Pembroke Inspection Report

• Company Details

• Purpose of Audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• This audit will be carried out to the highest standards possible and judges on the latest levels of compliance under the current legislation.
  
  The audit is carried out during a moment in time and details what procedures were carried out at the time of the audit.
  
  The audit is based on measures of:
  
  Fully Compliant (Green)
  
  Marginal compliance but improvement required (Amber)
  
  Non-Compliant (Red) with areas flagged up and actions required

• 1. How many full-time and part-time staff work on-site?

• 2. Is H&S on the agenda of management meetings?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is it documented?

  Yes

  No

  N/A

• 3. What was the date of the last audit?

  Date

• 4. Have all non-conformances been closed out?

  Yes

  No

  N/A

CANTEEN FACILITIES

• 1. Is the canteen clean and tidy?

  Yes

  No

  N/A

• 2. Is there clean drinking water?

  Yes

  No

  N/A

• 3. Is there a Risk assessment for kettle / toaster / microwave / cooker / sandwich maker etc?

  Yes

  No

  N/A

• 4. Are there suitable chairs and tables for staff to have their lunch?

  Yes

  No

  N/A

• 5. Are there fire extinguishers and blankets available?

  Yes

  No

  N/A

• 6. Are all 220V plugs PAT tested?

  Yes

  No

  N/A

WELFARE FACILITIES

• 1. Is there an area for staff to change their cloths?

  Yes

  No

  N/A

• 2. If outside workers use facilities, is there an area to dry work clothes for the next day?

  Yes

  No

  N/A

• 3. Are toilet facilities in good order with toilet seats?

  Yes

  No

  N/A

• 4. Is warm running water available?

  Yes

  No

  N/A

• 5. Are the welfare facilities clean and tidy?

  Yes

  No

  N/A

CAR PARK

• 1. Have all vehicles been reversed into spaces?

• 2. Is CCTV in operation in the car park for security reasons regarding members of the Public?

• 3. Is there visible speedometer signs?

  Yes

  No

  N/A

• 4. Is there clear guidelines/signage to keep people and vehicles apart?

  Yes

  No

  N/A

• 5. Is there adequate lighting in times of darkness?

  Yes

  No

  N/A

• 6. Are people walkways clearly marked and safe?

  Yes

  No

  N/A

• 7. Are bins provided for grit/salt for the winter months?

  Yes

  No

  N/A

• 8. Is the car park clean, tidy and free from litter?

  Yes

  No

  N/A

• 9. Is all local and public roads and traffic safe and create no hazard to the employees or site?

  Yes

  No

  N/A

BUILDING

• 1. Is the roof, windows, and façade of building safe?

  Yes

  No

  N/A

• 2. Are the buildings and all areas free from asbestos or any asbestos related products?

  Yes

  No

  N/A

• 3. Are all corridors and staircases well lit up?

  Yes

  No

  N/A

• 4. Are all floor levels and steps and walkways clear from slip, trip and fall hazards?

  Yes

  No

  N/A

• 5. Is the interior of the building in good general repair?

  Yes

  No

  N/A

• 6. If building has a lift, has it been tested in last 6 months and cert in hand?

  Yes

  No

  N/A

• 7. Does the building have a pest control system in place and is it monitored regularly?

  Yes

  No

  N/A

• 8. Is there a good maintenance plan for any air conditioning units?

  Yes

  No

  N/A

• 9. Has the building got an electrical annual certificate and/or a Gas safety certificate dated within 12 months?

  Yes

  No

  N/A

FIRE

• 1. Does the building have a fire certificate and is it in hand?

  Yes

  No

  N/A

• 2. Does the building have an up-to-date Fire Risk Assessment?

  Yes

  No

  N/A

• 3. Is the fire evacuation plan in place?

  Yes

  No

  N/A

• 4. Have all fire extinguishers been tested and filled within last 12 months?

  Yes

  No

  N/A

• 5. Are all fire exit signs lit and all fire exits clear for possible evacuation?

  Yes

  No

  N/A

• 6. Is the fire alarm in good working order?

  Yes

  No

  N/A

• 7. Is there a designated smoking area outside for smokers?

  Yes

  No

  N/A

• 8. Has there been an evacuation in the last 6 months?

  Yes

  No

  N/A

• 9. Does the company have adequate Fire wardens in place and certs in hand?

  Yes

  No

  N/A

WORKSHOP, WORK EQUIPMENT & TOOLS

• 1. Are all hand tools being used with 110-volt power?

  Yes

  No

  N/A

• Are all tools with 220v 3 pin plugs Pat tested as per the legislation?

  Yes

  No

  N/A

• 2. Is there adequate housekeeping equipment and facilities and waste bins in place?

  Yes

  No

  N/A

• 3. Is there a spillage procedure in place and is there available spill kits?

  Yes

  No

  N/A

• 4. Are all staff trained on all equipment being used?

  Yes

  No

  N/A

• 5. Is there adequate lighting within the workshop?

  Yes

  No

  N/A

• 6. If slings or chains are being used in a workshop, have they been tested and passed or is there an annual process for testing?

  Yes

  No

  N/A

• 7. Has all larger equipment been thoroughly examined and tested annually?

  Yes

  No

  N/A

• 8. Has all smaller equipment been PAT tested, checked and in good working condition?

  Yes

  No

  N/A

• 9. Is there visibility of safety signage in workshops?

  Yes

  No

  N/A

• 10. Is there a fencing/guard rail process if using Pits?

  Yes

  No

  N/A

• 11. Is the workshop clean, tidy and free from hazards?

  Yes

  No

  N/A

• 12. Are all ladders quality checked and in good condition?

  Yes

  No

  N/A

VEHICLES

• 1. Have all vehicles got a GA1 form re lifting certs?

  Yes

  No

  N/A

• 2. Have all users got an up-to-date GA2 form for their machinery or vehicles?

  Yes

  No

  N/A

• 3. Are all drivers trained and hold licence/cert for all vehicles being driven including Lorries/vans/mewps/ forklifts/pallet trucks etc?

  Yes

  No

  N/A

• 4. Are there copies of all driving licence updated every 12 months ?

  Yes

  No

  N/A

• 5. Are all vehicles tested, roadworthy, taxed and insured and hold up to date service records?

  Yes

  No

  N/A

• 6. Have all keys been taken out of left alone vehicles and forklifts on-site?

  Yes

  No

  N/A

• 7. Are all drivers carrying out daily checks on the their vehicles or machinery prior to use?

  Yes

  No

  N/A

• 8. Are vehicles being parked correctly when not in use?

  Yes

  No

  N/A

• 1. Has all racking been certified in the last 12 months?

  Yes

  No

  N/A

• 2. Is there monthly checks on racking for damage?

  Yes

  No

  N/A

• 3. Is all racking in good condition and visibly safe on day of audit?

  Yes

  No

  N/A

• 4. Is there adequate lighting within the warehouse / storage area?

  Yes

  No

  N/A

• 5. Is housekeeping of a high standard within the warehouse / storage area?

  Yes

  No

  N/A

• 6. Is all overhead lofted openings (Teagle) safe and properly managed.

  Yes

  No

  N/A

• Industry

  Select

• 1. Is there a system of removing contaminated waste from the surgery?

  Yes

  No

  N/A

• 2. Are C1 forms being used for all waste disposal?

  Yes

  No

  N/A

• 3. Is the surgery or staff free from any radiation risks associated with x-ray machine and film?

  Yes

  No

  N/A

• 4. Are safety goggles used at all times while using hand tools?

  Yes

  No

  N/A

Farm

• 1. Is the farm free and secure from children or vulnerable people?

  Yes

  No

  N/A

• 2. Is there a service or maintenance record for all farm machinery?

  Yes

  No

  N/A

• 3. Are all cab anti roll bars in good condition?

  Yes

  No

  N/A

• 4. Are U guards in place over PTO stubs?

  Yes

  No

  N/A

• 5. Are helmets worn when on quad bikes?

  Yes

  No

  N/A

• 6. Is all lifting gear tested annually?

  Yes

  No

  N/A

• 7. When a vehicle is stopped, are safe stop procedures used?

  Yes

  No

  N/A

• 8. Are pens, crushes and skulling gates all available and in good order?

  Yes

  No

  N/A

• 9. Are open slurry and water tanks penned or fenced up to 1.8 metres high?

  Yes

  No

  N/A

• 10. Are chainsaws only used by a competent person?

  Yes

  No

  N/A

• 11. Is farm secure at night from unknown visitors?

  Yes

  No

  N/A

• 12. Is there appropriate lighting outside and in animal sheds etc?

  Yes

  No

  N/A

• 13. Has noise protection been considered with regard to animals (in particular cows, chickens or turkeys)?

  Yes

  No

  N/A

• 14. Have precautions been taken regarding dust and gases generated from manure and bedding material that can cause respiratory problems?

  Yes

  No

  N/A

• 15. Have we controls in place in case of physical contact by animals if they become stressed and/or dangerous?

  Yes

  No

  N/A

Piggeries

• 1. Are controls in place for zoonotic diseases? Pigs can carry diseases that can be transmitted to humans, such as swine flu and salmonellosis.

  Yes

  No

  N/A

• 2. Are controls in place for inhaling dust and gases? Dust and gases generated from manure and bedding material can cause respiratory problems.

  Yes

  No

  N/A

• 3. Are controls in place to prevent physical injury? Handling pigs, especially large and aggressive ones, can result in bites, cuts, and bruises.

  Yes

  No

  N/A

• 4. Are controls in place for noise levels? Excessive noise levels in piggeries can lead to hearing damage.

  Yes

  No

  N/A

• 5. Are there controls in place to prevent slips, trips and falls (taking in to account uneven surfaces)? Wet and slippery floors can increase the risk of slips, trips, and falls.

  Yes

  No

  N/A

• 6. Are controls in place to minimize stress on animals? Pigs can become stressed from overcrowding, lack of social interaction, and poor handling practices, which can result in aggression and reduced productivity.

  Yes

  No

  N/A

• Yes

  No

  N/A

Grain stores

• 1. Are the premises free of trip hazards and are they properly maintained?

  Yes

  No

  N/A

• 2. Is there a proper fire detection and alarm system in place?

  Yes

  No

  N/A

• 3. Are there proper emergency exits and evacuation plans in place?

  Yes

  No

  N/A

• 4. Are employees trained on how to handle hazardous substances and how to use PPE?

  Yes

  No

  N/A

• 5. Are there adequate measures in place to control pests and rodents?

  Yes

  No

  N/A

• 6. Is there a system in place to manage and control dust levels?

  Yes

  No

  N/A

• 7. Are employees trained on manual handling techniques to minimise the risk of injury?

  Yes

  No

  N/A

• 8. Are there procedures in place to prevent the contamination of grain with harmful substances?

  Yes

  No

  N/A

• 9. Are regular inspections and maintenance carried out on mechanical equipment?

  Yes

  No

  N/A

• 10. Is there a procedure in place to manage and respond to spills or leaks?

  Yes

  No

  N/A

• 1. Are all machines guarded and covered correctly?

  Yes

  No

  N/A

• 2. Is Lighting in the premises at a legal standard?

  Yes

  No

  N/A

• 3. Have all staff been trained on all machines?

  Yes

  No

  N/A

• 4. Is signage very visible in all areas?

  Yes

  No

  N/A

• 5. Is the flooring of a high standard?

  Yes

  No

  N/A

• 6. Has all site-specific machinery been risk assessed?

  Yes

  No

  N/A

• 7. Are all staff who are welding aware of the new welding fumes regulations?

  Yes

  No

  N/A

• 1. Are all machines with blades serviced and guarded safely?

  Yes

  No

  N/A

• 2. Are all staff free from repetitive strain or back injuries while working on site?

  Yes

  No

  N/A

• 3. Has knife training being carried out?

  Yes

  No

  N/A

• 4. If food is being smoked on the premises have all necessary precautions been taken?

  Yes

  No

  N/A

• 5. Is the air free from any dust, fumes or contamination coming from any food being produced on site?

  Yes

  No

  N/A

• 6. Are good housekeeping procedures in place?

  Yes

  No

  N/A

• 1. Have all relevant staff received knife training?

  Yes

  No

  N/A

• 2. Is the person dealing with gas and kegs trained in that area?

  Yes

  No

  N/A

• 3. Have staff been trained in dealing with people who have consumed alcohol?

  Yes

  No

  N/A

• 4. Are people lifts being tested every 6 months?

  Yes

  No

  N/A

• 5. Is lone working being trained to all staff?

  Yes

  No

  N/A

• 6. Is broken glass stored in marked boxes for disposal?

  Yes

  No

  N/A

• 1. Has the petroleum risk been taken into account on the forecourt?

  Yes

  No

  N/A

• 2. Are there spill kits and items available to put fires out?

  Yes

  No

  N/A

• 3. Is there an explosion atmosphere process and written policy?

  Yes

  No

  N/A

• 4. Is the people pathway marked outside on the ground and signs erected?

  Yes

  No

  N/A

• 5. Is there a car and vehicle system in place on the forecourt?

  Yes

  No

  N/A

• 1. Has the gym been cleaned down on a daily basis?

  Yes

  No

  N/A

• 2. Are all the weights stored in a safe place?

  Yes

  No

  N/A

• 3. Are wet floor signs and spill kits available if water is spilt from bottles?

  Yes

  No

  N/A

• 4. Is there a child welfare protection policy in place for staff dealing with Children?

  Yes

  No

  N/A

• 5. Are the changing facilities safe and secure for members?

  Yes

  No

  N/A

• 1. Is there a traffic management system in place in the building and yard?

  Yes

  No

  N/A

• 2. Do all drivers get trained in managing vehicles and forklifts?

  Yes

  No

  N/A

• 3. Is drug and alcohol testing carried out?

  Yes

  No

  N/A

• 4. Is all racking in the warehouse tested annually and is a system in place to monitor it on a monthly basis?

  Yes

  No

  N/A

• 5. Are all employees checked as to what driving hours are being worked?

  Yes

  No

  N/A

• Yes

  No

  N/A

EMPLOYEES

• 1. Have all employees received a thorough induction when starting work with the company?

  Yes

  No

  N/A

• 2. Have all employees received Manual handling training including office staff?

  Yes

  No

  N/A

• 3. Is all staff trained commensurate with there job?

  Yes

  No

  N/A

• 4. Is health surveillance carried out on any staff that that have work which could be hazardous to their health?

  Yes

  No

  N/A

• 5. Is there any arrangements in place to help support staff that could be suffering from stress?

  Yes

  No

  N/A

• 6. Is there a policy in place for stress and mental health risks, from work pressure and long hours?

  Yes

  No

  N/A

• 7. Is there adequate staff available to carry out their duties safely?

  Yes

  No

  N/A

TRAINING

• 1. Have all training records been recorded and filed?

  Yes

  No

  N/A

• 2. Is there a training matrix in place?

  Yes

  No

  N/A

• 3. Have all risk assessments been trained out to staff (appropriate to their job)?

  Yes

  No

  N/A

• 4. Are all staff visibly wearing appropriate PPE?

  Yes

  No

  N/A

CONTRACTORS & VISITORS

• 1. Have all on-site contractors been inducted and signed-off on their responsibilities?

  Yes

  No

  N/A

• 2. Have all contractors agreed to follow all site rules and have signed-off on this?

  Yes

  No

  N/A

• 3. Have all contractors got an up-to-date insurance and H&S management system?

  Yes

  No

  N/A

• 4. Have all staff been trained commensurate to their job on the risk assessments?

  Yes

  No

  N/A

• 5. Are all contractors using their own tools and equipment while working on site (e.g. ladders, MEWPs, vehicles or forklifts)?

  Yes

  No

  N/A

FIRST AID

• 1. Is there sufficient first aid boxes and eye wash in the premises?

  Yes

  No

  N/A

• 2. Are there first aid trained contacts displayed on the premises?

  Yes

  No

  N/A

• 3. Is there sufficient certified first aiders working for the company?

  Yes

  No

  N/A

• 4. Is there a first aider designated to keep all first aid boxes filled?

  Yes

  No

  N/A

ACCIDENTS

• 1. Is there an accident booklet on site?

  Yes

  No

  N/A

• 2. Is there an internal accident investigation document on file?

  Yes

  No

  N/A

• 3. How many accidents have taken place in the previous 12 months?

• 4. Has a previous accident gone to claim in previous 3 years?

CHEMICAL SAFETY

• 1. Is there a spillage procedure for cleaning up a chemical spillage?

  Yes

  No

  N/A

• 2. Have all employees received sufficient training in storing and handling chemicals?

  Yes

  No

  N/A

• 3. Has the company followed the REACH Guidelines (The REACH Regulation (Regulation (EC) 1907/2006) as per the chemical regulations?

  Yes

  No

  N/A

• 4. Is there sufficient PPE to handle chemicals safely?

  Yes

  No

  N/A

• 5. Are there SDS sheets available for all chemicals?

  Yes

  No

  N/A

• 6. Have all chemicals been stored in a locked cabinet or room?

  Yes

  No

  N/A

DOCUMENTATION

• 1. Does the Company have a signed (within the last 12 months) H&S statement of intent by the CEO or Managing Director of the company, and on public display?

  Yes

  No

  N/A

• 2. Is there an up to date H&S management system in place and reviewed within the last 12 months?

  Yes

  No

  N/A

• 3. Is there up to date risk assessments in place for all procedures carried out in the business?

  Yes

  No

  N/A

• 4. Is there an up to date certificate for pallet racking which has been tested by a qualified pallet racking company?

  Yes

  No

  N/A

• 5. Has a qualified H&S trained person carried out a review of all documentation in the last 12 months?

  Yes

  No

  N/A

RISK ASSESSMENT

• 1. Is there an RA for lone working?

  Yes

  No

  N/A

• 2. Is there an RA for PPE?

  Yes

  No

  N/A

• 3. Is there an RA for new and expectant mothers?

  Yes

  No

  N/A

• 4. Is there an RA for driving?

  Yes

  No

  N/A

• 5. Is there an RA for forklifts?

  Yes

  No

  N/A

• 6. Is there an RA for DSE (display screen equipment)?

  Yes

  No

  N/A

• 7. Is there an RA for chemicals (storage of and use of)?

  Yes

  No

  N/A

• 8. Is there an RA on manual handling?

  Yes

  No

  N/A

• Did the client pass the inspection?

  Full Compliance

  Marginal Deficiencies

  Improvement Required

• At the time of the visit, the standard of health and safety management at this site was MARGINALLY below an acceptable level with some health and safety matters requiring corrective action.
  
  Judged against the Enforcing Authorities Enforcement Policy Statement this level of compliance would leave you possibly open to formal enforcement action should you receive an inspection visit.
  
  By implementing the recommendations contained within the Action Plan, your present standards of health and safety will be improved and the likelihood of formal enforcement action being taken against you personally or your company will be reduced.

• At the time of the visit, the standard of health and safety management at this site was of a very high standard.

• At the time of the visit, the standard of health and safety management at this site was BELOW an acceptable level with some health and safety matters requiring URGENT management actions.
  
  Judged against the Enforcing Authorities Enforcement Policy Statement this level of compliance would leave you possibly open to formal enforcement action should you receive an inspection visit.
  
  By implementing the recommendations contained within the Action Plan, your present standards of health and safety will be improved and the likelihood of formal enforcement action being taken against you personally or your company will be reduced.

• Additional inspector comments (if necessary)