Part 145 Internal Audit Checklist

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

TCAR 8 Part 145.A.10 Scope

TCAR 8 Part 145.A.15 Application for an organisation certificate

TCAR 8 Part 145.A.20 Terms of Approval

• Are the facilities appropriate for all planned work, such as sufficient accommodations/ spaces/ hangars available, weather protection, specialized workshops, and bays?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the working environment/conditions such as temperature, dust, lighting, and noise effective sufficient to not impair all personnel?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are there any specific conditions identified in maintenance data for facility requirements?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there any undue distraction detected during line maintenance?

  Compliant

  Major

  Minor

  Observe

  N/A

• Accountable Manager<br>- Has been appointed?<br>- Are the qualifications and characteristics in accordance with the applicable regulations?<br>- Are all nessasary resources available to accomplish maintenance iaw TCAR 8 Part 145?<br>- Is safety policy established and being promoted?<br>- Has basic understanding of TCAR 8 Part 145 been demonstrated?<br>- Have any responsible individuals been selected?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has a nominated person or group of persons been appointed with the responsibility?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have any person or group of persons been designated to manage the compliance monitoring function, including the feedback system?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a designated person or group of people who designated to manage safety management processes effectively?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a designated person or group of people who have direct access to keep the accountable manager informed on compliance and safety issues?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a designated person or group of people who have relevant knowledge, background, and experience?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are there sufficient man-hours available for staff to plan, execute, supervise, inspect, and monitor the organization's activities?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a designated person to carry out and control the assessment of all personnel's competencies?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there any qualified personnel available to carry out or supervise non-destructive testing?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does aircraft type rated C/S qualify in accordance with the regulation in aircraft line maintenance?

  Compliant

  Major

  Minor

  Observe

  N/A

• Staff in base maintenance <br>- Does aircraft type rated certifying staff qualify in accordance with the regulation? <br>- Is there adequate qualified aircraft type rated staff to support the C/S?<br>- Has S/S ensured tasks or inspections, before C/S issues the certificate of release to service?<br>- Has organisation maintain a register of C/S and S/S?<br>- Has C/S assessed the impact of work not completed, with a view to either requiring completion or agreeing with the operator to defer to another specified check or time limit?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does component certifying staff qualify in accordance with the regulation?

  Compliant

  Major

  Minor

  Observe

  N/A

C/S and S/S's authorisation Document

• Have the authorisation documents been provided and are they being held by the staff?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the authorization's scope been defined?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the department capable of accessing all C/S and S/S authorization documents?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is it possible to obtain all authorization documents within 24 hours?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the required C/S and S/S training program in TCAR 8 Part 145 been conducted prior to authorization issuance and renewal?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the authorization issuance and renewal of C/S and S/S based on a valid license?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are C/S and S/S familiar with the relevant aircraft and components, along with organizational procedures?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a valid relevant aircraft and components on the authorisation certificate?

  Compliant

  Major

  Minor

  Observe

  N/A

• Do C/S or authorised personnel sign certificates of release to service within limitations stated in authorisation?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the C/S and S/S license's valid for the duration of the authorisation?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there at least 6 months of actual experience in the last two years on the relevant aircraft or component C/S and S/S?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there recurrent training for C/S and S/S every two years?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a recuurent training programme for C/S and S/S?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the scope, limits, and validity period of C/S and S/S authorization been specified?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the scope of the authorisation's issuance and renewal defined to the examination of the authorisation?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the compliance monitoring person responsible of authorisation issuance and renewal?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is a copy of the certification authorization provided to the certifying staff?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is it the C/S and S/S responsibility's to provide their certification to any authorized person within 24 hours?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the minimum age of the C/S and S/S meet the requirement? (21 years)

  Compliant

  Major

  Minor

  Observe

  N/A

• Are tools, test euipment and materials available and sufficient for use to perform under the approved scope of work?

  Compliant

  Major

  Minor

  Observe

  N/A

• Did the manufacturer specify any specific, alternative tool or equipment to be used, as agreed by MAA in the MOE procedures?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are tools, testing equipment, and materials always available?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is access to aircraft equipment and inspection platforms/ docking adequate for base maintenance?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are tools, test equipment, and materials controlled and calibrated in accordance with recognized standard?, Is the organization keeping records?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are tools, test equipment, and materials recorded in the inventory?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are calibration standards met by precision and measurement equipment?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are all component acceptances classified and properly segregated?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are serviceable components in good condition and certified documents?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are unserviceable components identified and segregation?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are unsalvageble components (reached certified life limit or non-repairable defect) not permitted to re-enter the supply system.

  Compliant

  Major

  Minor

  Observe

  N/A

• Are standard parts specified in maintenance data and evidence of conformity can be traced back to the applicable standard?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are all materials traceable and meet the specifications? According to TCAR 8 Part 145.A.42, as well as the manufacturing and supplier source.

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the acceptance of components, standard parts, and materials in accordance with the acceptance procedure?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the components, standard parts, and materials should only be installed when they are in decent condition?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the fabricate part only to be used within their own facilities in accordance with MOE procedures?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station keep and use current maintenance data? (Maintenance data/ Requirement, procedure, operational directive or information issued by MAA Airworthiness directive/ Instructions for continuing airworthiness/ Standard recognised by MAA/ Modified maintenance instructions)

  Compliant

  Major

  Minor

  Observe

  N/A

• Do the procedures for ensuring incorrect, incomplete, or ambiguous maintenance instructions are documented as part of an internal safety reporting scheme and communicated to the author of maintenance data?

  Compliant

  Major

  Minor

  Observe

  N/A

• Do modifications to maintenance instructions follow the MOE procedure and inform the type certificate holder?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a common work card or worksheet system, as well as a computer-generated and backup system (adequate safeguards and back-up within 24 hour)?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is maintenance personnel always able to access maintenance information?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a procedure in place to ensure that maintenance data is kept current?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are there any relevant maintenance publications control, condition, available, serviceability and up to date? (TC Holders Manuals/ Component Manufacturer/ CMM/ Repair Data/ Applicable Standards/ NDIM/ IPC/ Approved Organisations List/ SRM/ S/Ls/ CCP/ SBs)

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the system designed to plan the availability of all necessary resources based on the amount and complexity of work? (personnel, tools, equipment, material, maintenance data and facilities)

  Compliant

  Major

  Minor

  Observe

  N/A

• Does Man-hour planning consider human performance limitations, including the risk of fatigue for maintenance personnel?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is communication between outgoing and incoming personnel following the handover procedure?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the aviation safety risks associated with external working teams in the repair station area been considered?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are the resources required to perform maintenance on an aircraft or component (facilities, equipment, tooling, material, maintenance data, and personnel) available?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is maintenance on an aircraft or component performed in accordance with MAA capability approval?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a post-maintenance completion verification to ensure that all tools, equipment, extraneous parts or material, and access panels have been refitted?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the Error-Capturing method implemented after performing critical maintenance tasks?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the risk of multiple errors during maintenance and errors occurring in the same maintenance task minimized?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the damage assessed, modified, and repaired using MAA-approved data?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the identification of hazards as safety risk management procedures required by 145.A.200(a)(3)?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the CRS or MAA Form 1 correctly completed by the appropriately authorised C/S and in accordance with the customer's requirements?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have any incompleted maintenance work orders discovered during maintenance been brought to the operator's/customer's with the intention of obtaining agreement to complete the missing elements of the maintenance work order?

  Compliant

  Major

  Minor

  Observe

  N/A

• When a rectification is postponed, is a reference to the Minimum Equipment List (MEL) provided by the operator/customer made?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the CRS or MAA Form 1 issued by an authorised C/S or S/S?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the release to service of NDT inspection on an aircraft, aircraft component, or part under D1 rating been performed and certified using the MAA Form 1 issued by an authorized C/S or S/S?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has a sign-off to the proper documentation, along with an inspection report, been completed in the case of performing NDT inspection as part of the maintenance carried out under the customer's work order?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has a suitable release certificate been completed with an appropriate entry in the aircraft technical log in the event of an AOG at a location other than the main line station or main maintenance base due to the non-availability of a component without the appropriate release certificate?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have all details of any maintenance work performed, including the contracror/subcontractor's release documents, been recorded and retained to prove that all requirements for CRS issuance have been met?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the aircraft owner/operator received a copy of each CRS as well as copies of any detailed maintenance records? (Original set)

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the repair station required to retain a copy of all detailed maintenance records, any associated maintenance data (repair and modification data), and CRS for three years after the aircraft or component has been released to service?

  Compliant

  Major

  Minor

  Observe

  N/A

• In case the repair station terminates its operation, have all retained maintenance records for the last three years been transferred to the last owner/customer of the respective aircraft or component?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have any such records regarding the management system, contracting, and subcontracting been kept for a minimum of 5 years?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the qualifications and experience of the personnel involved in maintenance, compliance monitoring, and safety management been properly recorded and retained?

  Compliant

  Major

  Minor

  Observe

  N/A

• Did the C/S and S/S records include the following?<br> - Details of any MAA AMEL or equivalent aircraft maintenance license held under the applicable regulation,<br> - All relevant training that they completed<br> - The scope of the certification authorisations that were issued, where applicable<br> - The specifics of the personnel who held limited or one-time certification authorizations

  Compliant

  Major

  Minor

  Observe

  N/A

• Have personnel records been kept for as long as a person works for the repair station and for three years after the person leaves the repair station or an authorization is withdrawn?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station established a record-keeping system that allows adequate storage and reliable traceability of all the activities developed?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are the records in the format specified in the repair station procedures?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the records been stored in a manner that protects them from damage, alteration, and theft?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there an occurrence reporting system in operation at the repair station?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the repair station and the aircraft/ component manufacturer been notified of the occurrence specified in MOE section 2.18.1(2) via the Compliance Monitoring Manager? If such report is arised, Is all relevant information included in the report?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station reported any incidents involving the operator's aircraft or components to the operator?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the report completed and submitted within 72 hours of the repair station identifying the condition to which the report is referring?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station taken the recommended actions to prevent a recurrence in the future?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station reviewed the aircraft maintenance, operator's specialized services requirements for clarity of work order or contract before providing maintenance services?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station verified and validated all procedures and, where possible, made changes to those procedures before use?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the repair station, contractor, and subcontractor performed maintenance, inspection, overhaul, repair, and modification of aircraft, engines, and components, including specialized services, in accordance with the approved maintenance programs and maintenance data?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have engineering repair schemes that deviate from the standard been approved by the aircraft manufacturer and/or the airworthiness authorities, if necessary, by the owner/operator or the repair station?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have all maintenance and specialized service paperworks been properly certified and returned to the customer via the repair station?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the Maintenance Manager requested to exempt the operator from performing maintenance tasks? Is this exemption granted by the operator in accordance with a MAA-acceptable procedure? NOTE: This exemption does not affect in flight safety

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the personnel become familiarised with the parts of the MOE that are relevant to the work they perform?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station maintained any aircraft and/or components within the approval classes and ratings at the locations specified in the certificate and the MOE?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is it possible to arrange for another subcontracted organization to maintain any aircraft and/or components within the approval classes and ratings? Is this subcontracted organization on the List of Subcontractors (MOE section 5.2)?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station maintained any aircraft or component within the approval classes and ratings outside of the approved locations? and Has the appropriate C/S issued the CRS? or Has the authorized C/S (NDT D1 Rating) issued the CAAT Form 1?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station maintained any aircraft and/or components within the approval classes and ratings at a location designated as a Line Maintenance Location in accordance with IAW MOE section 5.3?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the CRS for maintenance completion iaw paragraph 145.A.50 issued by the repair station?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have there been any changes to the personnel nominated in the repair station in accordance with MOE section 1.3, as referred to in paragraph 145.A.30(b)? and Is the Compliance Monitoring Manager aware of this change?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the repair station's scope of approval under Ax, Bx, Cx, Dx Rating iaw MOE section 1.9 changed? and Is the Compliance Monitoring Manager aware of this change?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the repair station's facility layout changed in accordance with MOE section 1.8 and Is the Compliance Monitoring Manager aware of this change?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the organisation certificate remained, valid, and subjected to compliance with the following conditions?<br>- the organisation remaining in compliance with TCAR 8 Part 145 taking into account the provisions related to the handling of findings as specified in 145.A.95;<br>- the MAA being granted access to the organisation as specified in paragraph 145.A.140;<br>- the certificate not being surrendered, revoked or expired.

  Compliant

  Major

  Minor

  Observe

  N/A

• Upon surrender or revocation, Is the approval certificate returned to the CAAT?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the repair station aware of the root cause or causes of the noncompliance?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a corrective plan in place for each non-compliance issue at the repair station?

  Compliant

  Major

  Minor

  Observe

  N/A

• Has the repair station demonstrated corrective action implementation to the MAA's satisfaction?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the repair station's corrective actions completed within the time frame agreed upon with the MAA?

  Compliant

  Major

  Minor

  Observe

  N/A

• Dose the repair station grant access at any time to any facility, aircraft, document, records, data, procedures or any other material relevant to its activity subject to certification, whether it is contracted/subcontracted?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station implement any safety measures mandated by the MAA?

  Compliant

  Major

  Minor

  Observe

  N/A

• What is the current revision and implementation date of exposition manuals?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a formal safety policy with documented safety objectives? Is it relevant and current?<br>(145.A.65 Safety and quality policy, maintenance procedures and management systems)

  Compliant

  Major

  Minor

  Observe

  N/A

• Are the safety policies and objectives communicated throughout the organisation? Are they posted on the Safety Board? (145.A.65 Safety and quality policy, maintenance procedures and management systems)

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the Safety Manager have regular direct contact with the Accountable Manager? (145.A.30 (c) Personnel Requirements)

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there regular internal reports on the safety system?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a safety reporting system, and is it being utilized effectively?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are there provisions for confidential reporting?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the organisation formally investigate accidents and Incidents?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are safety reports reviewed regularly to identify trends?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have corrective actions been outlined and carried out? Is this documented appropriately?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are closed reports monitored for trending purposes?

  Compliant

  Major

  Minor

  Observe

  N/A

• What risk Management / Hazard identification activities are carried out?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have the Operational Risk Profiles been implemented / reviewed within the last 12 months? When were they last reviewed?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are the Operational Risk Profiles appropriate to the activities being carried out in each department?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there an internal safety audit program?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have all audit findings overdue to close?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are staff submitting safety reports / Defects / complaints?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are safety reports being closed within due date?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is there a regular ERP Exercise? When was the last ERP exercise? Are staff encouraged to join the ERP exercises?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are Change Management Plans being conducted when Significant change has occurred?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have Change Management Plans being completed and closed upon change completion? Are they being recorded and stored appropriately?

  Compliant

  Major

  Minor

  Observe

  N/A

• Have all staff been inducted into the Safety training system?

  Compliant

  Major

  Minor

  Observe

  N/A

• Are there Safety training records available for all staff?

  Compliant

  Major

  Minor

  Observe

  N/A

• Do the Safety training programs contain current information?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station establish an internal safety reporting scheme to enable the collection and evaluation of such occurrences that are to be reported under point 145.A.60?

  Compliant

  Major

  Minor

  Observe

  N/A

• Is the scheme enabled the collection and evaluation of those errors, near misses, and hazards reported internally that do not fall under point 145.A.202(a).

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station identify the causes of, and contributing factors to, any errors, near misses, and hazards reported, and address them as part of their safety risk management process in accordance with point 145.A.200(a)(3)?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station ensure an evaluation of all the known, relevant information relating to errors, the inability to follow procedures, near misses, and hazards, and a method to circulate the information as necessary?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station make arrangements to ensure the collection of any safety issues related to subcontracted activities?

  Compliant

  Major

  Minor

  Observe

  N/A

• Does the repair station cooperate on safety investigations with any other organisation that makes a significant contribution to the safety of its own maintenance activities?

  Compliant

  Major

  Minor

  Observe

  N/A

Note: This section of the regulation is not applicable to a IQA audit.

• When contracting or subcontracting any part of its maintenance activities or when purchasing equipment or services, does the repair station ensure the following as applicable? <br>- these maintenance activities conform to the requirements of TCAR 8 Part 145;<br>- any aviation safety hazards associated with such contracting, subcontracting or purchase are considered as part of the organisation’s management system.

  Compliant

  Major

  Minor

  Observe

  N/A

• If the organisation subcontracts any part of its maintenance activities to another organisation, the subcontracted organisation shall work under the approval of the organisation, does the repair station ensure that the CAAT is given access to the subcontracted organisation to determine whether there is continued compliance with the applicable requirements?

  Compliant

  Major

  Minor

  Observe

  N/A