PCS Enterprises - Monitoring Checklist

• Document No.

• Name of School

• Department/Areas within School

• Conducted on

  Date

• Prepared by PCS Enterprises, Queensway, Weston-Super-Mare, North Somerset, BS22 6BP (2014)

• Location
  Address

• Carried out by (name of staff)

Condition of Premises

• Are the floors even and free of trip hazards?

  Yes

  No

  N/A

• Are the walls in an acceptable condition - consider the paint, damage, water ingress etc.?

  Yes

  No

  N/A

• Are the windows in an acceptable condition - consider can all be opened from the ground (using a pole or not), all fit correctly, no draughts etc.?

  Yes

  No

  N/A

• Where necessary are window restrictors fitted, working and in a good condition?

  Yes

  No

  N/A

• Is the lighting bright enough in all areas of the room/corridor etc. for the activities which take in this location?

  Yes

  No

  N/A

• Did the Glazing Risk Assessment highlight issues/concerns within this department/area? If yes has appropriate action been taken?

  Yes

  No

  N/A

• Is the access and exit routes fully accessible and in a good condition - consider ramps, handrails, steps, etc.?

  Yes

  No

  N/A

• If appropriate, are fingers guards fitted to doors and are they in an acceptable condition?

  Yes

  No

  N/A

• Is the heating adequate and if necessary is it protected to prevent the risk of burns to young people?

  Yes

  No

  N/A

• Is the ventilation adequate?

  Yes

  No

  N/A

• Are all electrical sockets in an acceptable condition - consider the wall sockets and light switches are they cracked or broken etc.?

  Yes

  No

  N/A

• Are there adequate electrical sockets for the activites of the location - consider if extension or multi-adaptors are in use?

  Yes

  No

  N/A

• Has an Asbestos Management Survey been carried out in this area?

  Yes

  No

  N/A

• If yes, is the asbestos in an acceptable condition?

  Yes

  No

  N/A

• Did the Building Condition Survey Report highlight issues/concerns within the department/area? If yes has appropriate action been taken?

  Yes

  No

  N/A

Condition of Furniture and Fixtures

• Are the desks and chairs a suitable size for the pupils?

  Yes

  No

  N/A

• Is there a suitable desk and chair for the staff who use the room?

  Yes

  No

  N/A

• Are the desks and chairs in a good condition - consider no damage, stable, cushions covered, glades or wheels working, plastic feet covers etc.)?

  Yes

  No

  N/A

• Are there adequate cupboards, shelves, storage boxes etc.?

  Yes

  No

  N/A

• Are the cupboards, shelves etc. secure to the wall/floor?

  Yes

  No

  N/A

• Are the cupboards, shelves etc. tidy and accessible - consider can you tell what is in each box, how heavy it is, can you access from the ground, is there other items in the way, are there other items to climb over, is there enough room to move around, etc.?

  Yes

  No

  N/A

• Is there enough space in the area for the activities which take place in the department/area?

  Yes

  No

  N/A

• Are there blinds and/or curtains in place to protect persons from glare, heat or the sun, if yes are they in an acceptable condition?

  Yes

  No

  N/A

• Are all electrical items in an acceptable condition - consider the casting, cable, plug, location etc.?

  Yes

  No

  N/A

• Are all electrical items on the school electrical register?

  Yes

  No

  N/A

• Are all electrical items "portable appliance tested" (PAT) in line with the Health & Safety Executive guidance?

  Yes

  No

  N/A

General Issues

• Have trolleys been provided to move heavy items - consider tv, books, boxes, etc.?

  Yes

  No

  N/A

• Has a small (2 or 3 step) step ladder or elephant foot step stool been provided for use - consider displays, high shelves, washing lines etc.?

  Yes

  No

  N/A

• Are all electrical and computer cables well controlled - consider not in a walk way, cable tied, etc.?

  Yes

  No

  N/A

• Are all computers/laptops placed on a suitable desk/location - consider is it balanced, desk secure, depth of desk is suitable, height of desk is suitable, space under the desk for legs, chair is adjustable etc.?

  Yes

  No

  N/A

• Have pupils been provided with guidance on the safe use and setting up of a computer, laptop or tablet?

  Yes

  No

  N/A

• Have staff completed an assessment for the use and setting up of their computer, laptop and/or tablet?

  Yes

  No

  N/A

• Has equipment designed to get hot (laminator, baby belling cookers, microwave, etc.) been suitable assessed (risk assessment in place) - consider location, used by, moving off etc.?

  Yes

  No

  N/A

• Does the department/area have any specific equipment, for example a kiln, fume cupboard, pillar drill, gym mats, trampoline and other PE equipment etc. Does the equipment require a service/maintenance by a competent contractor, is the equipment regularly checked in house, are the records and inspections up to date, etc.?

  Yes

  No

  N/A

• Is the housekeeping (cleaning) acceptable within the department/area?

  Yes

  No

  N/A

Outside Space

• Is the playground in a good condition - consider the surface, no grit, damaged surface, excessive leafs, sand etc.?

  Yes

  No

  N/A

• Are the toys and other play equipment in a good condition - consider broken or damaged storage facilities, missing pedals, sharp edges, broken toys etc.?

  Yes

  No

  N/A

• Did the Playground Inspection Report highlight any issues or concerns, if yes has appropriate action been taken?

  Yes

  No

  N/A

• Is the fencing secure for the designated areas - consider each age group etc.?

  Yes

  No

  N/A

• Is the fencing in an acceptable condition - consider sharp edges, broken wood, etc.?

  Yes

  No

  N/A

Fire & First Aid

• Are the fire door(s) accessible at all times - consider not locked with a key or is unlocked during hours of use, easily opened, not blocked by furniture, waste etc.?

  Yes

  No

  N/A

• Is there signs to indicate the nearest fire exit route - consider do they give clear direction and lead to the nearest external exit etc.?

  Yes

  No

  N/A

• Is there a "Fire Action Notice" fixed next to the fire call point and does it give clear instruction on what to do - for example the location of the assemble point?

  Yes

  No

  N/A

• Is there suitable fire fighting equipment for the department/location - consider the activities and then the types of fire extinguisher present?

  Yes

  No

  N/A

• Did the Fire Risk Assessment highlight any issues or concerns within the department/area, if yes has appropriate action been taken?

  Yes

  No

  N/A

• Have all pupils and staff received suitable fire information/training for their needs - consider when the what and when the information was last provided?

  Yes

  No

  N/A

• Is there a suitable first aid kit for the department/location or it is located centrally?

  Yes

  No

  N/A

• Is the contents of the first aid kit acceptable - consider the activities of the department/location, are all products in date, are all products un-open and clean, is the kit held in a suitable container and is it clearly marked with a green/white cross?

  Yes

  No

  N/A

• Is the body spillage kit available and are the contents acceptable - consider granules, disinfectant, gloves, apron, scoop, risk assessment/instruction for staff etc.?

  Yes

  No

  N/A

General Observations

• Notes......

Action(s) to be taken and by who

• Notes....