Yes

  No

  N/A

• Indicate which high risk activities are identified

• Work above two metres

• Are relevant HRCW SWMS provided?

  Yes

  No

• Disturbance of asbestos

• Are relevant HRCW SWMS provided?

  Yes

  No

• Working on or near energised electrical installations

• Are relevant HRCW SWMS provided?

  Yes

  No

• Temporary support of structures

• Are relevant HRCW SWMS provided?

  Yes

  No

• Involving powered mobile plant

• Are relevant HRCW SWMS provided?

  Yes

  No

• Confined spaces

• Are relevant HRCW SWMS provided?

  Yes

  No

• Excavations deeper than 1.5 metres

• Are relevant HRCW SWMS provided?

  Yes

  No

• On or adjacent to roadways

• Are relevant HRCW SWMS provided?

  Yes

  No

• Work on refrigerant or chemical lines

• Are relevant HRCW SWMS provided?

  Yes

  No

• Involves the risk of drowning

• Are relevant HRCW SWMS provided?

  Yes

  No

• 1.8 Has an incident investigation process been indicated?

  Yes

  No

• 1.8.1 Is supporting documentation provided?

  Yes

  No

• 1.9 Does the organisation have a process for inspecting and maintaining plant and equipment?

  Yes

  No

• 1.9.1 Is supporting documentation provided?

  Yes

  No

• 1.10 Does the organisation have a process for managing chemicals?

  Yes

  No

  N/A

• 1.10.1 Is supporting documentation provided?

  Yes

  No

• 1.11 Does the organisation engage sub contractors?

  Yes

  No

• 1.11.1 Does the organisation provide induction training for subcontractors?

  Yes

  No

• 1.11.1.1 Is supporting documentation provided?

  Yes

  No

• 1.11.2 Does the organisation have a process for reviewing SWMS for subcontractors?

  Yes

  No

• 1.11.2.1 Is supporting documentation provided?

  Yes

  No

• 1.11.3 Does the organisation have a process for providing WHS information to subcontractors?

  Yes

  No

• 1.11.3.1 Is supporting documentation provided?

  Yes

  No

• 1.11.4 Does the organisation have a process for ensuring subcontractors inspect and maintain plant and equipment used on site?

  Yes

  No

• 1.11.4.1 Is supporting documentation provided?

  Yes

  No

• 1.11.5 Does the organisation have a process for ensuring subcontractors report hazards and incidents or other WHS issues?

  Yes

  No

• 1.11.5.1 Is supporting documentation provided?

  Yes

  No

• 1.11.6 Does the organisation have a process for reviewing subcontractors work and work practices?

  Yes

  No

• 1.11.6.1 Is supporting documentation provided?

  Yes

  No

• 1.11.7 Does the organisation have a process for advising subcontractors of identified hazards or non-conformances?

  Yes

  No

• 1.11.7.1 Is supporting documentation provided?

  Yes

  No

• 1.12 Has the respondent indicated if workers participate in WHS training?

  Yes

  No

• 1.12.1 Is supporting documentation provided?

  Yes

  No

• 1.13 Does the organisation have a process for monitoring certifications, HRW and Occupational licensing requirements?

  Yes

  No

  N/A

• 1.13.1 Is supporting documentation provided?

  Yes

  No

• 1.14 Does the organisation have a process for carrying out workplace WHS inspections?

  Yes

  No

• 1.14.1 Is supporting documentation provided?

  Yes

  No

• 1.15 Has a process for consulting with workers on WHS matters been demonstrated

  Yes

  No

• 1.15.1 Is supporting documentation provided?

  Yes

  No

• 1.16 Has the organisation been convicted of an offence under WHS or environmental laws in the last 5 years?

  No

  Yes

• Enter details and NOTIFY WHS TEAM IMMEDIATELY

• 1.17 Has the organisation been issued enforcement notices under WHS or environmental laws in the last 12 months?

  No

  Yes

• Enter details and NOTIFY WHS TEAM IMMEDIATELY

2. Supporting Documentation Validation

• 2.1 WHS Management Plan/Manual

• 2.1.1 Is the management plan/manual signed and dated by Director/Manager

  Yes

  No

• 2.1.2 Are WHS roles and responsibilities outlined?

  Yes

  No

• 2.1.3 Is there a risk management procedure outlined?

  Yes

  No

• 2.1.4 Is there a procedure for reporting incidents and hazards?

  Yes

  No

• 2.1.5 Is there a process for managing high risk activities i.e. SWMS?

  Yes

  No

• 2.1.6 Are consultative methods outlined?

  Yes

  No

• 2.1.7 Are procedures for managing plant and equipment outlined?

  Yes

  No

• 2.1.8 Are procedures for managing hazardous chemicals outlined?

  Yes

  No

• 2.1.9 Are procedures for injury management outlined?

  Yes

  No

• 2.1.10 Is there a procedure for dealing with emergencies?

  Yes

  No

• 2.2 SWMS

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• Generic SWMS format

• 2.2.1 Are the correct company details included? (company name, address etc.)

  Yes

  No

• 2.2.2 Does it indicate who participated in the development of the SWMS?

  Yes

  No

• 2.2.3 Is there evidence that workers have been inducted into the SWMS?

  Yes

  No

• 2.2.4 Are High Risk Construction Work activities identified (where relevant)?

  Yes

  No

• 2.2.5 Are activities broken into steps sufficiently to detail how the work will be done safely?

  Yes

  No

• 2.2.6 Are correct WHS laws, standards or codes detailed?

  Yes

  No

• 2.2.7 Are hazards associated with the activity identified?

  Yes

  No

• 2.2.8 Are the risks assessed for each hazard identified?

  Yes

  No

• 2.2.9 Are control measures identified for each of the hazards?

  Yes

  No

• 2.2.10 Are minimum PPE requirements associated with the activity identified?

  Yes

  No

• 2.2.11 If applicable are any chemicals associated with the activity identified?

  Yes

  No

  N/A

• 2.2.12 Are items of plant and equipment associated with the activity identified?

  Yes

  No

• 2.2.13 Are relevant competencies and licenses associated with the activity identified?

  Yes

  No

• 2.2.14 Are any emergency management procedures associated with the activity identified?

  Yes

  No

• 2.2.15 Are supervisory arrangements associated with the activity identified?

  Yes

  No

• Blank Template SWMS format

• 2.3.1 Are the correct company details included? (company name, address etc.)

  Yes

  No

• 2.3.2 Are correct WHS laws, standards or codes detailed?

  Yes

  No

• 2.3.3 Are High Risk Construction Work activities identified (where relevant)?

  Yes

  No

• 2.3.4 Has the respondent provided examples of template SWMS completed against a work activity?

  Yes

  No

• CEASE SWMS AUDIT AND REQUEST CONTRACTOR TO RESUBMIT

• 2.3.5 Does it indicate who participated in the development of the SWMS?

  Yes

  No

• 2.3.6 Is there evidence that workers have been inducted into the SWMS?

  Yes

  No

• 2.3.7 Are activities broken into steps sufficiently to detail how the work will be done safely?

  Yes

  No

• 2.3.8 Are hazards associated with the activity identified?

  Yes

  No

• 2.3.9 Are the risks assessed for each hazard identified?

  Yes

  No

• 2.3.10 Are control measures identified for each of the hazards?

  Yes

  No

• 2.3.11 Are minimum PPE requirements associated with the activity identified?

  Yes

  No

• 2.3.12 If applicable are any chemicals associated with the activity identified?

  Yes

  No

  N/A

• 2.3.13 Are items of plant and equipment associated with the activity identified?

  Yes

  No

  N/A

• 2.3.14 Are any emergency management procedures associated with the activity identified?

  Yes

  No

• 2.3.15 Are supervisory arrangements associated with the activity identified?

  Yes

  No

• 2.4 INCIDENT RESPONSE & INVESTIGATION

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• 2.4.1 Has the respondent provided evidence of an incident report form?

  Yes

  No

• 2.4.2 Has the respondent provided evidence of an incident investigation form?

  Yes

  No

• 2.4.3 Has the respondent provided evidence of a notifiable incident reporting procedure?

  Yes

  No

• 2.4.4 Has the respondent provided evidence of how corrective actions are addressed and communicated?

  Yes

  No

• 2.5 PLANT & EQUIPMENT

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• 2.5.1 Has the respondent provided evidence of a register for plant and equipment?

  Yes

  No

• 2.5.2 Has the respondent provided evidence of how plant is inspected prior to use? (daily check sheets)

  Yes

  No

• 2.5.3 Has the respondent provided evidence that portable electrical equipment is regularly inspected and tested?

  Yes

  No

• 2.5.4 Has the respondent provided evidence of how unsafe or not in use items of plant are managed? ( i.e. lock out tag out)

  Yes

  No

• 2.6 HAZARDOUS SUBSTANCE & CHEMICALS

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• 2.6.1 Has the respondent provided evidence of a register for hazardous substances or chemicals?

  Yes

  No

• 2.6.2 Has the respondent provided evidence of a an SDS register?

  Yes

  No

• 2.6.3 Has the respondent provided evidence of an SDS from the register?

  Yes

  No

• 2.6.4 Has the respondent provided evidence of how chemical spills are managed?

  Yes

  No

• 2.6.5 Has the respondent provided evidence of how chemicals are stored and handled?

  Yes

  No

• 2.7 SUBCONTRACTOR MANAGEMENT (IF APPLICABLE)

• 2.7.1 Has the respondent provided satisfactory evidence of subcontractor induction process?

  Yes

  No

• 2.7.2 Has the respondent provided satisfactory evidence of subcontractor SWMS review process?

  Yes

  No

• 2.7.3 Has the respondent provided satisfactory evidence of how WHS information is provided to subcontractors?

  Yes

  No

• 2.7.4 Has the respondent provided satisfactory evidence of how subcontractors are managed when onsite?

  Yes

  No

• 2.8 WHS TRAINING, CERTIFICATIONS & LICENSING

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• 2.8.1 Has the respondent provided satisfactory evidence of worker WHS training register?

  Yes

  No

• 2.8.2 Has the respondent provided satisfactory evidence of HRW licenses? (if applicable)

  Yes

  No

• 2.8.3 Has the respondent provided satisfactory evidence of permit to work procedures? (hot works, confined spaces etc)

  Yes

  No

• 2.8.4 Has the respondent provided satisfactory evidence of construction induction training? (if applicable)

  Yes

  No

• 2.9 WHS CONSULTATION

• REQUEST DOCUMENT RETURN FROM RESPONDENT

• 2.9.1 Has the respondent provided satisfactory evidence of a WHS consultative process?

  Yes

  No

• 2.9.2 Does the organisation have elected HSR's incorporated in the consultative process?

  Yes

  No

• 2.9.3 Does the organisation conduct regular toolbox meetings, and is the process documented?

  Yes

  No

• 2.10.2 ELECTRICAL WORK

• 2.10.2.1 Does the organisation have an effective electrical isolation procedure?

  Yes

  No

• 2.10.2.2 Does the organisation have an effective electrical emergency rescue procedure?

  Yes

  No

• 2.10.2.3 Does the organisation have a "No Live Work" policy?

  Yes

  No

• 2.10.1 WORKING AT HEIGHTS

• 2.10.1.1 Is there a satisfactory procedure for working above 2 metres?

  Yes

  No

• 2.10.1.2 Is there a satisfactory procedure for use of ladders?

  Yes

  No

• 2.10.1.3 Is there a satisfactory procedure for use of fall arrest devices, and are workers trained in FAD's?

  Yes

  No

Document Review Outcome

• Comments and Corrective Actions Required

• Result of Audit

  Deemed Compliant

  Require Further Documentation

  Deemed Non-Compliant

• Signature of Reviewer

  Sign

• Date & Time

  Date