Title Page

  • Site

  • Registered Address
  • Pharmacist

  • Conducted on

Pharmacy Audit Template

Appointment of a Responsible Pharmacist

  • Is a notice conspicuously displayed on the registered pharmacy premises detailing the name and registration number of the responsible pharmacist and the fact that s/he is in charge of the registered pharmacy at that moment in time?

Pharmacy Procedures

  • Is there adequate and up-to-date SOP in place for arrangements to ensure that medicinal products are ordered, stored, prepared, sold by retail, supplied in circumstances corresponding to retail sale, delivered outside the pharmacy, and disposed of in a safe and effective manner?

  • Is there adequate and up-to-date SOP in place for circumstances in which a member of pharmacy staff who is not a pharmacist may give advice about medicinal products?

  • Is there adequate and up-to-date SOP in place for the identification of members of pharmacy staff who are, in the view of the responsible pharmacist, competent to perform specified tasks relating to the pharmacy business?

  • Is there adequate and up-to-date SOP in place for proper recordkeeping?

  • Is there adequate and up-to-date SOP in place for arrangements which are to apply during the absence of the responsible pharmacist from the premises?

  • Is there adequate and up-to-date SOP in place for steps to be taken when there is a change of responsible pharmacist at the premises?

  • Is there adequate and up-to-date SOP in place if a complaint is made about the pharmacy business?

  • Is there adequate and up-to-date SOP in place for if an incident occurs which may indicate that the pharmacy business is not running in a safe and effective manner?

  • Is there adequate and up-to-date SOP in place for the manner in which changes to the pharmacy procedures are to be notified to the staff?

  • Is there evidence that the pharmacy procedures are reviewed?

Pharmacy Record

  • Is there evidence that the pharmacy record is accurate?

  • Is the pharmacy record maintained for at least 5 years?

Absence

  • Is the responsible pharmacist never absent from the registered pharmacy?

  • When absent does the responsible pharmacist remain contactable or arrange for another pharmacist to be contactable and be available to provide advice?

Staff Training

  • Are staff appropriately trained for the tasks undertaken or undergoing appropriate training?

Service provision

  • Are SOPs available where required?

  • Do service provisions comply with best practice?

  • Please indicate which service provisions were checked.

Dispensing

  • Examine a random sample of medicines awaiting collection to ensure, for example, the use of appropriate advisory and cautionary warning labels, appropriate container. Do they comply with the Medicines Act 1968?

  • Is there an adequate audit trail to identify the pharmacist responsible for the supply?

  • Is there an adequate audit trail to identify other staff involved in the dispensing process?

  • Are there adequate procedures in place for handling medication or dosage changes occurring mid-cycle?

  • Are medicines supplied in MDS for domiciliary patients? If so, approximately how many?

  • How many?

  • Are medicines supplied in MDS for patients in care homes? If so, approximately how many?

  • How many?

Medicine Stock, Containers & Storage

  • Are medicines stored appropriately? (i.e. in original boxes, fully labelled, no loose blisters, mixed batches and in an organised fashion)

  • Are unlicensed medicines in stock?

  • Are medicines stored in appropriate conditions? (e.g. temperature, humidity etc.).

  • Are there adequate date checking procedures in operation?

  • Are dispensing containers appropriately stored?

Recordkeeping

  • Are private prescription records legally compliant?

  • Are emergency supply records legally compliant?

  • Are poison records legally compliant (including permits and other documentation where necessary)?

  • Are records of sales of veterinary medicines legally compliant (Veterinary Medicines Regulations)?

  • Are specials records legally compliant?

  • Are there appropriate records of extemporaneously prepared products (incl. Methadone)

  • Does the pharmacy maintain an error log and systems for documenting and auditing dispensing errors that have reached the patient?

  • Does the pharmacy maintain incident or near miss logs and systems for documenting and auditing errors picked up during the dispensing process?

  • Does the pharmacy maintain records of clinical interventions / significant events?

Waste Disposal

  • Are procedures in place for the safe disposal of returned medicines from individuals or households (includes care homes), including hazardous waste?

  • Are patient returned medicines clearly segregated?

  • Are there procedures for the management of date expired pharmacy stock?

  • Are staff trained to deal with waste and is appropriate protective equipment available (including gloves, overalls and materials to deal with spillages)?

Chemicals

  • Are chemicals stored, labelled and supplied in compliance with the Chemicals (Hazard Information and Packaging for Supply) Regulations 2002?

  • Are COSHH assessments available for hazardous chemicals stocked or supplied?

Information Sources

  • Are main information services and/or reference sources available and up to date?

  • Is there a system for dealing with Drug Alerts?

  • Is an information pack available for locums?

Computer

  • Is computer software regularly updated?

  • Is the use of data registered in accordance with Data Protection Act 1998?

  • Are patient confidential computer records accessible only to staff who need access?

  • Are computer records regularly backed up?

General Premises Check

  • Fascia and front access to premises

  • Shop area

  • Dispensary area(s)

  • Consultation room

  • Security

  • Stock rooms

  • Others (e.g. toilets, external stores)

Sign Off

  • Additional Comments

  • Pharmacist Name & Signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.